REGISTERED COMPANY NUMBER: 03608344 (England and Wales) REGISTERED CHARITY NUMBER: 1071908 er Col n B Communi Ltd re Gro rtofth na Financial S ments for Year Ended 31 UI 2024 *AE14ZP80• 2410412025 COMPANIES HOUSE A04
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rcol nBa Communi Ltd Centre Grou Contents of the Financial S tements for th Year En 31Jul 2 24 Page Report of the Trustees Independent Examiner's Report statement of Financial Activities Balance Sheet 6 to 7 Notes to the Financlal Statements 8 to 14
er Col n B Communi ntre Grou ortoft e Trustees for the Year Ended 31 UI 2024 The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their repK)rt with the financial ststements of the charity for the year ended 31 July 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities., Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective I January 2019). OBJECTIVES AND ACTIVITIES Objectives and activities The Objectives of the Company are: (a) to promote the benef5t of, in the first instance, the inhabitants of Upper Colwyn Bay, and thereafter the other residents of Colwyn Bay and other residents of the County Borough of Conwy, without distinction, by associating together in a common effort to provide opportunities and facilities for social welfare, spiritual health, education, recreation and leisure time activities. (b) to maintain and manage the Community Centre in furtherance of the objects defined in (a). (c) to promote such other charitable purposes as may from time to time be determined. The company shall be non-paty in politics and non-sectarian in religion. The Trustees confirm that they have referred to the guidance contsined in the Charltr'es Commission's general guidance on public benefit when reviewing the company's aims and objectives and in planning their future attivities. ACHIEVEMENT AND PERFORMANCE Charitable activities We continue to fulfil our mission to provide opportunities for a wide range of community activities, catering for a varied and rewarding leisure time for all ages and sectlons. Children's activities include: Dance, karate, scout group and "Kick It" football.. Adults activities include: Art and yoga, a new fitness class and session5 run by Conwy Connect for learning disabilities, whist drive, Towns Women Guild and indoor bowls. FINANCIAL REVIEW Principal funding sources Hire charges for the Centre are the main source of revenue, supplemented by voluntary fundraising activities, donations and the occasional grant. During the current year there has been grants received of £3,006 as follows: £1,256 from Be Active Sport Wales which enabled us to purchase table tennis equipment £750 from the Bay of Colwyn Town Councillors which was used to purchase whist tables and equipment. £1,000 from Conwy Valley and North Wales Coast Community Rail Partnership to aid funding for mix and mingle sessions. Page I
nBa Com Ltd ni Centre Grou Re f the Truste for the Year En ed 31 Jul 2024 Other On the 20th ottober 2023 the Centre was flooded during the storm causing flooding to the foyer and entrance hall. The damage caused the Centre to close for a few days. The work to repair the damage was considerable, impacting on the Centre, our regular clients and a great deal of work for the Trustees dealing with multiple insurance claims and further closures as the work was completed. Fortunately the work was completed in mid 2024 and the Centre is now back to normal. FINANCIAL REVIEW Reserves policy The Trustees have reviewed the charity's reserves policy and considered forecast expenditure and the main risks to the organisation. The Trustees consider the need to designate reserves to meet the running costs of the charity due to any future significant drop in hire and fundraising income or donations, unexpected increases in costs or any unforeseen large items of expenditure. The Trustees feel it is prudent to designate the sum of £25,000 to meet the ongoing costs of operating the charity, including the potential maintenance of the solar panels, electrical maintenance and testing and the potential replacement of the existing boiler. However, it is the intention of the Trustees to apply for grant funding to assist in financing the cost of the new boiler. STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document and Constitution The organisation is a company limited by guarantee and registered as a charity. The company was incorporated under a Memorandum and Articles of Association which establish the objects and powers of the company. In the event of the company being wound up, members may be required to contribute an amount not exceeding £10. One third of the trustees are subject to retirement by rotation or, if their number is not three or a multiple of three, the number nearest to one third shall retire from office, but, if there is only one trustee who is subject to retirement by rotstion, helshe shall retire. A trustee who retires at an annual general meeting, may, if willing to act, be re.appointed. REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number 03608344 (England and Wales) Registered Charity number 1071908 Registered office Upper Colwyn Bay Community Centre, Bryn Cadno Colwyn Bay Conwy LL29 6DW Page 2
