## **ST. MARGARET’S HALL USERS GROUP** ## **Charity Reg No 1071545** ## **REPORT & ACCOUNTS FOR THE YEAR ENDED 31[ST] MARCH 2021** ## **CONTENTS** - **Administrative information** - **Report of the Executive Committee** - **Independent Examiners’ Report** - **Receipts and Payments Account** - **Statement of Assets & Liabilities** ## **ST MARGARET’S HALL USERS GROUP** ## **ST. MARGARET’S HALL USERS GROUP** ## **ADMINISTRATIVE INFORMATION** ## **EXECUTIVE COMMITTEE (TRUSTEES)** Mrs N. Robson, Chair Mrs V. Downing, Vice-Chair & Secretary Mrs C. Topham, Treasurer Mr. R. Whyborn Mr. C. Taylor Mr M. Chapman (outgoing Treasurer) Mr. P. Bond Mr. A. McKinlay Mrs L. Collingwood Mr M. Pound Mr. W. Upton **HOLDING TRUSTEES** The official custodian for charities **REGISTERED OFFICE** St. Margaret’s Hall Users Group c/o 42 Fernleigh Crescent Cheltenham. GL51 3QL Gloucestershire **INDEPENDENT EXAMINER** Mr. Christopher Hughes 7 Carisbrook Drive Cheltenham Gloucestershire GL52 6YA **PRINCIPAL BANKERS** CAF Bank plc 25 Kings Hill Avenue Kings Hill West Malling, KENT ME19 4QJ **BANKERS FOR PROJECT FUNDS** Lloyds TSB plc The High Street Cheltenham Gloucestershire GL50 1EW ## **ST. MARGARET’S HALL USERS GROUP** ## **TRUSTEES’ REPORT** The Trustees submit their report with the accounts of the Charity for the year ended 31 March 2021. ## **Principal Object & Status of the Charity & Demonstrating Public Benefit** The Charity’s principal object is to promote the benefits of the inhabitants of Hatherley and surrounding neighbourhood by improving the conditions of public life, though the provision of first class public hall facilities, available to all without distinction, at affordable cost. Located at Coniston Road, GL51 3NX. ## **Administration of the Charity** The Charity is administered and managed by an Executive Committee, who are the managing Trustees in law and in practice. ## **Review of the Year – General** It has been a challenging year for us all. Whilst the hall has had to close during the pandemic in line with government guidance and legal requirements, there is much to report that is positive. With intermittent lockdowns and re-openings, the hall has responded quickly and flexibly in all circumstances. My thanks to Victoria, Roger, Clive, Martin and others who pored over the details as they emerged and changed, and put in place a solid set of Covid protocols. These were communicated promptly and clearly to hirers and gave confidence to all hall users that St Margaret’s Hall and Annex were safe places to be in. Although our income was severely curtailed, we received considerable income from C-19 Resilience grants, fundraising and donations - covered in more detail in the Finance review below. Moving on to personnel, this year has seen some changes to our committee. I’d like, once again, to put on record huge thanks to Roger Whyborn for his effort and energy as Chair over 14 years and to Martin Chapman for his wise counsel during his time as Treasurer for the hall. Thanks also to Clive for his work as Vice Chair. A warm welcome to Caroline Topham our new Treasurer and thank you to Victoria for her first few months as Vice Chair. I will do my best to manage and lead hall operations as Chair, in Roger’s stead. I also welcome the formation of the sub-committee: known as CAN (Community Action Network). In a few short months the group (Victoria Downing, Louisa Collingwood and Martyn Pound) have worked together with me to deliver our first (bi-monthly) community café. These are themed events, held on the first Friday of every second month. Last week we hosted an expert panel and had a community conversation about the pandemic and how people are feeling, over cakes and a cuppa. Feedback has been very positive and local residents already have the next one in the diary! The network is also on the cusp of delivering a major event – a Sunday Fun Day, comprising over 30 contributors – to bring the community together safely as we emerge from the pandemic, to support