Company registration number: 03546685 Charity registration number: 1071162 Dial a Ride (Denbighshire) Ltd (A company limited by share Capital) Annual Report and Financtal Statements for the Year Ended 31 March 2024 Dial a Ride (Denbighshire) Ltd Contents Reference and Athninistrative Details Strategic Report Trustees, Report 3to5 Independent Exarninevs Report Statement of Financial Activities Balance Sheet Notes to the Financial Statements 9t018 Dial a Ride (Denbigbshire) Ltd Reference and Administrative Details Trustees MTS M Edmondson Mr A Rutherford Mr K Mather Ms S Highfield Mr C R Brdmmer Secretary Other Officers Miss B Mather, Manager Mr A Henman, Transport Manager 1071162 Charity Registration Number Company Registration Number 03546685 The ¢harity is incorporated in England and Wales. Unit D6 Morfa Clwyd Business Centre 84 Marsh Road Rhyl Denbighshire LL18 2AF Reglstered Offiee Independent Examiner Aston Hughes & Co Chartered A¢¢ountants Selby Towers 29 Princes Drive Colwyn Bay North Wales LL29 8PE Page I Dial a Ride (Denbighshire) Ltd Strategic Report for the Year Ended 31 March 2024 The Ilwtees. who are directors for the purposes of COTnpany law, present their strategic report for the year ended 31 March 2024, in compliance with s414C of the Companies Act 2006. Achievements and performance We continuously ensure all recyclable waste is disposed of environmentally, - All disposal of otls, etc are carried out by the garage completing the work. - We operats euro 516 emissions minibuses. - The organisation has increased employee numbers with I I paid staff at the year ending 2023-24. - We have updated our fleet with the purchase of two new minibuses, one of which is ¢l¢ctric, and retired one of our tleet which has now become a training vehicle. Financial review During the year the charity received a restricted grant of £137,542 from Motability to ￿nd the purchase of a new electric minibus and employ staff in order to help the charity increase the number of beneficiaries supported and increase the number of community groups supported through providing group transport. Pollcy on reservds At the year end the charity held unrestricted fimds of £108,888 (2023 £134,050) and restricted funds of £16,368 (2023 - £0) of which £62,283 (2023 - £72,700) was in the forni of cash at bank and in hand, which is less than the 6 months running costs required, circa £1 l 0.000. The Tn￿tee'S have considered the exposure of the charity to the risks, namely credit. liquidity and cash flow risks associated with the financial instruments held. The financial instruments used by the ch￿lty are considered by the Trustee's to be of low risk. Prinwal risks and uncerlainties Risk Adanagement Our risk as an organisation will always be loss of fundin& as a not for profit charity we do rely on govenjment funding. The strategic report was approved by the trustees of the charity on 24 September 2024 and signed on its behalf by: utherford Chairnlan and Trustee Page 2 Dial a Ride (Denbighshire) Ltd Trustees, Report The trustees, who are directors for the purposes of company law, present the annual report together with the fmancial statements of the charitable company for the year ended 31 March 2024. Objectives and activities Objects al￿ alms Dial a Ride is a community transport charity that was estsblished in 1998. We are part funded by the Wetsh Government and generate additional income through rnembership fee4 passenger fares, training services and forn￿ of Grants and Donations. Our aim is to: - Provide a fully accessible rnini-bus service - Consult with service Use￿ to ascertain their needs and shaping the service to meet those needs - Provide the service at minimum cost to the service user Public benef The trustees confirni that they have complied with the requirements of section 17 of the Charities Act 2011 to have due ￿gard to the public benefit guidance published by the Charity Commission for England and Wales. Use of volunleers W¢ C￿￿entlY have the following volunteers.. 2 x Admin assistance - I I hours per week over 2 days I x Driver- as and when required 7 x Trnstees All making a crucial impact on the overall success of the charity. Statement of Trustees, R¢spon5ibilities The trnslees (who are also the directors of Dial a Ride {Denbighshire) Ltd for the purposes of company law) are responsible for preparing the tntstees, report and the fllWi¢ial statsments in accordance with the United Kingdorn Accounting Standards (United Kingdom Generally Accepted Accounting Practice) and applicable law and regulations. Company law requires the trustee5 to prepare financial statements for each fmancial year. UDder company law the trnstees must not approve the financi81 ststements unless they are satisfied that they give a mle and ￿]r view of the state of affairs of the charitable company