CROXTETH GEMS COMMUNITY ASSOCIATION (A COMPANY LIMITED BY GUARANTEE) REGISTERED COMPANY NUMBER: 3551273 (England and Wales) REGISTERED CHARITY NUMBER: 1071179 REPORT OF THE TRUSTEES AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024
CROXTETH GEMS COMMUNITY ASSOCIATION (Limited by Guarantee) CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 CONTENTS Page Company Information Trustees, Report 4t011 Independent Examiner's Report Statement of Financial Activities 12 13 Balance Sheet 14 Notes to the Financial Statements 13to23
CROXTETH GEMS COMMUNITY ASSOCIATION (Limited by Guarantee) CHARITY & COMPANY INFORMATION Charity Name Croxteth Gems Community Association (Limited by Guarantee) Registered Company Number 3551273 (England and Wales) Registered Charity Number 1071179 Registered Office Armill Road Croxteth Liverpool L114JR Business Address Armill Road Croxteth Liverpool L114JR TrusteeslDirectors Mr J Parry Ms P Wiencke Ms K Campbell Mrs S Patterson Company Secretary Mrs M Ellison Bankers National Westminster Bank Plc. Longmoor Lane Liverpool L9 OEG Independent Examiner Counting for Communities Ltd 16 Holmwood Drive Liverpool L37 1PQ
CROXTETH GEMS COMMUNITY ASSOCIATION (Limited by Guarantee) TRUSTEES, ANNUAL REPORT For the year ended 31 March 2024 The trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2024. The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the Charities Act 2011 and the 'Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).. STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document The organisation which is a registered charity limited by guarantee was incorporated on 23 April 1998. The goveming document is the company's memorandum and articles of association. Every member of the charity undertakes to contribute such amount as required (not exceeding £10) if the charity should be wound up. Appointment of Management Committee At the Annual General Meeting one-third of the trustees are subject to retirement by rotation or, if their nurnber is not three or a multiple of three. the number nearest to one third shall retire from office, but, if there is only one trustee who is subject to retirement by rotation. he shall retire. Induction and training of new trustees Trustees are appointed on the basis of their ability to bring to the Board a range of skills to assist in the governance and development of the Charity. Before appointment they are guided by the project co-ordinator through a comprehensive induction procedure designed to give them a complete understanding of the aims and aspirations of the Charity. In addition, Charity Commission literature is given to all trustees on an on-going basis in order to assist them to understand their legal responsibilities. Organisational Structure Croxteth Gems has a Management Committee who meets at least four times per year and is responsible for the strategic direction and policy of the charity. The secretary also sits on the Committee but has no voting rights. Risk identification and management The trustees have conducted a review of the major risks to which the charitable company is exposed and, where appropriate, systems or procedures have been established to mitigate the risks the charity faces. External risks to funding have led to the development of a strategic plan which will allow for the diversification of funding and activities. Funding strands have become more competitive and reduced in availability. Internal control risks are minimised by the implementation of prOdureS for authorisation of all transactions and projects. Procedures are in place to ensure compliance with health and safety of staff, volunteers, service users and visitors to the premises. Standards are monitored both internally and externally to ensure consistent quality of delivery for all operational aspects of the charity.
