Ashover Agricultural & Hortlcultural Society Trustee8' Report The trustees. WIKJ a directors for the purposes of company Iw, Present the annual report together with the financial staterrEnts and audrtor5' reFth of the thaniable company for the year ended 31 December 2024. Obi•ctiv•s and al¥It1•S ObiKttvos, simwes and actlvftlos In 2024, Ashover Show was delighted to welcome visrtors, exhibitors. judges and traders on a love wann summer day to enjoy a tradib.onal famity day out We are extremety fortunate to have the support of loyal group of hard worlong and dedicated volunteers who work not onty on show day. but throughout the year to ensure the smooth running of the show. We now look forward to the 2025 $htyAT. Public benefrt Through hdding an annual agricultural and horb'cultural shuw in Ashover. The trustees confirm that they have complied wrth the UIre[rents of section 17 of the Charities Act 2011 to have due regard to the public benefft guthnce published by the Charity Commission for England and Wales. Flnancial revlew Pollcy on reserves At the end of the peric>Y. there were cash reserves of £139,752. These are deemed to be necessary as cover in the event that an annual shiy4V may fail due to circurrtstances outsKle the control of the Society. stN¢turn, governanco and management Nature of govemlng (locum•nt The company was incorporatsd on 22 June 1998 and was subsequentty registered with the Charities commisOn. It is regulated by ts Memorandum and Articles of Assoaabon. R8erul¢mant and appolntment of tntsteos The Society has an Hortorary Show Director who is app)inted by the member5 in the Annual General Meeting and holds office for one year from such meeting. The Honorary Sh(rw Director is an ex-officio member of the Council and all Committees formed by the Council. There are two Honorary Director5 also elected ty the memtjers in the Annual General Meeting and these hold office for one year from such meets"ng. Page 2
Ashover AgricUlra1 & Horticultural Society Trustees. Roport The companls goveming body is the Council which is annualPy. One third of the Council membership retire each year. No member of the Council is enbded to any remuneration. The Council members are asted in running the company by a number of volunteers. The annual report was approved by the trustees of the charity on 25 March 2025 and stgned on its behalf D Brails Trustee Page 3
Ashovor Agricultural & Horticultural Society ststement of Trustees. Responsibilitias The Irustees (who a also the directors of Ashover Agricultural & Horticultural Society for the purposes of company lawl are sponsible for preparing the trustees. report and the financial statements in accordance with appiCable law and Unibj Kingdom Acccwnting Standards {United Kingdom Generally Accepted Accountrng Pr>, including FRS 102 "The Financial Reporb'n9 Standard applicable in the UK and Republic of Ireland" Company la¥ requires the tn to prepare an081 statements for each financial year. Under company law the trustees must not approve the financial statements unless they are satisfied that they give a true and fair viww of the stale of affairs of the charitable company and of the incoming sourceS and application ol resources. including its incw and expendrture. of the charttabie company for that period. In preparirKJ these financial statents, the trustees are required to.. select Suitable accounkn'ng policies and appty them consistenty. observe the methods and prineS in Ihe Chanbes SORP., make Judgements and estimates that are reasonable and prudent state whether app[ble accountsng standards. comprising FRS 102 have been folkNYed. $ubjecl to any material departures disclosed and explained in the finanaal statements: and prepare the finanaal Ststsffts on Ihe going concern basis unl88S it is inapwopriate to presume that the charttable company will ¢tinue in business. The trustee5 are spOnsIble for keeping proper aUnting records that can disdose vAth reasonable accuracy at any time the financial pOtr.0n of the Charrtab company and enable them to ensure that the finanaal stalements compty with the Companies Acl 2006. They are also reswnsible for safeguarding the assets of the Char[tab company and hence for lakn'ng reasonable steps for the preventson and detection of fraud and other irregularit. The trustees are res[sIble for the maintenance arKI integnty of the corp)rats and financtal infomiation included on the chaiitable companls webwte. LegislatTron goveming the pparatIOn and dissemination of financial statements may differ from legislation in other jurisdictions. Approved by the trustees of the chanty on 25 March 2025 and signed on ts behalf by". D Brailsio Trustee Page 4
