Company No. 3379478 (England and Wales) Charity Registration No. 1071831
THE OTHERWISE CLUB (A company limited by guarantee)
UNAUDITED DIRECTORS’ REPORT AND ACCOUNTS
FOR THE YEAR ENDED 31 AUGUST 2020
THE OTHERWISE CLUB (A company limited by guarantee)
(Co No - 3379478)
CONTENTS
| Page | |
|---|---|
| Legal and Administrative Information | 1 |
| Report of the Trustees | 2 – 4 |
| Independent Examiner’s Report | 5 |
| Statement of Financial Activities | 6 |
| (Including Income and Expenditure Account) | |
| Balance Sheet | 7 |
| Notes to the Financial Statements | 8 – 9 |
THE OTHERWISE CLUB (A company limited by guarantee)
(Co No - 3379478)
LEGAL AND ADMINISTRATIVE INFORMATION
Constitution
The Otherwise Club is a company limited by guarantee and a registered charity governed by its memorandum and articles of association. The registered numbers are as follows:
Company Number: 3379478 (England and Wales) Charity Registration Number: 1071831
Directors and Trustees
The directors of the charitable company ("the charity") are its trustees for the purpose of charity law and throughout this report are collectively referred to as the trustees. As set out in the Articles of Association the charity shall have not less than three and not more than six trustees. At each Annual General Meeting one-third of the trustees shall retire by rotation, and will be eligible for re-appointment. The trustees have the power to co-opt up to two further members to fill specialist roles.
The trustees serving during the year were as follows:
L Barson S E Fletcher J Alcaraz K E Al-Mohain
Secretary: L Barson Registered Office: 1 Croxley Road, London W9 3HH Bankers: National Westminster Bank Plc 22 King's Mall Hammersmith London W6 0QD CCLA Investment Management Limited St Alphage House 2 Fore Street London EC2Y 5AQ
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THE OTHERWISE CLUB (A company limited by guarantee)
(Co No - 3379478)
REPORT OF THE TRUSTEES
FOR THE YEAR ENDED 31 AUGUST 2020
The trustees are pleased to present their report together with the financial statements of the charity for the year ended 31 August 2020.
Legal and administrative information set out on page 1 forms part of this report. The financial statements comply with current statutory requirements, the memorandum and articles of association and the Statement of Recommended Practice - Accounting and Reporting by Charities.
Objects of the Charity
The objects of the charity are to advance the education of children whose families choose to educate their children out of school and who remain responsible for their children's education at all times without distinction of race, sex, political, religious or other opinion, through the provision of facilities. The memorandum of association states that the company may do anything lawful, necessary to promote its objectives.
Organisation
A board of trustees of up to six members, who meet annually, administers the charity.
Trustee recruitment, induction and training
As a result of the selection process of the trustees, the trustees will already be aware of the charity and its objectives. Additionally, new trustees are encouraged to meet senior trustees to discuss any questions they may have in respect of their obligations under both UK Charity and Company Law. Trustees are recruited from the existing membership via nomination at the AGM or co-opted for specialist skills. These arrangements will be reviewed as and when the trustees decide to recruit new trustees.
Investment powers
Under the memorandum and articles of association, the charity has the power to make any investment that the trustees see fit.
Risk management
The trustees have assessed the major risks to which the charity is exposed, in particular those relating to operations and finances, and are satisfied that systems are in place to mitigate the charity’s exposure to the major risks.
Activities and achievements of the Charity
We started the year again with a successful day at Queens Park Annual Fair 2019 where we were able to give help and support to those thinking about home educating. We also held an informal HE Fair at Coram Fields in October which was very well attended.
After the first term all our activities were completely disrupted, as was the whole of life, by the Covid- 19 crisis. We stopped meeting in person in March 20 and carried on online until the end of the year. All our trips in the England and abroad had to be cancelled or postponed.