CROXTETH GEMS COMMUNITY ASSOCIATION (Limited by Guarantee) TRUSTEES. ANNUAL REPORT For the ear ended 31 March 2024 These procedures are periodically reviewed to ensure that they continue to meet the needs of the charitable company. Public Benefit When planning and programming activities for the local residents of Croxteth, the trustees of Croxteth Gems are mindful of the Charity Commissions guidelines on Public Benefit. OBJECTIVES AND ACTIVITIES The principle aims and objectives of the charity are.. To promote the benefits to the inhabitants of the Croxteth Gems Community Associations area of benefit and its immediate environment without distinction of age, sex. race, political, religious or other opinions, by associating the Statutory Authorities, voluntary agencies, institutions, business and inhabitants in a common effort to advance education and provide facilities in the interest of social welfare for health, recreation and leisure time occupation with the object of improving conditions of life for the area of benefit and to promote all or any objects for the benefit of the communities which now or hereafter may be deemed by law to be charitable. Croxteth Gems serves the local community with an emphasis on children and young people. The main activities are: Youth Club, Junior Club, KINDA and Sensory Room. ACHIEVEMENT AND PERFORMANCE Review of Activities and Income generation We always try to be constantly evolving by listening to our seNice users and aware of issues that are affecting them, for example cost of living crisis, we are still offering sessions 5 days per week and the sessions are as follows", Monday - Junior Club & Senior Club Tuesday - Stay & Play, Junior Club & Senior Club Wednesday - Lunch Club, Junior Club & Senior Club Thursday - Stay & Play, Junior Club & Senior Club Friday- Bingo, Junior Club & Senior Club Stay & Play Sessions are well attended. and we still run 2 sessions per week due to demand, we found that there was a lack of activities locally for children under 5 to attend with their parents that didn't have a price tag like nursey or day care. Children can take part in play activities whilst their parentslcarers can socialise and have a cup of tealcoffee in a safe warm environment. Lunch Club Sessions are well attended, and they give the local community a chance to come and have a two-course lunch in a warm place, meeting up with friends and making new friends. This has been developed because of the huge impact the cost-of-living crisis has had on our local community, giving people a space to enjoy themselves without worrying about costs. Bingo Session are popular and again give the community a place to come and soci8lise and engage with others whilst having fun and helps to raise 8 small amount of moneywhich goes back into Gems.
CROXTETH GEMS COMMUNITY ASSOCIATION (Limited by Guarantee) TRUSTEES'ANNUAL REPORT For the year ended 31 March 2024 Playschemes are still a must for our area to give children a place to come during school holiday where they are safe, warm and can take part in many different activities and go on daytrips. This gives families who are on low-income piece of mind to knowtheir child/children are getting breakfast and lunch (healthy and home cooked} Playschemes We continue to run playschemes for children aged 5-12 years during all school holidays. We provide breakfast and lunch for all children who attend. Most of this funding comes through Eat to meet/HAF the main criteria forthis is for children who are on income related free school meals, working in Croxteth we knowthe majority of our users are in receipt of this, but we now have to ask the question on our registration forms to make sure we are hitting targets set bythe DfE. We also received funding from Cobalt housing & LNFto allow us to support children and families not in receipt of this. but we knowworking parents are struggling due to the cost of living. 80 individual children attended Playschemes over the 23-24 period We continue to be the lead in the Croxteth consortium and work togetherwith Family Matters & Together Stronger we are based in Croxteth. Together over the 23-24 period we supported: 1.042 children & young people within the Croxteth ward. We had a trip to Splash world in Southport for private hire to take local children & young people out of the area to reduce levels of ASB and mischief: 250 children, young people and families attended We again had a Halloween Party for local children & families with many different spooky activities. DJ and food: 120 children. young people and their families attended Funding It was decided by Liverpool Youth Seniice that they were not recruiting for part time youth workers, and this would have meant that Croxteth Gems would now be paid directly to pay one part time youth worker, this was an easy transition. Community Cashback The Connecting Communities developed the capacity of our community to work together through a range of projects that we have planned and helped to deliver. We done this by getting local people more invested in taking ownership of The Gems and a key local organisation we helped build skills but more importantly created stronger local networks and familiar points of support. For example, we encouraged those at risk of isolation to get involved through increasing word of mouth so that people feel more connected and safer within their community. This approach to working with local families helped to inform our responses to the development of new activities to prevent issues from arising e.g. new youth programmes designed, developed and delivered by young people themselves to provide early intenientions.