and of its incoming resources and application of resources, including its income and expenditure, for that period. In preparing these financia] statements, the trnstees are required to: select suitable arxounting policies and apply them Consistently" observe the methods and principles in the Charities SORP. make judgements and estimates that are reasonable and prndent- state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the finaThcial statements. and prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in business. Page 3 Dlal a Ride (Denbighshire) Ltd Trnstees, Report The trustees are responsible for keeping adequate a¢counting records that are sufficient to show and explain the charitable company's transactions and disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the CoJnpanies Act 2006. They are also resDonsible for safeguarding the ass¢ts of tb¢ charitabl¢ cornpaD_v and h.eD_c¢ for t￿king reasonable steps for the prevention and detection of fraud and other irregularities. Trustees and officers The trustees and officers serving during the year and since the year end were as follows: Tn￿tees. Mrs M Edm4)ndson Mr A Rutherford Mr K Mather Ms S Highfield (appointed 31 May 2023) MT C R Brammer Secretary: Other Officets: Miss B Mather, Manager, Mr A Henman, Transport Manager, Strn¢tur& governance and managemenl Nalure ofgoverning doeumenl The company's governing document is its memorandum and articles of association. Organisational skructure Responsibility for the control of Dial A Ride's activities and fLmds is that of Dial A Ride's Board of Directors. who ensure that the income and propety of the charity is applied for the purposes set out in the memorandum and articles of association and for no other purposes. It is the directors who make all decisions in relation to strategy and budgets. Dial a Ride's Office Manager reports directly to the board of dire¢tors and is responsible for the day to day activities of the Organisation. The Directors undertake checks, as set out in the organisation's interna] fmancial controls procedure document, to ensure that activities are agreed by the Directors and costs are maintained within the agreed budget. Directors are appointed in accordance with the company's Articles of Association. All the directors retire at the Annual General Meeting and proposals for re-appointment of replacement aTe invited from votingy membeTS. The company's Directors may appoint a maximum of two additional directors, but a director 50 appointed shall hold office only until the following Annual General Meeting. If not re-appointed at the Annual General Meetin& the peT50n will vacate office at the conclusion of the meeting. The Chair and Vice-chair are elecied by the Board of TTUStees and hold office for 12 months. Directors are issued with an induction pack. which contains details of the roles and responsÉbilities of trustees, a opy of the company's memorandum and articles of association, copies of internal monitoring and control documents and full inf0m￿tIOn about the company's operations. They follow a forn￿1 induction pM￿aM￿¢, which includes spending time with the olTice managers and other staff and meeting their fellow directors. Page 4 Dial a Ride (Denbighshire) Ltd Trustees, Report The amiual report w proved by the trustees of the charity on 24 September 2024 and signed on its behalf by: ARuth and Trustee Ch Page 5 Dial a Ride (Denbighshire) Ltd Independent Examiner's Report to the trustees of Dial a Ride (Denbighshire) Ltd {"the Company") I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2024. Responsibilities and basis of report As the charity's trustees of the Company (and also its directors for the pury)oses of company law) you are respotTrsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act.). Having satisfied myself that the accounts of Dial a Ride (Denbighshire) Ltd aTe not r¢quiTed to be audited under Part 16 of th¢ 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 {'the 201 l Act,). In wrying out my examination I have followed the Directions given by the Charity Commission under section 145(5Xb) of the 2011 ACL Independent examiner's statement Since Dial a Ride (Denbighshire) Ltd's gross income exce¢ded £250,000 your examiner must be a member of a body listed in sertion 145 of the 2011 Act. I confmn that l am qualified to undertake the examination because I am a member of ICAEW, which is one of the listed bodies. I have completsd my examination. I confmn that no matters have come to my attention in connection with the examination giving me cause to believe: l. accounting Tecords were not kept in respect of Dial a Ride (Denbighshire) Ltd as required by section 386 of the 2006 Act. or 2. the accounts do not accord with those records. or 3. the a￿OUnts do not comply with the accounting requtrements