2025-03-31-accounts

ST. MARGARET’S HALL USERS GROUP

Charity Reg No 1071545

REPORT & ACCOUNTS FOR THE YEAR ENDED 31[ST] MARCH 2025

CONTENTS

1. Administrative information

2. Report of the Executive Committee

3. Independent Examiners’ Report

4. Statement of Assets & Liabilities

5. Receipts and Payments Account

6. 2025-2026 Budget

ST MARGARET’S HALL USERS GROUP

1.

ST. MARGARET’S HALL USERS GROUP

ADMINISTRATIVE INFORMATION

EXECUTIVE COMMITTEE (TRUSTEES)

Mr. C. Taylor, Chair Mrs. A. Williams, Secretary Mr. R. Whyborn, Treasurer Mr. P. Bond Ms. L. Collingwood Ms. J Sankey Mr. W. Upton Mr M Pound has stepped down from the Committee Mrs. V. Downing, has stepped down as a Trustee. and is Centre Manager & Acting secretary

HOLDING TRUSTEES

The official custodian for charities

REGISTERED OFFICE

St. Margaret’s Hall Users Group Coniston Road Cheltenham. GL51 3NU Gloucestershire

INDEPENDENT EXAMINER

Ms. R. Wetherill c/o St Margarets Hall Users Group Cheltenham GL51 3QL

PRINCIPAL BANKERS

CAF Bank plc 25 Kings Hill Avenue Kings Hill West Malling, KENT ME19 4QJ

2.

ST. MARGARET’S HALL USERS GROUP

REPORT OF THE EXECUTIVE COMMITTEE

The Trustees submit their report with the accounts of the Charity for the year ended 31 March 2025.

Principal Object & Status of the Charity & Demonstrating Public Benefit

The Charity’s principal object is to promote the benefits of the inhabitants of Hatherley and surrounding neighbourhood by improving the conditions of public life, though the provision of firstclass public hall facilities, available to all without distinction, at affordable cost. Located at Coniston Road, GL51 3NU.

Administration of the Charity

The Charity is administered and managed by an Executive Committee, who are the managing Trustees in law and in practice.

Review of the Year – General

Financial year 2024-2025 has been another successful one for the hall and its users. A healthy balance sheet is highlighted in the financial review below.

We have maintained hall hire at a high level of £47,700 and have used some £3994 from rent received from hirers to purchase a commercial dishwasher, to aid users’ operations. We committed to and completed a major capital project in 2024/25, that is bigger storage facilities to aid our users including the ‘hub’, a purpose-build container for the Lakeside Community Project food pantry food pantry at a cost of £16,730 less a grant for £4000 from Gloucestershire County Council (GCC).

For 2025-26 we remain committed to renewal of the hall’s blinds, upgrading of the WiFi router, internal repainting and re-furbishment of the Ladies room, and will complete our CCTV renewal at a cost of £2353 in May 2025, as well as completion of the office for the centre manager.

We continue to purchase administrative services to alleviate pressure on existing committee members. This has been successful, and the committee has extended this practice. After careful consideration of the benefits and costs, the committee has, since 1[st] February 2025, contracted Victoria Downing to provide management services at a cost of £1410 per month, including her existing cleaning services, and also purchased weekend caretaking /opening and closing services at £75 per weekend from Thomas Wayne.

3.

Review of the Year – Further financial details

The accounts for the year ended 31 March have been prepared on a receipts and payments basis.

Income: Our total income for the year was £58,690 including a GCC grant for £4000, interest of £2527 and solar energy feed-in tariffs of £1959. There was also £2254 from various fund-raising activities, mainly a model railway exhibition in May 2024 raising £2000 for the hall. Our main source of income was hall bookings, which totalled £47,700.

So overall, and excluding the one-off income of £6000, income was up 10.9% on 2023/24.

Expenditure: Our total expenditure for the year was £60,120 compared to £38,062 in 2023/24. This included our usual operating costs including caretaker services and repair and maintenance charges, rent, rates, Professional costs reflect start (since February 1[st] ) of purchasing centre management services . We also repaid loan repayments of £4184 to CBC. Larger project activities totalled £21,697, (detailed further above), compared to £3407 in 2023/34. If special project costs are stripped out, expenses at £38,423 were up 10.8% compared to £34,669.

