ANNUAL REPORT 2022 to 2023
The Exeter ICE
Charity registration number: 1071619 Company number: 03597082
Charitable Trust
Offices 1&2, Email: office@icetrust.co.uk Riverside Centre, 13-14 Okehampton St, Website: www.icetrust.co.uk Exeter, EX4 1DU 01392 411116
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TABLE OF CONTENTS
| TABLE OF CONTENTS | |
|---|---|
| Page number | |
| Review of the Year | 3 – 5 |
| Financial Review | 6 - 7 |
| Looking Ahead | 7 |
| Statement of Directors’ Responsibilities | 8 |
| Administrative Details | 9 |
| Statement of Financial Activities and Balance Sheet | 10-11 |
| Notes to the Accounts | 12-19 |
| Independent Examiner’s Report | 20 |
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REVIEW OF THE YEAR
Objectives and Activities
The Exeter ICE Charitable Trust (ICE) wants to give every young person the opportunity to explore and understand the Christian faith.
This report covers the period 1[st] September 2022 to 31[st] August 2023.
This was also our first full year of formal partnership with Scripture Union (SU), and we are already seeing the benefits in resourcing ministry, in helping shape strategy, and engaging the staff and trustee team with the regional SU network. We are very much looking forward to seeing this partnership develop and grow in the coming years.
For ICE, this was the first year without disruption from the pandemic. It was a “return to normal” in one way, however we did face a changed landscape, as the pandemic had caused schools to review their needs and provisions.
The secondary team managed to return quickly to in-person work in schools. It was more challenging for the primary team, as it was unclear whether take up from the primary schools would be what it had been pre-pandemic. The trustees agreed that the primary team would be given a year to continue their ministry model and assess engagement with primary schools.
Over the past 12 months the primary team have been in schools offering the same mix of assemblies and events as they had pre-pandemic. This meant that the Narnia project was run for the first time since Covid; in-person assemblies were given priority, and online assemblies were phased out. Many schools were grateful to have the primary team back in person, and bookings for Narnia were strong. Take up for the MOUSE course was also pleasing. The primary team are still seeking ways to build on the mentoring pilot scheme they trialled last year.
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The secondary team faced a different set of circumstances as it was the last year of the funding for the TLG mentoring project. After discussion with church partners and schools, it was decided to end the TLG mentoring scheme, and offer mentoring in small groups instead as this would better meet the broader needs within schools. Everyone at ICE is immensely grateful for all the work of staff and volunteers, and funders who have been involved in the TLG project. We have gained skills, and knowledge that will be beneficial for the ongoing work of ICE.
The team have also continued to deliver lunch clubs in secondary schools, and at the Exeter College CU. These are going well, and are an important element in building momentum, and giving students opportunity to be involved too. Explore clubs have also been set up in schools this year, and are again proving popular.
The secondary team have also been seeking innovate ways to create more capacity through our partnership with churches. A new project with St. Boniface Church in Whipton has attracted external funding from the Diocese of Exeter, and we are currently looking to attract additional funding to create a sustainable 3-year project to deliver schools work, and youth and community engagement in that area of the city.
The team is aware of the need to increase awareness of the work of ICE across the city so that Christians can be better informed for prayer; are aware of opportunities to volunteer; and see the needs to support financially. To that end, we hosted a supporters evening at the Narnia event in November 2022 and attended the Christians Across Exeter event in January 2023. We have also engaged with South West Youth Ministries via their youth worker breakfast networking events.
The budget for 2022/23 indicated a deficit in the region of £10,000. This prediction was correct. The trustees felt using reserves to cover this deficit was appropriate, and recognise the challenge going forward if costs and income remain the same.
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How we deliver the work.
When planning our activities, the Trustees consider the Charity Commission’s guidance on public benefit and the specific guidance for charities on the advancement of religion.
We aim to give every young person the opportunity to explore and understand the Christian faith by:
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employing workers to go into schools in the Exeter area and support schools in delivering the curriculum;
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managing a team of associate workers, who are employed by other organisations but go into schools under the ICE banner;
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mentoring young people in Secondary schools;
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liaising with churches to connect with local schools, and resource input for assemblies, and RS classes;
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training volunteers through opportunities to shadow our staff in school ministry;
-
partnering with Scripture Union to grow our expertise in practical ministry
We have a number of volunteers who support Exeter ICE by regularly attending prayer meetings, and distributing our newsletter in local churches. All our Trustees are also volunteers and we are very grateful for everyone’s contribution to the work of ICE.