small local businesses and to raise funds for charity – in this instance, Sue Ryder, Leckhampton Hospice and Hospice at Home. We are hoping that our publicity drive, including an interview on BBC Radio Gloucestershire will attract lots of people for an enjoyable afternoon. Looking forwards, we will add in more community events. People are very much looking forward to the return of the bingo and the CAN will continue to meet to discuss and plan community activities. ## **Review of the Year – Finance** Firstly, I would like to introduce myself as the incoming Treasurer and apologise for being unable to attend the AGM in person this evening. I have asked SMH Chair, Nikki Robson, to read this report on my behalf, covering the period 1 April 2020 – 31 March 2021. I am delighted to advise that the final accounts for the year ended 21 March 2021 (copies of which are available in the hall this evening) have now been inspected by our external examiner Chris Hughes and found to be satisfactory. I would like to thank outgoing Treasurer Martin Chapman and outgoing Chair Roger Whyborn for all their work in managing SMH finances so well and preparing the accounts for examination. We started the year with considerable funds in hand, derived from a surplus of income over expenditure thanks to high levels of hall bookings together with successful fundraising. And, while we have an outstanding loan to Cheltenham Borough Council, for the first time our funds exceeded our liabilities (Funds £45,602/Loan £-43,137). ## Impact of the pandemic on SMH finances: Hall operations have been hugely impacted over the past year by the Pandemic and 3 periods of lockdown, during which time all bookings were suspended. As a result, income from bookings was 70% down on the previous year, at only just over £10,500 for both Hall and Annex combined. However, income from Covid-19 Resilience grants, fundraising and donations totalled over £25,000. This, together with slightly lower outgoings for the year, meant that we finished the year with another surplus of income over expenditure of £8,448. We finished the year with a total balance of £54,051, while our liabilities (CBC loan) had reduced to £-40,246. ## Repairs and Improvements We had only one significant repair cost during the year, which was the heat exchanger in the boiler. The total for this work was £3979. We were fortunate to receive a grant from the Mayor’s Fund, which enabled us to make improvements to the lighting in both the Hall and Annex. ## Forward Look We have not set a budget for the current Financial Year due to the ongoing uncertainties of the Pandemic. However, assuming no further delays to the easing of lockdown, we anticipate bookings returning to their normal levels by the second half of the financial year. We also secured a further Covid resilience grant of £8,000. In April 2021, air conditioning was installed in the Annex at a cost of £3,488. Work is now underway to replace the boiler and we will review and potentially increase loft insulation in the Autumn. Given our strong financial position, we remain well-placed not only to carry out necessary repairs and improvements to SMH facilities, but also to invest for the benefit the local community. ## **Risks** The Charity has completed a review of the usual the major risks to which it is exposed, to its satisfaction. N. Robson, Chair Approved on Behalf of the Executive Committee on …… …… Independent Examiners. Report CHARITY COMMISSION FOR ENGLAND AND WALES Indepvnd•nl •x•mln•rf• report on the accounts Sf. Mf4fZ4Ao&f s vS&fS P Ofvry> lol IS*S i $ 149SMbld**& R•d'. U+rti i+t£ aqs VA ## **ST. MARGARET’S HALL** ## **RECEIPTS AND PAYMENTS ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2021** ## **UNRESTRICTED (GENERAL) FUNDS** ||**RECEIPTS**||**2021-2022**||||**2020-2021**||||**2019-2020**|| |---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||**£**|| ||||**£ Budget**||||**£ Actual**||||**Examined**|| ||Hall & annex hire Hire||||||8757|£28k||Hall|28320|| ||Annex Hire||||||2788|£11kAnnex|||10526|| ||Fund Raising Events *
Grants, Gifts & Loans
