REGISTERED CHARITY NUMBER: 1071575
Report of the Trustees and
Unaudited Financial Statements
for the Year Ended 31 December 2023
for
Harby Village Hall
Clayton & Brewill
Chartered Accountants
Cawley House
149-155 Canal Street
Nottingham
Nottinghamshire
NG1 7HR
Harby Village Hall
Contents of the Financial Statements
for the year ended 31 December 2023
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Page |
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Report of the Trustees |
1 |
to |
2 |
Independent Examiner's Report |
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3 |
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Statement of Financial Activities |
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4 |
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Balance Sheet |
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5 |
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Notes to the Financial Statements |
6 |
to |
9 |
Detailed Statement of Financial Activities |
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10 |
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Harby Village Hall
Report of the Trustees for the year ended 31 December 2023
Thetrusteespresenttheirreportwiththefinancialstatementsofthecharityfortheyear ended
31December2023.ThetrusteeshaveadoptedtheprovisionsofAccountingandReportingby Charities:
StatementofRecommendedPracticeapplicabletocharitiespreparingtheiraccountsinaccordance with
theFinancialReportingStandardapplicableintheUKandRepublicofIreland(FRS102)(effective 1
January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
HarbyVillageHallexistsasacharitytoprovidealocalamenityforthevillageofHarbyinthecounty of
Leicestershire and the surrounding area.
Public benefit
ThetrusteesconfirmthattheyhavereferredtotheCharityCommission'sguidanceonpublic benefit
when reviewing the charity's aim and objectives and in planning future activities and policies.
ACHIEVEMENT AND PERFORMANCE
Charitable activities
Thecharityhascontinuedtoachieveitsobjectsofprovidinganamenityforvillageandsurrounding area.
Incomefromhallhireimprovedintheyearto£12,438from£11,151.Thecharityreceivedan additional
S106governmentgrantof£27,431addingtothe£21,623broughtforward,The£49,054are restricted
funds and will be used to finance any future development of the hall.
Fundraising activities
Fundraisingincomeandcostsbothimprovedintheyearwithincomenetofexpensesupto£10,385 from
£8,872.LadiesNightagainprovedtobetheleadingfundraisingeventraising£2,053comparedto £1,676
last year.
FINANCIAL REVIEW
Reserves policy
Itisthepolicyofthecharitytomaintainreservesatalevelwhichequatestoapproximatelytwo months
expenditure.Thisprovidessufficientfundstocovercosts.Reservesweremaintainedatthis level
throughout the year.
The statement of financial activities for the year is set out on page 4.
FUTURE PLANS
Furtherstepshavebeentakentowardsthenewhallprojectbutthesehavebeensloweddowndueto the
pandemic.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
Thecharityiscontrolledbyitsgoverningdocument,adeedoftrustdated30thMarch1987, and
constitutes an unincorporated charity.
Recruitment and appointment of new trustees
Wherethereisarequirementfornewtrusteestheseareidentifiedandappointedbythe remaining
trustees.Thechairmanofthetrusteesisresponsiblefortheinductionofanynewtrusteewhich involves
awarenessofatrustee'sresponsibilities,thegoverningdocument,administrativeprocedures,and the
history and philosophical approach of the charity.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number
1071575
Principal address
40 School Lane
Harby
Melton Mowbray
Leicestershire
LE14 4BZ
Page 1
Harby Village Hall
Report of the Trustees for the year ended 31 December 2023
Trustees
A T Dunlop
Y M Gay
J Neale (resigned 25.5.23)
P Gay
M Neale
L Fulton
J Hinks
S Kimbell (appointed 25.5.23)
C Wormold (appointed 25.5.23)
Independent Examiner
Clayton & Brewill
Chartered Accountants
Cawley House
149-155 Canal Street
Nottingham
Nottinghamshire
NG1 7HR
Approvedbyorderoftheboardoftrusteeson.............................................andsignedonits behalf
by:
.......................................................
