2021-12-31-accounts

Company No. 03439305

Association of Marine Electronic & Radio Colleges Limited (a registered charity and a company limited by guarantee)

Report and Financial Statements For the year ended 31 December 2021

ASSOCIATION OF MARINE ELECTRONIC & RADIO COLLEGES LIMITED (A company limited by guarantee)

Reports and financial statements for the year ended 31 December 2021

Contents	Page:
Company information	1
Directors’ report	2 – 4
Independent examiner’s report	5
Statement of financial activities	6
Balance sheet	7
Notes to the financial statements	8 - 12
The following pages do not form part of the statutory financial statements
Details of income and expenditure	13 - 14

ASSOCIATION OF MARINE ELECTRONIC & RADIO COLLEGES LIMITED (A company limited by guarantee)

Reference and administrative information for the year ended 31 December 2021

DIRECTORS and TRUSTEES

P Martin S Howard M Shakespeare (Resigned 3 June 2021) J Cartwright (Trustee only) J West B Dunsdon (Resigned 3 June 2021) T Slack G McGowan (Appointed 3 June 2021)

SECRETARY P Langfield

REGISTERED OFFICE

Bridge Mills Stramongate Kendal Cumbria LA9 4UB

BUSINESS ADDRESS

Bridge Mills Stramongate Kendal Cumbria LA9 4UB

ACCOUNTANTS

MHA Moore and Smalley Kendal House Murley Moss Business Village Oxenholme Road Kendal Cumbria LA9 7RL

CHARITY NO. 1071872

COMPANY NO. 03439305

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ASSOCIATION OF MARINE ELECTRONIC & RADIO COLLEGES LIMITED (A company limited by guarantee)

Directors’ report

The Trustees present their report of the charity for the year ended 31 December 2021 which are also prepared to meet the requirements for a directors’ report and accounts for Companies Act purposes.

The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) “Accounting and Reporting by Charities” (FRS 102) in preparing the annual report and financial statements of the charity.

The financial statements have been prepared in accordance with the accounting policies set out in notes to the accounts and comply with the charity’s governing document, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland published in October 2019 and in accordance with the special provisions for small companies under Part 15 of the Companies Act 2006.

DIRECTORS and TRUSTEES

The directors in the year were as follows:P Martin S Howard M Shakespeare (Resigned 3 June 2021) J West B Dunsdon (Resigned 3 June 2021) T Slack J Cartwright (Trustee only) G McGowan (Appointed 3 June 2021)

As set out in the articles of association and the revised rules of the association (2009) at each annual general meeting one third of the directors retire by rotation.

OBJECTIVES AND ACTIVITIES

The company is a charity, the objects of which are the advancement of public education and training in the fields of marine radio, electronics, telecommunications, radar, and electronic navigational systems and to hold and conduct such examinations as should be necessary to test or determine the skill and efficiency of persons presenting themselves for such examinations.

The Trustees have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing the aims and objectives and in planning our future activities.

ACHIEVEMENTS AND PERFORMANCE

Full Members total 25 (2020: 23) and Associate Members 15 (2020: 13). Fees for Members and Associate Members remain at Full £270, Associate £150.

Income from the Global Maritime Distress and Safety System (GMDSS) examinations increased by 41.76% over the year as a result of the relaxation of covid restrictions.

Direct charitable expenditure accounted for 87.8% of incoming resources (88.2% in 2020). Overall expenditure represented 99% of income resources (100.89% in 2019). Administrative expenses were higher in 2021 than 2020 primarily due to increased volunteer costs and amendments to the website. The 2021 AGM and all meetings were held via Zoom.

2

ASSOCIATION OF MARINE ELECTRONIC & RADIO COLLEGES LIMITED (A company limited by guarantee)

Directors’ report (continued)

ACHIEVEMENTS AND PERFORMANCE (continued)

The Executive Committee met in February, March, May, September and December 2021 via Zoom. The AGM also take place via Zoom due to COVID-19. All Executive Committee meetings dealt with items relating to the operation of the company.

The Maritime Consultation Group (MCG) which sits as an Open Session of the Executive Committee is still working well. The Executive Open Session receives reports from the Chief Examiner and has overall responsibility for the examination QA system. The revised course and examination audit system is running well.

