Company No. 3379478 (England and Wales) Charity Registration No. 1071831
THE OTHERWISE CLUB (A company limited by guarantee)
UNAUDITED DIRECTORS’ REPORT AND ACCOUNTS
FOR THE YEAR ENDED 31 AUGUST 2022
THE OTHERWISE CLUB (A company limited by guarantee)
(Co No - 3379478)
CONTENTS
| Page | |
|---|---|
| Legal and Administrative Information | 1 |
| Report of the Trustees | 2 - 4 |
| Independent Examiner’s Report | 5 |
| Statement of Financial Activities (Including Income and Expenditure Account) |
6 |
| Balance Sheet | 7 |
| Notes to the Financial Statements | 8 - 9 |
THE OTHERWISE CLUB (A company limited by guarantee)
(Co No - 3379478)
LEGAL AND ADMINISTRATIVE INFORMATION
Constitution
The Otherwise Club is a company limited by guarantee and a registered charity governed by its memorandum and articles of association. The registered numbers are as follows:
Company Number: 3379478 (England and Wales) Charity Registration Number: 1071831
Directors and Trustees
The directors of the charitable company ("the charity") are its trustees for the purpose of charity law and throughout this report are collectively referred to as the trustees. As set out in the Articles of Association the charity shall have not less than three and not more than six trustees. At each Annual General Meeting one-third of the trustees shall retire by rotation, and will be eligible for re-appointment. The trustees have the power to co-opt up to two further members to fill specialist roles.
The trustees serving during the year were as follows:
J Alcaraz K E Al-Mohain L Barson S E Fletcher
Secretary: L Barson Registered Office: 1 Croxley Road, London W9 3HH Bankers: National Westminster Bank Plc 22 King's Mall Hammersmith London W6 0QD CCLA Investment Management Limited St Alphage House 2 Fore Street London EC2Y 5AQ
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THE OTHERWISE CLUB (A company limited by guarantee)
(Co No - 3379478)
REPORT OF THE TRUSTEES
FOR THE YEAR ENDED 31 AUGUST 2022
The trustees are pleased to present their report together with the financial statements of the charity for the year ended 31 August 2022.
Legal and administrative information set out on page 1 forms part of this report. The financial statements comply with current statutory requirements, the memorandum and articles of association and the Statement of Recommended Practice - Accounting and Reporting by Charities.
Objects of the Charity
The objects of the charity are to advance the education of children whose families choose to educate their children out of school and who remain responsible for their children's education at all times without distinction of race, sex, political, religious or other opinion, through the provision of facilities. The memorandum of association states that the company may do anything lawful, necessary to promote its objectives.
Organisation
A board of trustees of up to six members, who meet annually, administers the charity.
Trustee recruitment, induction and training
As a result of the selection process of the trustees, the trustees will already be aware of the charity and its objectives. Additionally, new trustees are encouraged to meet senior trustees to discuss any questions they may have in respect of their obligations under both UK Charity and Company Law. Trustees are recruited from the existing membership via nomination at the AGM or co-opted for specialist skills. These arrangements will be reviewed as and when the trustees decide to recruit new trustees.
Investment powers
Under the memorandum and articles of association, the charity has the power to make any investment that the trustees see fit.
Risk management
The trustees have assessed the major risks to which the charity is exposed, in particular those relating to operations and finances, and are satisfied that systems are in place to mitigate the charity’s exposure to the major risks.
Activities and achievements of the Charity
This year we were able to return to our regular weekly meetings after the disruption and fear of the last two years. A core of about 10 families, numbers varying week to week, met at the Vale community centre every Thursdays during the school terms, where children could do Arts and Crafts, play Lego together, use the indoor and outdoor spaces, as well as the adjacent playground. Parents were able to meet, chat, share their experiences and welcome new enquiring families. After experimenting with “home-schooling” during the different lockdowns, many new families made the choice to continue with home-education, even after the restrictions were lifted, as it suited their children better than school. They came to find advice on how to make this a permanent life-style choice.
We would like to thank the Vale Community centre for their support during this year.
We had our annual Paddington Farm trip in February 2022 With 10 families whose children have now grown up Attending the trip, some of them have children of their own. They had a week of activities including bread making, visiting local museums and walking up to the tour at least once a day.
The older group started back at The Granville on Tuesdays. We were studying Myth and Stories, their power and importance this year culminating with a trip to Cornwall visiting sites of interest around the Arthur myth. We hired the YHA Boscastle for our group, which is the former harbour stables right by the sea. Boscastle is a most beautiful place. It had a huge flood in 2004 in which the building we were staying in was almost completely ruined. The young people were fascinated by the photos inside the YHA that showed the damage. We were able to walk up cliffs on both sides of the village and see the craggy hills, spending the summer Solstice with others on a promontory, looking directly west into the sunset. During the day we visited sites related to King Arthur including St Neots Glen
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THE OTHERWISE CLUB (A company limited by guarantee)
(Co No - 3379478)
REPORT OF THE TRUSTEES (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2022
and Tintagel where he is supposed to have been born. In the evenings we swam in the sea as we had the most marvellous weather.