CROXTETH GEMS COMMUNITY ASSOCIATION (Limited by Guarantse) TRUSTEES, ANNUAL REPORT For the year ended 31 March 2024 Key outcomes included: 200 local adult residents reporting feeling s8fer 8s a result of engagement inlaccessing Gems activities, services and support 180 children accessing regular social and recreational activities that leading to reports of improved wellbeing, positive personal development and social connections 170 young people accessing regular social and recreational activities that leadingto reports of improved wellbeing, positive personal development and social connections 20 Volunteer Community Leads develop new skills as leads on activities developed and run Outputs included: 450 children and young people engaged through targeted activities at key times of the year le.g. Mischief Night) 250 children and young people engaged through playschemes during holiday periods 150 local people who access community activities and events currently This project ended in February 2024, as it was delayed due to covid, this was a successful project, and has allowed us to implement and maintain these levels of involvement. Reaching Communities In February 2023 we found out that our Reaching Communities Fund application was successful. This will fund our Co-ordinator & 3 Playworkers for the next 3 years. This project began on 1st May 2023 and we have been focusing upon formulating options for involvement and activities that we provide. This will include identifying roleslresponsibilities, promotional work, engaging local people, and training opportunities where relevant to increased skills, so that residents take ownership and lead on projects. With more people invested in what we do, our profile will increase, generating more support and more sustainability. Activities will include consolidating existing work such as Junior Club, Senior Club and Playschemes. This includes delivery during holiday periods as a provider within the Holiday Activities and Food programme (HAF) which provides support with engagement activities and ensures children and young people who are in receipt of free school meals are also fed during these times. Also. activities for the local community such as Stay and Play. Luncheon Clubs. Keep Fit sessions, and bingo. Euro Grant- Eurovision This Grant was from a fund released by Liverpool City Council as we hosted the Eurovision song contest on behalf of the Ukraine. The funders stated that "We received close to 300 applications, with nearly £500.000 requested. Your application stood out and we're excited to be able to support it" Our project included a large-scale display flag of the countries involved, a drama workshop and a performance for parents, and we asked local Ukrainian families to help with the food allowing our children, young people and families to taste food. This project was a huge success. 80 children and young people took part in a drama workshop and performed 30 parents visited the Gems to witness the performance and taste food cooked
CROXTETH GEMS COMMUNITY ASSOCIATION {Limited by Guarantee) TRUSTEES, ANNUAL REPORT For the year ended 31 March 2024 4 local people from Ukraine cooked food which represented Ukraine for all to taste. High Sheriff Visit We had received funding from the High Sheriff grant to fund yoga and mediation sessions at Gems giving particular relevance to those who have autism or ADHD, the sessions will taught children the ABCS of yoga to develop the mind, body and soul, using a unique, colourful recipe of yoga postures designed to holistically support the child in their development and beyond, this was again for both Junior Club & Senior Club sessions. 112 children & Young people took part in these sessions over a 12-month period. In May 2023 we had a visit from the High Sheriff at the time Ruth Hussey, she came to see a yoga session and to visit Gems, she was really impressed with our work and sent a lovely letter. Million Hours Fund We had sucSsful application to the Million Hour Fund Food As an organisation working in an area of high deprivation and with the cost-of-living crisis we have continued our affiliation to Fareshare, we receive a delivery every week of food waste from supermarkets allowing us to feed children who attend or support families who come in at crisis point looking for food to get through. We are now also affiliate to Food Diverse, this includes having an app, where we weekly re1ve food waste from Nandos. We also receive food waste from Greggs every day of the week which we again give out to local families and children & young people who attend Gems. Hemby Trust We were successful with an application to HEMBY in December 2022 but would only be paid once I could confirm match funding had been raised, this has been worked on and applications to CIF and UKSPF funding to match. This will allow us to re design our back garden space allowing for children, young people and local people to come together in a green space where they are safe. Christmas We once again provided local families with hampers just before Christmas, this project happens every year and we work alongside KIND. We also had a donation from a local businessman. and local football teams donate toys and pyjamas. 55 hampers were delivered to local families identifies as in need 170 children received toys and pyjamas Impact of services due to heating We had a problem with our heating system. This has been an ongoing problem for a few years now. but in November 2023 it finally gave up and we needed to find the money to replace it. Even though we had tried many different funders we put it out as an emergency, and we ended up getting the support from: Chris Carline - Businessman - £5000 Cobalt Housing - Contractor- £2000 This left a shortfall of £3769.12, which we had to take from unreserved funding and due to the time of year and the weather this meant that we had to close the building for 2 weeks. We then supported young people online and families.