C¢)mpany regtstration number. 3588484 Charity registrakn number. 1070655 Ashover Agricultural & Horticultural Society (A company limited by guarankel nual ReFrt)rt and Financial Statements for the Year Ended 31 t)rnber 2024
Ashover Agricultural & Horticultural Society Contsnts Referer and Administrabve Detsils Trustees, Report 2to3 Statement of Trustees, ResponsibilitEs Indendent Examine¢s Rewrt Statement of Finanoal Acliviti85 6t07 Balance Sheet Notes to the Finanual Statements 9t015
Ashover Agricultural & Horticultural Society Reference and Administrative Details Tnt8ts08 D Brailsford G wardOn J King J Twil Secretary Charlty Raglstrallon Numt 1071A55 Company RegistrlOn Numl>•r 3588484 Registered Offlce The Lodge 7 Rijwthome Lane Glapwell Chesterfiekl S44 5QF The Lc#Jge 7 Rct•thome Lane GpWl Chesterfield S44 5QF Banner Jones Solicikn5 2 Mar5den Street Chesterfield S40 1JY Prln¢lpal Offlce Soll¢ltorn: Page 1
Ashover Agricultural & Hortlcultural Society Trustee8' Report The trustees, who a directors for the wrposes of company la4Y. wesent the annual report together with the financial stateThents and aJItors. report of the chantable cornpany for the year ended 31 Dember 2024. Obioctiv•s and athltles ObiKttvos, simwes and actlvhlos In 2024, Ashover Shtrw was delighied to weloTh vi, exhiknrs. judges and traders on a lovety wami summer day to enjoy a tradiknal famity day out We are extremety fortunate to have the support of loyal group of hard worlong and dedicated volunteers who work not onty on sh(fyY day. twt throughout the year to ensure the smooth running of the show. We now look forward to the 2025 shtrAT. Public benefft Through hohying an annual agrltural and h0cUltural shcrw in Ashover. The trustees confiTh that they have complied wilh the requireffents of section 17 of the Charits'es Act 2011 to have due regard to the public benefft guidan published by the Charity Commission for England and Wales. Flnancial revlgw Pollcy on reserves At the end of the peri(hY. there were cash reserves of £139.752. These are deemed to be necessary as cover in the event that an annual shtrAT may ts'l due to circuThtstanc£s outsKle the control of the &Iety. structurn, govemanco and management Nature of govemlng document The company was incorporated on 22 June 1998 and was subsequentty registered with the Charities commisOn. It is regulat&J by its Memorandum and Articles of Assoaabon. The Souety has an Hortorary Show Director who is app)inted by the member5 in the Annual General Meeting and hokls office for one year from such meeting. The Honorary Sh(rw Director is an ex-officio member of the Council and all Committees formed by the Counul. There are two Honorary Thrector5 alw ekcted ty the members in the Annual General Meeting and these hord office for one year from such meets'ng. Page 2
Ashover AgriCura1 & Horticultural Soclety Trustees. Roport The companls goveming body is the Council whb is elected annualty. One third of the Council membership retire each year. No member of the Council is entrtled to any remuneration. The Council members are aSted in running the company by a number of volunteers. The annual report was approved by the trustees of the charity on 25 Marth 2025 and stgned on its behalf D Brails Trustee Page 3
Ashov•r Agricultural & Horticultural Society Ststsment of Trustees. Responsibilitias The trustees (who are also the directors of Ashover Agricultural & Horticultural &aety for the F)urposes of company lawl are responsible for preparing the trustees. report and the financial statements in accordance with appiCable law and Unibj Kingdom Accounting Standards {United Kingdom Generally Accepted Accounting pr%Ce}, including FRS 102 "The Financial Reporbng Standard applicable in the UK and Republ of Ireland.. Company law requi the trustees to prepare financial $taternents for each financial year. Under company law the trustees must not approve the financial stalements unless they are satisfied that they give a true and fair viww of the stste of affairs of the charitable company arKI of the incoming sourceS and application ol resources. including its incxffte and expendrture. of the charilable company for that period. In preparirvJ these financial statents. the Irustee5 are required to.. select suitable accounkn'ng polie$ and apply them consistenty, obser4e the methods and prinarAes in the Charrt$ SORP,. make judgements and estimates that are reasonable and prudent state whether appIable accountsng standards. comprising FRS 102 have been followed. subjecl to any material departures disclosed and explained in the finanaal statements: and prepare