Our European trip had to be postponed several times and finally it is to happen in September 2022. In May 2022 Jaden and Ilyas were able to go to Haarlem, Netherlands for the weekend and meet others from the 5 different countries and spend some time there learning about their culture and history and what was planned for September.
Our Jack Petchey achievement award winners this year were Kyla ,Selina and Maddie. Kyla took the group to Lazar Tag after she held a vote for three different activities. Everyone enjoyed the tag and talked about how less painful it was than paint ball! Selina took the group to Thorpe Park for a fantastic day. It was quite empty and the young people were able to go on rides over and over. Maddie took us all to Clacton on Sea where about 60 of the club had a fantastic day at the seaside, swimming, visiting charity shops, having ice cream and playing the penny slots on the pier.
Our leader award winner was Karina Al-Mohsin, one of our trustees. Karina has been a supporter of the club for many years, always has educational information to share and is generous and cheerful . She won the small award to help us with the end of year trip to Boscastle. We also received a AA Recognition Award from Jack Petchey Foundation of £500. This was also put toward the trip.
Cre8tive Granville continued until April 2022 with a grant from YouthMusic to over 30 South Kilburn children and young people online. Teaching online has been somewhat challenging but also surprisingly successful. We continue to have a waiting list and are very pleased that so many of our original learners continued throughout the scheme.
Active Granville started and ran throughout the year with the most popular classes, Yoga and Women’s Only Exercise, funded by a CIL grant from Brent Council.
Astrid continues to work as our Thursday co-ordinator which is working very well. We ended the year with a very well attended picnic. Many old members came to visit and everyone was glad to see each other after so long. It was great to hear everyone's news and commiserate about the past months.
Future events
We are looking forward to 2023. The History Group are planning to study the Celts as we enjoyed the trip to Cornwall so much. We hope to have a trip to another Celtic centre in summer 2023. We have funding for Cre8tive Granville for another few weeks in September - October 23. We will continue Active Granville, trips to museums, Paddington Farm and planning our trips to Holland and a summer trip. We are looking forward to being together, more active and travelling.
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THE OTHERWISE CLUB (A company limited by guarantee)
(Co No - 3379478)
REPORT OF THE TRUSTEES (CONTINUED)
FOR THE YEAR ENDED 31 AUGUST 2022
Financial review
During the year under review the charity made a deficit of £8,001 of which £2,304 was unrestricted funds and £5,697 was restricted funds. The deficit has been transferred to reserves.
Financial management
All income and expenditure is controlled by the Company Secretary.
Reserves policy
The trustees have reviewed the charity’s current needs for reserves and will maintain a reserve that will enable them to meet their contractual obligations in any one financial year.
The directors hereby submit the accounts of the company for the year ended 31 August 2022.
Directors of the company during the year were:-
Jose Alcaraz Karina Ewa Al-Mohsin Leslie Barson Sian Fletcher All of the directors were trustees of the charity.
Responsibilities of directors and trustees
Company Law requires trustees, as directors of the company, to prepare accounts for each financial year which give a true and fair view of the state of the affairs of the charity at the end of the financial year and of its surplus or deficit for that period. In preparing those accounts, the trustees are required to:
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select suitable accounting policies and then apply them consistently;
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make judgements and estimates that are reasonable and prudent; and
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prepare the accounts on the going concern basis unless it is inappropriate to presume that the charitable company will continue to operate.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and which enable them to ensure that the accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Accountants and independent examiner
The directors and trustees consider that an independent examination is not required for this year as the charity is exempt under section 43(2) of the Charities Act 1993.
A resolution will be proposed at the Annual General Meeting appointing accountants or independent examiners to the charitable company for the ensuing year, if required.
The report of the trustees has been prepared in accordance with the Special Provisions of Part VII of the Companies Act 1985 and was approved on 29 May 2023.
Signed: Signed:
Date: 29.5.23 Leslie Barson Date: 29.5.23 Sian Fletcher
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THE OTHERWISE CLUB (Co No - 3379478) (A company limited by guarantee)
INDEPENDENT EXAMINER'S REPORT TO THE DIRECTORS AND TRUSTEES OF THE OTHERWISE CLUB
I report on the accounts of the charity for the year ended 31 August 2022, which are set out on pages 6 to 9.
