Charity Registration No. 1070891 Company Registration No. 3580252 {England and Wales) BERNHARD BARON CARE HOME ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 GROUP BUSINESS ADVISORS One Bell Lane Lewes East Sussex BN7 IJU
BERNHARD BARON CARE HOME CONTENTS Page Trustees, report Statement of Trustees, responsibilities Independent auditor's report 8-11 Statement of financial activities 12-13 Balance Sheet 14 Statement of cash flows 18 Notes to the financial statements 15-34
BERNHARD BARON CARE HOME LEGAL AND ADMif41sfRATIVE INFORMATION Trustees Mr P A Appleton Ms S Coles Ms K Gibbs Mrs S N Hallett Mrs PASear Mrj Stock Mrs J E Stock Mrj Thurley Ms S Walton MrA West (Appointed 21 April 2023} (Appointed 3 November 20231 Treasurer Ms S Walton Charity number 1070891 Company number 3580252 Principal address Eastbourne Road Polegate East Sussex BN26 5HB Registered office Eastbourne Road Polegate East Sussex BN26 5HB Auditors TC Group One Bell Lane Lewes East Sussex BN7 IJU Bankers Barclays Bank PIC 63167 Terminus Road Eastbourne East Sussex BN213NE Sollcitors Gaby Hardwicke 33 The Avenue Eastbourne East Sussex BN213YD
BERNHARD BARON CARE HOME LEGAL AND ADMINISTRATIVE INFORMATION Investment advisors Rathbone Investment Management Limited 1 Northgate Chichesler Wesl Sussex P019 1AT
BERNHARD BARON CARE HOME TRUSTEES, REPORT (INCLUDING DIREcfoRS' REPORT) FOR THE YEAR ENDED 31 MARCH 2024 The Trustees are pleased to present their report together with the financial statements for the year ended 31 March 2024. The financial statements have been prepared in accordance with the accounting policies set out in note I to the fi'nancial statements and comply with the charitable company's Memorandum and Articles of Association, the Companies Act 2006 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 102) (effective l January 2019}. Bernhard Baron Care Home Bernhard Baron Care Home {referred to as BBCH or the Homel is a residential facility located in Pdegate, East Sussex. dedicated to providing excepiional care for older individuals. Registered for up to 60 male and female Residents, BBCH is administered by the Religious Society of Friends (Quakers). We warmly welcome individuals of all ligiouS and political beliefs who seek the care and spirit of community that our Home offers. Strurture. governance and management Corporate Structure. Governing Documents, and Charity Registration Bernhard Baron Care Home IBBCHI was established as a charity in 1945 and is now a company limited by guarantee. incorporated on 12th June 1998. It is a registered charity with the Charity Commission. The governing documents that guide BBCH'S operations are its Memorandum and Articles of Association. The Home regstered a change in name in October 2022 from Bernhard Baron Cottage Homes to Bernhard Baron Care Home to more accurately reflect the nature of the charity. Appointment of Trustees The majority of Trustees. who also serve as directo of BBCH, are nominated by Area Quaker Meetings of the Religious Society of Friends and if accepted are subsequently appointed at a General Meeting of BBCH. Trustees have a150 agreed to the appointment of up to two non-Quaker Trustees The first of these was co-opted to the Board in April 2023. To ensure continuity, Trustees are appointed for a rolling three-year period, with a change- over or reappointment of at least four trustees every year. The articles allow for 12 Trustees. At wesent we are fortunate to have 10 Trustees and, led by our skills audit. we are actively recruiting to ensure that we have all the experbse that we require on the Board. Trustee Involvement in the Home Trustees attend at least four meetings per year, in addition to the Annual General Meeting IAGMI. The Board ha5 constituted committees as follows; the Management and Development Committee, the Premises Committee and the Finance and Investment Committee. Each of the Committees has three Trustee member5. There are a&0 two support groups as follows. the ITC Group and the Marketing Group. Whenever possible. Trustee5 join Residents for lunch on meeting days to foster an open exchange of information about life in the Home. Trustees also conduct regular inspections of the Home, meeting with staff and Residents. Reports from these inspections are used to facilitate continuous improvements in care. Once a year, the Trustees gather off-site for a strategy day, providing an opportunity to develop the strategic future of the Home and determine priorities for busines5 planning purposes.