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FINANCIAL REVIEW
In 2022/23 ICE received £58,898 of income (21/22 £62,687). £54,602 or 93% was from voluntary donations from individuals and churches including gift aid where appropriate (21/22 94%). £3,000 of our income was in the form of grants. In 2021/22 the corresponding figure from such general external funding was £3,159.
In 2022/23 we spent £70,312 (21/22 £61,133). The single largest category of spend was staff salaries costing £53,527 (21/22 £46,821) which is appropriate as they are people creating content to deliver to pupils across the city. They are also the people who will liaise and coordinate with the volunteers who support our work. The amount for salaries in 2023 is higher than in 2022 as our secondary schools worker increased their working days from 4 days to 5 days.
The Statement of Financial Activities shows a deficit for the year of £11,414. This was made up of the following movements on funds
-
Net outgoing resources of £5,454 on the TLG fund caused by the spending of the external funding received in previous years
-
Net incoming resources of £5,000 caused by a donation from an individual who wanted to support the St Boniface project.
-
Net outgoing resources of £10,960 on the unrestricted fund caused by a planned increase costs and decreased income.
Performance of fundraising activities against objectives set
During this reporting period the charity was fortunate enough to receive donations of pottery from local artist Jeremy Leach, which could be sold to raise funds for Exeter ICE. To date £433 has been raised from these sales with more sales planned for the future. The trustees would like to record their gratitude to Mr Leach for his kind donations.
Reserves, reserves policy and going concern
The charity holds cash reserves to manage cash flow and to fulfil our obligations in the event of the charity having to be wound up. On 31[st] August 2023 the total amount held in cash was £57,734 of which £46,956 is unrestricted. This is against an assessed need of £17,000 (c.3
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months approx. running costs). The additional funds are being held to allow the Trustees to consolidate the present work and allow scope for future developments.
The charity does not hold sufficient funds to have an investment policy but does seek to make the most of the funds available by depositing in higher interest bank accounts.
The Trustees have undertaken an assessment and believe that there is no uncertainty about the charity continuing as a going concern. More detail on this assessment can be found in Note 1.2 of the accompanying Financial Statements.
Principal risks
As a charity working with children and young people, the Trustees are acutely aware of their safeguarding responsibilities. To mitigate this risk the Trustees have a safeguarding policy in place which is reviewed regularly.
The Trustees are also aware that to maintain a healthy cash position the charity needs to continually recruit new donors to replace those lost as a result of changing circumstances. To that end the Trustees are looking to increase engagement with existing and potential new donors through supporter events and increased communication through social media, supporters events and church engagements.
Looking Ahead
We aim to:
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Launch the St Boniface Community hub by January 2024.
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Identify new ways to engage with primary schools based on the experiences of the last 12 months.
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Raise additional financial support in order to reduce the planned deficit for 2023/24.
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Undertake a policy review to ensure all policies fit for purpose.
We praise God for his provision in the past 12 months and look forward to the future.
Signed Mr Brian Murray Chairman
03 / 11 / 2024
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T HE EXETER ICE CHARITABLE TRUST STATEMENT OF DIRECTORS' RESPONSIBILITIES YEAR ENDED 31 AUGUST 2023
DIRECTORS' RESPONSIBILITIES
Company Law requires the directors to prepare financial statements that give a true and fair view of the state of affairs of the company at the end of the financial year and of its surplus or deficit for the financial year.
In preparing those financial statements, the directors are required to:
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select suitable accounting policies and then apply them consistently
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make judgements and estimates that are reasonable and prudent
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the company will continue on that basis.
The directors are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
These accounts have been prepared in accordance with the provisions applicable to small companies subject to the small companies regime and in accordance with the Charities SORP (FRS102).