Cent Trustees Mrs C J Earley Mrs S E Haley - Chair Councillor A M Khan Mrs R Roberts Mrs J Sibley Mrs J M Smith Mr K R Simmonds Ms L Gear (appointed 201512024) REFERENCE AND ADMINIsfRATIVE DEfAILS Company Secretary Mrs J Sibley Independent Examiner Pritchett & Co Chartered Accountsnts and Chartered Tax Advisers 16 Wynnstsy Road Colwyn Bay Conwy LL29 8NB Approved by order of the board of trustees on .... behalf by: and slgned on its Mrs S E Haley - Trustee Page 3
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Inde endent Examiner's Re ort to the Trustees of er Col nBa Communi Centre Grou Independent examiner's report to the trustees of Upper Colwyn Bay Community Centre Group Ltd ('the Company,) We report to the charity trustees on our examination of the accounts of the Company for the year ended 31 July 2024. Responsibilities and basis of report As the charity's trustees of the Company (and also its direttors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Att 2006 ('the 2006 Act,). Havlng satisfied ourselves that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, we report in respect of our examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Art). In carrying out our examination we have followed the Direttions given by the Charity Commission under Sectlon 145(5) (b) of the 2011 Act. Independent examiner's statement We have completed our examination. We confirm that no matters have come to our attention In connectlon with the examination giving us cause to believe: accounting records were not kept in respect of the Company as required by Settion 386 of the 2006 Act. or the accounts do not accord with those records. or the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter consldered as part of an Independent examlnation. or the accounts have not been prepared In accordance with the methods and principles of the statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordan with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)). We have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached, Pritchett & Co Chartered Accountsnts and Chartered Tax Advisers 16 Wynnstsy Road Colwyn Bay Conwy LL29 8NB Date: Page 4
er Iw nBa mm Ltd ni Centre Gro ststemen f Financial Activ he Year En l Jul 2024 3117124 3117123 Total Total funds funds Unrestricted Restricted funds funds Notes INCOME FROM Facilities hire, grants and other 34,424 1,256 35,680 37,917 Investment income 331 331 25 Total EXPENDITURE ON Administration costs NET INCOMEI(EXPENDITURE) 12,329 (9,461) 2,868 5,818 RECONCILIATION OF FUNDS Total funds brought forward 282,179 28,608 310,787 304,969 TOTAL FUNDS CARRIED FORWARD 294 508 313 655 310 787 The notes form part of these financial statements Page 5
er Col nBa Co Ltd ni Centr Grou Balance Sheet 31 Jul 2024 3117124 3117123 Total Total funds funds Unrestricted Restricted funds funds Notes FIXED ASSErs Tangible assets 250,000 17,585 267,585 268,797 CURRENT ASSETS Debtors Cash at bank 4,750 4,750 1,624 45,247 1,562 46,809 42,729 CREDrroRS Amounts falling due within one year (739) (739) (739) NET CURRENT ASSETS TOTAL ASSEfs LESS CURRENT LIABILrriES 294,508 19,147 313,655 310,787 NET ASSETS 294 508 313 655 310 787 FUNDS Unrestricted funds - unrestricted Unrestricted funds - Designated Restricted funds 269,508 25,000 272,879 9,300 TOTAL FUNDS 313 655 310 787 The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 July 2024. The members have not required the company to obtain an audit of its financial statements for the year ended 31 July 2024 in accordance with Section 476 of the Companies Att 2006. The trustees acknowledge their responsibilities for (a) ensuring that the charitable company keep5 accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and (b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company. The notes form part of these financial statements Page 6
nBa Commun Centre Grou These financial statements have been prepared in accordance with the provisions applicable to charitsble companies subject to the small companies regime. The fina cia stst ments were approved by the Board of Trustees and authorised for issue on nd were signed on its behalf by. Mrs S E Haley - Trust The notes form part of these financial statements Page 7