BERNHARD BARON CARE HOME TRUSTEES, REPORT (INCLUDING DIREcfoRS' REPORT) {CONTINUEDI FOR THE YEAR ENDED 31 MARCH 2024 The Trustees, who are also the directors for the purpose of company law, and who served during theyear and up to the date of signature of the financial statements were: Mr P A Appleton Ms S Coles Ms K Gibbs Mrs S N Hallett Mr D H Hitchin Mrs P Asear Mrj Stock Mrs J E Stock Mrj Thurley Ms S Walton MrA West (Resigned 7 July 20231 (Appointed 21 April 20231 {Appointed 3 November 20231 Organisation and Management th BBCH is managed by Trudi Knight, the Principal Care Manager, who celebrated her 35 year of service with BBCH this year and Janice Andrews. the Business Manager. Both individuals bring With them extensive experience, not only within BBCH but also in various management and care positions in other organisations. They are supported by a team of senior managers and department heads, all of whom have been with the Home for many years. Accounting support is provided by Jacqui Webster and Trish Durbridge, our dedicated accounts team. The Trustees would like to express their gratitude to all the staff for their unwavering dedication throughout the year. They also extend their appreciation to the Senior Management Team for their continued hard woth in ensuring the care and safety of our Residents and staff. Objectives and activities The Charity's objects are the relief of poverty in particular through the provision of accommodatw)n to elderly people in need who are of limited means and who are of British nationality or domiciled in the United Kingdom of Great Britain and Northern Ireland. The Home has 24 cottages and a main building with 34 residential room5 With ensuite facilities. Several rooms in the main building have been arranged in such a way that couples can be offered their own bedroom and sitting room. The main building also houses the dining room, the main kitchen, the reception and administrative facilities, a library/quiet room and three lounges. We provide a full caring service 24/7 for our Residents. This includes accommodation and all aspects of care from nutrition, hydration and personal care to cleaning and laundry. To ensure continued comprehensive support for our Residents, we have increased our average number of monthly employees from 71 to 72. This headcount equates to 57.26 Full Time Equivalents {"FTE"I compared to 55.26 FTE the previous year. Some of this is because we have taken the accounting function fully inhouse. At BBCH, we strive to be an exemplary employer, offering an exceptional work environment. fostering staff engagement and loyalty. providing a competitive compensation and benefits package and excellent training opportunities.
BERNHARD BARON CARE HOME TRUSTEES, REPORT (INCLUDING DIREcfoRS' REPORTI (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 We maintain our affiliation with the Living Wage Foundation with great pride, aligning with the principles inherent in the Quaker ethos. While it should be noted that certain health conditions may quire specialised support beyond our registration scope, BBCH always tries to provide a true home for life. We are not a nursing home, yet we extend our services to accommodate Residents who exhibit extreme frai5ty. Moreover, we offer en&of-life care, enabling Residents to peacefully transition in the comfort of their own rooms, surrounded by familiar faces. Achievements and performance Our website and our Facebook page serve as key information resources for new Residents and their families, as well as a recruitment tool for potential staff members, volunteer5 and Trustees. Interested individuals can apply online. The Marketing Group continues to assist in the development and improvement of our onSine presence and our marketing materials. Our Facebook and Instagram accounts remain a popular way to stay in touch, with many families and friends following updates from the Home. Our venture into radio advertising continues and has helped us towards our objective of achieving a maximum 6% vacancy rate. The quality of service provided to our Residents remains our utmost priority, and we consistently receive positive and supportive feedback from them. Their comments, as well as those from relatives and other visitors. often highlight the warm and nurturing atmosphere within the Home. along with the dedication and care exhibited by our staff. We value constructive critical feedback as it helps us maintain our focus, rectify any eOrS promptly and continuously enhance our performance. Throughout the year we offer a diverse and extensive progrdmme of actFvitie5 and events. These include craft groups, ballroom and Latin American dancing, exercise classes, bible study, music for pleasure, scrabble and gardening. There is a quarterly Art Exhibition to showcase the Residents, creative skills. Residents are encouraged to suggest areas of interest and actively participate in their organization. We provide access to Amazon Video and NetFlix for a wide range of film choices. A group of Residents and activities assistants curate the films, which are then streamed in the main lounge. We have two full-time Care Activities Assistants who facilitate group activities as well as one-to-one engagements tailored to individual needs. We also have a mobile shop to cater to those who are unable to go out. Our minibus outings are as popular as ever. We offer a wide range of destinations from visits to Raystede, the Long Man Brewery or outings to the Eastbourne Bandstand for shows as varied as an ABBA Tribute Band and the Proms experience which ended with a magnificent fireworks display. Back at BBCH special occasions such as the Coronation and landmark birthdays are opportunities for celebration. Visits by Zoolab's snakes. spiders and snails are well liked as is the arrival of the Pet Pals Therapy rabbits and guinea pigs. The Summer Fayre is always a great success and this year raised nearly £2,000 which wil contribute to outings and activities. We continue to provide Residents with a free Wi-Fi service throughout the Home. As a result, approximately 70% of our Residents are now connected to the internet via computers, laptops, iPads and tablets. Many new Residents arrive with their own technology but we also have a designated laptop in one of our lounges for genal use. The activities team supports those using computers and tablets by conducting monthly "computer group" sessions. We have also ventured into facilitating virtual reality adventures for Residents including deep sea experiences.
