2022-12-31-accounts - Harby Village Hall

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

REGISTERED CHARITY NUMBER: 1071575

Report of the Trustees and

Unaudited Financial Statements

for the Year Ended 31 December 2022

for

Harby Village Hall

Clayton & Brewill
Chartered Accountants
Cawley House
149-155 Canal Street
Nottingham
Nottinghamshire
NG1 7HR

Harby Village Hall

Contents of the Financial Statements
for the year ended 31 December 2022

	`Page`	`Page`	`Page`
`Report of the Trustees`	`1`	`to`	`2`
`Independent Examiner's Report`		`3`
`Statement of Financial Activities`		`4`
`Balance Sheet`		`5`
`Notes to the Financial Statements`	`6`	`to`	`9`
`Detailed Statement of Financial Activities`		`10`

`Harby Village Hall`

`Report of the Trustees for the year ended 31 December 2022`

Thetrusteespresenttheirreportwiththefinancialstatementsofthecharityfortheyear ended
31December2022.ThetrusteeshaveadoptedtheprovisionsofAccountingandReportingby Charities:
StatementofRecommendedPracticeapplicabletocharitiespreparingtheiraccountsinaccordance with
theFinancialReportingStandardapplicableintheUKandRepublicofIreland(FRS102)(effective 1
January 2019).

`OBJECTIVES AND ACTIVITIES`

`Objectives and aims`

HarbyVillageHallexistsasacharitytoprovidealocalamenityforthevillageofHarbyinthecounty of
Leicestershire and the surrounding area.

`Public benefit`

ThetrusteesconfirmthattheyhavereferredtotheCharityCommission'sguidanceonpublic benefit
when reviewing the charity's aim and objectives and in planning future activities and policies.

`ACHIEVEMENT AND PERFORMANCE`

`Charitable activities`

Thecharityhascontinuedtoachieveitsobjectsofprovidinganamenityforvillageandsurrounding area.
Incomefromhallhireimprovedsignificantlyintheyearto£11,151from£4,314,asthehall usage
recoveredafterCovid-19.ThecharityreceivedaCovid-19grantof£2,667intheyear.The S106
governmentgrantof£16,623receivedlastyearremains,andwillbeusedtofinanceany future
development of the hall.

`Fundraising activities`

Thehallwasopenforthewholeof2022afterbeingclosedforthefirsthalfof2021duetothe Covid-19
pandemic.Asaresult,fundraisingincomeandassociatedcostsrecoveredsignificantlyintheyear. Ladies
Nightagainprovedtheleadingfundraisingeventraising£1,675.80,followedbyTheClockbackRun with
£1,516.92.

`FINANCIAL REVIEW`

`Reserves policy`

Itisthepolicyofthecharitytomaintainreservesatalevelwhichequatestoapproximatelytwo months
expenditure.Thisprovidessufficientfundstocovercosts.Reservesweremaintainedatthis level
throughout the year.

The statement of financial activities for the year is set out on page 4.

`FUTURE PLANS`

Furtherstepshavebeentakentowardsthenewhallprojectbutthesehavebeensloweddowndueto the
pandemic.

`STRUCTURE, GOVERNANCE AND MANAGEMENT`

`Governing document`

Thecharityiscontrolledbyitsgoverningdocument,adeedoftrustdated30thMarch1987, and
constitutes an unincorporated charity.

`Recruitment and appointment of new trustees`

Wherethereisarequirementfornewtrusteestheseareidentifiedandappointedbythe remaining
trustees.Thechairmanofthetrusteesisresponsiblefortheinductionofanynewtrusteewhich involves
awarenessofatrustee'sresponsibilities,thegoverningdocument,administrativeprocedures,and the
history and philosophical approach of the charity.

`REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number`

`Principal address`

40 School Lane
Harby
Melton Mowbray
Leicestershire
LE14 4BZ

Page 1

Harby Village Hall

`Report of the Trustees for the year ended 31 December 2022`

`Trustees`

A T Dunlop
Y M Gay
J Neale
P Gay
M Neale
L Fulton
D Wetherill (resigned 30.9.22)
S Chell (resigned 30.9.22)
J Hinks

`Independent Examiner`

Clayton & Brewill
Chartered Accountants
Cawley House
149-155 Canal Street
Nottingham
Nottinghamshire
NG1 7HR

Approvedbyorderoftheboardoftrusteeson.............................................andsignedonits behalf
by:

.......................................................
J Neale - Trustee

Page 2

`Independent Examiner's Report to the Trustees of Harby Village Hall`

`Independent examiner's report to the trustees of Harby Village Hall`

IreporttothecharitytrusteesonmyexaminationoftheaccountsofHarbyVillageHall(theTrust)for the
year ended 31 December 2022.

