Trustees. Annual Report for the period Period start date Period end date Year 12023 Year From 01 log U41 Section A Reference and administration details Charity name John Hampden 1 $1 School Fund Other names charity is known by Registered charity number (if any) 1070678 Charity's principal address Wharf Road Wendover Bucks Postcode HP22 6HF Names of the charity trustees who manage the charity Trustee name Dates acted If not for whole ear Office (If any) Nam6 of person (or body) entitled toa int trustee Ifan Mr J Edley Mrs R Falkus Mrs S Barnes Chair Mrs S Parkinson Mrs J Hazel Secretary, Treasurer 10 12 13 14 15 16 17 18 19 20 Names of the trustees for the charity, if any. (for example, any custodian trustees) Name Dates acted if not for whole ear TAR April 2009 Names and addresses of advisers (Optional information) pe of adviser Name Address Name of chief executive or names of senior staff members (Optional information) Section B Structure, governance and management Description of the charity's trusts Type of governing document Constitution How the charity is constituted Trust Trustee selection methods Appointed by the Governing Body and Head Teacher Additional governance issues (Optional information) You may choose to include additional information, where relevant, about: policies and prO￿dureS adopted for the induction and training of trustees. the charity's organisational structure and any wider network with which the charity works; relationship with any related parties; trustees, consideration of major risks and the system and procedures to manage them. Section C Objectives and activities maintenan￿ and support for additional education activities for the pupils of John Hampden Summary of the objects of the charity set out in its governing document TAR April 2009 The object of the Charity is to make maximum use of the School Fund which is raised by the efforts of school staff, the parents of the school and The Friends of John Hampden PTA. Money is raised by a number of methods including: Sale of second hand uniform, ads in school newsletter, voluntary contributions, fund raising events. Christmas perforMan￿S and general donations. Trustees have had regard to the guidance issued by the Charity Commission on public benefit. Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) Additional details of objectives and activities (Optional information) You may choose to include further statements, where relevant, about: policy on grant making. policy programme related investment,. contribution made by volunteers. TAR April 2009 Section D Achievements and performance Summary of the main achievements of the charity during the year Money raised has funded extra-curricular activities: Visitors to school (drama and musicians) Sublime Science Perform workshops Collings Hanger Farm trip to Prestwood Educational walks around the local village Trip to local bookshop Visit to a local Eco garden Educational resources for ongoing activities TAR April 2009 Section E Financial review Brief statement of the charity's policy on reserves Carry forward for continued use by the school to enhance educational opportunities for pupils in the school. Details of any funds materially in deficit Further financial review detsils (Optional information) You may choose to include additional information, where relevant about: the charity's principal sources of funds (including any fundraising); how expenditure has supported the key objectives of the charity; investment policy and objectives including any ethical investment policy adopted. Section F Other optional information Section G Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature(s) Full name(s) Position (eg Secretary. Chair) Mrs Sue Barnes Head Teacher Date 24-3-25 TAR April 2009 00000 800000 ooooooo ooooootsoooo 800000000000 000000000000 0000000 gooooooo tiQOOOOOO U) Ln In fft m m * en cn ¢7) Ln ¢31 rii rri ffi ¢7) rii * J C4 Ln m ￿ Ln **Lri Ln r4 r4 000 ()J N Ln Ln ¢*i ¢)J ct) i tri ¢ri rri M m m en Illlllll 11111111111 IiiiB= . 000 000 000 oooocooooo oooooooooo 0000000000 000000000 ooooooooo ooooooooo 00000 8000008 000 000 oooooooooo U) 17) t *rrirri ID Ln 0 OO￿Lft￿ Moo￿thLn th) Q fft ¢7) ￿ CQ ¢D ¢ya)o) ri *4 *4 fs IiiiilliiBII 11 11 11 llllllll= . . IIIIIIHiill[[[[[[111[[1114[ll[kllll[ oocoo 00000 ootioo 0000000 0000000 0000000 0000 000000 cooo 8000000 ooooooooooooo rq rq Ln eri c4 0 0 ¢0 ce Ln Ln Ln o o O Ln Ln Ln Ln Lrt Ln Ln Ln O O O O CO Ln ￿ UJ r4 ro o o r4 N rri # Ln Ln O¥ rn Lrt o o U) U) 17) 4 r4 N r4 fs ¢W 11 1111- [- Illllll= = aEI@giii-. llllll= _ 0000000 oooooco oooooooooooo 000 000 ooo i Ln Ln Ln O tr 171 Ui ¢71 GI O 10 O) ￿ Ln Ln 4 N rri fs Ln IY ￿ Lf? Ln Lfi Lri Ln ry ui ID Q U) Ln Ln Lri Illlllllllplll 11 11 11 11 11 11 11 11 llllllllllllllll p ## **John Hampden School fund Audit Check - year ending 31/8/2024** ## **OK?** |Check brought forward bank balance at 1st Sept 2023|Yes| |---|---| |Check carried forward bank balance at 31st Aug 2024|Yes| |Check b/f bank balance plus income less costs equals c/f bank balance|Yes| |Check income and expenditure totals back to detailed working|Yes| ## **Check income** |**Check income**|||| |---|---|---|---| |Trace a sample of|3|transactions from bank statements to documentation|No| |Trace a sample of|3|transactiions from documentation to bank statements|No| ## **Check costs** |**Check costs**|| |---|---| |Trace a sample of 3 transactiions from documentation to bank statements|Yes| |Trace a sample of 3 transactions from bank statements to documentation|Yes| |Trace 3 transfers from bank statement to signed transfer form|Yes| |**Internal controls check**|| |Income - school uniform income|Yes| |Expenses - check headteacher authorisation|Yes| |Transfer of income to main school account|Yes| |Bank account control - check two people authorise online transfers and BACS pay|No| ## **Feedback** I have re-done the cash book to easily analyse costs and income every month (with formulae to r Sale of school uniform should have VAT on (just larger sizes?) - need to ask Bucks CC how to de Sale of uniform - how much money do they make? Is it worth outsourcing? Would be helpful to date the uniform sheets so can trace to bank statements Ensure 2 people authorise online payments ## **Opinion** I am happy with the current controls in place although two people should authorise online paymen ## **Comment** I have redone the cash book with formulae (helps prevent errors) and added up the income and expenditure totals Uniform forms difficult to trace to bank statements Uniform forms difficult to trace to bank statements Parents fill out a form to order uniform. Parents then pay online and Julie checks payment before handing over uniform 3 people incl Head signs invoice. BACS payment done online Done a few times monthly by Julie. She adds up the income, fills in a spreadsheet, attaches the bank statement and gets the Head to sign. Then she organises the transfer. Two people should have to authorise payments online. reduce errors) eal with this nts.