P Gay - Trustee
Page 2
Independent Examiner's Report to the Trustees of Harby Village Hall
Independent examiner's report to the trustees of Harby Village Hall
IreporttothecharitytrusteesonmyexaminationoftheaccountsofHarbyVillageHall(theTrust)for the
year ended 31 December 2023.
Responsibilities and basis of report
AsthecharitytrusteesoftheTrustyouareresponsibleforthepreparationoftheaccountsin accordance
with the requirements of the Charities Act 2011 ('the Act').
IreportinrespectofmyexaminationoftheTrust'saccountscarriedoutunderSection145oftheAct and
incarryingoutmyexaminationIhavefollowedallapplicableDirectionsgivenbytheCharity Commission
under Section 145(5)(b) of the Act.
Independent examiner's statement
Ihavecompletedmyexamination.Iconfirmthatnomaterialmattershavecometomyattention in
connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
Ihavenoconcernsandhavecomeacrossnoothermattersinconnectionwiththeexaminationto which
attentionshouldbedrawninthisreportinordertoenableaproperunderstandingoftheaccountsto be
reached.
Yvonne Jackson BSc (Hons) FCA
Clayton & Brewill
Chartered Accountants
Cawley House
149-155 Canal Street
Nottingham
Nottinghamshire
NG1 7HR
Date: .............................................
Page 3
Harby Village Hall
Statement of Financial Activities for the year ended 31 December 2023
Unrestricted
fund
Notes
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
391
Charitable activities
Hall hire
12,438
Other trading activities
2
22,418
Total
35,247
EXPENDITURE ON
Raising funds
12,033
Charitable activities
Hall hire
20,793
Total
32,826
NET INCOME
2,421
RECONCILIATION OF FUNDS
Total funds brought forward
237,719
TOTAL FUNDS CARRIED FORWARD
240,140 |
Restricted
fund
£
-
-
27,431
27,431
-
-
-
27,431
21,623
49,054 |
2023
Total
funds
£
391
12,438
49,849
62,678
12,033
20,793
32,826
29,852
259,342
289,194 |
2022
Total
funds
£
83
11,151
20,012 |
|
|
|
31,246 |
|
|
|
8,473
15,648 |
|
|
|
24,121 |
|
|
|
7,125
252,217 |
|
|
|
259,342 |
CONTINUING OPERATIONS
All income and expenditure has arisen from continuing activities.
The notes form part of these financial statements
Page 4
Harby Village Hall
Balance Sheet 31 December 2023
Unrestricted
fund
Notes
£
FIXED ASSETS
Tangible assets
4
168,404
CURRENT ASSETS
Stocks
5
1,421
Debtors
6
8,513
Cash at bank and in hand
63,115
73,049
CREDITORS
Amounts falling due within one year
7
(1,313)
NET CURRENT ASSETS
71,736
TOTAL ASSETS LESS CURRENT
LIABILITIES
240,140
NET ASSETS
240,140
FUNDS
8
Unrestricted funds
Restricted funds
TOTAL FUNDS |
Restricted
fund
£
5,000
-
-
46,889
46,889
(2,835)
44,054
49,054
49,054 |
2023
Total
funds
£
173,404
1,421
8,513
110,004
119,938
(4,148)
115,790
289,194
289,194
240,140
49,054
289,194 |
2022
Total
funds
£
175,866
2,526
8,235
76,871
87,632
(4,156)
83,476
259,342
259,342
237,719
21,623
259,342 |
|
|
|
|
ThefinancialstatementswereapprovedbytheBoardofTrusteesandauthorisedforissue on
............................................. and were signed on its behalf by:
.............................................
P Gay - Trustee
.............................................
A T Dunlop - Trustee
The notes form part of these financial statements
Page 5
Harby Village Hall
Notes to the Financial Statements for the year ended 31 December 2023
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
Thefinancialstatementsofthecharity,whichisapublicbenefitentityunderFRS102,have been
preparedinaccordancewiththeCharitiesSORP(FRS102)'AccountingandReportingby Charities:
StatementofRecommendedPracticeapplicabletocharitiespreparingtheiraccountsin accordance
withtheFinancialReportingStandardapplicableintheUKandRepublicofIreland(FRS 102)
(effective1January2019)',FinancialReportingStandard102'TheFinancialReporting Standard
applicableintheUKandRepublicofIreland'andtheCharitiesAct2011.Thefinancial statements
have been prepared under the historical cost convention.