`Responsibilities and basis of report`

AsthecharitytrusteesoftheTrustyouareresponsibleforthepreparationoftheaccountsin accordance
with the requirements of the Charities Act 2011 ('the Act').

IreportinrespectofmyexaminationoftheTrust'saccountscarriedoutunderSection145oftheAct and
incarryingoutmyexaminationIhavefollowedallapplicableDirectionsgivenbytheCharity Commission
under Section 145(5)(b) of the Act.

`Independent examiner's statement`

Ihavecompletedmyexamination.Iconfirmthatnomaterialmattershavecometomyattention in
connection with the examination giving me cause to believe that in any material respect:

1. accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or

2. the accounts do not accord with those records; or

3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.

Ihavenoconcernsandhavecomeacrossnoothermattersinconnectionwiththeexaminationto which
attentionshouldbedrawninthisreportinordertoenableaproperunderstandingoftheaccountsto be
reached.

Yvonne Jackson BSc (Hons) FCA

Clayton & Brewill
Chartered Accountants
Cawley House
149-155 Canal Street
Nottingham
Nottinghamshire
NG1 7HR

Date: .............................................

Page 3

`Harby Village Hall`

`Statement of Financial Activities for the year ended 31 December 2022`

`Unrestricted` `fund` `Notes` `£` `INCOME AND ENDOWMENTS FROM` `Donations and legacies` `83` `Charitable activities` `Hall hire` `11,151` `Other trading activities` `2` `20,012` `Total` `31,246` `EXPENDITURE ON` `Raising funds` `8,473` `Charitable activities` `Hall hire` `15,648` `Total` `24,121` `NET INCOME` `7,125` `RECONCILIATION OF FUNDS` `Total funds brought forward` `230,594` `TOTAL FUNDS CARRIED FORWARD` `237,719`	`Restricted` `fund` `£` `-` `-` `-` `-` `-` `-` `-` `-` `21,623` `21,623`	`2022` `Total` `funds` `£` `83` `11,151` `20,012` `31,246` `8,473` `15,648` `24,121` `7,125` `252,217` `259,342`	`2021` `Total` `funds` `£` `30,166` `4,314` `26,208`
			`60,688`
			`4,523` `20,559`
			`25,082`
			`35,606` `216,611`
			`252,217`

`CONTINUING OPERATIONS`

All income and expenditure has arisen from continuing activities.

The notes form part of these financial statements

Page 4

`Harby Village Hall`

`Balance Sheet 31 December 2022`

`Unrestricted` `fund` `Notes` `£` `FIXED ASSETS` `Tangible assets` `4` `170,866` `CURRENT ASSETS` `Stocks` `5` `2,526` `Debtors` `6` `8,235` `Cash at bank and in hand` `57,763` `68,524` `CREDITORS` `Amounts falling due within one year` `7` `(1,671)` `NET CURRENT ASSETS` `66,853` `TOTAL ASSETS LESS CURRENT` `LIABILITIES` `237,719` `NET ASSETS` `237,719` `FUNDS` `8` `Unrestricted funds` `Restricted funds` `TOTAL FUNDS`	`Restricted` `fund` `£` `5,000` `-` `-` `19,108` `19,108` `(2,485)` `16,623` `21,623` `21,623`	`2022` `Total` `funds` `£` `175,866` `2,526` `8,235` `76,871` `87,632` `(4,156)` `83,476` `259,342` `259,342` `237,719` `21,623` `259,342`	`2021` `Total` `funds` `£` `179,695` `1,743` `8,101` `66,482` `76,326` `(3,804)` `72,522` `252,217` `252,217` `230,594` `21,623` `252,217`

ThefinancialstatementswereapprovedbytheBoardofTrusteesandauthorisedforissue on
............................................. and were signed on its behalf by:

.............................................

