3564867 (England and Wales)
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BATTLE AREA COMMUNITY TRANSPORT
Directors’ and Trustees’ Report and Financial Statements For the year ended 31% March 2021. |
B.A.C.T. Unit 3 Vinehall Business Centre Vinehall Road Mountfield East Sussex TN32 5JW
Tel: 01424 870955
e-mail: bactoffice@bact-online.co.uk www.bact-online.co.uk
Registered Charity No: 1071961 VAT Number: 702 6651 55 BACT registered in England & Wales as a Company Limited by Guarantee
Battle Area Community Transport
Legal and Administrative Information
For the Year ended 31% March 2021
Directors and Trustees Mr J.V.F.Ray Mr B.I.Newman Mr D.J.Pratt Mr G.C.Sharman Mrs C.F yfe Mr I.Clark Mrs M Newman Secretary Mr B.I.Newman Company Number 3564867 Charity Number 1071961 Registered Office Unit 3, Vinehall Business Centre Vinehall Road Mountfield East Sussex TN32 5JW
Independent Examiner R.Walsh FCCA Manningtons Chartered Accountants 39 High Street Battle East Sussex TN33 OEE Business Address Unit 3, Vinehall Business Centre Vinehall Road, Mountfield East Sussex TN32 5JW
Bankers
Barclays Bank plc
Registered Charity No: 1071961 VAT Number: 702 6651 55 BACT registered in England & Wales as a Company Limited by Guarantee
Battle Area Community Transport
CONTENTS
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|Statutory|Financial|Statements|Page|
|for|the|year ended|31st|March|2021|
|Directors’|and|Trustees’|Annual|Report|1-2|
|Statement|of Financial|Activities|3|
|Balance|Sheet|4-5|
|Notes|to|the|Financial|Statements|6-8|
|Independent|Examiner’s|Report|9|
|Information|for Management|Purposes|
|Detailed|Income|and Expenditure|Account|10|
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Registered Charity No: 1071961 VAT Number: 702 6651 55 BACT registered in England & Wales as a Company Limited by Guarantee
Battle Area Community Transport
Directors’ and Trustees’ Report for the Year Ended 31st March 2021
The trustees of the charity (hereinafter referred to as “the Company”), who are also directors of the Company for the purposes of the Companies Act, present their annual report and the financial statements for the year ended 31st March 2021.
Objects of the Company, principal activities and organisation of our work
The Company is constituted as a company limited by guarantee and is, therefore, governed by a Memorandum and Articles of Association.
The objects of the Company are to provide relief to the inhabitants of the town of Battle and its environs whom have need because of age, mental or physical disability, or poverty, and in particular but not as to limit the generality of the foregoing:-
- a) to provide and maintain non-profit community transport services; and b) to assist the charitable work of organisations and bodies engaged in promoting the relief of such persons through the provision of appropriate services.
The Company is organised so that the trustees meet regularly to manage its affairs. The day to day business was managed during the year by the trustees with the support of other volunteers including drivers, a part-time administrator, helpers and local organisations.
Developments, activities and achievements this year
As stated in our report for last year, the Company’s operational activities were suspended, due to the Covid pandemic, from 17" March 2020 and remained so throughout the current financial year apart from 5 weeks in the late summer of that year. Some services were resumed on 29" March 2021. The need to protect the safety of passengers and drivers has been paramount in the decisions of the Directors, while at the same time maintaining a readiness to function in all other respects. The financial consequences are detailed below.
The trustees, as always, pay tribute to the generosity of those who give both time and money towards the operations of the charity throughout the year.
Sadly, the trustees have to record the death of Mr Colin Harmer on 17 November 2020 due to the ill health from which he was suffering and which caused his resignation as reported last year. The Company received many messages of condolence from friends and colleagues whom he had encountered over his time as Chairman of the Company.
Transactions and financial position
The Statement of Financial Activities shows a deficit for the year amounting to £7,074, after allocating the sum of £20,000, received by way of Government and Local Government receipts (see Note 1.2 to the Financial Statements), to Restricted Funds to cover future contingencies. The Company's operating activities resulted in a Net Deficit of £7004, before charging depreciation of £70.
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(continued.............