BERNHARD BARON CARE HOME TRUSTEES, REPORT (INCLUDING DIREcfoRS' REPORTI ICONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Our volunteers are integral to providing companionship and a varied range of activities to Residents. The Trustees would like to express their thanks and gratitude to them for their valued contributions to the BBCH community, in parkncularjanet and Tony who have been giving their time to BBCH Residents for 25 years. All new Residents are offered the opportunity to join our Home's telephone system, In most cases this allows them to retain their previous home number. Call rates can be lower than those offered by commercial providers. We have continued our ongoing programme of maintenance and refurbishment of the Home. We have taken advantage of the fact that we have had a few more vacancies than planned to get ahead of our usua refurbishment schedule. We actÉvely encourage all staff members to pursue further training. Some are currently working towards Health and Social Care Diplomas, and all managers have attended relevant training courses. Training opportunities are also offered to Trustees to ensure high standards of governance are maintained. The personalisation of care for our Residents encompasses all aspects of a Resident's life at BBCH including care and support staff. Personalisation focuse5 on individual preferences, which may include: Allowing Residents to bring personal items and their own furniture to the Home. Accommodating colour scheme changes in rooms or cottage5: Enabling Residents to prepare their own refreshments. such as tea, coffee, hot chocolate, or juic6, at any time, or providing assistance if needed; and Offering flexibility in dining arrangements, allowing meals to be enjoyed in rooms or the dining room based on individual preferences. Sadly every year there are a number of deaths among the Residents. We continue to hold an annual Remembrance Day to commemorate them. Family and friends of those who have left are invited to attend. Financial review The financial performance of the Home in the current year has continued to be influenced by escalaiing inflation but has been somewhat offset by higher occupancy rates. However, unforeseen and unpredictable vacancies occasionally occur and despite our robust marketing strategy it is not always possible to fill these rooms promptlv. In anticipation of Residents potentially encountering financial challenges the Trustees established a bursary fund several years ago. The Trustees determined that the fund should be maintained at £250,000. As a Quaker-led organisation BBCH is proud to be a member of the Living Wage Foundation and as such we increase salaries each year in line with the rise in the Real Living Wage. This commitment will result in an increase in our salary expenditure. The significant proportion of staff costs relative to total costs can be attributed to several fadors: BBCH operates without any debt or financing costs, a5 we own our properknes outright,, Our utility costs have been fixed at favourable levels, providing some protection against the rising expenses associated with heating and lighting. When each fix ends we seek to source competitive rates to minimise cost5; and Over the years, we have made substantial investments in energy-saving measures such as double glazing, LED lighting, and solar panels.
BERNHARD BARON CARE HOME TRUSTEES, REPORT (INCLUDING DIRECTORS, REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 We had formulated plans for a designated activities space for which we have outline planning permission. Following a recent thorough review of the suitability of the project Trustees have agreed that we should not proceed with it. Alternatives to an activity centre are to be researched and feasibility studies undertaken during the fi'nancial year 2024125. The funds that had been designated for the purposes of the activities centre have been re-designated as a property improvements reserve. Reserves Policy To effectively respond to unforeseen circumstances that might result in the closure of the Home, for example a recurrence of the Covid pandemic or a significant change in the political, legal or regulatory enVInMent adversely affecting our costs, we endeavour to maintain a reserve equivalent to between two and thr months, expenditure in easily accessible funds. Three month's expenditure currently amounts to £659,000. Following the de-designation of the property improvements reserve and the other care improvement5 reserve last year we hold £669,OQKI in fe reserves. The Trustees consider this to be appropriate in light of continued political and economic uncertainties. To ensure ongoing relevance and adequacy the reserves policy undergoes an annLFal review informed by the Risk Register. This allows the Trustees to adopt prudent financial practices and enact proactive adjustments as necessary. Investment Powers and Policy The powers of investment granted to the charity are outlined in the Memorandum and Articles of Association, providing the Trustees With the discretion to invest in any manner they deem appropriate. The performance and investment Options are closely monitored by the Trustees who serve on the Finance and Investment Committee. Rathbone Investment Management Limited is entrusted with the management of the investments. The Finance and Investment Committee conducts annual reviews of our investments and ethical investment policy. The Trustees have adopted a Medium Risk Profile. as defined in the Rathbone Client Agreement, along with specifi-c Investment Restrictions. These restrictions include- No direct overseas investment No direct investment in Aerospace or Defence No dirett investment in Breweries. Alcohol. or Tobacco No investment in unregulated investment vehicles Preference for environmentally responsible companies The Trustees are exploring the impacts of removing the direct qualilier for investments connected to Aerospace, Defence, Breweries, Alcohol, Tobacco and overseas investments to bring this more in line with the Quaker ethos. Public benefit In making decisions regarding our artivities, the Trustees have diligently considered the guidance provided by the Charity Commission, ensuring that our endeavours align with our charitable status and that we carry out our activities for the public benefi't. The Trustees confirm that we have complied with our duty to have due regard to the Charity Commission's public benefit guidance when exercising those powers and duties to which the guidance is relevant. Key Management Personnel The two senior managers are line-managed by nominated Trustees. The determination of remuneration for our senior managers rest5 With the discerning discretion of the Trustees and is based upon appropriate market rates.
BERNHARD BARON CARE HOME TRusfEES' REPORT (INCkUDING DIRECTORS, REpoirf) (CONYINUED) FOR THE YEAR ENDED 31 MARCH 2024 Audltor In compllance with the company's artlcles, a comprehensive evaluation was conducted In early 2023 regarding the appointment of auditors. It was agreed by the Trustees that TC Group, previously known 35 Knill James LLP, be reappointed as the auditor of the company for the following threevyear period. Disclosure of Informadon to auditor Each of the Trustees has contlrmed that there Is no Inforniatlon of which they are aware which is relevant to the audit, but of which the auditor Is unaware. They have fvrther confirmed that they have taken appropriate steps to identify such relevant inft)rmation and to establish that the auditor Is aware of such information. The Trustees, report was approved by the Board of Trustees. Ms S Walton Trustee Date:(K: 10 2¥.................. . .