We started our weekly groups in September 2019 using a new hall in the South Kilburn area. The older group started back at The Granville on Tuesdays. They are looking at World War 1 and had hoped to go on a trip to northern France in the spring of 2020, which also had to be postponed.
Many from the main Thursday group went on a trip to the Chiltern Open Air Museum in November 2019 where we attended a workshop on being in a Victorian School in an area where most children worked plaiting straw for hats. We were able to get a Jack Petchey educational grant to support this trip.
The main Thursday activities went on line in March 2020 but this was not satisfactory for younger people. We created and still have an active WhatsApp group where people share online resources and ask questions.
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THE OTHERWISE CLUB (A company limited by guarantee)
(Co No - 3379478)
REPORT OF THE TRUSTEES (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2020
The older group created several online groups for social meet ups, for playing online games together, for chess and debating together. Several of our older young people finished the silver Duke of Edinburgh award when they were at home during the spring and summer of 2020. We are really proud of them and for the first time, the club has about 5 young people who are going to try for the Gold award including members who have now gone to college but are coming back to the Otherwise Club to continue the award with us. This is very exciting!
We took a group of five to Ljubljana, Slovenia in October 2020 to spend a week as part of a Youth Exchange European Programme that we have partnered with for the past 8 years or so. The young people stayed in a converted medieval goal in the centre of old Ljubljana and played games, sports, participated in workshops and had fun the whole time! It was a fantastic experience to meet other young people from 5 different countries including Moldova, Holland, and Cyprus.
The older group who went to India in 2019 planned to go again in January 2021. Several of the children in India that they were particularity fond of were leaving Timbaktu this year so it was the last time to see them. They had another wonderful trip.
Our Jack Petchey achievement award winners this year were Arun who chose Escape! which is a room where the group had to figure out the puzzle to get out. We also had a lunch out to celebrate the day. Our second and third winners chose days out as we had not seen each other in so long. We had a wonderful day out to Clacton on Sea with a huge group in July, thanks to Tasnim, where we enjoyed sunshine, swimming, ice cream and meals out on the Eat out to keep cafes open scheme. Latifah took us all for a fabulous day to Margate again with charity shops and walks along the beach which we enjoyed enormously after having been inside for so long.
We also had a leader award winner grant in Dolores which took a large group back to Paddington Farm in September 2020 when things opened up a bit. They had a fabulous time making apple cider and helping with many farm chores.
Cre8tive Granville continued teaching music to over 30 South Kilburn children and young people in person until April 2020 when it went online This was very successful. The CIL grant from Brent Council finished in July 2020 and we were not able to secure further funding at this time. Active Granville - adult exercise classes - started in September 2019, were well attended this year and were very popular woman's only classes on Wednesdays, Taekwondo on Mondays, yoga on Thursdays and Tai Chi class on Friday afternoon. These continued until March 2020 when they had to stop. Taekwondo continued in June online successfully.
We have become more and more friendly with ULFA Aid who are in the Carlton and are very supportive of our work. They hosted Cre8tive Granville and Active Granville from September to December 2020 when everything had to stop or go online.
This year Astrid began working as the Thursday co-ordinator. This was working very well until we had to stop meeting due to the virus crisis. Astrid created and hosted the online and park meetings of the club for the rest of the year.
Future events
We are looking forward to 2021, when we are hoping to return to in person meetings! We hope to fund Cre8tive Granville for further years. We will continue Active Granville, trips to museums, Paddington Farm and planning our trips abroad to France, Holland and Mauritius. We are looking forward to being together, more active and travelling to Paddington Farm in the summer 2021 and to Holland in September 2021.
We ended the year with a very well attended picnic. Many old members came to visit and everyone was so glad to see each other after so long. It was great to hear everyone's news and commiserate about the past months.
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THE OTHERWISE CLUB (A company limited by guarantee)
(Co No - 3379478)
REPORT OF THE TRUSTEES (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2020
Financial review
During the year under review the charity made a surplus of £3,073 of which £3,876 was unrestricted funds and £803 was a deficit on the restricted funds. The funders of Cre8tive Granville restricted fund are aware of the deficit and have agreed to fund it in 2021. The surplus has been transferred to reserves.