CROXTETH GEMS COMMUNITY ASSOCIATION (Limited by Guarantee) TRUSTEES, ANNUAL REPORT For the year ended 31 March 2024 HR & Health & Safety We now have a business called Croner who we pay a monthly fee who are at the end of the phone 2417 to help with all HR and health & safety needs. This decision was made by the board. Training During this year staff have completed several training courses which include.. Fire Marshall Training - 15 staff from 3 local organisations completed the course. Food Hygiene Training - 4 staff completed this training Risk assessment Training - Manager ASD training - 5 staff members completed this training FINANCIAL REVIEW Reserves Policy The trustees regularly review the organisation's reserves and have established a policy whereby the unrestricted funds not committed or invested in tangible fixed assets ('free reserves") held by the charity should be between 3 and 6 months of the resources expended. At this level they would be able to continue the current activities of the charity in the event of a significant drop in funding. At present the free reserves do not reach this target level and the trustees are considering ways in which additional unrestricted funds can be raised. Plans for Future Periods We are working closely with MPAC & LCVS who are always signposting as and when funding opportunities arise. Fundraising is ongoing as usual, but we are becoming increasingly aware of how quickly a 3-year grant comes to an end and the demand for funding is at a high. This together with increased energy costs and costs of living rises we are constantlyworried whatthe future holds. We are positive for the next 12 months and thankful for the support from all ourfunders. YP being involved in decision making As an organisation we have always involved children & young people in the decision making within the organisation. but we have ensured that through different projects they have had even more responsibility and input into shaping what we do. They designed programmes of activities as part of our aim within the connecting communities project, which included them delivering sessions to the younger children Ounior club) they also implemented the first aid course. We hosted a Youth Inspector Road Show for Targeted Services for young people. They went around the city recruiting young people and wanted to train them to become young inspectors, going around the different centres in the city and making recommendations for change. We have 7 young people who have signed up for the training.
CROXTETH GEMS COMMUNITY ASSOCIATION (Limited by Guarantee) TRUSTEES. ANNUAL REPORT For the year ended 31 March 2024 Children and young people took part in a project called 'Croxteth Speaks,. This took place over the six-week summer holidays of 2023. The children and young people worked with film makers, highlighting the issues they identified in their community. The film showed lack of facilities in their local park, dog fouling, broken play equipment and many other issues. Their film was shown to Ward Councillors. officers from Liverpool City Council and other agencies and each gave a commitment to take one of the problems away and have it addressed by their departments. We also now have a young person who has become a member of the Merseyside Youth Commission. The Merseyside Youth Commission {MYC) is a peer-led citizen research project on Police. Crime and Prevention, funded by the Merseyside Police Prevention Initiative. The Merseyside Youth Commission members are a group of 14-25-year-olds, their peer-led research focused on 4 urgent issues that young people in Merseyside are most affected. They created interactive workshops and surveys to engage with others through the 'Big conversation,. The MYC members have gathered the views, opinions and solutions from over 1,400 young people living across Merseyside aged 14-25 years. The opinions and solutions were presented to Merseyside Chief Constable and other senior members at the 'Big Conversation, event, when they had a chance to hear what young people had to say on the following priorities.. GANG & KNIFE CRIME YOUTH PROTECTION & DOMESTIC