BERNHARD BARON CARE HOME STATEMENT OF TRUSTEES, RESPONSIBILITIES FOR THE YEAR ENDED 31 MARCH 2024 The Trustees, who are also the directors of Bernhard Baron Care Home for the purpose of company law. are responsible for preparing the Trustees, Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice}. Company Law requires the Tnjstees to prepare financial statements for each financial year which ge a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company forthat year. In preparing these financial statements, the Trustees are required to: select suitable accounting policies and then apply them consistently. - observe the methods and principles in the Charitie5 SORP; make judgements and estimates that are reasonable and prudent.. state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; and prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in operation. The Trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statement5 comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
BERNHARD BARON CARE HOME INDEPENDENT AUDITOR'S REPORT TO THE MEMBERS OF BERNHARD BARON CARE HOME Opinion We have audited the financial statements of Bernhard Baron Care Home (the 'charitable company'l for the year ended 31 March 2024 which comprise the statement of financial activities, the balance sheet, the statement of cash flows and the notes to the financial statements. including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102 The Financial ReportFng Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice). In our opinion, the financial statements.. give a true and fair view of the state of the charitable company's affairs as at 31 March 2024 and of its incoming resources and application of resources, including its income and expenditure, for the year then ended,. have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Practice; and have been prepared in accordance with the requirements of the Companies Act 2006. Basis for opinion We conducted our audit in accordance with International Standards on Auditing IUKI {ISAs IUKII and applicable law. Our responsibilities under those standards are further described in the Auditor's responsibilitiesfor the oudit of the financial stotements section of our report. We are independent of the charitable company in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC'S Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion. Conclusions relating to going concern In auditing the financial statements, we have concluded that the Trustees, use of the going concem basis of accounting in the preparation of the financial statements is appropriate. Based on the work we have performed, we have not identified any material uncertainties relatinE to event5 or conditions that, individually or collectively, may cast significant doubt on the charitable companyÈ ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue. Our responsibilities and the responsibilities of the Trustees with respect to going concern are described in the relevant sections of this report.
BERNHARD BARON CARE HOME INDEPENDENT AUDITOR'S REPORT (CONTINUED) TO THE MEMBERS OF BERNHARD BARON CARE HOME Other infomiation The other information comprises the information included in the annual report other than the financial statements and our auditor's report thereon. The Trustees are responsible for the other information contained within the annual report. Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon. Our responsibility is to read the other information and, in doing so. consider whether the other nformation is materially inconsistent with the financial statements or our knowledge obtained in the course of the audit, or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether this gives rise to a material misstatement in the financial statements themselves. If, based on the work we have performed, we conclude that there is a material misstatement of this Other information, we are required to report that fact. We have nothing to report in this regard. Opinions on other matters prescribed by the Companies Act 2006 In our opinion, based on the work undertaken in the course of our audit: the information given in the Trustees, report for the financial year for which the financial statements are prepared. which includes the directors, report prepared for the purposes of company law, is consistent with the financial statements- and the directors, report included within the Trustees, report has been prepared in accordance with applicable legal requirements. Matters on which we are required to report by exception In the light of the knowledge and understanding of the charitable company and its environment obtained in the course of the audit, we have not identified material misstatements in the director5, report included within the Trustees, report. We have nothing to report in respect of the following matters in relation to which the Companies Act 2006 requires us to report to you if. in our opinion: adequate accounting records have not been kept, or returns adequate for our audit have not been rereived from branches not visited by us; or the financial statements are not in agreement with the accounting records and returns; or certain disclosures of trustees, remuneration specified by law are not made,. or we have not received all the information and explanations we require for our audit; or the Trustees were not entitled to prepare the financial statements in accordance with the small companies regime and take advantage of the small companies, exemptions in preparing the Trustees, report and from the requirement to prepare a strategic report. Responsibilities of Trustees As explained more fully in the statement of Trustees, responsibilities, the Trustees, who are also the directors of the charitable company for the purpose of company law, are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the Trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. In preparing the financial statements, the Trustees are responsible for assessing the charitable company's ability to continue as a going concern, disclosing, as appli(2ble, matters related to going concern and using the going concern basis of accounting unless the Trustees either intend to liquidate the charitable company or to cease operation5, or have no realistic alternative but to do so.
