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ANNUAL REPORT 2021 to 2022

The Exeter ICE

Charitable Trust

Offices 1&2, Riverside Centre, 13-14 Okehampton St, Exeter, EX4 1DU

Charity registration number: 1071619 Company number: 03597082

Email: office@icetrust.co.uk Website: www.icetrust.co.uk 01392 411116

TABLE OF CONTENTS
	Page number
Review of the Year	3 – 5
Financial Review	6 - 7
Looking Ahead	8
Statement of Directors’ Responsibilities	9
Administrative Details	10
Statement of Financial Activities and Balance Sheet	11-12
Notes to the Accounts	13-18
Independent Examiner’s Report	19

REVIEW OF THE YEAR

Objectives and Activities

The Exeter ICE Charitable Trust wants to give every young person the opportunity to explore and understand the Christian faith. We fulfil these purposes by providing a link between school and church for the young people in Exeter.

These aims translate into practical Christian support to the local educational services in the mental, physical, emotional, spiritual and social development of young people.

As the reader is probably aware the Covid19 global pandemic led to significant disruption of one kind or another from 16[th] March 2020. Even though pupils returned to school in September 2020 there were many restrictions still in place. In January 2021 there was another national lockdown lasting until Easter 2021. Government restrictions remained in place in some shape or form until the Summer of 2022.

This report covers the period 1[st] September 2021 to 31[st] August 2022. As we progressed through this academic year, we still experienced disruption but this decreased as the year progressed. So even though this represented a return to some normality this was still not a typical year for us.

Throughout this year trustees and staff have been considering how we move forward with Exeter ICE. Our previous schools director left just before the pandemic and the disruption of the pandemic meant that a makeshift structure was put in place.

This year was our first full year of being a Scripture Union (SU) Mission Partner. Doug our secondary schools worker attended their conference and benefitted from the connections made there. The staff team have used the SU model for Grow Communities to help structure new plans. At the end of this academic year the trustees and staff were exploring what staffing structures and resourcing would help our work grow.

This year saw a return to a lot more in person work in schools. However individual schools varied in approach to this.

Our secondary team were able to return to on site schools work more quickly than our primary team. Lunch clubs and assemblies all returned though this work still needed to be delivered in a covid safe way. Using the SU model a number of opportunities were identified and one of these, a Christian Union at St James secondary school was set up before the end of the summer term.

The TLG mentoring project continued in our secondary schools and was much less disrupted than the previous year.

Our primary school were onsite less than our secondary team, but this does not mean they were not busy. They were able to carry out a small-scale pilot of a new primary mentoring project based on the Scripture Union “Like me” materials. At the beginning of 2022 we put on the LIFE Exhibition at Belmont Chapel. This exhibition uses interactive IT to help children explore the life and times of Jesus. It was great to be able to offer such an exiting school trip after a period where such trips were not possible.

The primary team also continued to produce excellent video resources which continued to be widely appreciated. We had expected this line of work to drop off but the demand for the video content remains. The MOUSE course in the summer term represented the first significant steps back into onsite primary schools work.

How we deliver the work.

When planning our activities the Trustees consider the Charity Commission’s guidance on public benefit and the specific guidance for charities on the advancement of religion.

We aim to give every young person the opportunity to explore and understand the Christian faith by:

employing workers to go into schools in the Exeter area and support schools with their work;
managing a team of associate workers, who are employed by other organisations but go in under the ICE banner to support schools with their work;
Mentoring young people in Secondary schools

We have a number of volunteers who support Exeter ICE by regularly attending prayer meetings and distributing our newsletter in local churches. All our Trustees are also volunteers and we are very grateful for the contribution they make to our work.

Achievement and performance

In the last 12 months we have:

Used the Scripture Union Grow Communities model to identify new areas for growth.
Piloted a new primary mentoring programme
Run the LIFE exhibition for primary pupils.
Set up a new Christian Union in a local secondary school
Continued to return on site schools work.

Achievements against targets set

This year the main aim was to return to on site schools work. By the end of the year this had been achieved.

FINANCIAL REVIEW

In 2021/22 ICE received £62,687 of income (20/21 £59,904). £59,130 or 94% was from voluntary donations from individuals and churches including gift aid where appropriate (20/21 92%). £3,000 of our income was in the form of grants. In 2021/22 the corresponding figure from such general external funding was £4,025. Some grant applications had been submitted in the latter half of the year, but they were not successful. We also tried a social media fund raising campaign and this raised £91. We would like to thank everyone who has supported us this year.