the finanaal statements on the goin9 concem basis unl8SS it is inapyopriate to presume that the charttable company will ¢tinue in business. The trustee5 are responsible for keeping proper acLX)unting records that can disdose reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the finanaal statements compty with the Companies Act 2006. They are also reswnsible for safeguarding the assets of the Char[tab company arKI hen(x for laking reasonable steps for the prevention and detection of fraud and other irregularitFes. The trustees are responsible for the maintenance and integrity of the COfPOfate and financ¢al inforniation included on the chatitabte companls webwte. LegislatTron goveming the preparab'on and dissemination of financial statements may differ from legislation in other jurisdidions. Approved by the trustees of the chanty on 25 March 2025 and signed on its behalf by". D Brailsf Trustee Page 4
Ashovar Agrfcultural & Hortlcultural Soclety Independent Examinees Report to the trustee8 of Ashover Agricultural & Hortlcultural Soclety ('the Company.) I report to the charity trustees on my examination of the aoxunts of the Company for the year endéd 31 Dember 2024. Re8ponsibHitses and ba81s of rnport As the charity's trustees of the Company (and also sis dirnctors for the purpJses of Company kw) you are responsible for the preparatK)n of the accounts in accordance with the requirements of the Companies Act 201A ('the 2006 Adl. Having satisfied myself that the arUnts of the Company are nol requirgJ to be audited under Part 16 of the 2006 Act and are eligible for independent examination. I report in res1 of my examinat'on of your charity's aco)unts as carried out under section 145 of the Charitres Act 2011 {'the 2011 Ad). In carrying out my examinatson I have folk7AEd Ihe Directions given by the Chartty CoMmi10n urthr seth'on 145(5}Ibl of the 2011 Act Independent examlnefs gtatsment I have completed my examination. l ¢onfimi that no matters have come to my attention in connerA"ron wth the exarnination giving Me cause to beIve.. 1. accounting records were not kept in respect of Ashover Agricultural & Horticultural Socw as required ty section 386 of the 20C6 Act or 2. the accounts do not accord with those records.. or 3 the accounts do not comply wrth the accounb'ng requiren*nts of section 396 of the 20C Act other than any requirement that the accounts give a 'true and fair whth not a matter 0)nsided as part of an independent examination- or 4. the accounts have not been wepared in accordance ryth the methods and principles of the Statement of Recommended Practice for accounting and pOrtiTh9 by tharities lapplicable to ¢harilies preparing their accounts in aCrdance wrth the Financial Reporting Standard aOicabl6 in the UK and Republic of Irdand {FRS 10211. I have no conceTllS and have come across no other matter5 in connection with the examination to which attention shoukl be drawn in this reFQrt in order to enable a proper understanding of the a¢Unts to be reached. David L4MOre AC CIMA 20 March 2025 Page 5
Ashover Agricultural & Horticultural Society Statement of Financial Activities for the Year Ended 31 Decomber 2024 (Including Income and Exponditur• Account and Statement of Total Recognisad Gains and Losses) UnMtrktod nds Total 2024 Oonats'ons and legacies Charitable ath"vities Investment income iher income 17.719 145.402 2,030 301 17,719 145,402 2,030 301 14 13 Total income 165,452 165.452 Exwndlturo on: Raising fijnds Charitable ac*vilies 12451 122.972 (245) 122.972 Total expendrture Net income 123.217 123,217 42.235 42,235 Net movement in funds 42,235 42,235 Ro¢on¢llialion of funds Total funds brought for¥rdrd Totsl funds carried forward 557.470 557.470 11 599,705 Unrestricted funds 599,705 Totsl 2023 Incomo and Endowmonts frnm: Donab'ons and legacres Charitable activities Investment income Other income 17.636 132.147 2,680 248 17,636 132,147 2,680 248 14 13 Total income 152,711 152,711 Expendlturn on: Raising fvnds Charitsble activibes 14221 120.087 (4221 120,087 Totsl expendrture 120,509 120.509 Net incow 32.202 32,202 Net movement in funds 32.202 32,202 The notes on pages 9 to 15 fonn an integral part of these financial statements. Page 6
Ashover Agricultural & Horticulturdl Society Statement of Financial Activities for the Year Ended 31 December 2024 (Including Income and Ewnditure Account and Statement of Total Recognisod Gains and Losses) Unre8trlcted funds Total 2023 Note R•conciliatlon of funds Total funds brought fold Total funds cafflgj foThYard 525,267 525,267 11 557,469 557,469 The notes on pages 9 to 15 forni an integral part of these financial statements.
