## **ST. MARGARET’S HALL USERS GROUP** ## **Charity Reg No 1071545** ## **REPORT & ACCOUNTS FOR THE YEAR ENDED 31[ST] MARCH 2024** ## **CONTENTS** ## **1. Administrative information** **2. Report of the Executive Committee** **3. Receipts and Payments Account 4. Statement of Assets & Liabilities** **5. Independent Examiners’ Report** **6. 2024-2025 Budget** ## **ST MARGARET’S HALL USERS GROUP** **1.** ## **ST. MARGARET’S HALL USERS GROUP** ## **ADMINISTRATIVE INFORMATION** ## **EXECUTIVE COMMITTEE (TRUSTEES)** Mr. C. Taylor, Chair Mrs. V. Downing, Vice-Chair Mrs. A. Williams, Secretary Mr. R. Whyborn, Treasurer Mr. P. Bond Ms. L. Collingwood Mr. M. Pound Ms. J Sankey Mrs. P. Tenn Mr. W. Upton ## **HOLDING TRUSTEES** The official custodian for charities ## **REGISTERED OFFICE** St. Margaret’s Hall Users Group Coniston Road Cheltenham. GL51 3NU Gloucestershire ## **INDEPENDENT EXAMINER** Ms. R. Wetherill c/o St Margarets Hall Users Group Cheltenham GL51 3QL ## **PRINCIPAL BANKERS** CAF Bank plc 25 Kings Hill Avenue Kings Hill West Malling, KENT ME19 4QJ **2.** ## **ST. MARGARET’S HALL USERS GROUP** ## **REPORT OF THE EXECUTIVE COMMITTEE** The Trustees submit their report with the accounts of the Charity for the year ended 31 March 2024. ## **Principal Object & Status of the Charity & Demonstrating Public Benefit** The Charity’s principal object is to promote the benefits of the inhabitants of Hatherley and surrounding neighbourhood by improving the conditions of public life, though the provision of firstclass public hall facilities, available to all without distinction, at affordable cost. Located at Coniston Road, GL51 3NU. ## **Administration of the Charity** The Charity is administered and managed by an Executive Committee, who are the managing Trustees in law and in practice. ## **Review of the Year – General** Financial year 2023-2024 has been another successful one for the hall and its users. We have maintained hall hire at a high level and have used some £3400 from rent received from hirers to improve and increase the stock of furniture at the premises. The committee has committed to purchase a commercial dishwasher to aid users’ operations, and this will take place in 2024/25. We continue to purchase administrative services to alleviate pressure on existing committee members. This has been successful, and the committee may extend this practice in the future. A healthy balance sheet is highlighted in the financial review below. Time pressures on the committee have prevented the continuance of the Community Action Network programme; however, the committee decided to receive only nominal contributions from Lakeside Community Project – a food pantry – and additionally to make a £300 gift towards that project’s Christmas activities for 2023. As well as the foregoing, we will be looking in 2024/25 to commit to several capital projects, including but not limited to: bigger storage facilities to aid our users including the food pantry, renewal of the hall’s blinds, re-furbishment of the Ladies room, and CCTV. ## **Review of the Year – Finance** The accounts for the year ended 31 March have been prepared on a receipts and payments basis. Income: Our total income for the year was £47,509. There were no grants and donations this year , and our solar energy feed-in tariffs were £2486. Our main source of income was hall bookings, which totalled £43,234. So overall, income was down 8.7% on 2022/23. **3.** Expenditure: Our total expenditure for the year was £38,062, up 5.3%. This included our usual operating costs including caretaker services and repair and maintenance charges, rent, rates, Professional costs reflect the first full year of purchasing admin for bookings management. We also repaid loan repayments of £4184 to CBC. Larger project activities totalled £3407, for furniture. The net Income after expenditure was therefore £9447, and the Total Cash Funds as at 31 March 2023 were £97,419. Our long-term liabilities (CBC loan) stood at £31,037. ## **Risks** The Charity has completed a review of the usual major risks to which it is exposed, to its satisfaction. The capital and reserves position is considered sound. The committee aims to maintain liquid reserves of 6 months turnover or £50,000, additional to known future commitments. Given the raised levels of Cash funds, I propose that the Trustees commit £40,000 in 2024/25 to a reserve fund earmarked to capital projects as identified in this report; this will leave some £57,419 in unrestricted funds as at 31/03/2023, and as such that is about 14 months of annual turnover. ## **Clive Taylor, Chair** ## **Signed** 16[t] h August 2024 **4.