In 2021/22 we spent £61,133 (20/21 £65,303). The single largest category of spend was staff salaries costing £46,821 (20/21 £48,402) which is appropriate as they are people creating content to deliver to pupils across the city. They are also the people who will liaise and coordinate with the volunteers who support our work. The amount for salaries in 2022 was slightly lower as Karen Silcox, our administrator did fewer hours in 2022 than in 2021 due to reduced workload as Covid 19 restrictions eased.

The Statement of Financial Activities shows net incoming resources for the year of £1,554. This is made up of net outgoings on restricted funds of £7,930, which shows the charity is spending grant money intended for specific projects; offset by a surplus on unrestricted funds of £9,484, which demonstrates regular income during the year was sufficient for general running costs incurred this year.

Performance of fundraising activities against objectives set

During this reporting period the charitable trust did not undertake any fundraising activities due to the disruption caused by the pandemic.

Reserves, reserves policy and going concern

The charity holds cash reserves in order to manage cash flow and to fulfil our obligations in the event of the charity having to be wound up. On 31[st] August 2022 the total amount held in cash was £66,787 of which £60,339 is unrestricted. This is against an assessed need of £17,000 (3 months running costs). The additional funds are being held to allow the Trustees to consolidate the present work and allow scope for future developments.

The charity does not hold sufficient funds to have an investment policy but does seek to make the most of the funds available by depositing in higher interest bank accounts. The Trustees have undertaken an assessment and believe that there is no uncertainty about the charity continuing as a going concern. More detail on this assessment can be found in Note 1.2 of the accompanying Financial Statements.

Principal risks

As a charity working with children and young people, the Trustees are acutely aware of their safeguarding responsibilities. To mitigate this risk the Trustees, have a safeguarding policy in place which is reviewed regularly.

The Trustees are also aware that to maintain a healthy cash position the charity needs to continually recruit new donors to replace those lost as a result of changing circumstances. To that end the Trustees are looking to increase engagement with existing and potential new donors through supporter events and increased communication primarily through social media.

LOOKING AHEAD

We aim to:

Undertake a strategic review of our work in light of our partnership with Scripture Union
Engage with churches through the new proposed One For Exeter Education Hub
Return to onsite work in schools
Launch a self-esteem pilot project in primary schools

We praise God for his provision in the past 12 months and look forward to the future.

Signed Mr Brian Murray Chairman

THE EXETER ICE CHARITABLE TRUST STATEMENT OF DIRECTORS' RESPONSIBILITIES

YEAR ENDED 31 AUGUST 2022

DIRECTORS' RESPONSIBILITIES

Company Law requires the directors to prepare financial statements that give a true and fair view of the state of affairs of the company at the end of the financial year and of its surplus or deficit for the financial year.

In preparing those financial statements, the directors are required to:

select suitable accounting policies and then apply them consistently
make judgements and estimates that are reasonable and prudent
prepare the financial statements on the going concern basis unless it is inappropriate to
presume that the company will continue on that basis.

The directors are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

These accounts have been prepared in accordance with the provisions applicable to small companies subject to the small companies regime and in accordance with the Charities SORP (FRS102).

Reference and administrative details

Charity name The Exeter ICE Charitable Trust Other name the charity uses Exeter ICE or ICE Registered charity number 1071619 Company number 03597082 Charity’s principal address 13-14 Okehampton Street Devon EX4 1DU

Names of the charity Trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
Susan Noden	Vice Chair
Graciela Fowler
Christian Keane	Company Secretary (CS)
Patricia Morris
Brian Murray	Chairperson
Mary Rowe
Abigail Hoban		Appointed 29thJune 2022

Names and addresses of advisers

Type of adviser Name Address Fundraising Not applicable in this period Name of chief executive or names of senior staff members Not applicable

THE EXETER ICE CHARITABLE TRUST STATEMENT OF FINANCIAL ACTIVITIES (INCLUDING INCOME AND EXPENDITURE ACCOUNT)