Registered Charity No: 1071961 VAT Number: 702 6651 55 BACT registered in England & Wales as a Company Limited by Guarantee
Battle Area Community Transport
Directors’ and Trustees’ Report for the Year Ended 31st March 2021(continued)
Subject to the effects of the coronavirus as previously mentioned, the Trustees are satisfied that the present level of funding is sufficient to support the day to day needs and commitments of the charity. However, the ongoing need to replace obsolete vehicles requires the Trustees to maintain their efforts to secure additional funding for the charity’s future.
Tangible Fixed Assets for use by the Company
Details of movements in fixed assets are set out in note 3 to the accounts.
Investment policy and returns
Under the Memorandum and Articles of Association, the charity has the power to make any investment which the trustees see fit. Short term surplus funds are invested with the charity’s bankers. The return on bank deposits remains far from satisfactory, but the trustees continue to take the view that placement of the funds elsewhere is not appropriate at the present time.
Risk Management
The trustees actively review the major risks which the charity faces on a regular basis and believe that maintaining reserves at the current level will provide sufficient resources in the event of minor adversities.
Directors and Trustees
All the directors stated below were also trustees and served throughout the year unless otherwise stated.
Mr J.V.F.Ray
Mr B.I.Newman
Mr G.C.Sharman
Mr D.J.Pratt Mrs C.Fyfe Mr D.J.Edwards (resigned 31 December 2020) Mr I Clark Mrs M Newman
Approval
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This report was-approved by the board of directors and trustees on .44.744.7 7-/
B.I.Ne Kg)
o-
Ca ecretary
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Registered Charity No: 1071961 VAT Number: 702 6651 55 BACT registered in England & Wales as a Company Limited by Guarantee
Battle Area Community Transport
Statement of Financial Activities (Incorporating Income and Expenditure Account) for the Year Ended 31st March 2021
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|2021|2021|2021|2020|
|£|£|z|£|
|Notes|Restricted|Unrestricted|Total|Total|
|Funds|Funds|
|Incoming|Resources|Liz|
|Fares|and|Hire|10,000|4,316|14,316|19,148|
|Grants|from|Central|and|Local|
|Government|10,000|3,740|13,740|17,575|
|Voluntary|Donations Received|2|-|10,497|10,497|5,780|
|Investment and|other Income|-|126|126|137|
|Total|Incoming Resources|20,000|~ 18,679|38.679|42,640|
|Resources|Expended|
|Direct|Charitable Expenditure|-|8,999|8,999|20,921|
|Support Costs|1.4|-|15,533|15,533|22,273|
|Governance|Costs|LS|-|1,151|1,151|1,110|
|Depreciation|13|-|70|70|3,800|
|Total|Resources Expended|-|25,753|25,753|48,104|
|Net|Surplus/(Deficit)|for|the Year|8|20,000|(7,074)|12,926|(5,464)|
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The Notes on pages 6, 7 & 8 form an integral part of these financial statements.
Page 3
Registered Charity No: 1071961 VAT Number: 702 6651 55 BACT registered in England & Wales as a Company Limited by Guarantee
Battle Area Community Transport
| Balance Sheet as | at 31st March 2021 | ||
|---|---|---|---|
| Notes | 2021 | 2020 | |
| £ | £ | ||
| Tangible Fixed Assets | 3 | ||
| Motor Vehicles | 4 | 4 | |
| Furniture andEquipment | 133 | 203 | |
| . | |||
| 137 | 207 | ||
| Net Current Assets | |||
| Debtors | 4 | § 553 | 4,116 |
| Cash atBank and inHand | 40,208 | 28,785 | |
| 45,761 | 32,901 | ||
| Less: Creditors | 5 | (3,580) | (3,716) |
| 42,181 | 29,185 | ||
| £42,318 | £29,392 | ||
| Financed by: | |||
| Share Capital | 7 | - | - |
| Reserves | 8 | ||
| Unrestricted | 16,085 | 23,159 | |
| Restricted | 26,233 | 6,233 | |
| £42,318 | £29,392 |
The notes on pages 6, 7 & 8 form an integral part of these financial statements.
