ST MARGARET’S-AT-CLIFFE VILLAGE HALL Registered Charity Number 1070903
St Margaret’s Hall Reach Road St Margaret’s-at-Cliffe Dover Kent CT15 6AP
ANNUAL REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 DECEMBER 2023
INDEX
Pages1&2 Annual Report for 2023 Page 3 Independent Examiner’s Report Page 4-5 General Fund Receipts & Payments Account Page 6 Schedule of Fixed Assets Statement of Funds Statement of Assets & Liabilities Pages 7 -9 Notes to the Financial Statements
CUSTODIAN TRUSTEES Sylvia Falconbridge Dianne Parker
COMMITTEE MANAGEMENT Mr David Hart (Chairman)
Mrs Shelagh Vines (Treasurer) Mr Tony Fielding Mrs Heather Berwick Mrs Sandy Liggins
Mrs Christine Waterman (Deputy Chair) Mrs Margaret Haslam (Secretary) Mrs Marian Andrews Mr Andy Stevenson
Bankers:
Nat West Bank 25 Market Square Dover Kent
Independent Examiner: Mr M Dodd FCA
ST MARGARET’S-AT-CLIFFE VILLAGE HALL Registered Charity Number 1070903
ANNUAL REPORT FOR THE YEAR TO 31 December 2023
ADMINISTRATION INFORMATION
Address:
St Margaret’s-at-Cliffe Village Hall is situated in Reach Road, St Margaret’s-at-Cliffe, Dover, Kent, CT15 6AP. This is the correspondence address. It is also known as St Margaret’s Hall.
Trustees and Committee of Management:
The name of the Trustees and Committee Management at the date of this report are detailed on the front cover.
STRUCTURE, MANAGEMENT & GOVERNANCE
Governing Document:
The Charity was created by a lease and deed of trust dated 18 May 1998. The lease is over the Hall, land and buildings at Reach Road, St Margaret’s-at-Cliffe for a period 99 years from 1 January 1998. The Trustees were appointed by the trust deed and the Committee of Management consists of two elected members and other members representing various village organisations.
The Committee of Management:
The Committee is responsible for all aspects of planning and financial management as well as the running of the Hall and the administration of the Charity. It is also responsible for risk management.
Governance:
Governance issues are largely monitored by the chairman, secretary, and treasurer of the Management Committee for the time being. They seek to be generally compliant with the recommendations of the Charity Commission on good governance and the provision of public benefits.
OBJECTIVES & ACTIVITIES
Objectives:
Paragraph (1) of the Second Schedule of the Trust Deed states that “...for the purposes of a village hall for the use of the inhabitants of the Parish of St Margaret’s-at-Cliffe in the county of Kent, without distinction of political, religious or other opinions, including the use for meetings, lectures and classes, and for other forms of recreation and leisure-time occupation, with the object of improving the conditions of life for the said inhabitants.”
Principal Activities:
The principal activity of the Charity is the provision of a community facility for the residents of St Margaret’ s-atCliffe for a wide variety of activities. Bookings are taken and rents charged on a basis which is affordable to the users of the Hall and cover the running costs. Fundraising activities are also organised by the Management Committee to assist in covering increasing costs.
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ST MARGARET’S-AT-CLIFFE VILLAGE HALL Registered Charity Number 1070903
ANNUAL REPORT FOR THE YEAR TO 31 December 2023
REVIEW OF THE YEAR
Throughout 2023 St. Margaret’s Hall was again a very successful and popular venue for the local community. The bookings made each month are for many different uses including NHS rehabilitation courses, Art Classes, Toddlers Group, WI meetings etc. etc.
All regulated inspections have been carried out and required repairs completed.
Our financial condition is good, thus enabling the Trustees to undertake and consider future developments and improvements.
FINANCIAL REVIEW
The total receipts and payment on the General Fund are detailed on Pages 4 and 5, and the Restricted and Designated Funds on Pages 6.
There was a surplus of £521, compared with a surplus of £6065 for the year 2022. These results have to be considered in conjunction with covid grants received in 2022 of £2667.
RESERVES POLICY
It is the policy to maintain a modest balance on the General Fund only, so that there are sufficient resources to meet normal outgoings. However, the general strategy is to transfer a cash sum equivalent to the depreciation of Fixtures, Fittings & Equipment to reserves so that these assets can be replaced when they reach the end of their useful lives. A similar transfer of the property depreciation remains a longer term objective so as to provide funding for future major refurbishments.
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ST MARGARET’S-AT-CLIFFE VILLAGE HALL Registered Charity Number 1070903
INDEPENDENT EXAMINER’S REPORT ON THE ACCOUNTS
Report to the Trustees and The Committee of Management of St. Margaret’s-at-Cliffe Village Hall on the financial statements for the year ended 31 December 2023 set out on Pages 4 to 8.
| report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 December 2023.
Respective Responsibilities of Trustees and Examiner
As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
| report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, | have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent Examiner’s Statement | have completed my examination. | confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
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e Accounting records were not kept in accordance with section 130 of the Act or e The accounts do not accord with the accounting records.
