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2023-08-31-accounts

ANNUAL REPORT 2022 to 2023

The Exeter ICE

Charity registration number: 1071619 Company number: 03597082

Charitable Trust

Offices 1&2, Email: office@icetrust.co.uk Riverside Centre, 13-14 Okehampton St, Website: www.icetrust.co.uk Exeter, EX4 1DU 01392 411116

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TABLE OF CONTENTS

TABLE OF CONTENTS
Page number
Review of the Year 3 – 5
Financial Review 6 - 7
Looking Ahead 7
Statement of Directors’ Responsibilities 8
Administrative Details 9
Statement of Financial Activities and Balance Sheet 10-11
Notes to the Accounts 12-19
Independent Examiner’s Report 20

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REVIEW OF THE YEAR

Objectives and Activities

The Exeter ICE Charitable Trust (ICE) wants to give every young person the opportunity to explore and understand the Christian faith.

This report covers the period 1[st] September 2022 to 31[st] August 2023.

This was also our first full year of formal partnership with Scripture Union (SU), and we are already seeing the benefits in resourcing ministry, in helping shape strategy, and engaging the staff and trustee team with the regional SU network. We are very much looking forward to seeing this partnership develop and grow in the coming years.

For ICE, this was the first year without disruption from the pandemic. It was a “return to normal” in one way, however we did face a changed landscape, as the pandemic had caused schools to review their needs and provisions.

The secondary team managed to return quickly to in-person work in schools. It was more challenging for the primary team, as it was unclear whether take up from the primary schools would be what it had been pre-pandemic. The trustees agreed that the primary team would be given a year to continue their ministry model and assess engagement with primary schools.

Over the past 12 months the primary team have been in schools offering the same mix of assemblies and events as they had pre-pandemic. This meant that the Narnia project was run for the first time since Covid; in-person assemblies were given priority, and online assemblies were phased out. Many schools were grateful to have the primary team back in person, and bookings for Narnia were strong. Take up for the MOUSE course was also pleasing. The primary team are still seeking ways to build on the mentoring pilot scheme they trialled last year.

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The secondary team faced a different set of circumstances as it was the last year of the funding for the TLG mentoring project. After discussion with church partners and schools, it was decided to end the TLG mentoring scheme, and offer mentoring in small groups instead as this would better meet the broader needs within schools. Everyone at ICE is immensely grateful for all the work of staff and volunteers, and funders who have been involved in the TLG project. We have gained skills, and knowledge that will be beneficial for the ongoing work of ICE.

The team have also continued to deliver lunch clubs in secondary schools, and at the Exeter College CU. These are going well, and are an important element in building momentum, and giving students opportunity to be involved too. Explore clubs have also been set up in schools this year, and are again proving popular.

The secondary team have also been seeking innovate ways to create more capacity through our partnership with churches. A new project with St. Boniface Church in Whipton has attracted external funding from the Diocese of Exeter, and we are currently looking to attract additional funding to create a sustainable 3-year project to deliver schools work, and youth and community engagement in that area of the city.

The team is aware of the need to increase awareness of the work of ICE across the city so that Christians can be better informed for prayer; are aware of opportunities to volunteer; and see the needs to support financially. To that end, we hosted a supporters evening at the Narnia event in November 2022 and attended the Christians Across Exeter event in January 2023. We have also engaged with South West Youth Ministries via their youth worker breakfast networking events.

The budget for 2022/23 indicated a deficit in the region of £10,000. This prediction was correct. The trustees felt using reserves to cover this deficit was appropriate, and recognise the challenge going forward if costs and income remain the same.

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How we deliver the work.

When planning our activities, the Trustees consider the Charity Commission’s guidance on public benefit and the specific guidance for charities on the advancement of religion.

We aim to give every young person the opportunity to explore and understand the Christian faith by:

We have a number of volunteers who support Exeter ICE by regularly attending prayer meetings, and distributing our newsletter in local churches. All our Trustees are also volunteers and we are very grateful for everyone’s contribution to the work of ICE.

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FINANCIAL REVIEW

In 2022/23 ICE received £58,898 of income (21/22 £62,687). £54,602 or 93% was from voluntary donations from individuals and churches including gift aid where appropriate (21/22 94%). £3,000 of our income was in the form of grants. In 2021/22 the corresponding figure from such general external funding was £3,159.

In 2022/23 we spent £70,312 (21/22 £61,133). The single largest category of spend was staff salaries costing £53,527 (21/22 £46,821) which is appropriate as they are people creating content to deliver to pupils across the city. They are also the people who will liaise and coordinate with the volunteers who support our work. The amount for salaries in 2023 is higher than in 2022 as our secondary schools worker increased their working days from 4 days to 5 days.