VIOLENCE CRIME PREVENTION & EDUCATION RELATIONSHIP WITH THE POLICE Income Generation Pre covid we had made plans to develop a community café on Croxteth Hall and Country Park, unfortunately during Covid Liverpool lost its Mayor who was supporting Gems, which meant this project didn't go ahead. We have started to generate income in other ways mostly through room hire & hire of car parking space. We now have a wrestling company called TNT wrestlers who hire a room currently at £60 per week £3,120 per year which is up for review in September 2024. They also bring in other opportunities for Children & Young People allowing them to attend wrestling shows in the city centre for free with their families. We are also looking at working together to develop extra activities in Gems. We hire car parking spaces to a local businessman to park his cars, this generates an income of £3,600 per year. We have more recently hired out our space to the local boxing club ABC who pay to hire the building for a day at a cost of £500 per day. We also house Smoke free Liverpool every Wednesday allowing local people to be supported to quit smoking. We don't charge for the use of our building for this service at it is of benefit to the local community. 10
CROXTETH GEMS COMMUNITY ASSOCIATION (Limited by Guarantee) TRUSTEES. ANNUAL REPORT For the year ended 31 March 2024 STATEMENT OF TRUSTEES RESPONSIBILITIES Company law requires the Directors to prepare financial statements for each financial period that give a true and fair view of the state of affairs of the company and of its income and expenditure for that period. In preparing those financial statements, the Directors are required to: select suitable accounting policies and then apply them consistently., make judgements and estimates that are reasonable and prudent: prepare the financial statements on the going concern basis unless it is inappropriate to presume that the company will continue as a going concern., state whether applicable accounting standards have been followed, subject to any material departure disclosed and explained in the financial statements. The Directors are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the company and to enable them to ensure that the financial accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. By Order of the Board Mrs M Ellison Secretary
INDEPENDENT EXAMINATION TO THE MEMBERS OF CROXTETH GEMS COMMUNITY ASSOCIATION (Limited by Guarantee) I report on the accounts for the year ended 31 March 2024 set out on pages 13 to 23. Respective responsibilities of trustees and examiner The charity's trustees, who are also the directors of the company for the purpose of company law, are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is required. It is my responsibility to: examine the accounts under section 145 of the 2011 Act, to follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act., and to state whether particular matters have come to my attention. Basis of the independent examiner's report My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees conceming any such matters. The procedures undertaken do not provide all the eviden that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair view, and the report is limited to those matters set out in the statement below. Independent examiner's statement In connection with my examination, no matter has come to my attention.. which gives me reasonable cause to believe that, in any material respect, the requirements". a. to keep accounting records in accordance with section 130 of the 2011 Act and b. to prepare accounts which accord with the accounting records, comply with the accounting requirements of the 2011 Act have not been met; or 2. to which. in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed: Date.. Name: Anne Leonard BA. FMAAT Counting For Communities Ltd 16 Holmwood Drive Liverpool, L37 1 PQ 12