Respective responsibilities of directors and trustees and examiner
The trustees, who are also the directors of The Otherwise Club Limited (by Guarantee) for the purposes of company law, are responsible for the preparation of the accounts. The directors and trustees consider that an audit is not required for this year under section 43(2) of the Charities Act 1993, the 1993 Act, and that an independent examination is needed.
Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:
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(i) examine the accounts under section 43 of the 1993 Act;
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(ii) to follow the procedures laid down in the general Directions given by the Charity Commission under section 43(7)(b) of the 1993 Act; and
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(iii) to state whether particular matters have come to my attention.
Basis of independent examiner's report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
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(a) which gives me reasonable cause to believe that in any material respect the requirements:
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(ii) The directors present their report and financial statements for the year ended 31 August 2022.
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(ii) to prepare accounts which accord with the accounting records, comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities; have not been met; or
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(b) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed: Date: 30/05/2023
SANDRA ALDWORTH
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THE OTHERWISE CLUB (A company limited by guarantee)
(Co No - 3379478)
STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 AUGUST 2022
| Unrestricted | Restricted | Total Funds | Total Funds | |
|---|---|---|---|---|
| Funds | Funds | |||
| 2022 | 2022 | 2022 | 2021 | |
| Income from: | £ | £ | £ | £ |
| Donations | 1,740 | - | 1,740 | 15 |
| Charitable activities | ||||
| Membership and visitors' fees | 1,906 | - | 1,906 | 1,167 |
| Activities, workshops, visits and outings | 13,339 | - | 13,339 | 897 |
| Grants received: | ||||
| Jack Petchey Award | - | 2,150 | 2,150 | 2,000 |
| Cre8tive Granville | - | 8,901 | 8,901 | 4,869 |
| National Foundation for Youth Music | - | - | - | 11,127 |
| Fundraising and promotion | - | - | - | - |
| Investments – bank interest | - | - | - | - |
| ────── | ────── | ────── | ────── | |
| Total income | 17,041 | 11,051 | 28,092 | 20,075 |
| ────── | ────── | ────── | ────── | |
| Expenditure on: | ||||
| Charitable activities | ||||
| Activities, workshops, visits and outings | 15,220 | - | 15,220 | 144 |
| Jack Petchey Award – activities | - | 3,218 | 3,218 | 3,048 |
| Cre8tive Granville | - | 8,755 | 8,755 | - |
| Active Granville | - | 248 | 248 | 2,330 |
| Rent | - | - | - | 110 |
| National Foundation for Youth | ||||
| Music Teachers | - | 4,527 | 4,527 | 6,600 |
| Co-ordinator | 2,046 | - | 2,046 | 319 |
| Travel | 131 | - | 131 | - |
| Rent | 1,300 | - | 1,300 | 340 |
| Subscriptions | 40 | - | 40 | 20 |
| Insurance | 308 | - | 308 | 295 |
| Governance and administration | 258 | - | 258 | 454 |
| Fundraising expenses | 42 | - | 42 | |
| ────── | ────── | ────── | ────── | |
| Total expenditure | 19,345 | 16,748 | 36,093 | 13,660 |
| ────── | ────── | ────── | ────── | |
| Net income/(expenditure) | (2,304) | (5,698) | (8,001) | 6,415 |
| Funds | ||||
| Funds brought forward at 1 September 2021 | 6,724 | 7,705 | 14,429 | 8,014 |
| Transfers between funds | (801) | 801 | - | - |
| ────── | ────── | ────── | ────── | |
| Funds carried forward at 31 August 2022 | 3,619 | 2,809 | 6,428 | 14,429 |
| ────── | ────── | ────── | ────── |
The Statement of Financial Activities has been prepared on the basis that all operations are continuing operations. There are no recognised gains and losses other than those passing through the Statement of Financial Activities. The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.
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THE OTHERWISE CLUB (A company limited by guarantee)
(Co No - 3379478)
BALANCE SHEET
AS AT 31 AUGUST 2022
| Notes | 2022 | 2021 | |
|---|---|---|---|
| £ | £ | ||
| Fixed assets | |||
| Tangible assets: | |||
| Equipment | 5 | 194 | 194 |
| ──── | ──── | ||
| 194 | 194 | ||
| ──── | ──── | ||
| Current assets | |||
| Debtors | 6 | - | 37 |
| Cash at bank and in hand: | |||
| Current account | 6,124 | 14,108 | |
| Business reserve account | 6 | 6 | |
| COIF Charities Deposit Fund | 99 | 99 | |
| Petty cash | 5 | 5 | |
| _____ | _____ | ||
| 6,234 | 14,218 | ||
| Creditors: amounts falling due within one year | 7 | - | (20) |
| _____ | _____ | ||
| Net current assets | 6,234 | 14,235 | |
| _____ | _____ | ||
| _____ | _____ | ||
| Total assets less current liabilities | 6,428 | 14,429 | |
| ════ | ════ | ||
| Funds | |||
| Unrestricted funds | 3,619 | 6,724 | |
| Restricted funds | 2,809 | 7,705 | |
| ──── | ──── | ||
| 6,428 | 14,429 | ||
| ════ | ════ |
In preparing these financial statements for the year ending 31 August 2022:
The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 August 2022. No member of the company has deposited a notice, pursuant to section 476, requiring an audit of these accounts.