FINANCIAL REVIEW - RESERVES POLICY

1. The Association requires financial reserves for three purposes:

2. i. to be able to fund the start-up or operational costs for any project that could not be supported out of annual income;

3. ii. to allow the Association to continue its charitable activities by providing a level of investment income that will partly compensate for the anticipated decrease in future income expected from its GMDSS examination services;

4. iii. to provide a contingency fund that will enable the Association to carry out any exceptional cost-bearing actions associated with its examination service quality assurance responsibilities.

5. The level of reserves required for the Association to meet its obligations under paragraph 1. above is circa £300k. Circa £250k will be held on long-term deposit or invested to produce an investment income (see 1.ii. above). Circa £50k will be held on short-term deposit to allow any annual expenditure required for activities under 1.i. and 1.iii. Free reserves at the year end were £318,886 (2020: £316,423).

6. The Association will prudently control its revenue expenditure in order to ensure an annual operating surplus can be maintained if possible. This will be achieved by setting a phased income and expenditure budget before the beginning of the financial year and monitoring the revenue budget and predicted surplus at quarterly meetings of the Board of Directors.

7. In the event of no other major income generating activity being forthcoming, which is currently being provided through its examination services, the Association intends using its investment income to supplement other minor forms of income, such as supplementary subscriptions, in order to continue with its charitable activities.

8. This policy will be reviewed annually and any proposals for change discussed and approved at the annual general meeting.

Following Government Coronavirus advice and the risk to public safety all meetings and the AGM were held via Zoom in 2021. This has resulted in no travel expenses for the year.

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ASSOCIATION OF MARINE ELECTRONIC & RADIO COLLEGES LIMITED (A company limited by guarantee)

Directors’ report (continued)

STRUCTURE GOVERNANCE AND MANAGEMENT

Status of the company

The company is a registered charity, number 1071872, and is limited by guarantee, and governed by its memorandum and articles of association.

Recruitment and appointment of new directors

The Trustees are appointed by the Board of Trustees and serve until they resign or retire. The Trustees ensure that new Trustees have the necessary skills to contribute to the Charity’s management and development.

Risk assessment

The Trustees have assessed the major risks to which the company is exposed, in particular those related to the operations and finances of the company, and are satisfied that systems are in place to mitigate the company’s exposure to the major risks.

DIRECTORS’ RESPONSIBILITIES

The directors (who are also trustees of Association of Marine Electronic & Radio Colleges Limited for the purposes of charity law) are responsible for preparing the Directors’ Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the directors to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for the year. In preparing these financial statements, the directors are required to:

• select suitable accounting policies and apply them consistently;

• observe the methods and principles in the Charities SORP 2019 (FRS 102);

• make judgements and estimates that are reasonable and prudent;

• state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements;

• prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue to operate.

The directors are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

By order of the board:

P Langfield Secretary

Date: 28/02/2022

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ASSOCIATION OF MARINE ELECTRONIC & RADIO COLLEGES LIMITED (A company limited by guarantee)

Independent Examiner’s Report to the Directors of Association of Marine Electronic & Radio Colleges Limited

I report to the charity trustees on my examination of the accounts of the company for the year ended 31 December 2021 which are set out on pages 6 to 12.

Responsibilities and basis of report

As the charity trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).

Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your company’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1. accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or

2. the accounts do not accord with those records; or

3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination; or

4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

……………………………………………………………………………….. Kendal House Murley Moss Business Village C Johnson FCCA Oxenholme Road MHA Moore and Smalley Kendal Cumbria Date: 28/02/2022 LA9 7RL

5

ASSOCIATION OF MARINE ELECTRONIC & RADIO COLLEGES LIMITED (A company limited by guarantee)

Statement of financial activities (including income and expenditure account) for the year ended 31 December 2021

		Unrestricted	funds
	Note	2021	2020
		£	£
Income and endowments from:
Charitable Activities:
Direct Subscriptions		8,445	8,160
Examination Fees		231,555	163,348
Investments	2	783	3,191
		_	_
Total income and endowments		240,783	174,699
		_	_
Expenditure on:
Charitable activities:
Direct examination expenditure		190,995	131,473
Volunteer services		18,157	18,519
Travel and accommodation		805	3,849
Administrative expenses		28,363	22,091
		_	_
Total Expenditure	3	238,320	175,932
		_	_
Net movement in funds		2,463	(1,233)
Reconciliation of Funds:
Unrestricted funds balance brought forward		316,423	317,656
		_	__
Unrestricted funds balance carried forward		318,886	316,423
		_	__

All amounts relate to continuing activities.