BERNHARD BARON CARE HOME INDEPENDENT AUDITOR'S REPORT {CONTINUEDI TO THE MEMBERS OF BERNHARD BARON CARE HOME Auditor's responslbilities for the audit of the financial statements Our objectives are to obtain reasonable assurance about whether the financial statements as a Who are free from material misstatement, whether due to fraud or error, and to issue an auditor's report that includes our opinion. Reasonable assurance is a high level of assurance but is not a guarantee that an audit con(thJcted in accordance with ISAS {UKI will always detect a material misstatement when it exists. Misstatements on arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonaLly be expected to influence the economic decisions of users taken on the basis of these financial statements. Our approach was as follows: We identified areas of laws and regulations that could reasonably be expected to have a material ayect on the financial statements from our general commercial and sector experience, and through discussion with the directors and other management la5 required by auditing standards), and discussed with the directors and other management the policies and procedures regarding compliance with laws and regulations; We considered the legal and regulatory frameworks directly applicable to the financial statement¢ reporting framework IFRS 102 and the Companies Act 20061 and the relevant tax compliance regulations in the UK: We considered the nature of the industry, the control environment and business performance, including the key drivers for management's remuneration: We communicated identified laws and regulations throughout our team and remained alert to any indications of non-compliance throughout the audit; We considered the procedure5 and controls that the company has established to address risks identified, or that otherwise prevent, deter and deted fraud." and how senior management monitors those programmes and controls. As a result of these procedures we consider the m05t significant laws and regulations that have a direct impact on the financial statements are FRS 102, Charities SORP IFRS 102), Companies Act 2006. Charities Act 2011, the charitable company's governing document, tax legislation and Charities {Protection and Social Investment) Act 2016. We performed audit procedures to detect non-compliances which may have a material impact on the linancial statements which included reviewing the financial statement5, including the Trustees. report, and remaining alert to new or unusual transactions which may not be in accordance with the governing document. The most significant laws and regulations that have an indirect impact on the financial statements are employment law, health and safety regulations and the UK General Data Protection Regulation (UK GDPRI. We performed audit procedures to inquire of management and those charged with governance whether the charitable company is in compliance with these laws and regulations and inspected correspondence with regulatory authorities. We identified the risk of management override of controls as the area where the financial statemerts were most susceptible to material misstatement due to fraud, Audit procedures performed included, but were not limited to, testing manual journal entries and other adjustments, evaluating the business rationale in relation to significant, unusual transactions and transactions entered into outside the normal course of business and challenging judgments and estimates. Because of the inherent limitations of an audit, there is a risk that we will not detect all irrewlarities, including those leading to a material misstatement in the financial statements or non-compliance with regulation. This risk increases the more that compliance with a law or regulation is removed from the events and transactions reflected in the financial statements, as we will be less likely to become aware of instances of non-compliance. The risk is also greater regarding irregularities occuring due to fraud rather than error, as fraud involves intentional concealment, forgery, collusion, omission or misrepresentation.
BERNHARD BARON CARE HOME INDEPENDENT AUDITOR'5 REPORT {CONTINUED) TO THE MEMBERS OF BERNHARD BARON CARE HOME A further description of our responsibilities is available on the Financial Reportlng Council's website at: https:l/ www.frc.org.uk/auditorsresponsibilities. This description forms part of our auditor's report. Use ol report This report is made solely to the charitable company's trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. Our audit work has been undertaken so that we might state to the charitable company's trustees those matters we are required to state to them in an auditor's rep)rt and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charitable company and the charitable company's trustees as a body, for our audit work, for this report, or for the opinions we have formed. Nicholas Raw50n FCA (Senior Statutory Auditorl for and on behalf of TC Grovp Chartered Accountants Statutory Auditor One Bell Lane Lewes East Sussex BN7 IJU
BERNHARD BARON CARE HOME STATEMENT OF FINANCIAL AcfiviTIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2024 Current financial year Unrestricted Unrestricted Restricted funds funds funds general Designated 2024 2024 Total Total 2024 2024 2023 Notes Income and endowments from: Donations and legacies Charitable activities Investments Other income 5,858 2,695,802 21,284 9,003 250 2,350 8,458 106,489 2.695,802 2,391,334 21,284 15,523 9,003 7,029 Total income 2,731,947 250 2,350 2,734,547 2,520,375 enditure on: Raising funds 4.472 4,472 4,418 Charitable activities 2,623.992 54.059 3,654 2,681,705 2,490,705 Total expenditure 2,628,464 54.059 3,654 2,686,177 2,495,123 Net IIOs5esl/gains on investments 14 23,450 23.450 128,780) Net incoming/(outgoingl resources befo transfers 126.933 {53,8091 {1,3041 71,820 {3,528) Gross transfers between funds (44,7111 54,009 {9,2981 Net movement In funds 82,222 110,6021 71,820 13,5281 Fund balances at l April 2023 3,127,853 361,070 49,911 3,538,834 3,542,362 Fund balances at 31 March 2024 3,210,075 361,270 39,309 3,610,654 3,538,834 The statement of financial activities includes all gains and losses recognised in the year. The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities. The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.
BERNHARD BARON CARE HOME STATEMENT OF FINANCIAL AcfiviTIES (CONTINUED) INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2024 Prior financ5al year Unrestrirted Unrestricted Restricted funds funds funds general Designated 2023 2023 Total 2023 2023 Notes Income and endowments from: Donations and legacies Charitable activities Investments Other income 106,219 2,391,334 15,523 7,029 270 106,489 2,391,334 15,523 7,029 Total income 2,520,105 270 2.520,375 enditure on: Raising funds 4,418 4.418 Charitable activities 2,410.749 73,867 6,089 2,490,705 Total expenditure 2,415,167 73.867 6,089 2,495,123 Net gains/llossesl on investments 14 {28,7801 {28,7801 Net incoming/(outgoing) resources before transfers 76,158 {73,5971 (6,0891 13,5281 Gross transfers between funds 309,333 1365,3331 56,000 Net movement in funds 385,491 1438,930) 49.911 13,5281 Fund balances at l April 2022 2,742.362 800,IJ)O 3,542,362 Fund balances at 31 March 2023 3,127,853 361.070 49,911 3,538,834