Financial management
All income and expenditure is controlled by the Company Secretary.
Reserves policy
The trustees have reviewed the charity’s current needs for reserves and will maintain a reserve that will enable them to meet their contractual obligations in any one financial year.
The directors hereby submit the accounts of the company for the year ended 31 August 2020.
Directors of the company during the year were:-
Karina Ewa Al-Mohsin
Jose Alcaraz Leslie Barson Sian Fletcher
All of the directors were trustees of the charity.
Responsibilities of directors and trustees
Company Law requires trustees, as directors of the company, to prepare accounts for each financial year which give a true and fair view of the state of the affairs of the charity at the end of the financial year and of its surplus or deficit for that period. In preparing those accounts, the trustees are required to:
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select suitable accounting policies and then apply them consistently;
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make judgements and estimates that are reasonable and prudent; and
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prepare the accounts on the going concern basis unless it is inappropriate to presume that the charitable company will continue to operate.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and which enable them to ensure that the accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Accountants and independent examiner
The directors and trustees consider that an independent examination is required for this year as the charity is not exempt under section 43(2) of the Charities Act 1993.
A resolution will be proposed at the Annual General Meeting appointing accountants or independent examiners to the charitable company for the ensuing year, if required.
The report of the trustees has been prepared in accordance with the Special Provisions of Part VII of the Companies Act 1985 and was approved on 25the June 2021.
Signed:
Date: 25.6.21 Signed: Date: 25.6.21
LESLIE BARSON
SIAN FLETCHER
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THE OTHERWISE CLUB (Co No - 3379478) (A company limited by guarantee)
INDEPENDENT EXAMINER'S REPORT TO THE DIRECTORS AND TRUSTEES OF THE OTHERWISE CLUB
I report on the accounts of the charity for the year ended 31 August 2020, which are set out on pages 6 to 9.
Respective responsibilities of directors and trustees and examiner
The trustees, who are also the directors of The Otherwise Club Limited (by Guarantee) for the purposes of company law, are responsible for the preparation of the accounts. The directors and trustees consider that an audit is not required for this year under section 43(2) of the Charities Act 1993, the 1993 Act, and that an independent examination is needed.
Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:
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(i) examine the accounts under section 43 of the 1993 Act;
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(ii) to follow the procedures laid down in the general Directions given by the Charity Commission under section 43(7)(b) of the 1993 Act; and
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(iii) to state whether particular matters have come to my attention.
Basis of independent examiner's report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
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(a) which gives me reasonable cause to believe that in any material respect the requirements:
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(ii) The directors present their report and financial statements for the year ended 31 August 2020.
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(ii) to prepare accounts which accord with the accounting records, comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities; have not been met; or
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(b) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed: Date: 25.6.2021
SANDRA ALDWORTH
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THE OTHERWISE CLUB (A company limited by guarantee)
(Co No - 3379478)
STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 AUGUST 2020
| Unrestricted | Restricted | Total Funds | Total Funds | |
|---|---|---|---|---|
| Funds | Funds | (restated) | ||
| 2020 | 2020 | 2020 | 2019 | |
| Income from: | £ | £ | £- | £ |
| Donations | 3,870 | - | 3,870 | 822 |
| Charitable activities | ||||
| Membership and visitors' fees | 1,257 | - | 1,257 | 2,535 |
| Activities, workshops, visits and outings | 3,569 | - | 3,569 | 16,166 |
| Grants received: | ||||
| Jack Petchey Award | - | 1,700 | 1,700 | 2,176 |
| Cre8tive Granville | - | 15,188 | 15,188 | 6,329 |
| Active Granville | - | 6,200 | 6,200 | 8,944 |
| Fundraising and promotion | 251 | - | 251 | 267 |
| Investments – bank interest | 1 | - | 1 | 1 |
| ────── | ────── | ────── | ────── | |
| Total income | 8,948 | 23,088 | 32,036 | 37,240 |
| ────── | ────── | ────── | ────── | |
| Expenditure on: | ||||
| Charitable activities | ||||
| Activities, workshops, visits and outings | 2,186 | - | 2,186 | 18,780 |
| Jack Petchey Award – activities | - | 755 | 755 | 1,806 |
| Cre8tive Granville | - | 16,098 | 16,098 | 12,124 |
| Rent | - | 3,026 | 3,026 | 3,446 |
| Active Granville | - | 2,783 | 2,783 | 4,459 |
| Rent | - | 1,229 | 1,229 | 3,985 |
| Awards for All | - | - | - | 1,183 |
| Co-ordinator | 616 | - | 616 | - |
| Travel | 20 | - | 20 | - |
| Rent | 1,845 | - | 1,845 | 120 |
| Materials and equipment | - | - | - | 30 |
| Subscriptions | 20 | - | 20 | 20 |
| Fundraising and promotion | - | - | - | 188 |
| Governance and administration | 385 | - | 385 | 978 |
| ────── | ────── | ────── | ────── | |
| Total expenditure | 5,072 | 23,891 | 28,963 | 47,119 |
| ────── | ────── | ────── | ────── | |
| Net income/(expenditure) | 3,876 | (803) | 3,073 | (9,879) |
| Funds | ||||
| Funds brought forward at 1 September 2019 | 356 | 4,585 | 4,941 | 14,820 |
| Transfers between funds | 1,985 | (1,985) | - | - |
| ────── | ────── | ────── | ────── | |
| Funds carried forward at 31 August 2019 | 6,217 | 1,797 | 8,014 | 4,941 |
| ────── | ────── | ────── | ────── |
The Statement of Financial Activities has been prepared on the basis that all operations are continuing operations. There are no recognised gains and losses other than those passing through the Statement of Financial Activities. The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.
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THE OTHERWISE CLUB (A company limited by guarantee)
(Co No - 3379478)
BALANCE SHEET
AS AT 31 AUGUST 2020
| Notes | 2020 | 2019 | |
|---|---|---|---|
| (restated) | |||
| £ | £ | ||
| Fixed assets | |||
| Tangible assets: | |||
| Equipment | 5 | 194 | 194 |
| ──── | ──── | ||
| 194 | 194 | ||
| ──── | ──── | ||
| Current assets | |||
| Debtors | 6 | 37 | - |
| Cash at bank and in hand: | |||
| Current account | 7,673 | 5,293 | |
| Business reserve account | 6 | 5 | |
| COIF Charities Deposit Fund | 99 | 99 | |
| Petty cash | 5 | 5 | |
| -─-── | ─-─-── | ||
| 7,783 | 5,402 | ||
| Creditors: amounts falling due within one year | 7 | - | (655) |
| ─--── | ──--── | ||
| Net current assets | 7,820 | 4,747 | |
| ──── | ──── | ||
| ──── | ──── | ||
| Total assets less current liabilities | 8,014 | 4,941 | |
| ════ | ════ | ||
| Funds | |||
| Unrestricted funds | 6,217 | 356 | |
| Restricted funds | 1,797 | 4,585 | |
| ──── | ──── | ||
| 8,014 | 4,941 | ||
| ════ | ════ |
In preparing these financial statements for the year ending 31 August 2020:
The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 August 2020. No member of the company has deposited a notice, pursuant to section 476, requiring an audit of these accounts.
The directors acknowledge their responsibilities for ensuring that the company keeps accounting records which comply with section 386 of the Act and for preparing accounts which give a true and fair view of the state of affairs of the company as at the end of the financial year and of its incoming resources and application of resources, including its income and expenditure, for the financial year in accordance with the requirements of sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to accounts, so far as applicable to the company.