There were no recognised gains or losses other than those included in the statement of financial activities. The statement of financial activities forms the income and expenditure account of the company.

The notes on pages 8 to 12 form part of these financial statements.

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ASSOCIATION OF MARINE ELECTRONIC & RADIO COLLEGES LIMITED

(A company limited by guarantee)

Balance sheet as at 31 December 2021

	Note		2021		2020
		£	£	£	£
Current assets
Debtors	6	8,960		6,656
Cash at bank and in hand		320,351		319,428
		_		_
		329,311		326,084
Creditors
Amounts falling due
within one year	7	(10,425)		(9,661)
		_		_
Net current assets			318,886		316,423
			___		___
Total assets less current liabilities			318,886		316,423
			___		___
Funds of the charity:
			___		___
Reserves – Unrestricted funds			318,886		316,423
			___		___

For the year ending 31 December 2021 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.

The directors acknowledge their responsibility for complying with the requirements of the Act with respect to accounting records and for the preparation of accounts.

These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

28/02/2022

Approved by the Board of Directors on ……………………………..and signed on their behalf by:

P Martin Director

Company Registration Number: 03439305

The notes on pages 8 to 12 form part of these financial statements.

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ASSOCIATION OF MARINE ELECTRONIC & RADIO COLLEGES LIMITED (A company limited by guarantee)

Notes forming part of the financial statements for the year ended 31 December 2021

1 ACCOUNTING POLICIES

Company information

Association of Marine Electronic & Radio Colleges Limited is a company limited by guarantee incorporated in England and Wales. The registered office is Bridge Mills, Stramongate, Kendal, Cumbria, LA9 4UB.

Basis of Accounting

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102)(issued October 2019)-(Charities SORP (FRS102)), and the Companies Act 2006.

Association of Marine Electronic & Radio Colleges Limited meets the definition of a public entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).

The financial statements are prepared in sterling, which is the functional currency of the company. Monetary amounts in these financial statements are rounded to the nearest £.

Fund accounting

Unrestricted funds are available for use at the discretion of the Trustees in furtherance of general objectives of the charity.

Income

All incoming resources are included in the Statement of Financial Activities when the charity is legally entitled to the income, it is probable it will be received and the amount can be measured reliably.

The following specific policies are applied to particular categories of income:

• (a) Income represents gross examination fees, direct subscriptions due for the year and income from other charitable activities. All subscriptions received for the year ended 31 December 2021 have been deferred to that accounting period.

• (b) Investment income is included when receivable.

Expenditure

Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably. Charitable expenses include:

• all expenses incurred in carrying out examinations - administration and issuing of certificates, maintaining quality control and disseminating appropriate information;

• all expenses incurred in contributing to the development of national education programmes for the telecommunications industry, encouraging new entrants into the industry and disseminating appropriate information.

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ASSOCIATION OF MARINE ELECTRONIC & RADIO COLLEGES LIMITED (A company limited by guarantee)

Notes forming part of the financial statements for the year ended 31 December 2021 (Continued)

1 ACCOUNTING POLICIES (continued) Expenditure (continued)

All expenditure is accounted for on an accruals basis.

Administrative expenses are the costs of general running of the company not directly attributable to the above.

Irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of the resources.

Investment income

Investment income represents the interest earned on the investment of temporary surplus funds placed on deposit, and is included in the accounts when receivable.

Foreign currency translation

Transactions in foreign currencies are recorded at the rate ruling at the date of the transaction. All differences are taken to the Statement of Financial Activities.

Debtors and creditors receivable/payable within one year

Debtors and creditors with no stated interest rate and receivable or payable within one year are recorded at transaction price. Any losses arising from impairment are recognised in expenditure.

Cash at bank and in hand

Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

Financial Instruments

The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.