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e The accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
| have n ncerns and have come across no other matters in connection with the examination to which attention should be drawn this report in order to enable a proper understanding of the accounts to be reached.
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M Dodd
Fellow of the Institute of Chartered Accountants
Address:
5 Seaview Road St Margaret’s Bay Dover Kent CT15 6EE
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FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
ST MARGARET’S-AT-CLIFFE VILLAGE HALL Registered Charity Number 1070903
General Fund Receipts and General Account
| Notes | 2023 | 2022 | |
|---|---|---|---|
| £ | £ | ||
| RECEIPTS | |||
| Hall Hire (inc corkage charges) | 28,796 | 31/312 | |
| Deposit Interest | 616 | 61 | |
| BarTakings | 18,426 | 13,637 | |
| DDC Grant | 0 | 2,667 | |
| Sundry Receipts | 67 | 99 | |
| Total Receipts | 47,905 | 47,776 | |
| PAYMENTS | |||
| Employment Costs | 14,165 | 12,891 | |
| Cleaning Services | 3,206 | 2,574 | |
| Electricity | 2,081 | 2,190 | |
| Gas | 2,559 | 1,974 | |
| Water& Drainage | 1,695 | 1,444 | |
| Insurance | 3,403 | 3,264 | |
| Office, Telephone &Admin Expenses | 1,143 | 615 | |
| Bar Stock Purchases | 7,671 | 5,353 | |
| Cleaning and Household Materials | 802 | 1,127 | |
| Waste Disposal | 1,378 | 1,237 | |
| Repairs & Renewals | 1,901 | 1,943 | |
| New tablecloths | 353 | 0 | |
| Computerexpenses | 340 | 360 | |
| Door Repair | 0 | 318 | |
| Gutter and window cleaning | 350 | 0 | |
| Beer Bottle Cooler | 243 | 0 | |
| Kitchen Equipment Repairs | 1,174 | 0 | |
| Toilet repairs | 1,084 | i) | |
| Projector | 0 | 1,040 | |
| Microphone | 0 | 149 | |
| Handrail & fence repairs | 0 | 1,518 | |
| Electrical work | 1,339 | 1,673 | |
| Garden Expenses | 685 | 735 | |
| Licencing Costs | 1,130 | 589 | |
| Sundry Expenses | 612 | 502 | |
| Credit Card charges | 70 | 215 | |
| Total Payments | 47,384 | 41,711 | |
| ExcessofReceiptsoverPayments | 521 | 6,065 |
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ST MARGARET’S-AT-CLIFFE VILLAGE HALL Registered Charity Number 1070903 FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
General Fund Receipts and General Account Continued
| Notes | 2023 | 2022 | |
|---|---|---|---|
| £ | £ | ||
| Cash and Bank Balances at 1st January 2023 | 97515 | 91450 | |
| Surplus as page 4 | 521 | 6065 | |
| Cash and Bank Balances at 31 December 2023 | 98036 | 97515 | |
| Being | |||
| Cash | 359 | 494 | |
| NatWest Bank current | 34,919 | 34,879 | |
| NatWest Bank deposit | 62,758 | 0 | |
| Barclays Bank | 0 | 62,142 | |
| 98,036 | 97,515 |
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ST MARGARET’S-AT-CLIFFE VILLAGE HALL Registered Charity Number 1070903 FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
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|---|---|---|---|---|---|---|---|---|---|
|SCHEDULE OF|FIXED ASSETS|Leasehold||Fixtures,|Fit|Total|Total|
|Property|&|Equip|2023|2022|
|£|£|£|£|
|Cost|
|As|at|1st January|2023|549,601|63,298|612,899|612,899|
|Additionsin year|-|-|-|.|
|Disposals|in|year|-|:|-|-|
|As|at|31st|December|2023|
|Depreciation|
|As|at|ist January|2023|116,940|54,852|171,792|164,455|
|Written|back|on|disposal|-|-|-|-|
|Depreciation|charge|for the year|5,847|1,267|7,114|7,337|
|As|at|31st|December|2023|
|Net|book value|as|at|31st|December|2023|ee|ee|ee|
|Net|book|value|as|at|31st|December|2022|
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STATEMENT OF FUNDS AS AT 31st DECEMBER 2023
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||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
|Designated||Restricted|Total|Total|
|Fund|F,F&E|Fund.Grants||2023|2022|
|£|£|£|£|£|£|
|Balance|at|1st January|2023|118,554|32,259|52,630|335,179|538,622|539,894|
|Leasehold|Depreciation|5,847||-|5,847|-|-|
|Leasehold|Grants|write|off|4,530|-|4,530|-|-|
|Fixtures,|Fit|and|Equip|Depn|-|1,267|1,267|-|-|
|Receipts/(Payments)|for the|year|521|521|6,065|
|Depreciation|of Assets|-|5,847|-|1,267|-|7,114||-|pol|
|Fund|Balances at 31st December 2023||__||118,554]|30,196]|52,630]|330,649|532,029|538,622|||
|STATEMENT OF|ASSETS AND|LIABILITIES AT 31st|DECEMBER|2023|
|Designated||Restricted|Total|Total|
|£|if|£|£|£|£|
|Less:|Grants|-|330,649|-|330,649||-|335,179|
|Fixed|Assets,|Net|of Grants|96,165|7,179|103,344|105,928|
|Cash|Floats|359|359|494|
|Bank|Balances|-|NatWest|22,389|29,837|45,451|97,677|34,879|
|Barclays|Bank|-|-|-|-|62,142|
|Other Assets|-|Bar Stocks|590|590|590|
|liabilities|-|Creditors|
|LN|e|sst Assets at 31st December 2023||Oa|[—s|_—1sassa|__30,786|]|i|i|a52630]|~—Ss-|~||201,970]|204,033|||
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ST MARGARET’S-AT-CLIFFE VILLAGE HALL Registered Charity Number 1070903
NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
- STATEMENT OF ACCOUNTING POLICIES
The financial statements have been prepared in accordance with the applicable accounting standards, the Charities SORP 2005 on a Receipts and Payments basis.