The net Income after expenditure was therefore £-1430, (deficit) at 31[st] March 2025 were £95,989. Our long-term liabilities (CBC loan) stood at £29,420.

The committee again received only nominal contributions from the Lakeside Community Project food pantry at the committee’s request - and additionally we made a £300 gift towards that project’s Christmas activities for 2024. This practice is expected to continue ongoing, and will not be routinely reported on further.

Though balances are healthy, the committee took the view – after considering the inflationary pressures looking forward, the fact that rates have not risen for several years, and the position of the hall hiring market in SW Cheltenham, that hiring rates for regular hirers, and some children’s party rates should be increased selectively by £1 to £2 per hour, amounting to about 11%, from 1[st] April 2025. Designated reserves should remain £40,000.

Risks

The Charity has completed a review of the usual major risks to which it is exposed, to its satisfaction. The capital and reserves position is considered sound. The committee aims to maintain liquid reserves of 6 months turnover or £50,000, additional to known future commitments.

Given the levels of Cash funds, I propose that the Trustees maintain £40,000 in 2025-26 to a reserve fund earmarked to capital projects such as identified in this report; this will leave some £55,989 in unrestricted funds as at 31/03/2025, and as such that is about 12 months of annual turnover.

Clive Taylor, Chair

Signed

23[rd] August 2025

4.

CHARITY COMMISSION FOR ENGIANO AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trtWt￿8 St Margaret's Hall Users Group On accounts for tho year ended 2024r2025 Charity no (If any) 1071545 1&2 . I reKM)rt to the trustees on my examination of the a¢(x)unts of the above d￿rity (Ihe Twsn for the year ended 3110312025 Responslblllties and basis of report . . . As the chantr¢s trustees, you are responsible for the preparation of the ac£ounts in ￿cOrdan￿ with the ￿ulr￿nts of the Charities Act 2011 . {Ihe Acr). I report in respect of my examinatlon of the Trusfs accounts carried out ' under sedion 145 of the 2011 AL and in carrying out my examination, I ' have followed all the applicable Directions given ty the Charity Ccmmission under 8e(cn 145(5)(b} of the Act. Independent I have IxrtnKleted my examination. I confirm that no material matters have •xaminerfs statement come to my attention in connection with the examination (other than that disdosed bek)w") vthith gives me cause to be[￿e that in, any material the accounting records not kept in ac£ordance wrkh sectbon 130 of the Chartbes Art," or the accounts did not accord the ￿￿untIng records., or I have no concems and have across no other matters in connection with the examination to whid) attention should be drawn in this report in order to enable a proper understanding of the a¢￿UnIS lo be reached. . Please delete the bst)rds in the brackets rfthey do not apply. Signed: Date: 1810812025 Ruth Wetheri Relevant professlonal qualification(s) or body (rf any): MA4T 84 Caemarvon Road, Cheltenham. GL51 IER .Oct2018

CHARITY CQMMI5510N FOR E￿LI￿o AND w￿E5 1mW •nts accounts Recel ts and CC16a TO 01M)1rt024 Section A Receipts arid payments Al i¥ ARJ IV 7MI 7N12 7A12 14 41 144 Section B Statement of assets and liabilities at the end of the period D8tafl8 C£ AS¥•- ,