BERNHARD BARON CARE HOME BALANCE SHEEr AS AT31 MARCH 2024 2024 2023 Flxed assets Tangible assets Investments 15 16 2,541,551 747,743 2.647,837 710,593 3,289,294 3,358,430 Current assets Stocks Debtors Cash at bank and in hand 17 18 7,363 37.944 585,944 7,308 112,441 342,136 631,251 461,885 Credltors: amounts falling due wlthin one year 19 1309,891) 1281,4811 Net current assets 321.360 180,404 Total assets15 current Ilabllltles 3,610,654 3,538,834 Income funds Restricted ftjnds Unrestritted funds- Designated Unrestricted funds - general 21 39,309 361,270 3,210,075 49.911 361,070 3,127,853 3,610,654 3.538,834 The financial ststements were approved by the Trustees on .Q..4.., 1.0. ..2.. Mr P A Appleton Trustee Ms S Walton Trustee Company registralfon number 3580252 14-
BERNHARD BARON CARE HOME NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 Accounting policles Charity inlormation Bernhard Baron Care Home is a private company limited by guarantee incorporated in England and wa$. The registered oftice is Eastbourne Road, Polegate, East Sussex. BN26 5HB. 1.1 Accounting convention These accounts have been prepared in accordance with FRS 102 "The Financial Reporting Standarrj applicable in the UK and Republic of Ireland" I'FRS 102,1, "Accounting and Reporting by Charities" the Statement of Recommended Practice for charities applying FRS 102, the Companies Act 2006 and UK Generally Accepted Accounting Practice as it applies from l January 2019. The charitable company is a Public Benefit Entity as defined by FRS 102. The h'nancial statements are prepared in sterling, which is the functional currency of the charitable company. Monetary amounts in these financial statements are rounded to the nearest £. The accounts have been prepared on the historical cost convention. modified to include the revaluation of certain financial instruments at fair value. The principal accounting policies adopted are set out below. 1.2 Going concern At the time of approving the accounts, there is still the possibility that the pandemic created by Covid-19 may affect the future occupation rate for the foreseeable future. The Trustees have prepared a Covid-19 Risk Assessment and Idepending on the level of reduced income) have discussed various financial optK)ns to ensure that there will be adequate funds to continue in operational existence for the next financial year. Thus the Trustees, continue to adopt the going concern basis of accounting in preparing the Accounts. 1.3 Charitable funds Unrestricted funds are available for use at the discretion of the Trustees in furtherance of their charitable objettives, unless the funds have been designated for other purposes. Designated funds comprise funds which have been set aside at the discretion of the Trustees for specific purposes. The purposes and uses of the designated funds are set out in the notes to the accounts. Restricted funds are subject to specific condition5 by donors as to how they may be used. The purp)5es and uses of the restricted funds are set out in the notes to the accounts. 1.4 Income Income is recognised when the charitable company is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received. Cash donations are recognised on receipt, Other donations are recognised once the charitable company has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.
BERNHARD BARON CARE HOME NOTES TO THE FINANCIAL StATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Accounting policies {Continued) Legacies are recognised on receipt or otherwise if the charitable company has been notified of an impending distribution, the amount is known, and receipt is expected, If the amount is not known, the legacy s treated as a contingent asset. Income from charitable activities are all accounted for in the period in which the service is provided. 1.5 Expendlture Expenditure is recognised when a liability is incurred. Resources expended are accounted for on an accruals basis and includes irrecoverable VAT where appropriate. Costs of generating funds are the costs relating to investment management fees. Charitable activity expenditure comprises all costs incurred in the pursuit of the charitable objErts of the charity. These costs comprise direct costs and an appropriate proportion of overhead and support costs. Governance costs include those costs associated with the governance of the charity and are primarly associated with constitutional and statutory requirements. 1.6 Tangible fixed assets Tangible fixed assets are initially measured at cost and subsequently measured at Cost or valuation, net of depreciation and any impairment losses. Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases: Land and buildings - Freehold Fixtures, fittings & equipment Motor vehicles 2% straight line IO% or 20% straight line 25% reducing balance Freehold land is not depreciated. 1.7 Fixed asset tnvestments Fixed asset investments are initially measured at transaction price excluding transaction costs, and are subsequently measured at fair value at each reporting date. Changes in fair value are recognised in net income/lexpenditurel for the year. Transaction costs are expensed as incurred. 1.8 Stocks Stocks are stated at the lower of cost and net realisable value. 1.9 Cash and cash equivalents Cash and cash equivalents include cash in hand, deposits held at call with bank5, Other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.
BERNHARD BARON CARE HOME NOTES TO THE FINANCIAL sfATEMENTS {CONTINUED} FOR THE YEAR ENDED 31 MARCH 2024 Accounting pollcies (Continued) 1.10 Financlal instruments The Company has elected to apply the provisions of Section 11 'Basic Financial Instruments, and SÈrtion 12 'Other Financial Instruments Issues, of FRS 102 to all of its financial instruments, Financial instruments are recognised when the charitable company becomes party to the contractual provisions of the instrument. Basicfinoncial u55ets Basic financial assets, which include trade and other receivables and cash and bank balances. are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a fi'nancing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Bo5icfinancial liabilities Basic financial liabilities, including trade and other payables, are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future receipts discounted at a market rate of interest. Debt instruments are subsequently carried at amortised cost, using the effective interest rate method. Trade payables are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Accounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilitie5. Trade payables are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method. 1.11 Retirement benefits Payments to defined contribution retirement benefit schemes are charged as an expense as they fall due. The charity contributes to the Pensions Trust's Growth Plan at rates set by the Scheme Actuary and advised to the Trustees by the Scheme Administrator. The scheme is a defined benefit, multi employer pension scheme and it is not possible to identify the assets and liabilities of the scheme which are attributable to the charity. In accordance with FRS102 therefore, the scheme is accounted for as a defined contribution scheme. Contributions to the scheme are charged in the Statement of Financial Activities as they become payable in accordance with the rules of the scheme.
