RAMSDEN HEATH VILLAGE HALL REPORT & ACCOUNTS FOR YEAR ENDED 31 ST DECEMBER 2024 Registered Charity 1070622 RAMSDEN HEATH VILLAGE HALL Page index to the Report & Accounts st For the year ending 31 December 2024 Pa e Number Contents Page Index Statement of Financial activities Balance Sheet Independent examiner's report Trustees, Annual Report Reserves Policy List of trustees & Bankers during the year 8&9. Note to the accounts Statement of Financial activities Unrestrictèd Funds Urtrestricted Funds YearEnded 31stDecember2024 Year Ended 31st December 2023 DESCRIPTDN Incomln Resourc8s Hall LetbrKJs Gr8nts & Donatior6 FU￿ Raisiro kthme leresl mis￿lIar*o￿$ Ir￿ome Totsl Incomin Rèsources 33.777.90 27.444.71 30.00 760.00 335.34 0.00 180.00 535.92 1.700.30 36.194.12 28,570.05 R?$ources Ex ended Direct Charilable Expenditure Hall Operats"ro Cosis Repairs & Mainter¢rce Eqiipment PurdEses Donab"or Miscelkr£oLS E>Ve￿Ill￿e 20.611.60 12.698.00 5.485.19 0.00 1.656.63 14.940.27 16.819_29 0.00 0.00 1.059.10 40,451A2 32,818.66 Fund Raising & Publicity FurKI Raisiw Ew8rEe5 0.00 0.00 Management & Administratton MIsTrlLqreo￿ Admin. E¥pe￿Ill￿e Klependeni Eyanyrerfs Fees Legal & Professional Fees 0.00 Totsl Resourc8s Ex ended 40A51.42 32.818.66 Net Res0w￿$ GerEral BroLoht Forbvard Recorrilliro item Trar￿ferred To Designated F￿lS at 1st Jamfjry 2024 Gènèral Fund Carried Forward at 31st De￿mber 2024 4257.30 303.554.51 12.55 4,248.61 307.676.68 126.44 299.309.76 303,554.51 BALANCE SHEET AT 31 DECEMBER 2024 Yèar Ended 31st D¢e•mber2024 Year Ended 31st Decembèr 2023 Note Fixed Assets Tar¥Jible Assets Leaseh?￿ Property Tan ible Assets E ment Current Ass?ts 295.300.00 295,300.00 Debtors Cash at Bank Cash in HaThJ 35.509.76 42.754.51 0.00 35,509.76 42.754.51 LiabilÉtÈes Unpresertsd CtrEqLeS Creditors Hire Deposits 0.00 0.00 0.00 0.00 Net Assets 330.809.76 338.054.51 Funds Unrestri¢tsd Funds Ge￿ra1 Ftrxl 299.309.76 303.554.51 No 1 Res￿￿ FLnS Air£orKlitiorirvJ Replacrnert No 2 Rese￿ FLThI Maintai￿rKe No 3 Resent F￿L Repknc￿ No 4 ReseTre Fwxl Inwaci of bss of CoiTrl-19 No 5 Reser%e FUKI Kitd£n EX￿r￿lon 3.000.00 8.000.IK) 2.500.00 3.000.00 1 S.000.00 330,809.76 3,000.00 8,000.00 5.500.00 3.000.00 15.000.00 338.054.51 report aTrJ accotnts Y￿￿ approwl byts Managiro TA￿teeS on G.Panaghiston Chaimian D.R.Knapp Treasurèr Independent examiner's report to the trustees of "Ramsden Heath Village Hall" I report on the accounts of the Trust for the year ended 3151 December 2024 Respective responsibilities of trustees and examiner The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to-. examine the accounts under section 145 of the 2011 Act., to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act", and to state whether particular matters have come to my attention. Basis of independent examinerfs report My examination was carried out in accordan￿ with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view, and the report is limited to those matters set out in the statement below. Independent examinerfs statement In connection with my examination, no matter has come to my attention: (1) which gives me reasonable cause to believe that in any material respect the requirements: to keep accounting records in accordance with section 130 of the 2011 Act., and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met Please note all Fixed Assets have been fully written down to the Income Statement Name: Heath Aldridge FCCA Address.. 54 Wentworth Road. Southend. Essex SS2 5LG Date: 1210812025 RAMSDEN HEATH VILLAGE HALL TRUSTEE'S ANNUAL REPORT FOR YEAR ENDED 31ST DECEMBER 2024 REGISTERED CHARITY NUMBER 1070622 Address: Ramsden Heath Village Hall Dowsett Lane Ramsden Heath Billericay Essex CM111HX Holding Trustees.. South Hanningfield Parish Council Managing Trustees A list of the Managing Trustees who served at any time during the year is shown on page 7. Objects of the Charity= To provide or assist in the provision, in the interest of the social welfare, of a village hall for the use of the inhabitants of the parish of South Hanningfield in the county of Essex without distinction of political, religious or other opinions, including use for meetings. lectures and classes and for other forms of recreation and leisure time occupation with the object of improving the conditions of life for the said inhabilants. Review of Activities- The charity, (acting as the managing