YEAR ENDED 31 AUGUST	YEAR ENDED 31 AUGUST	2022
	2022	2022	2022	2021
	Restricted	Unrestricted	Total	Total
	£	£	£	£
INCOME AND ENDOWMENTS FROM
Donations and legacies	0	59,130	59,130	55,299
Other trading activities	0	363	363	525
Investments	0	35	35	5
Other income	159	3,000	3,159	4,075
TOTAL INCOMING RESOURCES	159	62,528	62,687	59,904
RESOURCES EXPENDED
Raising funds	0	575	575	300
Charitable activities	8,089	52,153	60,242	61,087
Other	0	316	316	3,916
TOTAL OUTGOING RESOURCES	8,089	53,044	61,133	65,303
NET INCOMING/ (OUTGOING)	(7,930)	9,484	1,554	(5,399)
RESOURCES - FOR THE YEAR
TOTAL FUNDS AT 1 SEPTEMBER	14,378	49,238	63,616	69,015
2021
TOTAL FUNDS AT 31 AUGUST 2022	6,448	58,722	65,170	63,616

The only recognised gains/losses is the surplus for the year.

The notes on page 13 form an integral part of these accounts.

THE EXETER ICE CHARITABLE TRUST BALANCE SHEET AS AT 31 AUGUST 2022

Notes FIXED ASSETS Tangible assets 6 CURRENT ASSETS Debtors & prepaid expenditure 7 Cash at bank 8 CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 9 NET CURRENT ASSETS TOTAL ASSETS UNRESTRICTED FUNDS 10 RESTRICTED FUND 10	2022 £ 1,652 736 66,787 67,523 4,005 63,518 65,170 58,722 6,448	2021 £ 1,968
		378 65,791
		66,169
		4,521 61,648
		63,616
		49,238
		14,378

The company was entitled to exemption from audit under s477 of the Companies Act 2006 relating to small companies.

The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act with respect to accounting records and the preparation of accounts. These accounts have been prepared in accordance with the provisions applicable to small companies subject to the small companies regime and in accordance with the Charities SORP (FRS102).

The accounts were approved by the board of directors on 6[th] February 2023 and were signed on its behalf by:

Mr Brian Murray - Chairman

THE EXETER ICE CHARITABLE TRUST NOTES TO THE ACCOUNTS YEAR ENDED 31 AUGUST 2022

1 Basis of Preparation.

1.1 Basis of Accounting

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.

The accounts have been prepared in accordance with the Financial Reporting

Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and

with the Charities Act 2011. The charity constitutes a public benefit entity as defined by FRS 102.

1.2 Going Concern

Trustees are required to form a judgement as to whether the charity is a going

concern. Trustees amongst other things should consider the following:

Is the charity having cash flow difficulties?
Is there a significant change in income expected for example through the loss of a
grant or major donor?
Is there any serious litigation which may incur large legal costs?
Are there any significant changes which may affect donor support?

The global Covid 19 Pandemic has caused significant disruption to our work but has

not yet led to any significant loss of income or any significant additional costs.

This assessment together with the level of reserves we hold means the Trustees believe the charity is a going concern.

1.3 Changes in Accounting policy

The accounts present a true and fair view and no changes have been made to the accounting policies adopted in note 2 .

1.4 Material prior year errors

No material prior year errors have been identified in the reporting period.

2 Accounting policies

Income

2.1a Recognition of income

These are included in the Statement of Financial Activities (SoFA) when:

the charity becomes entitled to the resources;
it is more likely than not that the Trustees will receive the resources; and
the monetary value can be measured with sufficient reliability.

2.1b Offsetting

There has been no offsetting of assets and liabilities, or income and expenses, unless required or permitted by the Charities SORP (FRS 102).

2.1c Grants and donations

Grants and donations are only included in the Statement of Financial Activity when the general income recognition criteria are met.

2.1d Tax reclaimed on donations and gifts

Gift Aid receivable is included in income when there is a valid declaration from the donor. Any Gift Aid amount recovered on a donation is considered to be part of that gift and is treated as an addition to the same fund as the initial donation unless the donor or the terms of the appeal have specified otherwise.

2.1e Volunteer Help

The value of any voluntary help received is not included in the accounts but is described in note 3.b.

2.1f Income from interest

This is included in the accounts when receipt is probable, and the amount receivable can be measured reliably.

Expenditure and Liabilities

2.2a Liability Recognition

Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty.

2.2b Redundancy Cost

The charity made no redundancy payments during the reporting period.

2.2c Creditors

The charity has creditors which are measured at settlement amounts less any trade discounts.

Assets

2.3a Tangible Fixed Assets for use by the charity

These are capitalised if they can be used for more than one year and cost at least £500 per item. They are valued at cost. The depreciation rates and methods used are disclosed in note 6.