A8hover Agricultural & Horticultural Society (Registration number: 3588484) Balance Sheet as at 31 DK•mber 2024 2024 2023 Flxed assets Tangible assets 461,274 462.442 Current a86ets Debtors Cash at bank and in hand 30 139.752 22 110,473 139.782 110,495 Crodltorn: Amunts falllng duo wlthin one year Not currnnt assets 1,351 6,338 138,431 104,157 Total asséts les• ¢urront liabilities 599,705 566,599 Croditor•: Amounts falllng due aft•r mor• than one yoar Nel assets 10 9,130 599.705 557,469 Funds of the charity: Unroslrktod Income funds UnrestrKted funds 599.705 557,469 Total funds 11 599,705 557,469 For the finanrAal year ending 31 December 2024 the tharity was entitled to exempts'on from audit under secion 477 of th8 Companies Act 20Cfi relating to small companies. Directors. responsibilrties.. The member5 have not required the Charity to obtain an audit of its aco)unts for the year in questi in accordance vthh section 476,. and The directors aCknOedge their responsibilities for complying wrth the requirnents of the Act with respect to accounting records and the preparation of unts. The financial staterrnts on pages 6 to 15 were approved by the trustees, and authonsed for issue on 25 March 2025 and signed on their t*haff ty. Trustee The notes on page5 9 to 15 fom an integral part of these financial statements Page 8
Ashover Agrfcultural & Horticultural Society Notss to the Flnancial Statements for the Year Ended 31 December 2024 1 Charity 8tstus The chanty limibj by guarantee. incorporated in Engtand, and consequently does not have share capital. Each of the rnembers is liable to C£sntribute an amount not exceeding £1 tvwards the assets of the charity in the event of IUat. The address of ts registered office is.. The Lodge 7 Rowthome Lane Glapwell Chestethek S44 5QF The principal place of business is: The Lodge 7 Rowlhorne Lane Glapwell Chesterfield S44 5QF These financial statements were aUu1 for issue by the tsustees on 25 March 2025. 2 Income from donations and legacles Unrnstricted fvnds Oth Total funds Regular giving and capital donations Other income from donations and legaGps Totsl for 2024 17.6 17.696 23 23 17,719 17.719 Total for 2023 17,636 17,636 Psje 9
Ashover Agricultural & Horticultural Society Notss to the Financial Statsments for the Yoar Ended 31 December 2024 3 Expendlture on charltabh activlii funds Gfynoral Totsl 2024 Totsl 2023 Governance Social Events Support costs Ashover Show 1.192 971 20.199 100,610 1.192 971 20,199 100,610 1,415 795 17,290 100,587 122,972 122,972 120.087 4 Independent examlnorfs r•muneratlon 2024 2023 Other foes to oxaminern EXarninats"One1ated assurance ser¥ic 888 858 Page 10
Ashover Agricultural & Horticultural Society Notes to the Financial Statements for the Year Ended 31 December 2024 6 Taxatlon The chanty is a registered tharity and is thereforp exenpt from taxation. 6 Tanglble fixed assets Other Furnitur• and tanglblg fixod equlpmgnt Land and bulldln Total At 1 January 2024 Additions 448.898 28,973 675 19,414 497,285 675 At 31 December 2024 448,898 29,648 19.414 497,960 Depreclation At 1 January 2024 Charge ft)r the year At 31 December 2024 11.549 826 23.294 1.017 1,843 12.375 24.311 36.686 N•t book valuo At 31 December 2024 436,523 5,337 19,414 461.274 At 31 Dmber 2023 437,349 5.679 19,414 462,442 Included wthin the net b)ok value of land arKI buildings ave is £436,523 (2023 - £437,349) in respect of freehokl Uind and buiklings and £Nil12023 - £Nill in respect of leasehokjs. 7 Debtors 2024 2023 Prepayments 30 22 8 Cash and cash equlvalents 2024 2023 Cash at bank 139.752 110.473 Page 11