Trustees). maintains. lets and improves the hall for the benefit of the people of the Parish of South Hanningfield. During the year, income from lettings of the hall showed a slighl decrease. Income continues to be expended on Maintenan￿ and decoration of the hall so that hirers continue to enjoy a pleasant environment in which to hold their activities. Reserves Policy page 6. All sums are held in the account with Barclays Bank. All sums were transferred from the General Fund. All trustees, serve on an unpaid voluntary basis. The charity does not employ any slaff. The Trustee's meel monthly to review the developments, finances and matters arising. Reserves Policy Ramsden Heath Village Hall The committee operates a Reserves Policy to ensure funds are in place to provide sufficient capital will be available for larger expenditure e.g. maintenance and improvements in the future. Considerations when allocating / reviewing the funds-. To provide a level of working capital that protects to continuity of the core function. To provide a level of funding for unexpected opportunities. To provide cover for risks such as expenditure or unexpected loss of income. Pot Description Maintain and Replace Air-conditioning The current air-conditioning system was replace early 2021. This is a provision for maintenance / repair. Value £3,000 Maintenance Roof tiles and gullies- It has been advised that some minor work will need to be carried out, though at the moment it is cosmetic. Car Park: Including entrance gate Drains-. Internal and external Boiler= <5 years old, but provision if major cost repair required. Decorating: We aim to have this done every 3 to 4 years. £8,000 Replacing equipment Main hall chairs: Current chairs are old and starting to show wear. they will need replacing in the next couple of years. Kitchen equipment: Oven, Fridge-freezers etc. £2,500 Impact of loss of revenue due to Covid-19 Cover operating costs e.g. insurance, water. gas, electric, cleaning, rates, garden maintenance etc. Required if our income is impacted beyond 2020. £3,000 Kitchen Extension The function of the hall would benefit from extending the kitchen area, basically 'squaring-off the hall. This would provide a larger kitchen and serving area for hirers. It is noted that though the intension is to grow this pot over time, if there is a greater need l emergency, the committee will need to redirect funding. £15,000 Total Reserve Fund: £31.500 The Reserved Fund will be reviewed at committee meetings and any virement minuted. RAMSDEN HEATH VILLAGE HALL LIST OF TRUSTEE'S & BANKERS FOR THE YEAR ENDED 31ST DECEMBER 2024 Registered Charity Number 1070622 The Managing Trustees who served at any time during the year were as follows: Princi al Officer Period of Service Positions Held Trustee Mr Gary Panaghiston Mr Antony Shelton Mr David Knapp Mrs Elaine Craven Chairman Whole Year VI￿ Chairman Whole Year Treasurer Whole year Whole Year Secretary committee I Social Club Rep committee l Letting Secretary committee l Luncheon Club committee Mr C.Kenneth Maycey Mrs Kerry Panaghiston Mrs Barbara Stanton Whole Year Whole Year Whole year Whole Year Mrs Angela James Mrs Susan Walker committee Whole year Whole Year Mr Gerald Craven committee Mrs Victoria Clowes Preschool Representative Parish Council Representative committee Whole Year Mr Robert Burgess Mrs Susan Staley Whole year Stood down August The Charity's Bankers are. Lloyds TSB Bank plc Barclays Bank RAMSDEN HEATH VILLAGE HALL NOTES TO THE ACCOUNTS 5T FOR YEAR ENDED 31 DECEMBER 2024 Accounting Policies Basis of preparation The accounts have been prepared under the historical cost convention and in accordance with the Charities (Accounts & Reports) Regulations 1995 and the Statement of Recommended Practice on Accounting by Charities. Depreciation is not charged on the village hall building cost. 4) Fixed Assets Leasehold Property" Equipment Total COST At 1 st January 2023 295,300 295.300 Additions Disposals At 31 st December 2023 295,300 295,300 DEPRECIATION At 1 st January 2023 additional depn for catchup Charge for the year Disposals At 31 st December 2023 NET BOOK VALUE 31 st December 2023 2023 295.300 295,300 31 st December 2023 2024 295,300 295,300 The charity's gg-year lease over the land on which the village hall stands is subject to a peppercorn rent, payable to its landlord, South Hanningfield Parish Council.