2.3b Debtors

Debtors (including trade debtors and loans receivable) are measured on initial recognition at settlement amount after any trade discounts or amount advanced by the charity. Subsequently, they are measured at the cash or other consideration expected to be received.

3 Income

3.a Analysis of income

a Analysis of income
Incoming Resources	2022 £	2021 £
Regular giving included gift aided donations	36,760	33,948
Tax Refunds or Gift aid	4,922	5,032
Other donations - general	17,448	15,932
Investment Income	35	5
Other Income from External Funding	3,159	4,025
Other income from other sources	363	962
Total Incoming Resources	62,687	59,904

3.b Donated goods facilities and services

Our Independent Examiner David Tolhurst performs our Independent Examination free of charge. We are very thankful. We have not paid for any other assurance work, tax advice, financial advice or consultancy during this reporting period.

4 Analysis of Resources Expended

Analysis of Resources Expended
Charitable Expenditure	2022 £	2021 £
Salaries	46,821	48,402
Fundraising	575	300
Accommodation / Office rent & insurance	6,172	6,138
Travel	123	1,085
Administration	2,856	3,992
Resources	4,270	1,470
Depreciation	316	316
HMRC penalty	0	3,600
TOTAL RESOURCES EXPENDED	61,133	65,303

Grant making does not form a material part of our work.

5 Staff costs

	2022 £	2021 £
Salaries and wages	45,517	46,258
Social security costsa	28	859
Pension Costs (defined contribution pension plan)	1,276	1,285
Total Staff costs	46,821	48,402

a : Social security costs show what Exeter ICE has paid in Employer National Insurance Contributions. Presently an Employers Allowance is received from the Government meaning the employer does not have to pay the first £4,000 of Employers National Insurance contributions. This increased to £5,000 in April 2022. In 2020/21 we had to pay National Insurance on a staff benefit which we did not need to in 2021/22.

None of our employees have their costs paid by a related party and no employees receive total employee benefits that are over £60,000 per annum. All employees work on our charitable activities.

Staff Headcount	2022	2021
Full time	0	0
Part time	4	4
Total staff	4	4

6 Tangible Fixed Assets

COST At 1 September 2021 Additions Disposals At 31 August 2022 DEPRECIATION At 1 September 2021 Disposals Charge for the period At 31 August 2022 NET BOOK VALUE At 31 August 2021 At 31 August 2022	Equipment 5,830 0 0 5,830 3,862 316 4,178 1,968 1,652	Total 5,830 0 0
		5,830
		3,862 316
		4,178
		1,968
		1,652

Tangible fixed assets are stated at cost less accumulated depreciation. Depreciation is calculated to write off the cost of tangible fixed assets over their expected useful life at the rate of 20% per annum on a straight-line basis.

7 Debtors and prepayments

HMRC Charities Gift Aid	2022 £736 £736	2021 £378
		£378

8 Cash at Bank

On 31st August 2022 the unadjusted bank balance held by Exeter ICE was £66,787 as per balance sheet (2021 – £65,791). We do not hold any cash equivalents such as short-term cash investments or deposits.

9 Creditors and Accruals

Taxes and National Insurance Pension Sundry creditors Total	2022 £154 £251 £3,600 £4,005	2021 £641 £280 £3,600
		£4,521

10 Analysis of Funds

An analysis of funds can be seen on our Statement of Financial Activity. There have been no transfers between those funds or revaluation of those funds in the current or previous reporting periods.

11 Transactions with Trustees or related parties.

There was no remuneration or expenses paid to the Trustees during the year. No trustee or other person related to the charity had any personal interest in any contract or transaction entered by the charity during the year (2021 – Nil).

The total amount of donations and associated gift aid provided by Trustees and related parties in 2022 was £2,994 (2021 – £2,687). This includes the value of gift aid that can be reclaimed on the donations.

12 Taxation

The Exeter ICE Charitable Trust is a registered charity and is not subject to taxation.

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF

THE EXETER ICE CHARITABE TRUST (the Company)

I report to the charity Trustees on my examination of the accounts of the Company for the year ended 31 August 2022

Responsibilities and basis of report

As the charity’s Trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (the 2006 Act).

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (the 2011 Act). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent examiner’s statement

I confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England & Wales, which is one of the listed bodies.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

the accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or
the accounts do not accord with those records; or
the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination; or
the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Date: 21[st] February 2023 David Tolhurst FCA 11 Lilley Walk Honiton Devon EX14 2EA

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