These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.
continued)..........cccccce
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Registered Charity No: 1071961 VAT Number: 702 6651 55 BACT registered in England & Wales as a Company Limited by Guarantee
Battle Area Community Transport
Balance Sheet as at 31st March 2021(continued)
The Directors consider that the company is entitled to exemption from the requirement to have an audit under the provisions of Section 477 of the Companies Act 2006. Shareholders holding 10% or more of the company’s share capital have not issued a notice requiring an audit under Section 476 of the Companies Act 2006. The Directors acknowledge their responsibilities for ensuring that the company keeps accounting records which comply with Section 386 of the Companies Act 2006, and for preparing accounts which give a true and fair view of the state of affairs of the company as at the end of the financial year and of its surplus or deficit for the year in accordance with the requirements of Section 393, and which otherwise comply with the requirements of the Act relating to the accounts so far as applicable to the company.
These financial statements were approved by the Board on wad/:if[oy.
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wf | Director
—
(Registration number 3564867)
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J.V.F.Ray Director
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Registered Charity No: 1071961 VAT Number: 702 6651 55 BACT registered in England & Wales as a Company Limited by Guarantee
Battle Area Community Transport
Notes to the Financial Statements for the Year Ended 31st March 2021 :
Accounting Policies
- 1.1 Summary of significant accounting policies and key accounting estimates The principal accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all the years presented, unless otherwise stated.
Statement of compliance
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) — (Charities SORP (FRS 102), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006,
1.2 Income Grants are recognised during the year to which they relate. Voluntary donations are credited in the year of receipt, unless specifically designated for a future period (see also Note 2). In the case of central and local Government receipts in lieu of “Covid” suspended operations the amounts of £10,000 each has been allocated to Restricted Funds to provide for future contingencies.
1.3 Depreciation Motor Vehicles 25% per annum on the straight line basis Plant and Equipment 25% per annum on the straight line basis
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1.4 Support Costs Expenditure on support costs of the charity includes all expenditure not directly related to the charitable activity. This includes the costs of running the administration office.
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1.5 Governance Costs Governance costs comprise all costs of the charity for its compliance with regulation and good practice. These include accounting and legal fees of the charity.
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Incoming Resource Voluntary donations include:-
Estate of the late C.Harmer 5,000 Charities Aid Foundation 500 Battle Muffin Club 500 Parish Council Precepts 4,150
(continued) ............
Page 6
Registered Charity No: 1071961 VAT Number: 702 6651 55 BACT registered in England & Wales as a Company Limited by Guarantee
Battle Area Community Transport
Notes to the Financial Statements for the Year Ended 31st March 2021(continued)
| 3 | TangibleFixed Assets | Motor | Plantand | |
|---|---|---|---|---|
| Total | Vehicles | Equipment | ||
| £ | z | FS | ||
| Cost | ||||
| At 1 April2020 | 108,088 | 106,093 | 1,995 | |
| At 31 March 2021 | 108.088 | 106,093 | 1,995 | |
| Depreciation | ||||
| At 1 April 2020 | 107,881 | 106,089 | 1,792 | |
| Charge forthe year | 70 | - | 70 | |
| At31 March 2021 | 107,951 | 106,089 | 1,862 | |
| Net Book Value at 31stMarch 2021 | 137 | 4 | 133 | |
| NetBook Value at 31stMarch 2020 | 207 | 4 | 203 | |
| 4. | Debtors | 2021 | 2020 | |
| £ | £ | |||
| Grants receivable | 3,416 | 1,347 | ||
| Other Debtors | 2,137 | 2,769 | ||
| 5,553 | 4,116 | |||
| i | Creditors: Amounts fallingdue in oneyear | year | 2021 | 2020 |
| £ | £ | |||
| Other Creditors | 3,580 | 3,716 | ||
| 6. | CapitalCommitments |
There were no commitments of a capital nature at the Balance Sheet date.
(continued)........
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Registered Charity No: 1071961 VAT Number: 702 6651 55 BACT registered in England & Wales as a Company Limited by Guarantee
Battle Area Community Transport
Notes to the Financial Statements for the Year Ended 31st March 2021 (continued)
We Share Capital
The company is limited by guarantee and has no share capital. The liability of each member, in the event of winding up, is limited to £1.