BERNHARD BARON CARE HOME STATEMENT OF CASH FLOWS FOR THE YEAR ENDED 31 MARCH 2024 2024 2023 Notes Cash flows from operating activities Cash generated from operations 27 317,578 167,139 Investing activities Purchase of tangible fixed assets Proceeds on disposa5 of tangible fixed assets Cash account movements Purchase of investments Proceeds on disposal of investments Investment income received 184,214} 2,860 142,793) 1164,019) 193,112 21,284 137,3421 130,0631 {289,2131 307,990 15,523 Net cash used in investing activities (73,7701 133,105} Net cash used in financing activities Net increase in cash and cash equivalents 243,808 134,034 Cash and cash equivalents at beginning of year 342,136 208,102 Cash and cash equivalents at end of year 585,944 342,136
BERNHARD BARON CARE HOME STATEMENT OF CASH FLOWS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Crltical accounting estimates and judgements In the application of the charitable company's accounting policies, the Trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from the estimates. The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects cnly that period, or in the period of the revision and future periods where the revision affects both current and future periods. Key sources of estimation uncertainty Depreciation The charity exercises judgements to determine useful lives and residual values of property, plant and equipment. The assets are depreciated down to their residual value5 over their estimated useful lives. Income from investments Unrestricted Unrestricted funds fund5 2024 2023 Income from listed investments Interest receivable 18,174 3,110 15,326 197 21,284 15,523 ?n.
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BERNHARD BARON CARE HOME STATEMENT OF CASH FLOWS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Other income Unrestricted Unrestricted funds funds 2024 2023 Net gain on disposal of tangible fixed assets Other income 2,189 6,814 7,029 9,003 7,029 Raising funds Unrestricted Unrestricted funds funds general general 2024 2023 Investment management 4.472 4,418 4,472 4,418
BERNHARD BARON CARE HOME STATEMENT OF CASH FLOWS ICONTINUEDI FOR THE YEAR ENDED 31 MARCH 2024 Expenditure on charitable activities 2024 2023 Direct costs Staff costs Depreciation and impairment Provisions Training and conference expenses Fee subsidy Medical expenses Electricity Gas Water Council tax Cleaning and consumables Insurance Garden expenses Repairs Decorations Travel expense5 Welfare expenses Other charitable expenditure 1,729,463 189,829 218,612 28,621 57,663 1,532,966 187,391 213,919 25,236 61,498 6,089 37,667 52,578 20,809 3,755 18,217 14,564 16,317 126,071 5,149 5,881 12,551 64,757 50,991 43,940 23,160 3,933 20,356 14,249 14,671 98.775 4,115 5,274 15,163 72,061 2,590,876 2,405,415 Share of support and governance costs (see note 101 Support Governance 56,420 34.409 43,439 41,851 2.681,705 2,490.705 Analysis by fund Unrestritted funds- general Unrestricted funds- designated Restricted funds 2,623,992 54,059 3,654 2,410,749 73,867 6,089 2,681.705 2,490,705
BERNHARD BARON CARE HOME STATEMENT OF CASH FLOWS ICONTINUEDI FOR THE YEAR ENDED 31 MARCH 2024 Net movement in funds 2024 2023 The net movement in funds is stated after charging/lcreditingl: Fees payable for the audit of the charity's financial statements Depreciation of owned tangible fixed assets Profit on disposal of tangible fixed assets 11,380 189,829 {2,189) 9.500 187,391 10 Support costs Support Governance costs costs 20245upport costs Governance costs 2023 Registration fees Stationery, advertising and software Postage and telephone 8.352 8,352 8,792 8,792 31,758 16,310 31,758 16,310 21,642 13.005 21,642 13,005 Audit fees Legal and professional Bank charges and interest 11,380 20,891 11,380 20,891 9.500 29,813 9,500 29,813 1,918 220 1,918 220 2,338 200 2,338 200 Committee expenses 56,420 34,409 90.829 43,439 41,851 85,290 Analysed to Charitable activities 56,420 34,409 90,829 43,439 41,851 85.290 11 Trustees None of the Trustees lor any persons connected with them) received any remuneration during the year. The trustee5 were reimbursed £nil for travelling and subsistence expenses in the year (2023 - £nill. ?A
BERNHARD BARON CARE HOME STATEMENT OF CASH FLOWS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 12 Employees The average monthly number of employees during the year was: 2024 Number 2023 Number Housing care for residents Administration 66 67 Total 72 71 Employment costs 2024 2023 Wages and salaries Social security costs Other pension costs 1,508.339 113,485 107,639 1,340,588 97,487 94,891 1,729,463 1,532,966 The number of employees whose annual remuneration was more than £60,000 is as follows= 2024 Number 2023 Number £60,000 to £70,000 Remuneration of key management personnel The remuneration of the three key management personnel is as follows. 2024 2023 Aggregate compensation 198,733 167,530 13 Taxatfon The Company is a registered charity and under section 50511) of the Income and Corporation Taxes Act 1988 is exempt from taxation.