The Statement of Financial Activities shows a deficit for the year of £11,414. This was made up of the following movements on funds

Performance of fundraising activities against objectives set

During this reporting period the charity was fortunate enough to receive donations of pottery from local artist Jeremy Leach, which could be sold to raise funds for Exeter ICE. To date £433 has been raised from these sales with more sales planned for the future. The trustees would like to record their gratitude to Mr Leach for his kind donations.

Reserves, reserves policy and going concern

The charity holds cash reserves to manage cash flow and to fulfil our obligations in the event of the charity having to be wound up. On 31[st] August 2023 the total amount held in cash was £57,734 of which £46,956 is unrestricted. This is against an assessed need of £17,000 (c.3

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months approx. running costs). The additional funds are being held to allow the Trustees to consolidate the present work and allow scope for future developments.

The charity does not hold sufficient funds to have an investment policy but does seek to make the most of the funds available by depositing in higher interest bank accounts.

The Trustees have undertaken an assessment and believe that there is no uncertainty about the charity continuing as a going concern. More detail on this assessment can be found in Note 1.2 of the accompanying Financial Statements.

Principal risks

As a charity working with children and young people, the Trustees are acutely aware of their safeguarding responsibilities. To mitigate this risk the Trustees have a safeguarding policy in place which is reviewed regularly.

The Trustees are also aware that to maintain a healthy cash position the charity needs to continually recruit new donors to replace those lost as a result of changing circumstances. To that end the Trustees are looking to increase engagement with existing and potential new donors through supporter events and increased communication through social media, supporters events and church engagements.

Looking Ahead

We aim to:

We praise God for his provision in the past 12 months and look forward to the future.

Signed Mr Brian Murray Chairman

03 / 11 / 2024

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T HE EXETER ICE CHARITABLE TRUST STATEMENT OF DIRECTORS' RESPONSIBILITIES YEAR ENDED 31 AUGUST 2023

DIRECTORS' RESPONSIBILITIES

Company Law requires the directors to prepare financial statements that give a true and fair view of the state of affairs of the company at the end of the financial year and of its surplus or deficit for the financial year.

In preparing those financial statements, the directors are required to:

The directors are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

These accounts have been prepared in accordance with the provisions applicable to small companies subject to the small companies regime and in accordance with the Charities SORP (FRS102).

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Reference and administrative details

Charity name The Exeter ICE Charitable Trust
Other name the charity uses Exeter ICE or ICE
Registered charity number 1071619
Company number 03597082
Charity’s principal address 13-14 Okehampton Street Devon EX4 1DU

----- Start of picture text -----
Names of the charity Trustees who manage the charity
Dates acted if not for whole
Trustee name Office (if any)
year
Susan Noden Vice Chair
Graciela Fowler 14 [th] September 2022
Christian Keane Company Secretary (CS)
Patricia Morris
Brian Murray Chairperson
Mary Rowe
Abigail Hoban
----- End of picture text -----

Names and addresses of advisers

Type of adviser Name Address
Fundraising Not applicable in this period

Name of chief executive or names of senior staff members

Not applicable

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THE EXETER ICE CHARITABLE TRUST STATEMENT OF FINANCIAL ACTIVITIES (INCLUDING INCOME AND EXPENDITURE ACCOUNT)

YEAR ENDED 31 AUGUST 2023
2023 2023 2023 2022
Restricted Unrestricted Total Total
£ £ £ £
INCOME AND ENDOWMENTS FROM
Donations and legacies 5,000 49,602 54,602 59,130
Other trading activities 0 755 755 363
Investments 0 541 541 35
Other income 0 3,000 3,000 3,159
TOTAL INCOMING RESOURCES 5,000 53,898 58,898 62,687
RESOURCES EXPENDED
Raising funds 0 0 0 575
Charitable activities 5,454 63,206 68,660 60,242
Other 0 1,652 1,652 316
TOTAL OUTGOING RESOURCES 5,454 64,858 70,312 61,133
NET INCOMING/ (OUTGOING) (454) (10,960) (11,414) 1,554
RESOURCES - FOR THE YEAR
TRANSFER BETWEEN FUNDS 806 -806 0 0
TOTAL FUNDS AT 1 SEPTEMBER 6,448 58,722 65,170 63,616
2022
TOTAL FUNDS AT 31 AUGUST 2023 6,800 46,956 53,756 65,170

The only recognised gains/losses is the surplus for the year.

The notes on page 13 form an integral part of these accounts.

03 / 11 / 2024

Signed:_____

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THE EXETER ICE CHARITABLE TRUST BALANCE SHEET AS AT 31 AUGUST 2023

Notes
FIXED ASSETS
Tangible assets
6
CURRENT ASSETS
Debtors & prepaid expenditure
7
Cash at bank
8
CREDITORS: AMOUNTS FALLING
DUE WITHIN ONE YEAR
9
NET CURRENT ASSETS
TOTAL ASSETS
UNRESTRICTED FUNDS
10
RESTRICTED FUND
10
2023
£
0
250
57,734
57,984
4,228
53,756
53,756
46,956
6,800
2022
£
1,652
736
66,787
67,523
4,005
63,518
65,170
58,722
6,448

The company was entitled to exemption from audit under s477 of the Companies Act 2006 relating to small companies.

