## **ST. MARGARET’S HALL USERS GROUP** 

## **Charity Reg No 1071545** 

**REPORT & ACCOUNTS FOR THE YEAR ENDED 31[ST] MARCH 2023** 

## **CONTENTS** 

**2. Administrative information** 

**3. Report of the Executive Committee** 

**5. Independent Examiners’ Report** 

**6. Receipts and Payments Account** 

**7. Statement of Assets & Liabilities** 

## **ST MARGARET’S HALL USERS GROUP** 

**1.** 




## **ST. MARGARET’S HALL USERS GROUP ADMINISTRATIVE INFORMATION** 

## **EXECUTIVE COMMITTEE (TRUSTEES)** 

Mrs N. Robson, Chair Mrs V. Downing, Vice-Chair & Secretary Mrs C. Topham, Treasurer Mr. R. Whyborn Mr. P. Bond Mrs J Sankey Mrs L. Collingwood Mr M. Pound Mr. W. Upton Mrs P Tenn 

## **HOLDING TRUSTEES REGISTERED OFFICE** 

The official custodian for charities **REGISTERED OFFICE** St. Margaret’s Hall Users Group Coniston Road Cheltenham. GL51 3NU Gloucestershire **INDEPENDENT EXAMINER** Mr. Roger Downes Andorran Ltd 6 Manor Park Business Centre Mackenzie Way Cheltenham GL51 9TX 

## **PRINCIPAL BANKERS** 

CAF Bank plc 25 Kings Hill Avenue Kings Hill West Malling, KENT ME19 4QJ 

## **BANKERS FOR PROJECT FUNDS** 

(Account now closed) Lloyds TSB plc The High Street Cheltenham Gloucestershire GL50 1EW 

**2.** 




## **ST. MARGARET’S HALL USERS GROUP** 

## **TRUSTEES’ REPORT** 

The Trustees submit their report with the accounts of the Charity for the year ended 31 March 2023. 

## **Principal Object & Status of the Charity & Demonstrating Public Benefit** 

The Charity’s principal object is to promote the benefits of the inhabitants of Hatherley and surrounding neighbourhood by improving the conditions of public life, though the provision of first class public hall facilities, available to all without distinction, at affordable cost. Located at Coniston Road, GL51 3NU. 

## **Administration of the Charity** 

The Charity is administered and managed by an Executive Committee, who are the managing Trustees in law and in practice. 

## **Review of the Year – General** 

Financial year 2022-2023 has been another successful one for the hall and its users. 

We have once again significantly increased our hall hire income and have used rent from hirers, along with some fundraising, to make improvements to the premises. This includes new external doors for the main hall, new blinds for the main hall and committee room and redecoration of the disabled toilet/baby changing in the annex. We also agreed to purchase administrative services to alleviate pressure on existing committee members. 

Despite soaring energy prices, we were able to secure a 3-year fixed rate deal on gas energy. Along with the monies received from our solar panels, energy bills are well-managed. 

A healthy balance sheet is highlighted in the financial review below. 

The sub-committee “CAN” (Community Action Network) continued to organize fundraising and community events. An Easter fundraiser enabled us to donate £580 to the DEC Ukraine Appeal. Our Xmas Craft Fair raised £642 for Feed Cheltenham. 

Looking forward, we will continue our conversation in committee to agree and prioritise further improvements for the hall, annex and surrounds. 

3. 



## **Review of the Year – Finance** 

The accounts for the year ended 31 March have been prepared on a receipts and payments basis. 

Income: Our total income for the year was £54,455. This included £2158 in grants and donations received, and £3,185 in solar energy feed-in tariffs. Our main source of income was hall bookings, which totalled £47,544. 

Expenditure: Our total expenditure for the year was £36,119.  This included our usual operating costs including caretaker services and repair and maintenance charges, rent, rates, admin etc.. We also repaid loan repayments of £4184 to CBC.  Larger project activities totalled £2434, mainly for new doors. 

The net Income after expenditure was therefore £18,336, and the Total Cash Funds as at 31 March 2023 were £87,972. Our long-term liabilities (CBC loan) stood at £34,199. 

## **Risks** 

The Charity has completed a review of the usual major risks to which it is exposed, to its satisfaction. The capital and reserves position is considered sound. The committee aims to maintain liquid reserves of 6 months turnover or £27,500, additional to known future commitments. 

## **Roger Whyborn, Treasurer-elect** 

**4.** 



IDEPENDENT EXANIINEILS REPORT
To ¢he T￿Sett￿ ol Iht S¢. Maryret's H*ll Uxen Group (th¢ Cbarity)
I reporf on the attsched ¥¢ounts of the Charity for the year enda 31 March 2023. which I
have iniiialed for identificalion pur￿￿ vnly.
Ruptctive rrspowibililies oftrusteu *nd tJ•Jthknb¢r
The Chariiy's I"nL51cc5 arr resrthsible for the pr¢kMJaiion ol the accounts. ￿ Ch8riiy's
Trl￿ consider thai an audit 15 not required for this year undcr 5CCtion 144(2) of th¢
ChAritie5 Act 2011 (the 2011 A¢1) and ihat an irKkrKthi cx8minalion is J*cded.
It is my ￿•￿[￿￿1b1IIty to=
examine the aceounts under scctiofi 145 of the 2011 Act;
rollow ihe pro¢edures laid down in the ge￿ra1 Diff¢iions givcn by the Charity
Commission seclion 145(5Xb) of ihc 2011 Act: and io
siaie wheiher pariicular m8¢teTs have come io my attention.
B•$is ofithdwndent exAminerf# nport
My examinaiion was carried out in aeconlance with the genernl Directions given by the
Charity Commission. An examinaiion includcs a review of the Kcounting records kept by the
Charity awmj a comparisol) of the a¢¢ounts prc5cntcd wilh those TeCOTds. It also in¢lude8
consideraiion of any unusual lien￿ or dis¢losures in the accounts afKt secking explanaiions
fTom you ￿"1 rustees con¢emin8 any.%uch matlcrs. The undertaken do not provide
all Ihc cvidcnce Ihai would be miul￿d in an awjit consequently no opinion is given as io
wheihcr ihc accounts prcsenl a .tn￿ a￿1 foir view and ihc re￿rt 15 limitcd to i￿ge matters
sel oui in the sthicment brlow.
Independ¢tht ¢x•mlts¢r'i it*temenl
In conrKclion with my ¢x4mInatio￿ no matter h&ry conK io my Mllention:
( l ) which 8ivcs mc ￿￿nabl¢ ¢aus¢ ¢0 believe that in any miteriai Tcspect the Tt4UiT¢m¢nts.'
to accounting rccords in ￿Cord8n¢¢ with section 130 of the 2011 Ad: and
to p￿￿re accounts which accord with th¢ wiunling reco￿ and comply with ihe
)uotin¥ r¢quimnents of thc 2011 Act
havc not been met" or
(2) to which. in my opinioJL allention be drawn in onleT ￿ cnablc a wop¢r
of the A¢counts to be rcxhed.
IJ fv￿Y 1023
Si8nathre
Datc
Pmfe&%ional dcsi8natiorfs> F•rt *145 0* 4LHKF LW*i
Addrw:
(X51

CHARITY COMMISSIO
FOR
Recei
tsand
ments accounts
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Section A Receipts and payineiits
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Section 8 Statement of assets and liabilities at the end of the period
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INMALLED FOR
IDENTIFICATION
PURPOSES ONL