BERNHARD BARON CARE HOME STATEMENT OF CASH FLOWS {CONTINUEDI FOR THE YEAR ENDED 31 MARCH 2024 14 Net (lossesl/gains on investments Unrestricted Unrestrlcted funds funds general general 2024 2023 Revaluation of investments (Lossl/gain on sale of investments 27.098 13,6481 122,4421 16,3381 23,450 128,7801 15 Tangible fixed assets Land and Fixtures, buildings - fitting5 & Freehold equipment Motor vehicles Total Cost At l April 2023 Additions Disposals 3,450,585 1,151,835 38,903 31,211 49,751 14,100 16,700} 4,652,171 84,214 16,7001 At 31 March 2024 3,489,488 1,183,046 57,151 4,729.685 Depreciation and impairment At l April 2023 Depreciation charged in the year Eliminated in respect of disposals 1,112,558 69.528 843,803 116,499 47.973 3.802 {6,0291 2,004,334 189,829 16,0291 At 31 March 2024 1,182,086 960.302 45,746 2.188,134 Carrying amount At 31 March 2024 2,307,402 222,744 11,405 2,541,551 At 31 March 2023 2,338,027 308,032 1,778 2,647,837
BERNHARD BARON CARE HOME STATEMENT OF CASH FLOWS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 16 Fixed asset investments Listed investments Cash in portFolio Total Cost or valuation At l April 2023 Additions Valuation changes Cash account movement Disposals 654,054 164,019 27,098 56,539 710,593 164,019 27.098 142,7931 {111,1741 142,7931 1111,1741 At 31 March 2024 733,997 13,746 747,743 Carrying amount At 31 March 2024 733,997 13,746 747,743 At 31 March 2023 654,054 56,539 710,593 17 Stocks 2024 2023 Finished goods and goods for resale 7,363 7,308 18 Debtors 2024 2023 Amounts falling due within one year: Trade debtors Other debtors Prepayments and accrued income 1,119 8,741 28,084 9.269 8,406 94,766 37,944 112,441
BERNHARD BARON CARE HOME STATEMENT OF CASH FLOWS {CONTINUED} FOR THE YEAR ENDED 31 MARCH 2024 19 Creditors: amounts falling due within one year 2024 2023 Other taxation and social security Trade creditors Other creditors Accruals and deferred income 23,863 58.085 13,267 214,676 25.260 12,563 243,658 309,891 281.481 20 Retirement benefit schemes 2024 2023 Defined contribution schemes Charge to profit or loss in respert of defined contribution schemes 107,639 94,891 The charity partÈcipates in a personal pension scheme operated by the Pensions Trust which is a defined contribution scheme. An amount of £13,267 was outstanding at the balance sheet date12023 - £12.563}.
BERNHARD BARON CARE HOME STATEMENT OF CASH FLOWS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 21 Restrlcted funds The restricted funds of the charity comprise the unexpended balances of donations and grants held on trust subject to specific conditions by donors as to how they may be used. Movement in funds Incoming Resourt resources expended Resource5 expended Trnnsfers 8alance at l April 2023 Transfèrs Balantè at 31 March 2024 Fee support fund Named resident fund New vehicle Activities 16,089) 50,000 43,911 {7,2981 36,613 6,000 6,000 13,654) 2.346 {2,0001 350 350 (6,0891 56,(X)O 49,911 2.350 13,6541 19,2981 39,309 Fee Support Fund To provide a fund to assist those residents whose funds are depleted within the first three years of residence in the Main Building or within the first five years of residence in a Cottage and where there is a shortfall in the funding available. Anonymous Donation. Named Resident Fund Funds to assist an individual resident with payment of their fees. New vehicle Funds to assist the purchase of a new vehicle during the year. Artivities Funds to assist the running of activities for the residents. 22 Unrestricted funds The unrestricted funds of the charity comprise the unexpended balances of donations and grants which are not subject to specific conditions by donors and grantors as to how they may be used. These include designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes. At l April 2023 Incoming resources Resources expended Transfers Gains and At 31 March losses 2024 General funds 3.127,853 2,731,947 {2,628,4641 144,7111 23,450 3,210,075
BERNHARD BARON CARE HOME STATEMENT OF CASH FLOWS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 22 Unrestricted funds (Continued) Previous year: At l April 2022 Incoming resources Resources expended TransfeTS Gains and At 31 March losses 2023 General funds 2,742,362 2,520,105 {2,415,167) 309,333 {28.780) 3,127,853 an
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BERNHARD BARON CARE HOME STATEMENT OF CASH FLOWS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 25 Operating lease commitments Lessee At the reporting end date the charitable company had outstanding commitments for future minimum lease payments under non-cancellable operating leases, which fall due as follows: 2024 2023 Within one year Between two and five years In over five years 24,703 79,791 8,273 24,703 87,948 24,818 112,767 137,469 26 Related party transa¢ttons There have been no disclosable related party transactions in the year. 27 Cash generated from operations 2024 2023 Surplus/ldeficit} for the year 71,820 13,5271 Adjustments for: Investment income recognised in statement of linancial activities Gain on disposal of tangible fixed assets Loss on disposal of investments Fair value gains and losses on investments Depreciation and impairment of tangible fixed assets {21,2841 12,1891 3,648 (27,0981 189,829 {15.523} 6,338 22,442 187,391 Movements in working capital: Ilncreaselldecrease in stock5 Decrease/{increase} in debtor5 Increase in creditors 155} 74,497 28,410 129 (71,1561 41.045 Cash generdted from operatlons 317,578 167,139 28 Analysis of changes in net funds The charitable company had no material debt during the year.