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Reference and administrative details
| Charity name | The Exeter ICE Charitable Trust |
|---|---|
| Other name the charity uses | Exeter ICE or ICE |
| Registered charity number | 1071619 |
| Company number | 03597082 |
| Charity’s principal address | 13-14 Okehampton Street Devon EX4 1DU |
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Names of the charity Trustees who manage the charity
Dates acted if not for whole
Trustee name Office (if any)
year
Susan Noden Vice Chair
Graciela Fowler 14 [th] September 2022
Christian Keane Company Secretary (CS)
Patricia Morris
Brian Murray Chairperson
Mary Rowe
Abigail Hoban
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Names and addresses of advisers
| Type of adviser | Name | Address |
|---|---|---|
| Fundraising | Not applicable in this period |
Name of chief executive or names of senior staff members
Not applicable
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THE EXETER ICE CHARITABLE TRUST STATEMENT OF FINANCIAL ACTIVITIES (INCLUDING INCOME AND EXPENDITURE ACCOUNT)
| YEAR | ENDED 31 AUGUST | 2023 | |||
|---|---|---|---|---|---|
| 2023 | 2023 | 2023 | 2022 | ||
| Restricted | Unrestricted | Total | Total | ||
| £ | £ | £ | £ | ||
| INCOME AND ENDOWMENTS FROM | |||||
| Donations and legacies | 5,000 | 49,602 | 54,602 | 59,130 | |
| Other trading activities | 0 | 755 | 755 | 363 | |
| Investments | 0 | 541 | 541 | 35 | |
| Other income | 0 | 3,000 | 3,000 | 3,159 | |
| TOTAL INCOMING RESOURCES | 5,000 | 53,898 | 58,898 | 62,687 | |
| RESOURCES EXPENDED | |||||
| Raising funds | 0 | 0 | 0 | 575 | |
| Charitable activities | 5,454 | 63,206 | 68,660 | 60,242 | |
| Other | 0 | 1,652 | 1,652 | 316 | |
| TOTAL OUTGOING RESOURCES | 5,454 | 64,858 | 70,312 | 61,133 | |
| NET INCOMING/ (OUTGOING) | (454) | (10,960) | (11,414) | 1,554 | |
| RESOURCES - FOR THE YEAR | |||||
| TRANSFER BETWEEN FUNDS | 806 | -806 | 0 | 0 | |
| TOTAL FUNDS AT 1 SEPTEMBER | 6,448 | 58,722 | 65,170 | 63,616 | |
| 2022 | |||||
| TOTAL FUNDS AT 31 AUGUST | 2023 | 6,800 | 46,956 | 53,756 | 65,170 |
The only recognised gains/losses is the surplus for the year.
The notes on page 13 form an integral part of these accounts.
03 / 11 / 2024
Signed:_____
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THE EXETER ICE CHARITABLE TRUST BALANCE SHEET AS AT 31 AUGUST 2023
| Notes FIXED ASSETS Tangible assets 6 CURRENT ASSETS Debtors & prepaid expenditure 7 Cash at bank 8 CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 9 NET CURRENT ASSETS TOTAL ASSETS UNRESTRICTED FUNDS 10 RESTRICTED FUND 10 |
2023 £ 0 250 57,734 57,984 4,228 53,756 53,756 46,956 6,800 |
2022 £ 1,652 |
|---|---|---|
| 736 66,787 |
||
| 67,523 | ||
| 4,005 63,518 |
||
| 65,170 | ||
| 58,722 6,448 |
The company was entitled to exemption from audit under s477 of the Companies Act 2006 relating to small companies.
The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.
The directors acknowledge their responsibilities for complying with the requirements of the Companies Act with respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to small companies subject to the small companies regime and in accordance with the Charities SORP (FRS102).
The accounts were approved by the board of directors on 4[th] March 2024 and were signed on its behalf by:
Mr Brian Murray - Chairman
03 / 11 / 2024
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THE EXETER ICE CHARITABLE TRUST NOTES TO THE ACCOUNTS YEAR ENDED 31 AUGUST 2023
1 Basis of Preparation.
1.1 Basis of Accounting
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.
The accounts have been prepared in accordance with the Financial Reporting
Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and
with the Charities Act 2011. The charity constitutes a public benefit entity as defined by FRS 102.
1.2 Going Concern
Trustees are required to form a judgement as to whether the charity is a going
concern. Trustees amongst other things should consider the following:
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Is the charity having cash flow difficulties?
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Is there a significant change in income expected for example through the loss of a grant or major donor?
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Is there any serious litigation which may incur large legal costs?
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Are there any significant changes which may affect donor support?
This year the charity has made a loss. Where there has been some decrease in giving there has also been an increase in costs mainly attributable to an increase in staff costs. Trustees can control staff costs, and these could be decreased in the future if needed. This assessment together with the level of reserves we hold means the Trustees believe the charity is a going concern.