Financial reporting standard 102 - reduced disclosure exemptions
Thecharityhastakenadvantageofthefollowingdisclosureexemptioninpreparingthese financial
statements,aspermittedbyFRS102'TheFinancialReportingStandardapplicableintheUK and
Republic of Ireland':
the requirements of Section 7 Statement of Cash Flows.
Income
AllincomeisrecognisedintheStatementofFinancialActivitiesoncethecharityhasentitlement to
the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilitiesarerecognisedasexpenditureassoonasthereisalegalorconstructive obligation
committingthecharitytothatexpenditure,itisprobablethatatransferofeconomicbenefits will
berequiredinsettlementandtheamountoftheobligationcanbemeasuredreliably. Expenditure
isaccountedforonanaccrualsbasisandhasbeenclassifiedunderheadingsthataggregate all
costrelatedtothecategory.Wherecostscannotbedirectlyattributedtoparticularheadings they
have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciationisprovidedatthefollowingannualratesinordertowriteoffeachassetover its
estimated useful life.
Freehold property- 2% of cost or valuation
Fixtures and fittings- 25% on reducing balance
There is no depreciation charged on land.
Stocks
Stocksarevaluedatthelowerofcostandnetrealisablevalue,aftermakingdueallowance for
obsolete and slow moving items.
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestrictedfundscanbeusedinaccordancewiththecharitableobjectivesatthediscretionof the
trustees.
Restrictedfundscanonlybeusedforparticularrestrictedpurposeswithintheobjectsof the
charity.Restrictionsarisewhenspecifiedbythedonororwhenfundsareraisedfor particular
restricted purposes.
Furtherexplanationofthenatureandpurposeofeachfundisincludedinthenotestothe financial
statements.
continued...
Page 6
Harby Village Hall
Notes to the Financial Statements - continued for the year ended 31 December 2023
2. OTHER TRADING ACTIVITIES
OTHER TRADING ACTIVITIES |
|
|
Fundraising events
Covid grant
S106 Langer Lane grant |
2023
£
22,418
-
27,431
49,849 |
2022
£
17,345
2,667
- |
|
|
20,012 |
3. TRUSTEES' REMUNERATION AND BENEFITS
Therewerenotrustees'remunerationorotherbenefitsfortheyearended31December2023 nor
for the year ended 31 December 2022.
Trustees' expenses
Therewerenotrustees'expensespaidfortheyearended31December2023norforthe year
ended 31 December 2022.
4. TANGIBLE FIXED ASSETS
4. |
TANGIBLE FIXED ASSETS |
|
|
|
|
|
|
|
|
Fixtures |
|
|
|
|
Freehold |
and |
|
|
|
|
property |
fittings |
Totals |
|
|
|
£ |
£ |
£ |
|
COST |
|
|
|
|
|
At 1 January 2023 |
197,978 |
|
30,193 |
228,171 |
|
Additions |
|
- |
1,666 |
1,666 |
|
At 31 December 2023 |
197,978 |
|
31,859 |
229,837 |
|
DEPRECIATION |
|
|
|
|
|
At 1 January 2023 |
|
23,520 |
28,785 |
52,305 |
|
Charge for year |
|
3,360 |
768 |
4,128 |
|
At 31 December 2023 |
|
26,880 |
29,553 |
56,433 |
|
NET BOOK VALUE |
|
|
|
|
|
At 31 December 2023 |
171,098 |
|
2,306 |
173,404 |
|
At 31 December 2022 |
174,458 |
|
1,408 |
175,866 |
5. |
STOCKS |
|
|
|
|
|
|
|
|
2023 |
2022 |
|
|
|
|
£ |
£ |
|
Stocks |
|
|
1,421 |
2,526 |
6. |
DEBTORS: AMOUNTS FALLING DUE |
WITHIN ONE YEAR |
|
|
|
|
|
|
|
2023 |
2022 |
|
|
|
|
£ |
£ |
|
Trade debtors |
|
|
2,075 |
1,943 |
|
Prepayments |
|
|
6,438 |
6,292 |
|
|
|
|
8,513 |
8,235 |
continued...
