2024-03-31-accounts - Davis Hall West Camel

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THE DAVIS HALL, WEST CAMEL

Registered Charity No: 1070729

HOWELL HILL, WEST CAMEL, YEOVIL, SOMERSET BA22 7QX

Chairman: Lena Morgan, 12 Orchard Park, Plowage, West Camel, Yeovil BA22 7QR

Treasurer: Angela Suter, Wyvern Cottage, South Street, West Camel, Yeovil BA22 7QG Booking Secretary: Tony Burgess, 39 Orchard Park, West Camel, Yeovil BA22 7QR
Secretary: Alison Stevens, Triscombe, Fore Street, West Camel, Yeovil BA22 7QW

Trustees’ Report for the year 1 April 2023 to 31 March 2024

The Charity’s governing document is the Trust Deed, the original copy of which is held by Batten & Co, Solicitors, Mansion House, Yeovil Somerset BA20 1EP.

A Committee of 6 elected members, 12 appointed members and 2 co-opted members will be formed each year. Representatives of User Groups will form the 12 appointed members. Any group with a regular booking over twelve months is entitled to a representative. Co-opted members shall be appointed at a duly constituted meeting.

There are no paid staff. Trustees receive no remuneration. Out of pocket expenses on behalf of the Davis Hall are repaid.

The Charity’s Bankers are: Barclay’s Bank plc, King George Street, Yeovil, Somerset until March 2024 when the charity banking was transferred to Unity Trust Bank to facilitate Internet Banking.

Our Insurers are Ansvar Insurance (through Towergate Insurance) Policy Number CCP2211976

The object of the Trustees is to provide a village hall for the use of the inhabitants of the Parish of West Camel in the County of Somerset without distinction of political, religious or other opinions, including use for lectures and classes and for other forms of recreation and leisure time occupation with the object of improving the conditions of life for the said inhabitants.

The Trustees are pleased to report that this has been a good year for the use of the hall with events and regular hirings occurring on most days every week.

We are delighted to have such a full and active diary, which includes several dancing groups, model railway and truckers’ groups, arts and crafts, indoor bowls, a local Headway brain injury charity, and Service Dogs UK.

The monthly Film Night has continued with numbers attending gradually increasing. There is a bar and tea or coffee available and it’s always great to meet other villagers for a natter before the film starts. We continue to look for ways to try and attract people to what can be a very enjoyable event, but we are still reliant on the choice of films available. A small group of local residents, led by Nick Armstrong, check out the films on offer three times a year and select four for the coming season on a democratic basis.

This year’s accounts show a profit for the year of £9,595, which leaves a credit balance of £36,478 at the year end. We continue to ensure that the hall is maintained to a high standard with regular maintenance where necessary. During the year we have also replaced three blown double-glazed units and replaced more of our heavier wooden-topped square table with the lighter weight metal tables. We are delighted to say we have also replaced our worn-out range cooker with two brand new built-in ovens and hob, and updated the hand-wash basin, thanks to the sterling work of our Coffee Morning Team. Over the year they have generated income for the hall of over £4,000, for which we are extremely grateful.

THE DAVIS HALL, WEST CAMEL Registered Charity No: 1070729 HOWELL HILL, WEST CAMEL, YEOVIL, SOMERSET BA22 7QX

Other significant expenses were: -

Insurance; Light, heat and fuel, and cleaning costs have increased due to the continued regular use of the hall. We are conscious of the increasing fuel costs and will continue to monitor this going forward.

Routine maintenance to the water heater, Boiler, Fire Extinguishers and Intruder Alarm are carried out on an annual basis, with the Fire Alarm being checked every six months. Routine risk assessments are carried out throughout the premises providing a record of any problems and how and when they have been solved. Repairs and Maintenance are dealt with by the Trustees as they arise.

Portable Appliance Testing is done on an Annual Basis each April, where required.