The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act with respect to accounting records and the preparation of accounts.

These accounts have been prepared in accordance with the provisions applicable to small companies subject to the small companies regime and in accordance with the Charities SORP (FRS102).

The accounts were approved by the board of directors on 4[th] March 2024 and were signed on its behalf by:

Mr Brian Murray - Chairman

03 / 11 / 2024

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THE EXETER ICE CHARITABLE TRUST NOTES TO THE ACCOUNTS YEAR ENDED 31 AUGUST 2023

1 Basis of Preparation.

1.1 Basis of Accounting

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.

The accounts have been prepared in accordance with the Financial Reporting

Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and

with the Charities Act 2011. The charity constitutes a public benefit entity as defined by FRS 102.

1.2 Going Concern

Trustees are required to form a judgement as to whether the charity is a going

concern. Trustees amongst other things should consider the following:

This year the charity has made a loss. Where there has been some decrease in giving there has also been an increase in costs mainly attributable to an increase in staff costs. Trustees can control staff costs, and these could be decreased in the future if needed. This assessment together with the level of reserves we hold means the Trustees believe the charity is a going concern.

1.3 Changes in Accounting policy

The accounts present a true and fair view. There has been one change to the depreciation policy. The level at which items are depreciated has risen from £500 per item to £3,000 per item. This level has not been increased for several years and £500 no longer represents a realistic price for a capital asset.

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1.4 Material prior year errors

No material prior year errors have been identified in the reporting period.

2 Accounting policies

Income

2.1a Recognition of income

These are included in the Statement of Financial Activities (SoFA) when:

2.1b Offsetting

There has been no offsetting of assets and liabilities, or income and expenses, unless required or permitted by the Charities SORP (FRS 102).

Grants and donations are only included in the Statement of Financial Activity (SOFA) when the general income recognition criteria are met. Legacies are included in the SOFA when receipt is probable, that is, when there has been grant of probate, the executors have established that there are sufficient assets in the estate and any conditions attached to the legacy are either within the control of the charity or have been met. The charity has not received government grants in the reporting period.

2.1d Tax reclaimed on donations and gifts

Gift Aid receivable is included in income when there is a valid declaration from the donor. Any Gift Aid amount recovered on a donation is considered to be part of that gift and is treated as an addition to the same fund as the initial donation unless the donor or the terms of the appeal have specified otherwise.

2.1e Volunteer Help

The value of any voluntary help received is not included in the accounts but is described in note 3.b.

2.1f Income from interest

This is included in the accounts when receipt is probable, and the amount receivable can be measured reliably.

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Expenditure and Liabilities

2.2a Liability Recognition

Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty.

2.2b Redundancy Cost

The charity made no redundancy payments during the reporting period.

2.2c Creditors

The charity has creditors which are measured at settlement amounts less any trade discounts.

Assets

2.3a Tangible Fixed Assets for use by the charity

These are capitalised if they can be used for more than one year and cost at least £3,000 per item. They are valued at cost. The depreciation rates and methods used are disclosed in note 6.

2.3b Debtors

Debtors (including trade debtors and loans receivable) are measured on initial recognition at settlement amount after any trade discounts or amount advanced by the charity. Subsequently, they are measured at the cash or other consideration expected to be received.

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3 Income

3.a Analysis of income

----- Start of picture text -----
Incoming Resources (Unrestricted) 2023 2022
£ £
Regular giving included gift aided donations 35,159 36,760
Tax Refunds or Gift aid 5,908 4,922
Other donations - general 13,535 17,448
Investment Income 541 35
Other Income from External Funding 3,000 3,159
Other income from other sources [a] 755 363
Total Incoming Resources 58,898 62,687
----- End of picture text -----

a: The £755 is made up of £433 raised from of pottery donated by Jeremy Leach, and £312

from running the CU at Exeter College to cover the cost of refreshments.

3.b Donated goods facilities and services

Our Independent Examiner David Tolhurst performs our Independent Examination free of charge. We are very thankful. We have not paid for any other assurance work, tax advice, financial advice or consultancy during this reporting period.

4 Analysis of Resources Expended

----- Start of picture text -----
Charitable Expenditure (Unrestricted) 2023 2022
£ £
Salaries 53,527 46,821
Accommodation / Office rent & insurance 6,860 6,172
Travel 584 123
Administration 4,944 2,856
Resources 2,745 4,270
Charitable Activities sub total 68,660 60,242
Fundraising 0 575
Other - Depreciation 1,652 316
TOTAL RESOURCES EXPENDED 70,312 61,133
----- End of picture text -----

Grant making does not form a material part of our work.