1.3 Changes in Accounting policy
The accounts present a true and fair view. There has been one change to the depreciation policy. The level at which items are depreciated has risen from £500 per item to £3,000 per item. This level has not been increased for several years and £500 no longer represents a realistic price for a capital asset.
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1.4 Material prior year errors
No material prior year errors have been identified in the reporting period.
2 Accounting policies
Income
2.1a Recognition of income
These are included in the Statement of Financial Activities (SoFA) when:
-
the charity becomes entitled to the resources;
-
it is more likely than not that the Trustees will receive the resources; and
-
the monetary value can be measured with sufficient reliability.
2.1b Offsetting
There has been no offsetting of assets and liabilities, or income and expenses, unless required or permitted by the Charities SORP (FRS 102).
- 2.1c Grants and donations
Grants and donations are only included in the Statement of Financial Activity (SOFA) when the general income recognition criteria are met. Legacies are included in the SOFA when receipt is probable, that is, when there has been grant of probate, the executors have established that there are sufficient assets in the estate and any conditions attached to the legacy are either within the control of the charity or have been met. The charity has not received government grants in the reporting period.
2.1d Tax reclaimed on donations and gifts
Gift Aid receivable is included in income when there is a valid declaration from the donor. Any Gift Aid amount recovered on a donation is considered to be part of that gift and is treated as an addition to the same fund as the initial donation unless the donor or the terms of the appeal have specified otherwise.
2.1e Volunteer Help
The value of any voluntary help received is not included in the accounts but is described in note 3.b.
2.1f Income from interest
This is included in the accounts when receipt is probable, and the amount receivable can be measured reliably.
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Expenditure and Liabilities
2.2a Liability Recognition
Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty.
2.2b Redundancy Cost
The charity made no redundancy payments during the reporting period.
2.2c Creditors
The charity has creditors which are measured at settlement amounts less any trade discounts.
Assets
2.3a Tangible Fixed Assets for use by the charity
These are capitalised if they can be used for more than one year and cost at least £3,000 per item. They are valued at cost. The depreciation rates and methods used are disclosed in note 6.
2.3b Debtors
Debtors (including trade debtors and loans receivable) are measured on initial recognition at settlement amount after any trade discounts or amount advanced by the charity. Subsequently, they are measured at the cash or other consideration expected to be received.
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3 Income
3.a Analysis of income
----- Start of picture text -----
Incoming Resources (Unrestricted) 2023 2022
£ £
Regular giving included gift aided donations 35,159 36,760
Tax Refunds or Gift aid 5,908 4,922
Other donations - general 13,535 17,448
Investment Income 541 35
Other Income from External Funding 3,000 3,159
Other income from other sources [a] 755 363
Total Incoming Resources 58,898 62,687
----- End of picture text -----
a: The £755 is made up of £433 raised from of pottery donated by Jeremy Leach, and £312
from running the CU at Exeter College to cover the cost of refreshments.
3.b Donated goods facilities and services
Our Independent Examiner David Tolhurst performs our Independent Examination free of charge. We are very thankful. We have not paid for any other assurance work, tax advice, financial advice or consultancy during this reporting period.
4 Analysis of Resources Expended
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Charitable Expenditure (Unrestricted) 2023 2022
£ £
Salaries 53,527 46,821
Accommodation / Office rent & insurance 6,860 6,172
Travel 584 123
Administration 4,944 2,856
Resources 2,745 4,270
Charitable Activities sub total 68,660 60,242
Fundraising 0 575
Other - Depreciation 1,652 316
TOTAL RESOURCES EXPENDED 70,312 61,133
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Grant making does not form a material part of our work.