of sectiOTJ 396 of the 2006 Art other than any requirement that the accounts give a 'trne and fair view, which is not a matter considered as part of an independent examination; or 4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)]. I have no concerns and have come across no oth¢r matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. G G Hickerton FCA for and on behalf of Aston Hughes & Co Chartered Accountants Selby Towers 29 Princes Drive Colwyn Bay North Wales LL29 8PE 24 September 2024 Page 6 Dial a Ride (Denbighshire) Ltd Statement of Financial Activities for tbe Year Ended 31 March 2024 (Including Income and Expenditure Account and Statement of Total Reeognised Gains and Losses) Total 2024 Total 2023 Unrestrieted Restricted Note Income and Endowments from: Donations and legacies Charitable activities tnvestment income Other income 181,691 105,224 662 93.994 275,685 105,224 662 174.928 73,558 69 9.749 Totsl Income 287,577 93,994 381,571 258,304 Expenditure on: ch￿itable artivities (312,739) (77.626) (390,365) {303,977) Total Expenditure (312,739) (77,626) (390,365) (303,977) Net (expenditure)lincome (25,162) 16,368 (8,794) (45,673) Net movement in funds (25,162) 16.368 (8,794) (45,673) Reconclliatioll of funds Total funds brought forward Total funds carried forward 134,050 134,050 179,723 16 108,888 16,368 125,256 134,050 All of the charity's activities derive from continuing operations during the above two periods. The notes on pages 9 to 18 forni an integral part of these finan¢ial statements. Page 7 Dial a Ride (Denbighshire) Ltd (Registration number: 03546685) Balance Sheet as at 31 March 2024 2024 2023 Note Flxed assets Tangible assets 105.059 63,778 Current assets Debtors Cash at bank and in hand 21290 62.283 16.652 72,700 12 83,573 89.352 Creditors: Amounts falling due within one year Net eurrent a55ets 13 (10,528) (9.780) 73,045 79,572 Total assets less current lfrabilities 178,104 143,350 Creditors: Amounts falllng due Vdfter more than one year Net assets 14 (52.848) (9,300) 134,050 125,256 Funds of the charity: Restricted incorne funds Restricted fiulds 16 16,368 Unrestricted income funds Ut]restricted funds 108,888 134,050 Totsl funds 16 125,256 134,050 For the financial year ending 3 l March 2024 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. Directors, responsibilities: The members have not required the charity to obtain an audit of its accounts for the year in question in accordance with section 476. and The dire¢ti)rs acknowledge their r¢5ponsibilities for ¢omplying with the requirements of the Act with respect to accounting records and the preparation of accounts. The financial statements on pages 7 to 18 were approved by the trustees, and authorised for issue on 24 ned on their behalf by., r A Rutherford Chairn]an and Trustee The notes on pages 9 to 18 forni an integral part of these financial stat¢m¢nts. Page 8 Dial a Ride (Denbighshire) Ltd Notes to the Financial Statements for the Year Ended 31 March 2024 l Aecounting policies Summary of slgnifi¢v4nt aecounting policies and key accounting estimates The principal accounting policies applied in the prepardtion of these financial statements are set out below. These policies have been consistently applied to all the yeaTS presentsd, unless otherwise stated. Statement of complianee The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)) (issued in October 2019) (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006. Basis of preparation Dial a Ride (Denbighshire) Ltd meets the definition of a public benefit entity under FRS 102. Ass¢ts and liabilities are initlally T￿o￿lsed at historical cost or transaction value unless otherwise stated in the relevant accounting policy not¢S. The financial statements are prepared in sterling, which is the functional currency of the company. Monetary amounts in these financial statements are rounded io the nearest £. Going concern The trnstees consider tbat there are no material uncertainties about the charity's ability to continue as a going concern nor any significant areas of uncertainty that affect the carrying value of assets held by the charity. Income and endowments All income is recognised once the charity has entitlement to the income, it is probable that the income will be received and the amount of the income receivable can be measure4f reliably. Turnover is the amount derived from the provision of goods/services, and stated after trnde discounts. other sal¢s taxes and net of VAT. DoA41ions and I￿ac1£S Donations are reCO￿lSed when the charity has ￿en notifi¢d in wrlting of both the arnO￿t and settlement date. In the event that a donation is subject to conditions that require a level of ￿[ornianCe by the charity before the charity is entitled to the fimd4 the income is deferred and not recognised until either those