ST. MARGARET’S HALL

STATEMENT OF ASSETS AND LIABILITIES AT THE YEAR ENDED 31 MARCH 2025

AT THE YEAR ENDED 31	AT THE YEAR ENDED 31	MARCH	2025	2025
ALL FUNDS
ASSETS TBA 2025 TBA CASH FUNDS & OTHER MONETARY ASSETS £ Bank Current Account CAF 30,971.14 CAF Bank Reserve Account Petty Cash 0 INVESTMENT FUNDS – Nationwide Building Society 65,017.90 Sub-total CASH FUNDS & MONETARY ASSETS 95,989.04 Debtors 0 Uncleared cheques/bank transfers in 0 ASSETS RETAINED FOR CHARITY'S OWN USE - 0 Other (e.g. fixed) Assets 0 Sub-total ASSETS 95,989.04 LIABILITIES Creditors & Unreturned hiring deposits 0 Uncleared cheques/bank transfers out 0 Sub-total LIABILITIES 0 TOTAL NET ASSETS REPRESENTED BY:- GENERAL FUND 55,989 RESTRICTED FUNDS 40000 NOTE: The above would be offset upon winding up by the loan from CBC, shown on next page.	ASSETS CASH FUNDS & OTHER MONETARY ASSETS Bank Current Account Bank Reserve Account Petty Cash INVESTMENT FUNDS – Nationwide Building Society Sub-total CASH FUNDS & MONETARY ASSETS Debtors Uncleared cheques/bank transfers in ASSETS RETAINED FOR CHARITY'S OWN USE - Other (e.g. fixed) Assets Sub-total ASSETS	TBA CAF	2025 £ 30,971.14 0 65,017.90	TBA CAF	2024 £ 32401.14 0.00 65,017.90
			95,989.04 0 0 0 0 95,989.04		97,419.04 0 0 0 0 97,419.04
	LIABILITIES Creditors & Unreturned hiring deposits Uncleared cheques/bank transfers out Sub-total LIABILITIES		0 0 0		0 0 0
	TOTAL NET ASSETS REPRESENTED BY:- GENERAL FUND RESTRICTED FUNDS
			55,989 40000		57419 40000

RESTRICTED FUNDS Designated Grants & Loans Designated Trading & Events Less Costs of Project: Stores, Ladies, CCTV. less Fundraising cost Balance from General Fund NET RECEIPTS/(PAYMENTS) FUNDS LAST YEAR END c/f FUNDS THIS YEAR END b/f	2025-2026 Projected 0 40.000 -40,000 0	2024-2025 Actual 0 0 0 0	2023-2024 Examined 0 0 40,000
	0 40,000 40,000	0 40,000 40,000	40,000 0 40,000

7.

ST. MARGARET’S HALL - BUDGET 2025-2026

ALONGSIDE SUMMARY OFRECEIPTS AND PAYMENTS ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024

UNRESTRICTED (GENERAL) FUNDS

	RECEIPTS			2025-2026		2024-2025		2023-2024
								£
				£ Budget		£ Actual		Examined
	Hall bookings (hire)			41,000		36,993		34,490
	Annex Hire			12,000		10,707		8744
	Community and Fund Raising Events Grants and donations Investment Income /Interest		Office Blinds – Ladies	TBA TBA 2500	GCC grant - Container	2000 4000 2927		0 1612
	Non-profit income -Chelt Lottery			80		104		177
	Solar PV Feed-in-tariff			2000		1959		2486
	Less Restricted monies			0		0		0
	TOTAL			57,580		58,690		47,509
	PAYMENTS
	Charitable Activities -
	Management and Cleaning supplies		Centre & Weekend	21,000		8100		7,448
	Other professional Services		Book'g Sec	6000		7825		6,299
	Repairs Maintenance, Gardening			5500		4862		3,505
	All Utilities including Phone (Internet)	line		8200		7614		7,390
	Insurance			1200		1078		800
	Rent (net) and Rates			2800		2404		2614
	Bank charges			60		55		65
	Charitable Donations			300		300		310
	Community Event costs			0		0		0
	Office/Administrative expenses incl. Management/Publicity			1200		1060		1,178
	Allowances, (out of pocket costs)			1000		960		810
	Special projects& Replace-		Office	1500	Container	16730	Tables &	3407
	ments, not from restricted funds		Blinds	6500	Dishwasher	3994	Chairs
			CCTV	2400
			Ladies	3500	New office	973
	Sub-total			61,160		55,955		33826
	Loan repayments			4164		4164		4164
	Petty Cash			0		0		72
	TOTAL			65,324		60,120		38,062
	NET RECEIPTS/(PAYMENTS)			(7744)		(1430)		9,447
	Less NET (PAYMENTS to) /RECEIPTS					0		(40,000)
	from RESTRICTED FUNDS
	FUNDS LAST YEAR END			55,989		57,419		87,972
	FUNDS THIS YEAR END			48,245		55,989		57,419
	- UNRESTRICTED FUNDS
_&&_Cheltenham Borough Council, original loan was				£50,000.
	CBC&& LOAN 2017-2032 – AMOUNT			-£26,114		-£29,420		-£32,629
		OUTSTANDING

8.