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5 Staff costs

----- Start of picture text -----
2023 2022
£ £
Salaries and wages 52,040 45,517
Social security costs [a] 0 28
Pension Costs (defined contribution pension plan) 1,487 1,276
Total Staff costs 53,527 46,821
----- End of picture text -----

a : Social security costs show what Exeter ICE has paid in Employer National Insurance Contributions. Presently an Employers Allowance is received from the Government meaning the employer does not have to pay the first £5,000 of Employers National Insurance contributions. None of our employees have their costs paid by a related party and no employees receive total employee benefits that are over £60,000 per annum. All employees work on our charitable activities.

Staff Headcount 2023 2022
Full time 0 0
Part time 4 4
Total staff 4 4

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6 Tangible Fixed Assets

COST
At 1 September 2022
Additions
Disposals
At 31 August 2023
DEPRECIATION
At 1 September 2022
Disposals
Charge for the period
At 31 August 2023
NET BOOK VALUE
At 31 August 2022
At 31 August 2023
Cars
0
0
0
0
0
0
0
0
0
Equipment
5,830
0
0
5,830
4,178
1,652
5,830
1,652
0
Total
5,830
0
0
5,830
4,178
1,652
5,830
1,652
0

Tangible fixed assets are stated at cost less accumulated depreciation. Depreciation is calculated to write off the cost of tangible fixed assets over their expected useful life. It has been decided to write off the remaining depreciation in this financial year given that the remaining depreciation charge is not material.

7 Debtors and prepayments

2023 2022 HMRC Charities Gift Aid £250 £736 £250 £736

8 Cash at Bank

On 31st August 2023 the unadjusted bank balance held by Exeter ICE was £57,734 as per balance sheet (2022 – £66,787). We do not hold any cash equivalents such as short-term cash investments or deposits.

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9 Creditors and Accruals

Taxes and National Insurance
Pension
Sundry creditors
Total
2023
£628
£0
£3,600
£4,228
2022
£154
£251
£3,600
£4,005

10.1 Analysis of Funds - Details of material funds held and movements during the CURRENT reporting period

----- Start of picture text -----
Fund Balance Balance
Fund Fund
Purpose and restrictions Bought Income Expenditure Transfers Carried
Name Type
Forward Forward
TLG Restricted Funding for TLG Mentoring Project £4,648 £0 (£5,454) £806 £0
Donation from FNX Trust to run
FNX Restricted £1,800 £0 £0 £0 £1,800
larger events
Donation towards the community
St
Restricted hub project joint venture with St £0 £5,000 £0 £0 £5,000
Boniface
Boniface Church Whipton
Total Funds as per
£6,448 £5,000 (£5,454) £806 £6,800
Balance Sheet
----- End of picture text -----

10.2 Analysis of Funds - Details of material funds held and movements during the PREVIOUS reporting period

Fund
Name
Fund
Type
Purpose and restrictions Fund Balance
Bought
Forward
Income Expenditure Transfers Balance
Carried
Forward
TLG
Restricted
Funding for TLG Mentoring Project £9,750 £0 (£5,102) £0 £4,648
FNX
Restricted
Donation from FNX Trust to run
larger events
£4,300 £0 (£2,500) £0 £1,800
Youth
Activities
Restricted
Small grants to help fund youth
activities in the city
£328 £159 (£487) £0 £0
Total Funds as per
Balance Sheet
£14,378 £159 (£8,089) £0 £6,448

10.3 Analysis of Funds – Movement between funds

Expenditure of £806 was transferred out of the unrestricted fund into the TLG fund as the

TLG fund had overspent by this amount, so the excess spend was funded by unrestricted funds. The TLG project has now concluded.

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11 Transactions with Trustees or related parties.

There was no remuneration or expenses paid to the Trustees during the year. No trustee or other person related to the charity had any personal interest in any contract or transaction entered by the charity during the year (2022 – Nil).

The total amount of donations and associated gift aid provided by Trustees and related

parties in 2023 was £2,400 (2022 – £2,994). This includes the value of gift aid that can be reclaimed on the donations.

12 Taxation

The Exeter ICE Charitable Trust is a registered charity and is not subject to taxation.

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INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF

THE EXETER ICE CHARITABE TRUST (the Company)

I report to the charity Trustees on my examination of the accounts of the Company for the year ended 31 August 2023

Responsibilities and basis of report

As the charity’s Trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (the 2006 Act).

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (the 2011 Act). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent examiner’s statement

I confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England & Wales, which is one of the listed bodies.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. the accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Date:

David Tolhurst FCA 11 Lilley Walk Honiton Devon EX14 2EA

03 / 12 / 2024

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