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5 Staff costs
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2023 2022
£ £
Salaries and wages 52,040 45,517
Social security costs [a] 0 28
Pension Costs (defined contribution pension plan) 1,487 1,276
Total Staff costs 53,527 46,821
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a : Social security costs show what Exeter ICE has paid in Employer National Insurance Contributions. Presently an Employers Allowance is received from the Government meaning the employer does not have to pay the first £5,000 of Employers National Insurance contributions. None of our employees have their costs paid by a related party and no employees receive total employee benefits that are over £60,000 per annum. All employees work on our charitable activities.
| Staff Headcount | 2023 | 2022 |
|---|---|---|
| Full time | 0 | 0 |
| Part time | 4 | 4 |
| Total staff | 4 | 4 |
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6 Tangible Fixed Assets
| COST At 1 September 2022 Additions Disposals At 31 August 2023 DEPRECIATION At 1 September 2022 Disposals Charge for the period At 31 August 2023 NET BOOK VALUE At 31 August 2022 At 31 August 2023 |
Cars 0 0 0 0 0 0 0 0 0 |
Equipment 5,830 0 0 5,830 4,178 1,652 5,830 1,652 0 |
Total 5,830 0 0 |
|---|---|---|---|
| 5,830 | |||
| 4,178 1,652 |
|||
| 5,830 | |||
| 1,652 | |||
| 0 |
Tangible fixed assets are stated at cost less accumulated depreciation. Depreciation is calculated to write off the cost of tangible fixed assets over their expected useful life. It has been decided to write off the remaining depreciation in this financial year given that the remaining depreciation charge is not material.
7 Debtors and prepayments
2023 2022 HMRC Charities Gift Aid £250 £736 £250 £736
8 Cash at Bank
On 31st August 2023 the unadjusted bank balance held by Exeter ICE was £57,734 as per balance sheet (2022 – £66,787). We do not hold any cash equivalents such as short-term cash investments or deposits.
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9 Creditors and Accruals
| Taxes and National Insurance Pension Sundry creditors Total |
2023 £628 £0 £3,600 £4,228 |
2022 £154 £251 £3,600 £4,005 |
|---|---|---|
10.1 Analysis of Funds - Details of material funds held and movements during the CURRENT reporting period
----- Start of picture text -----
Fund Balance Balance
Fund Fund
Purpose and restrictions Bought Income Expenditure Transfers Carried
Name Type
Forward Forward
TLG Restricted Funding for TLG Mentoring Project £4,648 £0 (£5,454) £806 £0
Donation from FNX Trust to run
FNX Restricted £1,800 £0 £0 £0 £1,800
larger events
Donation towards the community
St
Restricted hub project joint venture with St £0 £5,000 £0 £0 £5,000
Boniface
Boniface Church Whipton
Total Funds as per
£6,448 £5,000 (£5,454) £806 £6,800
Balance Sheet
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10.2 Analysis of Funds - Details of material funds held and movements during the PREVIOUS reporting period
| Fund Name Fund Type |
Purpose and restrictions | Fund Balance Bought Forward |
Income | Expenditure | Transfers | Balance Carried Forward |
|---|---|---|---|---|---|---|
| TLG Restricted |
Funding for TLG Mentoring Project | £9,750 | £0 | (£5,102) | £0 | £4,648 |
| FNX Restricted |
Donation from FNX Trust to run larger events |
£4,300 | £0 | (£2,500) | £0 | £1,800 |
| Youth Activities Restricted |
Small grants to help fund youth activities in the city |
£328 | £159 | (£487) | £0 | £0 |
| Total Funds as per Balance Sheet |
£14,378 | £159 | (£8,089) | £0 | £6,448 |
10.3 Analysis of Funds – Movement between funds
Expenditure of £806 was transferred out of the unrestricted fund into the TLG fund as the
TLG fund had overspent by this amount, so the excess spend was funded by unrestricted funds. The TLG project has now concluded.
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11 Transactions with Trustees or related parties.
There was no remuneration or expenses paid to the Trustees during the year. No trustee or other person related to the charity had any personal interest in any contract or transaction entered by the charity during the year (2022 – Nil).
The total amount of donations and associated gift aid provided by Trustees and related
parties in 2023 was £2,400 (2022 – £2,994). This includes the value of gift aid that can be reclaimed on the donations.
12 Taxation
The Exeter ICE Charitable Trust is a registered charity and is not subject to taxation.
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INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF
THE EXETER ICE CHARITABE TRUST (the Company)
I report to the charity Trustees on my examination of the accounts of the Company for the year ended 31 August 2023
Responsibilities and basis of report
As the charity’s Trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (the 2006 Act).
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (the 2011 Act). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
Independent examiner’s statement
I confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England & Wales, which is one of the listed bodies.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
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the accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination; or
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the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Date:
David Tolhurst FCA 11 Lilley Walk Honiton Devon EX14 2EA
03 / 12 / 2024
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