The annual inventory reveals very few losses or breakages so we can meet our 120 crockery and cutlery places advertised.

Minutes of regular meetings show clearly defined processes for maintaining and running the hall and continuing satisfaction among user groups. Trustees continue to look for opportunities to broaden the user base. The Davis Hall website (www.davishall.co.uk) has earned good feedback and is the main source of new bookings. The Calendar is popular and the ‘What’s On’ - ‘Cinema’ section gets regular ‘hits’. There are also pages for the West Camel Model Railway Club and, recently added, the West Camel Theatre Group, which are managed by the groups themselves. Please do have a look.

Lisa Sherwood is engaged as the hall cleaner on a self-employed basis and has proved very effective and efficient. The contract was agreed for four hours per week, which remains flexible and dependant on hirings. The contracted hourly rate is reviewed annually. Tree Surgeon Chris Lee has carried out hedge cutting. Window Cleaning is done professionally two or three times a year as necessary.

Grass mowing is done by a group of volunteers on a rota basis, using the Parish Mower in return for a contribution towards running costs and fuel. This fee has been waived for eight years and we are very grateful to the West Camel Parish Council.

The ‘Lending Library’ continues with second-hand books donated by the public. We are indebted to Debbie Pledge, for her support in maintaining the library.

The old Computer Club provided a PC with High-Speed Broadband connection, printer and scanner for the benefit of the Parish. As the club is no longer operating the equipment has been returned to Peter Naylor who now operates a club in Queen Camel where he lives.

Trustees visit the hall on a regular basis to ensure any problems are identified as early as possible and the premises continue to be maintained to a high standard.

At the time of writing this report the hall being well-used by our regular hirers and other ad-hoc bookings throughout the year. Children’s parties seem to be particularly popular, but the hall has also been used by a group of young farmers to rehearse for a dance competition. Our Booking Secretary continues to receive regular enquiries for other ‘one-off’ bookings, such as private parties, Thai Chi or other events, so we are more than hopeful for continued successes going forward.

Alison Stevens Secretary 7 June 2024

ALS May 2024

Registered Charity No:1070729

THE DAVIS HALL , WEST CAMEL

ACCOUNTS FOR THE YEAR 1st APRIL 2023 TO 31st MARCH 2024

RECEIPTS AND PAYMENTS ACCOUNTS (NOTE 1)

RECEIPTS Donations (Note 2) Fund Raising Activities (Note 3) Bookings Income (Note 4) Miscellaneous Income (Note 5) Interest on investment TOTAL RECEIPTS PAYMENTS Equipment (Note 6) Running Costs (Note 7) Maintenance & Repairs (Note 8) Fund Raising Costs (Note 9) Miscellaneous (Note 10) TOTAL PAYMENTS PROFIT FOR YEAR Represented by: Cash and Bank Balances at 31st March 2023 Community Account Base Rate Reward Acccount Uncleared cheques Petty Cash Total Plus surplus for year	£ 4,729 2,329 16,560 1,312 345 1,846 9,729 1,830 1,339 935 1,467 24,840 0 576		£ 25,274
			15,679
			9,595
			26,883 9,595 36,478

Cash and Bank Balances at 31st March 2024

Unity Trust T1 Current 20,323 Unity Trust Instant Access 500 Barclays Community Account 3,098 Barclays Base Rate Reward Ac 11,684 Petty Cash 873	36,478

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name members of The Davis Hall, West Camel

On accounts for the year 31 March 2024 Charity no 1070729 ended (if any)

Set out on pages

(remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended DD / MM / YYYY .

Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:

accounting records were not kept in accordance with section 130 of the Act or
the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Please delete the words in the brackets if they do not apply.

Date: 2 Feb 2025 Signed: ~~|~~ Name: Sally Palmer Relevant professional ACA qualification(s) or body (if any): Address: Cary’s Cottage Fore Street West Camel

October 2018

IER

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

None

October 2018

IER