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|8.|Reserves|2021|2020|
|Z|£|
|(a)|Unrestricted:|
|Balance|brought|forward|at|1|April|2020|23,159|28,623|
|Less:|Deficit|for|the|Year|(7,074)|(5,464)|
|Balance|carried|forward|at|31|March|2021|16,085|23,159|
|(b)|Restricted:|
|Balance|brought forward|at|1°‘ April|2020|6,233|6,233|
|Add:|Surplus|for the|year|20,000|-|
|Balance|carried|forward|at|31*' March|2021|26,233|6,233|
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9. Transactions with Trustees
The Company repaid out-of-expenses to Trustees during the year, totalling £73 (2020: £716).
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Registered Charity No: 1071961 VAT Number: 702 6651 55 BACT registered in England & Wales as a Company Limited by Guarantee
Battle Area Community Transport
Independent Examiner’s Report to the Trustees of Battle Area Community Transport For the year ended 31** March 2021
I report to the Charity trustees on my examination of the accounts of the Company for the year ended 31* March 2021.
Responsibilities and basis of Report
As the charity’s trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (“the 2006 Act”),
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under the Charities Act 2011, s.145 (“the 2011 Act”). In carrying out my examination I have followed the Directions given by the Charity Commission under s.145(5)(b) of the 2011 Act.
Independent Examiner’s statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
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(1) accounting records were not kept in respect of the Company as required in section 386 of the 2006 Act or
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(2) the accounts do not accord with those records; or
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(3) the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
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(4) the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
R.Walsh FCCA Manningtons Chartered Accountants 39 High Street BATTLE, East Sussex TN33 OEE Niifou
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Registered Charity No: 1071961 VAT Number: 702 6651 55 BACT registered in England & Wales as a Company Limited by Guarantee
Battle Area Community Transport
Information for Management Purposes for the Year Ended 31st March 2021
Registered Charity No: 1071961 VAT Number: 702 6651 55 BACT registered in England & Wales as a Company Limited by Guarantee
BATTLE AREA COMMUNITY TRANSPORT
Income and Expenditure Account for the year ended 31st March 2021
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|Actual|Budget|Variance|2019/20|
|Positive/|Actual|
|(Negative)|
|Operating|Income:|
|Fares|(Concession|Fares:|£14,293)|14,371|15,503|
|Hires|(55)|14,316|21,000|(6,684)|3,645|
|Grant from|E.Sx.C.C.|12,398|16,170|
|Bus|Service|Operators|Grant|1,342|13,740|17,500|(3,760)|1,405|
|Donations|10,497|7,500|2,997|5,780|
|Other|Income|126|-|126|137|
|38,679|46,000|(7,321)|42,640|
|Operating|Expenses:|
|Fuel|a2|5,000|4,268|4,612|
|Repairs|and|Servicing|3,005|11,000|7,995|10,797|
|Licensing and|Insurance|5,234|5,250|16|5,059|
|Drivers’|Expenses|28|500|472|403|
|Drivers’|Training|.|“|i|a|
|Other|Operating Expenses|-|230|230|50|
|8,999|21,980|12,981|20,921|
|Gross|Operating|Surplus|29,680|24,020|5,660|21,719|
|Administration|Expenses:|
|Fees|and|Expenses|11,179|19,000|7,821|16,738|
|Rent|2,032|3,200|1,168|2,104|
|Insurance|-|General|496|475|(21)|454|
|Computer|costs and|Stationery|454|1,300|846|583|
|Telephone|and Postage|685|405|(280)|725|
|Professional|fees|1,151|1,368|217|1,110|
|Advertising|260|520|
|Miscellaneous|expenses|427|687|1,500|813|1,149|
|16,684|27,248|10,564|23,383|
|Net Operating|Surplus/(Deficit)|before|
|depreciation|12,996|(3,228)|16,224|(1,664)|
|Less:|Vehicle &|Equipment|Depreciation|(70)|(6,000)|5,930|(3,800)|
|Total|Surplus/ (Deficit)|for the year|£12,926|£(9,228)|£22,154|£(5,464)|
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Registered Charity No: 1071961 VAT Number: 702 6651 55 BACT registered in England & Wales as a Bage 10" by Guarantee