CROXTETH GEMS COMMUNITY ASSOCIATION (Limited by Guarantee) STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING AN INCOME AND EXPENDITURE ACCOUNT) For the year ended 31 March 2024 There are no recognised gains or losses other than the net movement in funds for the above financial years. All incoming resources and resources expended derive from continuing activities. 2024 2024 2024 Designated Unrestricted Restricted Restricted funds funds funds 2024 2023 Total funds Total funds Note INCOMING RESOURCES Incoming & endowments from: Donations and legacies Charitable actlmties Other charitable actimties Investments 904 904 3,828 127,973 3,536 43,279 8,785 171,407 214,686 8,785 Total income 52,968 171,407 224.375 135,337 RESOURCES EXPENDED Expenditure on: Raising fijnds Charitable actlmties 84,917 155.369 16,551 256,837 231,732 Total resources expended 84,917 155,369 16.551 256,837 231,732 Net income l (expendlture) for the year before tra nsfers Gross transfers between ftjnds Net in¢omel{expenditure) for the year (31.949) 16,038 (16,551) (32,462) (96,395) 27,000 (27,000) (4,949) (10,962) (16,551) (32,462) (96,395) RECONCILIATION OF FUNDS Total funds brought forward 94,186 17,643 416,902 528,731 625,126 TOTAL FUNDS CARRIED FORWARD 89,237 6,681 400,351 496,269 528,731 The notes form part of these financial statements 13
CROXTETH GEMS COMMUNITY ASSOCIATION (Limited by Guarantee) BALANCE SHEET At 31 March 2024 Registration Number: 3551273 2024 2024 2024 Designated Restricted funds 2024 2023 Unrestricted fvnds Restricted funds Total funds Total funds Note FIXED ASSETS Tangible assets CURRENT ASSErs Debtors 11 11,190 400,351 411,541 418,923 12 Cash at bank and in hand 15,495 102,327 117.822 13 82,286 82,286 6.681 88,967 88,967 6,681 CREDITORS Amounts falling due within one year 14 (4,239) (4,239) (8,014) NEf CURRENT ASSErs 78,047 6.681 84,728 109,808 TOTAL ASSETS LESS CURRENT LIABILITIES 89,237 6,681 400,351 496,269 528,731 FUNDS Unrestricted funds Restricted fvnds Designated 15 89,237 89,237 6,681 400.351 94,186 17,643 416,902 6,681 400,351 TOTAL FUNDS 89,237 6,681 400,351 496.269 528,731 For the year ending 31 March 2024 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. Directors, responsibilities The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476 of the Companies Act 2006 The directors acknowledge their responsibilities for complying with the requirements ofthe Companies Act 2006 with respect to accounting records and preparation of accounts. These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies, regime. The financial statements were approved by the Board of Trustees and were signed on its behalf by: Date . Mrs S Patterson..... The notes form part of these financial statements 14
CROXTETH GEMS COMMUNITY ASSOCIATION (Limited by Guarantse) NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 March 2024 1. ACCOUNTING POLICIES Accounting convention The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared under the historical cost convention, the Companies Act 2006, the Charities Act 2011 and 'Accounting and Reporting by Charities.. Statement of Recommended Practice for Charities, applicable to charities preparing their accounts in accordance with the Financial Reporting standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). The charity has taken advantage of the disclosure exemption in preparing these financial statements, as permitted by FRS 102, the requirements of Section 7 Statement of Cash Flows. The accounts are prepared in sterling, which is the functional currency of the charity and monetary amounts in these financial statements are rounded to the nearest £. Going Concern At the time of approving the accounts, the trustees have reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the accounts. Income Incoming recognition All incoming resources are included on the Statement of Financial Activities (Sofa) when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy Incoming Resources with Related Expenditure Where incoming resources have related expenditure (as with fundraising or contract income) the incoming resources and related expenditure are reported gross in the SOFA Grants and Donations Grants and donations are only included in the SOFA when the Charity has unconditional entitlement to the resource. Contractual Income and Performance Related Grants This is only included in the SOFA once the related goods or services have been delivered. Volunteer Help The value of any voluntary help reiVed is not included in the accounts. Investment Income This is included in the accounts when receivable. Ex enditure and Liabilities Liability Recognition Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to that expenditure 15