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er nBa mmuni en re Grou Notes to the Financial Statements for the Year End 31 Jul 2024 ACCOUNTING POLICIES Basis of preparing the financlal ststements The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Prattice applicable to charities preparing their accounts in accordance with the Financial Reporting Stsndard applicable in the UK and Republic of Ireland (FRS 102) (effective l January 2019),, Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland, and the Companies Act 2006. The financial statements have been prepared under the historical cost convention. Income All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. Expenditure Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in *ttlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources, Tangible fixed assets No provision for deprecation of freehold land and buildings has been made on the basis that there would be no material effect after tsking account of the estimate residual value and its expected useful life. Solar panels are considered to have a useful economic life of 25 years and, as such, depreciation is provided at 40/0 per annum on a straiqht line basis. Taxation The charity is exempt from Corporation Tax on its charitable activities. Fund accounting Unrestricted funds can be used in accordance with the charitsble objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Grants received are accounted for using the perfor.mance model and recognised as they are received. Page 8
rcol Comm Ltd ni Cen rou Notes to the Financial Statements - contin forthey r Ended 31 Jul 2024 ed INVEsfMENT INCOME 3117124 3117123 Interest received 331 25 NET INCOMEI(EXPENDITURE) Net incomel(expenditure) is stated after charging/(crediting): 3117124 3117123 Depreciation - owned assets TRUSTEES. REMUNERATION AND BENEFITS There were no trustees, remuneration or other benefits for the year ended 31 July 2024 nor for the year ended 31 July 2023. Trustees, expenses There were no trustees, expenses paid for the year ended 31 July 2024 nor for the year ended 31 July 2023, COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestricted Restricted funds funds Total funds INCOME FROM Facilities hire, grants and other 37,917 37,917 Investment income 25 25 Total EXPENDITURE ON Administration costs NET INCOMEI(EXPENDrruRE) 7,160 (1,342) 5,818 RECONCILIATION OF FUNDS Total funds brought forward 275,019 29,950 304,969 Page 9
nBa Com Ltd nl Centre Grou Note to the Financial Statemen for the Year Ended 31 Jul 2 ontinued 24 COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued Unrestricted Restricted Total funds funds funds TOTAL FUNDS CARRIED FORWARD 282 179 310 787 TANGIBLE FIXED ASSETS Freehold property COST At l August 2023 and 31 July 2024 271983 DEPRECIATION At l August 2023 Charge for year 3,186 At 31 July 2024 NET BOOK VALUE At 31 July 2024 267 585 At 31 July 2023 268 797 The We15h Government transferred all the buildings and land known as the Upper Colwyn Bay Community Centre to the company for the sum of £1. The property has subsequently been revalued hy the trustees who believe a market value of £250,000 fairly reflects the value of the propety. The revaluation reserve of £249,999 is included in unrestricted funds. DEBTORS: AMOUNTS FALLING DUE wrrHIN ONE YEAR 3117124 3117123 Other debtors Page 10
rcol nBa Communi Ltd Centre Grou otes to the Financial Statemen for the Year Ended 31 Jul 2 continued 24 CREDrroRS: AMOUNTS FALLING DUE wrrHIN ONE YEAR 3117124 3117123 Accrued expenses 739 739 MOVEMENT IN FUNDS Net Transfers movement between At 118123 in fund5 funds At 3117124 Unrestricted funds General fund Designated 272,879 12,329 (15,700) 269,508 282,179 12,329 294,508 Restricted funds Solar panels Postcode Community Trust 15,210 (658) 14,552 TOTAL FUNDS 310 787 313 655 Net movement in funds, included in the above are as follows: Incoming Resources Movement resour$ expended in funds Unrestricted funds General fund 34,755 (22,426) 12,329 Restricted funds Solar panels Postcode Community Trust General Restricted Fund (658) (8,803) (658) (8,803) TOTAL FUNDS 33 143) Page 11
rcol nBa Communi Ltd Centre Grou ot th Financial S tem nts - continu ar Ended 3 Jul 2024 fo MOVEMENT IN FUNDS - continued Comparatives for movement in funds Net movement At At 118122 in funds 3117123 Unrestricted funds General fund Designated 265,719 7,160 272,879 275,019 7,160 282, 179 Restricted funds Solar panels Postcode Community Trust 15,868 (658) 15,210 TOTAL FUNDS 304 969 310 787 Comparative net movement in funds, included in the above are as follows: Incoming Resources Movement reSoUrS expended in funds Unrestrtcted funds General fund 37,942 (30,782) 7,160 Restricted funds Solar panels Postcode Community Trust (658) (658) TOTAL FUNDS 32 124) Page 12
rcol mmun Ltd ntre G Notes to he Financial Sta forth Y r Ended 31 nts- inued MOVEMENT IN FUNDS - continued A current year 12 months and prior year 12 months combined position is as follows: Net Transfers movement between At 118122 in funds funds At 3117124 Unrestricted funds General fund Designated 265,719 19,489 (15,700) 269,508 275,019 19,489 294,508 Restrirted funds Solar panels Postcode Community Trust 15,868 (1,316) 14,552 TOTAL FUNDS 304 969 313 655 A current year 12 months and prlor year 12 months combined net movement in funds, included in the above are as follows: Incoming Resources Movement resources expendedin funds Unrestricted funds General fund 72,697 (53,208) 19,489 Restricted funds Solar panels Postcode Community Trust General Restricted Fund (1,316) (9,487) (1,316) (9,487) TOTAL FUNDS 65 268) Page 13
rcol nBa Communi Ltd Centre Grou ncial Statemen rEnd 31 Jul 20 ntinue for 10. RELATED PARTY DISCLOSURES There were no related party transattions for the year ended 31 July 2024. Page 14