Ashover Agricultural & Horticultural Soclety Notss to th• Financial Statsments for the Year Ended 31 December 2024 9 Creditors: amounts falllng withln one yMr 2024 2023 Bank loans Accruals 5,028 1,310 6,338 1,351 1.351 10 Credltorn: amunts falling due after ono y•ar 2024 2023 Other loans 9,130 11 Funds Balance at 31 Docembor 2024 Balance at 1 Incoming January 2024 rnsources Resource8 expondod Unrnstrtcted funds Other 557.470 123,217 599.705 Unrestrlcted funds Balance at 31 Decernber 2023 Balanc• •t 1 Incomlng January 2023 r•sourc•B Resource •xpond•d 525,267 152.711 120.509 557,469 12 Accountlng pollclo8 Summary of slgn1f1nt accounting polklos and koy accountlng estlmates The prinapal accounts.ng poFiryes apPld in the preparation of these financial statements are set out below. These policies have been consistenty to all the years presented. unless otherwse ststed. Page 12
Ashover Agricultural & Horticultural Society Notes to the Financial Statements for the Year Ended 31 Docember 2024 Statement of comp15an¢o The financial statements have been prepared in Accounkng and Reporting by Charitse$'. Statement of Recommended Practice lapplKable to tharts preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Reputjic of Ireland IFRS 102)) (issued in October 2019) - (charits SORP (FRS 1021), the Financkil Reporbn9 Standard aPilble in the UK and ReputrAic of Ireland IFRS 102) and the Conynies Ad 20(. Bafy of preparatlon Ashover AgriCuUral & Horticultural Society meets the definItW of a publ nefft enw under FRS 102. Assets and ljabilib'es are inrtÉalty re¢crfJnk8ed at historical cost or transxtion value unb8ss otherwise stated in the relevant accounts'ng poly notes. Income and end0ents All income is recognised once the charity has entitlement to the incoff, it is probable that the income wil be received and the amount of the incotrt receivab can be measured relkqbty. Lk)nadons andlégaeles Donations are recognised where trEre is entiUemen( certainty of receipt and the amount can b8 measured with sUffiCnt reliabilty. Gift AKI recovered is indJed in the SOFA in the same period as the dOnatn to which it relates. Exwnditurn All expenditure is recognised once there is a legal or constructive oblatIon to that expendiiure, it is probable Settlent is required ar the amount can be measured reliabty. Al costs are allocated to the applicable expendrture healing that aggregate similar costs to that Gategory. Where costs cannot be d1cty attributed to parbcular he•Jings they have been allctsted on a basis consistent with the use of resoufces. with central staff costs allocated on the basis of time spent and depreciation charges allocated on the Port of the asset's use. Ottr supwt costs are allocated based on the spreaj ot staff costs. Ratslng funds These are costs incajfred in attracting voluntary income. the management of investments and those incurred in trading activities that raise fvnds. Charftable aedvlues Charitable expenditure comprises those costs incurred by the tharity in the delivery of rts activities and services for its beneficiaries. It indudes both costs that can be albcated directly to such activities and those costs of an indirect natu necessary to support them. Page 13
Ashov•r AgricUlra1 & Horti¢ultural Society Nots8 to th• Financial Statsments for the Year Ended 31 December 2024 Governance co•ts Governance costs indude costs of the Fyeparation and examination of the statutory accounts, the cost of trustee meetings and the cost of any Wal advice gr¥en to trustees on governance or constitutional fflatters. Tax•tlon The tharity is con&dervJJ to pass the tests set out in Paragraph 1 schedu 6 of the Finance Act 2010 and therefore it meéts the deffin of a charits1e company for UK Gorporation tax purposes. Accordingty, the charity is potenb'alty exempt from taxation in SpeCt of income or caprtal gains r6ceNed within categories cxwered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992. trj the extent that such income or gains aré aPpld exclusivety to charrtable purposes. Tanglbl• fixed amets Indiwdual fixed assets costing £1.00 or more are inthlly recorded at cosL less any subsequent accumulated