J Neale - Trustee

.............................................
A T Dunlop - Trustee

The notes form part of these financial statements

Page 5

Harby Village Hall

`Notes to the Financial Statements for the year ended 31 December 2022`

`1. ACCOUNTING POLICIES`

`Basis of preparing the financial statements`

Thefinancialstatementsofthecharity,whichisapublicbenefitentityunderFRS102,have been
preparedinaccordancewiththeCharitiesSORP(FRS102)'AccountingandReportingby Charities:
StatementofRecommendedPracticeapplicabletocharitiespreparingtheiraccountsin accordance
withtheFinancialReportingStandardapplicableintheUKandRepublicofIreland(FRS 102)
(effective1January2019)',FinancialReportingStandard102'TheFinancialReporting Standard
applicableintheUKandRepublicofIreland'andtheCharitiesAct2011.Thefinancial statements
have been prepared under the historical cost convention.

`Financial reporting standard 102 - reduced disclosure exemptions`

Thecharityhastakenadvantageofthefollowingdisclosureexemptionsinpreparingthese financial
statements,aspermittedbyFRS102'TheFinancialReportingStandardapplicableintheUK and
Republic of Ireland':

the requirements of Section 7 Statement of Cash Flows.

`Income`

AllincomeisrecognisedintheStatementofFinancialActivitiesoncethecharityhasentitlement to
the funds, it is probable that the income will be received and the amount can be measured reliably.

`Expenditure`

Liabilitiesarerecognisedasexpenditureassoonasthereisalegalorconstructive obligation
committingthecharitytothatexpenditure,itisprobablethatatransferofeconomicbenefits will
berequiredinsettlementandtheamountoftheobligationcanbemeasuredreliably. Expenditure
isaccountedforonanaccrualsbasisandhasbeenclassifiedunderheadingsthataggregate all
costrelatedtothecategory.Wherecostscannotbedirectlyattributedtoparticularheadings they
have been allocated to activities on a basis consistent with the use of resources.

`Tangible fixed assets`

Depreciationisprovidedatthefollowingannualratesinordertowriteoffeachassetover its
estimated useful life.

Freehold property- 2% of cost or valuation
Fixtures and fittings- 25% on reducing balance

There is no depreciation charged on land.

`Stocks`

Stocksarevaluedatthelowerofcostandnetrealisablevalue,aftermakingdueallowance for
obsolete and slow moving items.

`Taxation`

The charity is exempt from tax on its charitable activities.

`Fund accounting`

Unrestrictedfundscanbeusedinaccordancewiththecharitableobjectivesatthediscretionof the
trustees.

Restrictedfundscanonlybeusedforparticularrestrictedpurposeswithintheobjectsof the
charity.Restrictionsarisewhenspecifiedbythedonororwhenfundsareraisedfor particular
restricted purposes.

Furtherexplanationofthenatureandpurposeofeachfundisincludedinthenotestothe financial
statements.

continued...

Page 6

Harby Village Hall

`Notes to the Financial Statements - continued for the year ended 31 December 2022`

`2. OTHER TRADING ACTIVITIES`

`OTHER TRADING ACTIVITIES`
`Fundraising events` `Covid grant` `S106 Langer Lane grant`	`2022` `£` `17,345` `2,667` `-` `20,012`	`2021` `£` `9,585` `-` `16,623`
		`26,208`

`3. TRUSTEES' REMUNERATION AND BENEFITS`

Therewerenotrustees'remunerationorotherbenefitsfortheyearended31December2022 nor
for the year ended 31 December 2021.

`Trustees' expenses`

Therewerenotrustees'expensespaidfortheyearended31December2022norforthe year
ended 31 December 2021.

`4. TANGIBLE FIXED ASSETS`

`Freehold` `property` `£` `COST` `At 1 January 2022 and` `31 December 2022` `197,978` `DEPRECIATION` `At 1 January 2022` `20,160` `Charge for year` `3,360` `At 31 December 2022` `23,520` `NET BOOK VALUE` `At 31 December 2022` `174,458` `At 31 December 2021` `177,818` `5.` `STOCKS` `Stocks` `6.` `DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR` `Trade debtors` `Prepayments`	`Fixtures` `and` `fittings` `£` `30,193` `28,316` `469` `28,785` `1,408` `1,877` `2022` `£` `2,526` `2022` `£` `1,943` `6,292` `8,235`	`Totals` `£` `228,171`	`Totals` `£` `228,171`
		`48,476` `3,829`
		`52,305`
		`175,866`
		`179,695`
			`2021` `£` `1,743`
			`2021` `£` `1,805` `6,296`
			`8,101`

continued...