CROXTETH GEMS COMMUNITY ASSOCIATION (Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS - CONTINUED For the year ended 31 March 2024 Governance Costs These include costs of the preparation and examination of statutory accounts, the costs of trustee meetings and cost of any legal advice to trustees on governance or constitutional matters. Grants and Performance Conditions Where the charity gives a grant with conditions for its payment being a specific level of service output to be provided, such grants are only recognised in the SOFA once the recipient of the grant has provided the specific service or output. Grants payable without Performance Conditions These are only recognised in the accounts when a commitment has been made and there are no conditions to be met relating to the grant which remain in the control of the charity. Fixed assets for use by the Charity Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. The following rates and methods are used: Freehold land and buildings Long leasehold land and buildings Motor vehicles Fixtures and fittings 2% oncost - Amortised over a maximum of 50 years 250/0 reducing balance 150/0 reducing balance All equipment, fixtures and fittings with an original cost of less than £1,000, are written off in the year in which the expenditure was incurred on the basis that due to the nature of the company's activities, there is no expectation that the cost of the assets will be recovered in the way of future revenues. Cash and cash equivalents Cash and cash equivalents include cash in hand. deposits held at call with banks, other short-term liquid investrnents with original maturities of three months or less, and bank overdrafts. Financial instruments The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method. Taxation The charity is exempt from corporation tax on its charitable activities and is not registered for VAT. As a registered charity the company benefits from rates relief. Fund accounting Unrestricted funds can be used in accordan with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. 16
CROXTETH GEMS COMMUNITY ASSOCIATION (Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS- CONTINUED For the year ended 31 March 2024 2024 Unrestricted 2024 2024 2024 Note INCOMING RESOURCES Donations & legacies Donations 2023 Restricted Designated Totsl Total 904 3,828 3,828 904 904 2024 Unrestricted 2024 Restricted 2024 Designated 2024 2023 Total Charitable activities Cobaltlsymphony Community Cashback Community Fund Euro Grant HAF Total 4.450 4,450 5,376 25.790 20,000 9,076 2,000 23,069 9.076 2,000 23,069 High Sheriff Liverpool City Council Lottery - Coming Together Mental Health MPAC 31,000 2,160 26,767 9,347 32,779 75,483 42,126 75,483 11.980 3,000 5.692 20,790 3,000 6,000 5,692 20,790 26,000 214,686 Other Police & Crime Tudor Trust 4.900 26,000 171.407 43,279 127,973 2024 Unrestricted 2024 2024 Designated 2024 2023 Restricted Total Total Other trading activities Youth Club Other 837 837 650 7,948 8,785 7,948 8,785 2,886 3.536 2024 Unrestricted 2024 2024 2024 2023 Restricted Designated Total Total Invethents Bank interest receiKgble 17
CROXTETH GEMS COMMUNITY ASSOCIATION (Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS - CONTINUED For the year ended 31 March 2024 2024 Unrestricted 2024 Restricted 2024 2024 2023 Note Designated Total Total RESOURCES EXPENDED Raising funds Other 2024 2024 2024 2024 2023 Unrestricted Restricted Designated Total Total Charita ble activities Actimties 9,091 261 27,105 36,196 261 33,936 245 Bank Charges Office Running Costs Computer Depreciation Equipment Insurance Management Charge Professional Fees Repairs & Maintenance Salaries 904 904 1,185 3,845 17,049 702 1,777 675 1,777 17,226 16,551 2,827 (21,513) 3,780 21,346 31,972 1,248 1,004 27,788 2,827 3,112 21,513 3,780 21,346 127,261 1,248 5,731 28,538 4,785 1.500 3,457 256,837 5,259 20,385 109,497 1,430 8,061 95,289 Telephone Traval 4,727 750 Utilities 19,139 6,080 1,200 Volunteers 4,785 GOrnance 1,500 2,257 84,917 Other costs 1,200 155,369 607 16,551 231,732 18