Page 7
Harby Village Hall
Notes to the Financial Statements - continued for the year ended 31 December 2023
7. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
|
2023 |
2022 |
|
£ |
£ |
Other creditors |
4,148 |
4,156 |
8. MOVEMENT IN FUNDS
At 1.1.23
£
Unrestricted funds
General fund
237,719
Restricted funds
Village Hall building fund
21,623
TOTAL FUNDS
259,342
Net movement in funds, included in the above are as follows:
Incoming
resources
£
Unrestricted funds
General fund
35,247
Restricted funds
Village Hall building fund
27,431
TOTAL FUNDS
62,678
Comparatives for movement in funds
At 1.1.22
£
Unrestricted funds
General fund
230,594
Restricted funds
Village Hall building fund
21,623
TOTAL FUNDS
252,217 |
Net
movement
in funds
£
2,421
27,431
29,852
Resources
expended
£
(32,826)
-
(32,826)
Net
movement
in funds
£
7,125
-
7,125 |
At
31.12.23
£
240,140
49,054
289,194
Movement
in funds
£
2,421
27,431
29,852
At
31.12.22
£
237,719
21,623
259,342 |
|
|
|
Comparative net movement in funds, included in the above are as follows:
Unrestricted funds
General fund
TOTAL FUNDS |
Incoming
Resources
Movement
resources
expended
in funds
£
£
£
31,246
(24,121)
7,125
31,246
(24,121)
7,125 |
|
|
continued...
Page 8
Harby Village Hall
Notes to the Financial Statements - continued
for the year ended 31 December 2023
8. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined position is as follows:
Unrestricted funds
General fund
Restricted funds
Village Hall building fund
TOTAL FUNDS |
At 1.1.22
£
230,594
21,623
252,217 |
Net
movement
in funds
£
9,546
27,431
36,977 |
At
31.12.23
£
240,140
49,054
289,194 |
|
|
|
|
Acurrentyear12monthsandprioryear12monthscombinednetmovementinfunds,included in
the above are as follows:
Unrestricted funds
General fund
Restricted funds
Village Hall building fund
TOTAL FUNDS |
Incoming
Resources
Movement
resources
expended
in funds
£
£
£
66,493
(56,947)
9,546
27,431
-
27,431
93,924
(56,947)
36,977 |
|
|
9. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 December 2023.
Page 9
Harby Village Hall
Detailed Statement of Financial Activities for the year ended 31 December 2023
INCOME AND ENDOWMENTS
Donations and legacies
Donations
Other trading activities
Fundraising events
Covid grant
S106 Langer Lane grant
Charitable activities
Hall hire
Total incoming resources
EXPENDITURE
Other trading activities
Fundraising costs
Charitable activities
Cleaning
Rates and water
Insurance
Light and heat
Cleaning materials
Repairs and maintenance
Depreciation of freehold property
Depreciation of fixtures and fittings
Support costs
Finance
Telephone
Sundries and licences
Governance costs
Accountancy and legal fees
Total resources expended
Net income |
2023
£
391
22,418
-
27,431
49,849
12,438
62,678
12,033
1,230
595
2,096
4,963
62
4,921
3,360
768
17,995
973
691
1,664
1,134
32,826
29,852 |
2022
£
83
17,345
2,667
- |
|
|
20,012
11,151 |
|
|
31,246
8,473
1,185
655
2,002
3,166
118
2,256
3,360
469 |
|
|
13,211
826
645 |
|
|
1,471
966 |
|
|
24,121 |
|
|
7,125 |
This page does not form part of the statutory financial statements
Page 10