The financial statements were approved by the Committee of management on 25[th] June 2021
Signed by: Name: LESLIE BARSON Director/Trustee
Signed by: Name: SIAN FLETCHER Director/Trustee
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THE OTHERWISE CLUB (A company limited by guarantee)
(Co No - 3379478)
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 AUGUST 2020
1. ACCOUNTING POLICIES
1.1 Basis for preparation
The financial statements have been prepared under the historical cost convention and in accordance with the Statement of Recommended Practice Accounting and Reporting by Charities (FRSSE, effective 1.January 2015), applicable accounting standards and the Companies Act 2006.
The financial statements are prepared on a going concern basis.
The charitable company has taken advantage of the exemption in Financial Reporting Standard No. 1 from the requirement to produce a cash flow statement on the grounds that it is a small company.
The accounts have been prepared in accordance with applicable accounting standards, the Statement of Recommended Practice, "Accounting and Reporting by Charities", effective 1 January 2015 and the Companies Act 2006.
1.2 Income
Donations
Donations are included in incoming resources in the period in which they are received.
Membership subscriptions
Income from membership subscriptions is included in incoming resources within the period it is received.
Grants
Income from grants is included in incoming resources only when it has been utilised; the unutilised amount is carried forward as deferred income.
Interest received
Interest is included when receivable by the charity.
Summary
All income is included gross, without the netting off of expenditure.
1.3 Expenditure
Expenditure is included in the Statement of Financial Activities on an accruals basis. Hence, where necessary, an accrual is provided for within creditors.
All expenditure is directly attributable to specific activities and has been included in those cost categories.
1.4 Tangible Fixed Assets and Depreciation
Tangible fixed assets are held in the accounts at a nominal value. As the amounts are immaterial no depreciation has been provided. Assets purchased with a cost below £25 are not capitalised.
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THE OTHERWISE CLUB (A company limited by guarantee)
(Co No - 3379478)
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 AUGUST 2020
1.5 Funds
Unrestricted funds are held for the fulfilling of the charitable company's objectives. The funds have arisen through the activities of the charitable company as shown in the Statement of Financial Activities. Restricted funds have been given for specific purposes. The funders of Cre8tive Granville are aware of the deficit on the fund and have agreed to cover the deficit. Awards for All agreed to transfer the surplus in the fund to our unrestricted funds.
| Analysis of funds Cre8tive Granville Active Granville Jack Petchey Awards for All Total restricted funds Unrestricted funds Total funds |
Balance b/f 2019-2020 Balance c/f 1.9.19 Income Expenditure Transfers 31.8.20 £ £ £ £ £ 1,730 15,188 (19,124) - (2,206) 500 6,200 (4,012) - 2,688 370 1,700 (755) - 1,315 1,985 - - (1,985) - |
|---|---|
| 4,585 23,088 (23,891) (1,985) 1,797 356 8,948 (5,072) 1,985 6,217 |
|
| 4,941 32,036 (28,963) - 8,014 |
2. Trustees remuneration and expenses
No payments were made to the trustees during the year for remuneration or for reimbursement of expenses.
3. Employees
The charitable company has no employees. Most administration and other duties are performed by the trustees and volunteers. In addition the charitable company paid for the services of a self-employed co-ordinator, a total of £616 in the year.
4. Taxation
There is no tax liability as the company is a charity.
5. TANGIBLE FIXED ASSETS
| TANGIBLE FIXED ASSETS | ||
|---|---|---|
| EQUIPMENT | ||
| £ | ||
| Cost | ||
| At 1 September 2019 | 194 | |
| At 31 August 2020 | 194 | |
| ═════ | ||
| DEBTORS RECEIVABLE WITHIN ONE YEAR | ||
| 2020 | 2019 | |
| £ | £ | |
| Other debtors | 37 | - |
| ════ | ════ | |
| CREDITORS AMOUNTS FALLING DUE WITHIN ONE YEAR | ||
| 2020 | 2019 | |
| £ | £ | |
| Other creditors and accruals | - | 655 |
| ════ | ════ |
6. DEBTORS RECEIVABLE WITHIN ONE YEAR
7.
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