CROXTETH GEMS COMMUNITY ASSOCIATION (Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS- CONTINUED For the year ended 31 March 2024 Direct Charitable Expenditure Support & Govèrnance Note Costs Total Analysis of expenditure Total expenditure in 2024 Total expenditure in 2023 190,682 167,154 66,155 64,578 256,837 231,732 Analysed as follows: Direct Charitsble Expenditure Actiiitties 2024 2023 36,196 17,226 33,936 17,049 702 Depreciation Equipment Salaries 98.206 5.731 4,785 28,538 190.682 82,187 8,061 6,080 19,139 167,154 Tra*1 Volunteers Utilities Support & Governance Co&s Bank Charges Office Running Costs Computer Insurance Professional Fees Repairs & Maintenance Salaries 261 245 904 1,185 3,845 3,112 5,259 20,385 27,310 1,430 1,200 607 1,777 2,827 3,780 21.346 29,055 1,248 1.500 3,457 66,155 Telephone Governance - see below Other costs 64.578 Fees for examination of tho accounts Included in Governance co&s Independent examinevs fees 2024 2023 1.600 1,200 19
CROXTETH GEMS COMMUNITY ASSOCIATION (Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS - CONTINUED For the year ended 31 March 2024 Note 2024 2023 Staff Co*s and Employees Wages and salaries Social security costs Pension 124,222 2,682 357 106.661 2,683 153 127,261 109.497 No employee eamed £80,000 or more during the year The avarage number of employees during the year was .' Charitable actimties Administration 2024 2023 2024 2023 10 Net Incoming l (Outgoing) Resources Net Resources are stated after charging Payroll costs Depreciation Independent Examination fee 127,261 17,226 1,500 145.987 109.497 17,049 1,200 127.746 20
CROXTETH GEMS COMMUNITY ASSOCIATION (Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS - CONTINUED For the year ended 31 March 2024 Note 11 Fixed Assets Land and Buildings Fixture5 & Fittings Total Cost At 1 April 2023 Disposals Additions At 31 March 2024 788, 990 112,946 901,936 9.844 911,780 788,990 122,790 Depreciation At 1 April 2023 On Disposals Charge for year At 31 March 2024 377,230 105,783 483,013 15,780 393,010 1,446 107,229 17,226 500,239 Net Book Value At 31 March 2024 395.980 15.561 411,541 At 31 March 2023 411,760 7,163 418,923 The freehold land and buildings is the Ruby Youth Centre at Amiill Rd, Likprpool L11. The Trustees belie that its value is not materially different to its carying dIue as shown abova. 21
CROXTETH GEMS COMMUNITY ASSOCIATION (Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS - CONTINUED For the year ended 31 March 2024 Note 2024 2023 12 Debtors Debtors Prepayments 15.495 15,495 2024 13 Cash at bank and in hand Current Account Petty Cash 2023 88,856 111 101,902 425 102,327 88,967 2024 14 Creditors: amountsfalling due within one year Trade creditors HM Revènue & Customs Accruals 2023 194 1,737 2,502 4,239 759 7,061 8,014 22
CROXTETH GEMS COMMUNITY ASSOCIATION (Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS- CONTINUED For the year ended 31 March 2024 Note Balance at 31 March 2023 15 Movement in Funds Balance at 31 March 2024 Incoming Resources Resources Expended Transfers In l (Out) Unrestricted Funds General Fund 94,186 52,968 (84,917) 27,000 89,237 Restrictsd Funds LirpoOl City Council Lottery - Coming Together Euro Grant HAF 17,643 32,779 75,483 2,000 23,069 9,076 3,000 26,000 171,407 (20,722) (27,000) (72, 966) (2,000) (21,605) (9,076) (3,000) (26,000) {155,369) (27, 000) 2,700 2,517 Community Fund MPAC Tudor Trust 1,464 17,643 6,681 Designated Funds Ruby Project Multi-use Games Area 411,760 5,142 416,902 (15,780) (771) (16,551) 395,980 4,371 400,351 Total Funds 528,731 224,375 (256,837) 496,269 16 Trusteeg Expenses There were no trustees, expenses paid for the year ended 31 March 2024 nor for the year ended 31 March 2023 17 Capital Commitments The company had no capital commitments at 31 March 2024 (2023.. None) either contracted for or authorised by the directors but not contracted for. 23