Page 7

Harby Village Hall

`Notes to the Financial Statements - continued for the year ended 31 December 2022`

`7. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR`

	`2022`	`2021`
	`£`	`£`
`Other creditors`	`4,156`	`3,804`

`8. MOVEMENT IN FUNDS`

`At 1.1.22` `£` `Unrestricted funds` `General fund` `230,594` `Restricted funds` `Village Hall building fund` `21,623` `TOTAL FUNDS` `252,217` `Net movement in funds, included in the above are as follows:` `Incoming` `resources` `£` `Unrestricted funds` `General fund` `31,246` `TOTAL FUNDS` `31,246`	`Net` `movement` `in funds` `£` `7,125` `-` `7,125` `Resources` `expended` `£` `(24,121)` `(24,121)`	`At` `31.12.22` `£` `237,719` `21,623` `259,342` `Movement` `in funds` `£` `7,125` `7,125`

`Comparatives for movement in funds`

`Unrestricted funds` `General fund` `Restricted funds` `Village Hall building fund` `TOTAL FUNDS` `Comparative net movement in funds, included in the above` `Unrestricted funds` `General fund` `Restricted funds` `Village Hall building fund` `TOTAL FUNDS`	`Net` `movement` `At 1.1.21` `in funds` `£` `£` `216,611` `13,983` `-` `21,623` `216,611` `35,606` `are as follows:` `Incoming` `Resources` `resources` `expended` `£` `£` `39,065` `(25,082)` `21,623` `-` `60,688` `(25,082)`	`At` `31.12.21` `£` `230,594` `21,623` `252,217` `Movement` `in funds` `£` `13,983` `21,623` `35,606`
	`a`

continued...

Page 8

Harby Village Hall

`Notes to the Financial Statements - continued`

`for the year ended 31 December 2022`

`8. MOVEMENT IN FUNDS - continued`

A current year 12 months and prior year 12 months combined position is as follows:

`Unrestricted funds` `General fund` `Restricted funds` `Village Hall building fund` `TOTAL FUNDS`	`At 1.1.21` `£` `216,611` `-` `216,611`	`Net` `movement` `in funds` `£` `21,108` `21,623` `42,731`	`At` `31.12.22` `£` `237,719` `21,623` `259,342`

Acurrentyear12monthsandprioryear12monthscombinednetmovementinfunds,included in
the above are as follows:

`Unrestricted funds` `General fund` `Restricted funds` `Village Hall building fund` `TOTAL FUNDS`	`Incoming` `Resources` `Movement` `resources` `expended` `in funds` `£` `£` `£` `70,311` `(49,203)` `21,108` `21,623` `-` `21,623` `91,934` `(49,203)` `42,731`

`9. RELATED PARTY DISCLOSURES`

There were no related party transactions for the year ended 31 December 2022.

Page 9

`Harby Village Hall`

`Detailed Statement of Financial Activities for the year ended 31 December 2022`

`INCOME AND ENDOWMENTS` `Donations and legacies` `Donations` `Other trading activities` `Fundraising events` `Covid grant` `S106 Langer Lane grant` `Charitable activities` `Hall hire` `Total incoming resources` `EXPENDITURE` `Other trading activities` `Fundraising costs` `Charitable activities` `Cleaning` `Rates and water` `Insurance` `Light and heat` `Cleaning materials` `Repairs and maintenance` `Depreciation of freehold property` `Depreciation of fixtures and fittings` `Support costs` `Finance` `Telephone` `Sundries and licences` `Governance costs` `Accountancy and legal fees` `Total resources expended` `Net income`	`2022` `£` `83` `17,345` `2,667` `-` `20,012` `11,151` `31,246` `8,473` `1,185` `655` `2,002` `3,166` `118` `2,256` `3,360` `469` `13,211` `826` `645` `1,471` `966` `24,121` `7,125`	`2021` `£` `30,166` `9,585` `-` `16,623`
		`26,208` `4,314`
		`60,688` `4,523` `420` `547` `1,641` `1,216` `46` `10,291` `3,360` `626`
		`18,147` `570` `912`
		`1,482` `930`
		`25,082`
		`35,606`

This page does not form part of the statutory financial statements

Page 10