Investment Income -||Res-|tricted|=|£4599|5113
19967
100|Res-|tricted|= £ nil|1320
38
221|| ||Less Restricted monies|||Lighting|||-4599||||0|| ||**TOTAL**||||||**32,127**||||**40,426**|| ||**PAYMENTS**|||||||||||| ||**Charitable Activities -**|||||||||||| ||Caretaker||||||8145||||7009|| ||Cleaning &Gardening||||||2314||||2063|| |||New boiler|Inc Boiler|||||Including||||| ||Maintenance|Loft ins’ln||HeatEx|||3979|Brickwork|||4733|| ||Security & Phone line||||||766||||498|| ||Gas & Electricity||||||1737||||2518|| ||Feed-in tariffs||||||-1960||||-1901|| ||Insurance & Rates||||||875||||2185|| ||Rent (net)||||||2430||||2430|| ||**Support Costs**|||||||||||| ||Management/Publicity||||||1074||||1499|| ||ICT Stationery, Sundry||||||155||||231|| ||Fundraising event costs||||||0||||37|| ||Loan repayments||||||4164||||4164|| ||**Special projects**&|||||||New Shed|||2615|| ||Replacements, not|||||||||||| ||from restricted funds|||||||||||| ||**TOTAL**||||||**23,679**||||**28,082**|| ||**NET RECEIPTS/(PAYMENTS)**||||||**8448**||||**12,344**|| ||**Less NET (PAYMENTS to)**|||||||||||| ||**/RECEIPTS from**|||||||||||| ||**RESTRICTED FUNDS**|||||||||||| ||FUNDS LAST YEAR END||||||45,602||||33,259|| ||**FUNDS THIS YEAR END**||||||**54,051**||||**45,602**|| ||**- UNRESTRICTED FUNDS**|||||||||||| |||||||||||* Including Community Bingo (Net)||| |_&&_Cheltenham Borough Council, original|||loan was £50,000.|||||||||| ||**CBC****_&&_ LOAN 2017-2032 –**||-37,267||||-40,246||||-43,137|| ||**AMOUNT OUTSTANDING**|||||||||||| |**5.**||||||||||||| ## **ST. MARGARET’S HALL** |**RESTRICTED FUNDS**
Designated Grants & Loans
Designated Trading & Events
Less Costs of Project
less Fundraising cost
Balance from General Fund
**NET RECEIPTS/(PAYMENTS)**
FUNDS LAST YEAR END c/f
**FUNDS THIS YEAR END b/f**
**BINGO FUND**
Stake money less winnings
Raffle
Refreshments
Tickets and Miscellaneous
**Transferred to General fund**
**NET RECEIPTS/(PAYMENTS)**
FUNDS LAST YEAR END c/f
**FUNDS THIS YEAR END b/f**
Assets/Liabilities (“Snowball”)
**NET FUNDS THIS YEAR END**
**ALL FUNDS**|**RESTRICTED FUNDS**
Designated Grants & Loans
Designated Trading & Events
Less Costs of Project
less Fundraising cost
Balance from General Fund
**NET RECEIPTS/(PAYMENTS)**
FUNDS LAST YEAR END c/f
**FUNDS THIS YEAR END b/f**
**BINGO FUND**
Stake money less winnings
Raffle
Refreshments
Tickets and Miscellaneous
**Transferred to General fund**
**NET RECEIPTS/(PAYMENTS)**
FUNDS LAST YEAR END c/f
**FUNDS THIS YEAR END b/f**
Assets/Liabilities (“Snowball”)
**NET FUNDS THIS YEAR END**
**ALL FUNDS**|**RESTRICTED FUNDS**
Designated Grants & Loans
Designated Trading & Events
Less Costs of Project
less Fundraising cost
Balance from General Fund
**NET RECEIPTS/(PAYMENTS)**
FUNDS LAST YEAR END c/f
**FUNDS THIS YEAR END b/f**
**BINGO FUND**
Stake money less winnings
Raffle
Refreshments
Tickets and Miscellaneous
**Transferred to General fund**
**NET RECEIPTS/(PAYMENTS)**
FUNDS LAST YEAR END c/f
**FUNDS THIS YEAR END b/f**
Assets/Liabilities (“Snowball”)
**NET FUNDS THIS YEAR END**
**ALL FUNDS**|**RESTRICTED FUNDS**
Designated Grants & Loans
Designated Trading & Events
Less Costs of Project
less Fundraising cost
Balance from General Fund
**NET RECEIPTS/(PAYMENTS)**
FUNDS LAST YEAR END c/f
**FUNDS THIS YEAR END b/f**
**BINGO FUND**
Stake money less winnings
Raffle
Refreshments
Tickets and Miscellaneous
**Transferred to General fund**
**NET RECEIPTS/(PAYMENTS)**
FUNDS LAST YEAR END c/f
**FUNDS THIS YEAR END b/f**
Assets/Liabilities (“Snowball”)
**NET FUNDS THIS YEAR END**
**ALL FUNDS**|**RESTRICTED FUNDS**
Designated Grants & Loans
Designated Trading & Events
Less Costs of Project
less Fundraising cost
Balance from General Fund
**NET RECEIPTS/(PAYMENTS)**
FUNDS LAST YEAR END c/f
**FUNDS THIS YEAR END b/f**
**BINGO FUND**
Stake money less winnings
Raffle
Refreshments
Tickets and Miscellaneous