The directors acknowledge their responsibilities for ensuring that the company keeps accounting records which comply with section 386 of the Act and for preparing accounts which give a true and fair view of the state of affairs of the company as at the end of the financial year and of its incoming resources and application of resources, including its income and expenditure, for the financial year in accordance with the requirements of sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to accounts, so far as applicable to the company.
The financial statements were approved by the Committee of management on 29 May 2023
Signed by: Print name: Director / Trustee
Leslie Barson
Signed by: Print name: Sian Fletcher Director / Trustee
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THE OTHERWISE CLUB (A company limited by guarantee)
(Co No - 3379478)
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 AUGUST 2022
1. ACCOUNTING POLICIES
1.1 Basis for preparation
The financial statements have been prepared under the historical cost convention and in accordance with the Statement of Recommended Practice Accounting and Reporting by Charities (FRSSE, effective 1.January 2015), applicable accounting standards and the Companies Act 2006.
The financial statements are prepared on a going concern basis.
The charitable company has taken advantage of the exemption in Financial Reporting Standard No. 1 from the requirement to produce a cash flow statement on the grounds that it is a small company.
The accounts have been prepared in accordance with applicable accounting standards, the Statement of Recommended Practice, "Accounting and Reporting by Charities", effective 1 January 2015 and the Companies Act 2006.
1.2 Income
Donations
Donations are included in incoming resources in the period in which they are received.
Membership subscriptions
Income from membership subscriptions is included in incoming resources within the period it is received.
Grants
Income from grants is included in incoming resources in the period in which they are received.
Interest received
Interest is included when receivable by the charity.
Summary
All income is included gross, without the netting off of expenditure.
1.3 Expenditure
Expenditure is included in the Statement of Financial Activities on an accruals basis. Hence, where necessary, an accrual is provided for within creditors.
All expenditure is directly attributable to specific activities and has been included in those cost categories.
1.4 Tangible Fixed Assets and Depreciation
Tangible fixed assets are held in the accounts at a nominal value. As the amounts are immaterial no depreciation has been provided. Assets purchased with a cost below £25 are not capitalised.
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THE OTHERWISE CLUB (A company limited by guarantee)
(Co No - 3379478)
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 AUGUST 2022
1.5 Funds
Unrestricted funds are held for the fulfilling of the charitable company's objectives. The funds have arisen through the activities of the charitable company as shown in the Statement of Financial Activities. Restricted funds have been given for specific purposes. The transfers between funds are to make good funding shortfalls and eliminate negative restricted fund balances.
| Analysis of funds Cre8tive Granville Active Granville Jack Petchey National Foundation for Youth Music Total restricted funds Unrestricted funds Total funds |
Balance b/f 2021-2022 Balance c/f 1.9.21 Income Expenditure Transfers 31.8.22 £ £ £ £ £ 2,663 8,901 (8,755) - 2,809 248 - (248) - - 267 2,150 (3,218) 801 - 4,527 - (4,527) - - |
|---|---|
| 7,705 11,051 (16,748) 801 2,809 6,724 17,041 (19,345) (801) 3,619 |
|
| 14,429 28,092 (36,093) - 6,428 |
2. Trustees remuneration and expenses
No payments were made to the trustees during the year for remuneration or for reimbursement of expenses.
3. Employees
The charitable company has no employees. Most administration and other duties are performed by the trustees and volunteers. In addition the charitable company paid for the services of a self-employed coordinator, a total of £2,046 in the year.
4. Taxation
There is no tax liability as the company is a charity.
5. TANGIBLE FIXED ASSETS
| TANGIBLE FIXED ASSETS | ||
|---|---|---|
| EQUIPMENT | ||
| £ | ||
| Cost | ||
| At 1 September 2021 | 194 | |
| At 31 August 2022 | 194 | |
| ═════ | ||
| DEBTORS RECEIVABLE WITHIN ONE YEAR | ||
| 2022 | 2021 | |
| £ | £ | |
| Other debtors | - | 37 |
| ════ | ════ | |
| CREDITORS AMOUNTS FALLING DUE WITHIN ONE YEAR | ||
| 2022 | 2020 | |
| £ | £ | |
| Other creditors and accruals | - | 20 |
| ════ | ════ |
6. DEBTORS RECEIVABLE WITHIN ONE YEAR
7.
9