conditions are fvlly meL or the fulfilment of those condition5 is wholly within the control of the charity and it is probable that these conditions will be fidfilled in the reporting period. Grnnts receivable Grants are recognised when the Charity has an entitlement to the funds and any conditions linked to the grants have iKen met. Where perfOrnian￿ conditions are attached to the grant and are yet to be met, the income is recognised &s a liability and included on the balance sheet as deferred income to be released. Page 9 Dial a Ride (Denbighshire) Ltd Notes to the Financial Statements for the Year Ended 31 March 2024 Expenditure All expenditure is recognised once there is a legal or constrnctive obligation to that expenditure, it is probable sets.lement is reqLFired ap.d the amount can be measured reliably. All &•osts are allocated to the 8pplicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources, with central staff Costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset's use. Other support costs are allocated based on the spread of staff costs. Charilable activities Charitable expendikn comprises those costs incurred by the charity in the delivery of its activities and service5 for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them. Governance costs These include the costs attributable to the to the charitys ¢omplian¢e with constitutional and statutory requirements, including accountan¢y* strategic managernent and trustee's meetings and Teimbursed expenses. Taxation The charity is considered to pa5S the tests set out in Paragraph I Schedule 6 of the Finance Act 2010 and therefore it meets the defjnition of a charitable company for UK Corporation tax pU￿ose$. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part I l of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes. Tanglble flxed assets Individual fixed assets costing £1,000 or more are initially recorded at cost, less any subsequent accumulated depreciation and subsequent accumulated impainnent losses. Depreeiation and amortisatlon Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their ¢xpected useful economic life as follows: Asset cl8SS Plant and machinery including motor vehicles Fixtures, fittings and equiprncnt Depreeiation method and rate 25Q/o straight line basis 250/0 straight line ba515 Trade debtors Trade debtors are amounts due from custom¢rs for merchandis¢ sold or services pcrfornied in the ordinary course of business. Trade debtors are recognised initially at the transaction price. They are subsequently measured at amortised cost using the effective interest method, less provision for impairnient. A provision for the impairnlent of trade debtors is established when there is objective evidence that the charity will not be able to rollect all amounts due according to the original tern]s of the receivables. Page 10 Dial a Ride (Denbighshire) Ltd Notes to the Financial Statements for the Year Ended 31 March 2024 Trade ereditors Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of busines£ from siJppli<*r8. .4ccounts payable ar- classified &8 =urrent liabilities if the charity does Ot have an conditional righ( at the end of the reporting period. to d¢f¢r settlement of the creditor for at least twelve months after the Teporting date. If there is an unconditional right to defer settlement for at least twelve months after the reporting date. they aTe presented as noninents discounted at a market rate of interest for a similar debt instrument. Financial assets and liabilities are only offset in the statement of financial position when, and only when there exists a legally enforceable right to set off the recognised amounts and the charity intends either to settle on a net basi4 or to realise the asset and settle the liability simultaneously. Financial assets are derecogni5ed when and only when a) the contrathal rights to the cash flows from the fman¢ial asset expire or are s¢ttled, b) the charty transfers to another paty substantially all of the risks and rewards of ownership of the financial asset, or c) the charity, despite having retained some, but not all, significant risks and rewards of owner5hip> has transferred control of the asset to another party. Financial liabilities are derecognised only when the obligation specified in the contract is discharged, cancelled or expires. 