depreryatM)n and subsequent axumlated bmpairnEnt losses. D8prnelatlon and amortl&thn Deprec4ation is provided on tsngible fixed assets so as to write off the cost or valuation. less any estimated re$Ual Value, over their expected useful econorTMC lrfe as folkyws: Aosot class Deproclallon moth¢xl and rate Tools and Equipment 15% reducing balan basrs Office Equipment 30% reducing balance basis Buildings 2% straight line basis The cost of land irbduded in the balance sheet but not depreciated is £403.665. Trade debtovs Trade debtorJ are amounts due from custorws for merchandise sold or sevvThs perforn in the ordinary cOue of business. Trade debtors are recc#Jnised inibalty at the transacb'on price. They aro subwuently measured at arnortised cost using the effecbve interest method, less provision for impaim)ent. A provision for the impairment of trade debtors is established when there is objecbve evidence that the charity will not be able to collect all amounts due Cording lo the original terrn of the receivables. Cash and cash equivahnts Cash and cash equivalents comprise cash on hand and call dewsits. and other short-temi highly liquid Investments that are readily convertible to a knry•m amount of Gash and are subject to an inswnificant fisk of change in valu8. Page 14
A8hov•r Agricufturnl & Horticultural Society Notss to the Financial Statem•nts for the Year Ended 31 December 2024 13 Inveslment Income funds Other Total funds other income from fixed asset investsnents 2,030 2.030 Total for 2024 2.030 2.030 Total for 2023 2,680 2.680 14 Incom• from charltable acllvftl8S fund8 General Total 2024 Total 2023 Social Events Ashover Show 1,663 143.739 1,663 143.739 1.343 130,804 132,147 145,402 145.402 Page 15
Ashovor Agrlcultural & Hortlcultural Soclety Independent Examinerf8 Report to the trustees of Ashover Agricultural & Horticultural Society I'the Company,) l port to the charity trust on my examination of the aoxunts of the Company for the year endéd 31 December 2024. Re8pon8ibHities and buis of report As the charity's trustee5 of the Company {and also directors for the purposes of company law) you are responsible for the preparatn of the accounts in accordance wth the requirements of the Companies Act 20C {'the 2006 Adl. Having satisfied myself that the a)))unts of the Company are not Uired to be audited under Part 16 of the 2006 Act and are eligible for independent examination. I report in res1 of my examinat'on of your charity's acojunts as carried out under section 145 of the Charibes Act 2011 {'the 2011 Ad). In carrying out rny examinats.on I have followed the Directi¢)ns gt¥en by the Charity Commission under section 145(S}Ibl of the 2011 ACL Independent oxamlnevs statoment I have completed my examination. I confimi that no matters have come to my attention in conneth.on wth the exarninab'on gNing rne cause to beIve.. 1. acUnting Tecorts were not kept in respect of Ashover Agricultural & Horticultufal Society as required ty section 386 of the 20C6 Act or 2. the accounts do not accord with those records.. or 3 the attounts do not comply wrth the accounbng requirenEnts of section 396 of the 2006 Act other than any requirement that the accounts grve a 'true and fair view whth is nol a matter nsidered as part of an independent examination; or 4. the accounts have not been prepared in accordance with the methods arKI principles of the Statement of Recommended Practice for accounting and pOrbTr9 by tharities lapplicable to ¢harilies preparing their accounts in acrdanCe wth the Financial Reporting Standard applicable in the UK and Republic of Ireland {FRS 102)]. I have no concerns and have come across no other matter5 in connection with the examinth'on to which attention shouwj be dravm in this report in order to enable a proper understanding of the accounts to be reached. David Lirnore AC CIMA 20 March 2025 Page 5