- a. Funds
General funds represent the funds of the Charity that are not subject to special restrictions regarding their use and are available for application to the general purposes of the Charity.
Restricted funds are funds which were received by way of grant or donation for a specific purpose, or where sums have been specifically allocated for such purpose.
Designated funds are funds which represent amounts set aside from general funds for a particular purpose but are not restricted and can therefore be reallocate if so required by the Management Committee. These funds have now been transferred to the General Fund.
The financial statements include monetary transactions, assets, and liabilities for which the Charity can be held responsible. They do not include the accounts of other Village organisations, nor assets or equipment within the Hall which may be in the ownership of others.
All funds of the Charity are held in a combined bank account with the NatWest Bank or on deposit with Barclays Bank. All deposit interest is treated as applicable to General Funds, unless specifically directed otherwise by the donor.
- b. Income, Capital Sources and Expenditure All general income is recognised when received by the Charity. Although hiring charges are normally received in advance of the booking date, the amount received in the year is recognised in the General Fund Receipts and Payments Account.
Donations are treated as General Funds unless specifically restricted by the donor.
Expenditure is accounted for when irrevocably paid.
The amount of the original fundraising for the hall, together with the specific grants applicable thereto, have all been treated as Restricted Funds relating to that building project.
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c. Statement of Assets and Liabilities
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In arriving at the value of assets shown, provision is made for depreciation as follows:
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1) Leasehold Buildings. Over the period of the lease to 31 December 2096.
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2) Fixtures, Fittings & Equipment. 15% per annum on the reducing balance. Items of expenditure less that £500 are written off as renewals in the year of payment.
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ST MARGARET’S-AT-CLIFFE VILLAGE HALL Registered Charity Number 1070903 NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2032
2. CHANGE OF LEGAL STATUS
The original custodian trustees of the lease have both died and have been replaced. So as to provide a permanent ongoing legal status for the charity and holders of the lease, a company limited by guarantee has been formed. St Margaret's Village Hall (Kent) has also been registered with the Charity Commission. Because the existing lease contains provisions for a management structure that are not longer appropriate, arrangements are in hand for the granting of a new lease with the same rental terms and termination date. These arrangements are now expected to be concluded during 2024.
- GROUND RENT
Under the terms of the lease from the Canterbury Diocesan Board of Finance, the rent payable is £1 per annum for the duration of the lease which expires on 31 December 2096. But under the terms of the lease, the landlord is entitled to use of the Hall without payment for two days a week.
4. TRANSERS BETWEEN FUNDS a) Restricted Funds
In accordance with the accounting policies set out in Note 1c, provision is made for depreciation of the leasehold premises so that this expenditure is written off over the period of the lease. Similarly, the Restricted funds provided by way of grant and donation for the building are similarly written off over the same period. Transfers from the General Fund to reflect these adjustments are as follows:
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|||||||||
|---|---|---|---|---|---|---|---|
|Depreciation|of Leasehold|Premises|5,847|5,847|
|Less:|Transfer|from|Restricted|Grant|Fund|4,530|4,530|
|Net|transfer from|General|Fund|1,317|1317|
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b) Designated Funds Provision is made for depreciation of Fixtures, Fittings and Equipment in accordance with Note 1c, and so that this cost is a charge on the General Fund, a Transfer is made to reflect this as follows:
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Depreciation of Equipment 1267 1,490
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ST MARGARET’S-AT-CLIFFE VILLAGE HALL Registered Charity Number 1070903 NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
5. BAR INCOME
Bar Sales (excluding corkage charges) Less: Cost of Sales Purchases (adjusted for stocks)
Bar Profit for the year
Gross Profit Margin for the year
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18,426 | 13,637
7,671 | 5353
10,755 8,284
58.37% | 60.75%
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6. EMPLOYMENT COSTS
Hall Supervisor’s Salary & National Insurance Additional bar staff wages
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13,855 | 12,791
310 100
14,165 | 12,891
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7. REPAIRS & RENEWALS
Hand dryer repairs
Water softener repairs Door Other small items under £300
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2022
£
402 -
398 -
Ss 318
1,101 1,625
1,901 1,943
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