2 Ineome from donations and legacftes Unrestricted runds General Restricted funds Total 2024 Total 2023 Donations and legacies: Donations from individuals Grant% including capital grants. Grants from other organisations 668 668 538 181,023 93,994 93,994 275,017 174,390 181,691 275,685 174,928 Page 12 Dial a Ride (Denbighshire) Ltd Notes to the Financial Statements for the Year Ended 31 March 2024 3 Income from charitable activities ilnre5iricccd Total 2024 Totsl 2023 General Charitable activities Membership Bus Income 4,064 38,775 58,221 4.164 4,064 38,775 58,221 4,164 2.955 26,092 41,987 2,524 Training fees 105,224 105224 73.558 4 Investment income Unrestricted funds General Total 2024 Totsl 2023 Interest receivable and similar income" tnter¢st receivable on bank deposits 662 662 69 S Other income Total 2024 Total 2023 Gains on sale of tangible fixed assets for charitys own use 9,749 Page 13 Dial a Ride (Denbighshire) Ltd Notes to the Financial Statements for the Year Ended 31 March 2024 6 Expenditure on Charitable activities tinrestricted Total 2024 Total 2023 General Re$tri¢ted Nots Direct costs Establishment Costs Office expenses Motor expenses Depreciation, amortisation and other similar costs Staff wsts Governance costs 12,261 17,063 45,911 12,261 22,327 50,693 12,541 15,160 33,877 5,264 4,782 39,767 193,874 3,863 14,515 53,065 54,282 246.939 3,863 40.390 199.012 2,997 312,739 77,626 390,365 303,977 Page 14 Dial a Ride (Denbighshire) Ltd Notes to the Financial Statements for the Year Ended 31 March 2024 7 Staff ¢osts The aggregate payroll costs were as follows". 2024 2023 Staff costs during the year were: Weges and salaries Social security costs Pension costs 230,097 13,502 3,340 186,015 10,412 2,585 246,939 199,012 The monthly average number of persons (including senior management I leadership tearn) employed by the charity during the year expressed as full time equivalents was as follows: 2024 2023 No Managers Drivers Admin No employee received ernoluments of more than £60,000 during the year. 8 Analysis of governance and support Costs Governanee eosts Unrestricted Tolal 2024 Total 2023 General Independent examiner fees Examination of the f￿anCIal statements Other fees paid to examiner5 Other governance costs 1,388 1,387 1,088 1,388 1,387 1.088 1,175 1,175 647 3,863 3,863 2,997 9 Trustees remuneration and expenses During the year the charity made the following transactions with trustees: Mr K Mather Mr K Mather received remuneration of £197 (2023: £Nil) during the year. No ljvstees have received any other benefits from the charity during the year. Page 15 Dial a Ride (Denbighshire) Ltd Notes to the Fillancial Statements for the Year Ended 31 March 2024 10 Tangible flxed assets Furniture aDd equipment Motor vehicles Totsl Cost At l AprRI 2023 Additions 29,507 173.678 95,563 203,185 95,563 At 31 March 2024 29,507 269,241 298,748 Depreciation At l April 2023 Charge for the year At 31 March 2024 21,062 2,973 118,345 51,309 139,407 54.282 24,035 169.654 193,689 Net book value At 31 March 2024 5,472 99.587 105,059 At 31 March 2023 8,445 55,333 63,778 Restri¢tlOD on title and pledged as security oirice equipment with a carrying amount of £1 (2023 - £1) has the following restrTction on title: The digital photocopier has been pledged as sccurity on the hiTe purchase agreement.. 11 Debtors 2024 2023 Trade debtors Prepayments VAT recoverable Other debtor5 7,405 7,826 4,559 1,5 6.492 6,501 2.009 1.650 21,290 16,652 12 Cash and cash equivolentS 2024 2023 Cash on hand Cash at bank 200 62,083 200 72,500 62283 72,700 Page 16 Dial a Ride (Denbighshire) Ltd Notes to the Financial Statements for the Year Ended 31 March 2024 13 Creditors: amounts falling due within one year 2024 Trade creditors PAYE and NIC creditor Other creditors A¢cn]als 1.858 5,170 800 2,700 10,528 1.275 5.143 662 2,700 9,780 14 Creditors: amounts falling due after one year 2024 2023 Otber loans Def¢TT¢d income 9,300 43.548 9,300 52,848 9.3(K) 15 Penslon and other schemes Defined eontribution pensfion scheme The charity operates a defined contribution pension scheme. Th¢ p¢nsion cost charge for the year repres¢ntS contributions payable by the charity to the s¢heme and amounted to £3,339 (2023 - £2,585). 16 Funds Balanee at I April 2023 IncoRning resources Resources expended Balance at 31 March 2024 Unrestricted funds Genernl Generdl 134,050 287,577 (312,739) 108,888 Restrlcted ￿ndS Motability 93,994 (77.626) 16,368 Total funds 134,050 381,571 (390,365) 125,256 Balance at I April 2022 Ineorning resources Resourees expended Balance al 31 March 2023 Unrestricted funds Genernl General 179,723 258,304 (303,977) 134,050 Page 17 Dial a Ride (Denbighsbire) Ltd Notes to the Financial Statements for the Year Ended 31 March 2024 17 Analysis of net assets between funds Unrestrleted funits General Total funds at 31 March 2024 Restrlcted funds Tangible fixed assets Current assets Current liabilities Creditors over l year 61,511 67.205 (10.528) (9,3(M)) 108,888 43,548 16.368 105,059 83,573 (10,528) (52,848) 125,256 (43,548) Total net assets 16,368 Unrestricted funds Genernl Total funds at 31 March 2023 Tangible fixed assets Current &ssets Current liabilities Creditors over l year 63,778 89,352 (9,780) {9,300) 63,778 89,352 (9,780) (9,300) 134,050 Total net assets 134,050 Page 18