Going concern

The trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for a period of at least 12 months from the date the accounts are approved. Thus, the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

2 INVESTMENT INCOME

INVESTMENT INCOME
	2021	2020
	£	£
Bank and Building Society Interest	783	3,191
	______	______

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ASSOCIATION OF MARINE ELECTRONIC & RADIO COLLEGES LIMITED

(A company limited by guarantee)

Notes forming part of the financial statements for the year ended 31 December 2021 (Continued)

3 RESOURCES EXPENDED

	Office Holder	Other	Total	Total
	Costs	Costs	2021	2020
	£	£	£	£
Direct examination expenditure	-	190,995	190,995	131,473
Volunteer services – non-directors	-	18,157	18,157	18,519
Travel and accommodation	-	805	805	3,849
Administrative expenses	13,297	15,066	28,363	22,091
	_____	______	______	______
	13,297	225,023	238,320	175,932
	_____	______	______	______

4 INFORMATION ON DIRECTORS AND TRUSTEES

None of the directors received any payments for volunteer services during the year (2020: £nil).

5 STAFF NUMBERS AND COSTS

The total wages and salaries costs were as follows:

	2021	2020
	£	£
Wages and salaries	12,910	10,710
Pension contributions	387	321
	______	______
	13,297	11,031
	______	______

The company had 1 employee in 2021 (2020:1). This employee was primarily involved in management and administration of the charity. No employee was paid more than £60,000 in the year (2020: nil).

6 DEBTORS: Due within one year

6 DEBTORS: Due within one year
	2021	2020
	£	£
Trade debtors	3,870	1,380
Exam income due	-	320
Less bad debt provision	-	-
Prepayments and other debtors	5,090	4,956
	______	______
	8,960	6,656
	______	______

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ASSOCIATION OF MARINE ELECTRONIC & RADIO COLLEGES LIMITED (A company limited by guarantee)

Notes forming part of the financial statements for the year ended 31 December 2021 (Continued)

7	CREDITORS: Amounts falling due within one year	2021	2020
		£	£
	Other creditors	1,536	1,476
	Deferred income: 2022 Membership Fees (note 8)	8,850	8,160
	PAYE and NI	39	25
		______	______
		10,425	9,661
		______	______
8	DEFERRED INCOME
	Deferred income comprises of advance membership fees.
		2021	2020
		£	£
	Balance at 1 January	8,160	8,560
	Amount released to income earned from charitable activities	(8,160)	(8,560)
	Balance at 31 December	8,850	8,160
		______	______
		8,850	8,160
		______	______

9 RELATED PARTY DISCLOSURES

Transactions

Travel and accommodation expenses relating to 7 directors and trustees for 2021 £nil (2020: 7) (2020: £1,299 Directors plus £0 Trustee).

10 LIABILITY OF MEMBERS

Every member of the company undertakes to contribute such amount as may be required (not exceeding £10) to the company’s assets if it should be wound up while he or she is a member or within one year after he or she ceases to be a member, for payment of the company’s debts and liabilities contracted before he or she ceases to be a member, and of the costs, charges and expenses of winding up, and for the adjustment of the rights of the contributions among themselves.

11 TAXATION

As a charity, the Association of Marine Electronic and Radio Colleges Limited is exempt from tax on income and gains falling within sections 472-474 of the Corporation Tax Act 2010, sections 478 - 489 of the Corporation Tax Act 2010, or section 256 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects. No tax charges have arisen in the Charity.

12 CONTROL

There is no single controlling party of the charity for the current or previous year.

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ASSOCIATION OF MARINE ELECTRONIC & RADIO COLLEGES LIMITED

(A company limited by guarantee)

Administrative expenses for the year ended 31 December 2021

	2021	2020
	£	£
ADMINISTRATIVE EXPENSES
Volunteer services	12,910	10,710
Pension	387	321
Support services	4,410	4,410
Telephone and Post	144	144
Travelling expenses	-	233
Legal and professional fees	13	13
Accounting fees and software	2,019	1,522
Bank charges	504	458
Insurance	2,993	2,952
Computer Support	-	183
Web Site	4,995	1,173
Exchange Fluctuations	(12)	(28)
	______	______
	28,363	22,091
	______	______

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