** CHARITY COAIMISSIOPI FOR ENGLAND AND WALES 107164S Receipts and payments accounts CC16a Forlhe perfod Peritiy dats 3110Y2024 Section A Receipts and payments funds Total funts La¥tyear A1 Re￿1 43334 43234 47A44 976 1108 383 Commutity & Fu GrdDts& Donaty* 1*12 17T 177 Sub total{Gr(￿S I1￿C¥M for AR) (see table). Sub total 47.X 4T,EQ• A3 C8(etskerSefyi 43d6 5213 2$2 R£pBY& lUnten￿r* fwjcg 7.113 7.113 377 3,014 72 Rert& Raies Baik Ch ch￿l￿n0￿a commu￿￿ Evert Cc*s 65 310 310 3S7 1,094 4,164 130 q.178 164 Logn A¢paYrne￿ P8tyCa 72 72 810 Sub total 33M86 r¢ha￿, Is•• tabbg Purthases Sub tolal 36.119 Nèt ofr•celpW(payménts) gA47 40.￿0 87,972 6TM1 9.447 18W6 A6 Cajh funds laSty￿r ernl Cash lunds thls yearend 54.0$1 72A67 97*19 CCXX Rl (SS) 3(WJ712024 ## **Paragraphs B2 to B5 replaced by the following:** ## **STATEMENT OF ASSETS AND LIABILITIES AT THE YEAR ENDED 31 MARCH 2024** |**AT THE YEAR ENDED 31 MARCH 2024**
**ALL FUNDS**|**AT THE YEAR ENDED 31 MARCH 2024**|| |---|---|---| |**ASSETS**
**CASH FUNDS & OTHER MONETARY ASSETS**
Bank Current Account
Bank Reserve Account
Petty Cash
[£40010.00 transferred CAF to NW in year]
INVESTMENT FUNDS – Nationwide Building Society
**Sub-total CASH FUNDS & MONETARY ASSETS**
Debtors
Uncleared cheques/bank transfers in
**ASSETS RETAINED FOR CHARITY'S OWN USE -**
Other (e.g. fixed) Assets
**Sub-total ASSETS**|TBA
**2024**
**£**
CAF
32401.14
0.00
65,017.90
**97,419.04**
0
0
0
0
**97,419.04**|TBA
**2023**
**£**
CAF
62,891.61
72.00
25,007.90
**87,971.51**
0
0
0
0
**87,971.51**| |**LIABILITIES**
Creditors & Unreturned hiring deposits
Uncleared cheques/bank transfers out
**Sub-total LIABILITIES**|0
0
**0**|0
0
**0**| |**TOTAL NET ASSETS REPRESENTED BY:-**
**GENERAL FUND**
**RESTRICTED FUNDS**|**57419**
**40000**|**87,972**
**0**| **6.** ## **INDEPENDENT EXAMINERS REPORT** **----- Start of picture text -----**
( Address supplied)
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**7.** ## **ST. MARGARET’S HALL** ## **BUDGET 2024-2025** ## **ALONGSIDE SUMMARY OFRECEIPTS AND PAYMENTS ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024** ## **UNRESTRICTED (GENERAL) FUNDS** ||**RECEIPTS**||**2024-2025**||**2023-2024**||**2022-2023**| |---|---|---|---|---|---|---|---| ||||||||**£**| ||||**£ Budget**||**£ Actual**||**Examined**| ||Hall bookings (hire)
Annex Hire||35,000
9000||34,490
8744||47,544| ||Community and Fund Raising||||||976| ||Events||||||| ||Grants and donations||0||0||2,158| ||Investment Income /Interest||1200||1612||383| ||Non-profit income -Chelt Lottery||150||177||209| ||Solar PV Feed-in-tariff||2500||2486||3185| ||Less Restricted monies||||0||0| ||**TOTAL**||**47,850**||**47,509**||**54,455**| |||||||Hall book-|| ||**PAYMENTS**|||||ing refunds|130| ||**Charitable Activities -**||||||| ||Caretaker and Cleaning supplies||8,500||7,448||6,840| ||Other professional Services||6,000||6,299||4,245| ||Repairs Maintenance, Gardening||5,000||3,505||5,213| ||Phone line (Internet)||300||277||252| ||All Utilities||7,500||7,113||6,520| ||Insurance||900||800|Excl.
buildings|377| ||Rent (net) and Rates||2800||2614||3,014| ||Bank charges||60||65||72| ||Charitable Donations||350||310||1,407| ||Community Event costs||0||0||357| ||Office/Administrative expenses
incl. Management/Publicity||1,200||1,178||1,094| ||Allowances, (out of pocket costs)||810||810||inc.| ||**Special projects**& Replace-
ments, not from restricted funds||3000|Tables &
Chairs|3407||2,434| ||**Sub-total**||**36,420**||**33826**||**31,955**| ||Loan repayments||4164||4164||4164| ||Petty Cash||**0**||**72**||**0**| ||**TOTAL**||**40,584**||**38,062**||**36,119**| ||**NET RECEIPTS/(PAYMENTS)**||**7,266**||**9,447**||**18,336**| ||**Less NET (PAYMENTS to) /RECEIPTS**|||Proposed|(40,000)||| ||**from RESTRICTED FUNDS**||||||| ||FUNDS LAST YEAR END||57,419||87,972||69,636| ||**FUNDS THIS YEAR END**||**64,685**||**57,419**||**87,972**| ||**- UNRESTRICTED FUNDS**||||||| |_&&_Cheltenham Borough Council, original loan was|||£50,000.||||| ||**CBC****_&&_ LOAN 2017-2032 – AMOUNT**||-£27,780||-£31,037||-£34,198| |||**OUTSTANDING**|||||| ||||**8**.|||||