**Transferred to General fund**
**NET RECEIPTS/(PAYMENTS)**
FUNDS LAST YEAR END c/f
**FUNDS THIS YEAR END b/f**
Assets/Liabilities (“Snowball”)
**NET FUNDS THIS YEAR END**
**ALL FUNDS**|**RESTRICTED FUNDS**
Designated Grants & Loans
Designated Trading & Events
Less Costs of Project
less Fundraising cost
Balance from General Fund
**NET RECEIPTS/(PAYMENTS)**
FUNDS LAST YEAR END c/f
**FUNDS THIS YEAR END b/f**
**BINGO FUND**
Stake money less winnings
Raffle
Refreshments
Tickets and Miscellaneous
**Transferred to General fund**
**NET RECEIPTS/(PAYMENTS)**
FUNDS LAST YEAR END c/f
**FUNDS THIS YEAR END b/f**
Assets/Liabilities (“Snowball”)
**NET FUNDS THIS YEAR END**
**ALL FUNDS**|**RESTRICTED FUNDS**
Designated Grants & Loans
Designated Trading & Events
Less Costs of Project
less Fundraising cost
Balance from General Fund
**NET RECEIPTS/(PAYMENTS)**
FUNDS LAST YEAR END c/f
**FUNDS THIS YEAR END b/f**
**BINGO FUND**
Stake money less winnings
Raffle
Refreshments
Tickets and Miscellaneous
**Transferred to General fund**
**NET RECEIPTS/(PAYMENTS)**
FUNDS LAST YEAR END c/f
**FUNDS THIS YEAR END b/f**
Assets/Liabilities (“Snowball”)
**NET FUNDS THIS YEAR END**
**ALL FUNDS**|**RESTRICTED FUNDS**
Designated Grants & Loans
Designated Trading & Events
Less Costs of Project
less Fundraising cost
Balance from General Fund
**NET RECEIPTS/(PAYMENTS)**
FUNDS LAST YEAR END c/f
**FUNDS THIS YEAR END b/f**
**BINGO FUND**
Stake money less winnings
Raffle
Refreshments
Tickets and Miscellaneous
**Transferred to General fund**
**NET RECEIPTS/(PAYMENTS)**
FUNDS LAST YEAR END c/f
**FUNDS THIS YEAR END b/f**
Assets/Liabilities (“Snowball”)
**NET FUNDS THIS YEAR END**
**ALL FUNDS**|**RESTRICTED FUNDS**
Designated Grants & Loans
Designated Trading & Events
Less Costs of Project
less Fundraising cost
Balance from General Fund
**NET RECEIPTS/(PAYMENTS)**
FUNDS LAST YEAR END c/f
**FUNDS THIS YEAR END b/f**
**BINGO FUND**
Stake money less winnings
Raffle
Refreshments
Tickets and Miscellaneous
**Transferred to General fund**
**NET RECEIPTS/(PAYMENTS)**
FUNDS LAST YEAR END c/f
**FUNDS THIS YEAR END b/f**
Assets/Liabilities (“Snowball”)
**NET FUNDS THIS YEAR END**
**ALL FUNDS**|**RESTRICTED FUNDS**
Designated Grants & Loans
Designated Trading & Events
Less Costs of Project
less Fundraising cost
Balance from General Fund
**NET RECEIPTS/(PAYMENTS)**
FUNDS LAST YEAR END c/f
**FUNDS THIS YEAR END b/f**
**BINGO FUND**
Stake money less winnings
Raffle
Refreshments
Tickets and Miscellaneous
**Transferred to General fund**
**NET RECEIPTS/(PAYMENTS)**
FUNDS LAST YEAR END c/f
**FUNDS THIS YEAR END b/f**
Assets/Liabilities (“Snowball”)
**NET FUNDS THIS YEAR END**
**ALL FUNDS**| |---|---|---|---|---|---|---|---|---|---| ||||**Actual 2021-2022**
Income
Expense||**Actual 2020-2021**
Income
Expense
0
0
0
0
0
0
0
0|||**2019-2018 Actual**
Income
Expense
4193
3866
644
112
729
265
84
1259|| ||||||0
145
145|||1239
165
145|| ||||||145||||145| ||||||0||||0| ||||||||||**2020**
**£**
19,646
490
305
161
0
25,000
**45,602**
0
0
0
0
-100
0
**45,502**
**45,502**
**0**
**0**| |||||**AT THE YEAR ENDED 31 MARCH**|||||| ||||||||||| ||**ASSETS**
**CASH FUNDS & OTHER MONETARY ASSETS**
Bank Current Account
Bank Reserve Account
Petty Cash
Prepayment card
Bingo (cash)
INVESTMENT FUNDS – Nationwide Building Society
**Sub-total CASH FUNDS & MONETARY ASSETS**
Debtors
Uncleared cheques
**ASSETS RETAINED FOR CHARITY'S OWN USE -**
Other (e.g. fixed) Assets
**Sub-total ASSETS**|||||TBA
CAF
Lloyds
**54,051**|**2021**
**£**
28,525
185
218
120
0
25003|TBA
CAF
Lloyds
**45,602**|**2020**
**£**
19,646
490
305
161
0
25,000| ||||||||**54051**
0
0
0
0||**45,602**
0
0
0
0| ||**LIABILITIES**
Creditors & Unreturned hiring deposits
Uncleared cheques
**Sub-total LIABILITIES**|||||**0**|0
0|**-100**|-100
0| ||**TOTAL NET ASSETS REPRESENTED BY:-**
**GENERAL FUND**
**BINGO FUND**
**RESTRICTED FUNDS**||||||**54,051**||**45,502**| ||||||||**54,051**
**0**
**0**||**45,502**
**0**
**0**| **NOTE: The above would be offset upon winding up by the loan from CBC, shown on previous page.**