**Registered number: 3530868 Charity number: 1070612**
# **HYNDBURN AND RIBBLE VALLEY COUNCIL FOR VOLUNTARY SERVICE**
**(A company limited by guarantee)**
## **TRUSTEES' REPORT AND FINANCIAL**
**STATEMENTS FOR THE YEAR ENDED 31**
**MARCH 2021**
## **HYNDBURN AND RIBBLE VALLEY COUNCIL FOR VOLUNTARY SERVICE**
## **CONTENTS**
||Page|
|---|---|
|**Reference and administrative details of the charity, its trustees and advisers**1 - 2||
|**Trustees'**
**report**|3
-
9|
|**Trustees' responsibilities statement**|10|
|**Independent examiner's report**|11|
|**Statement of fnancial activities**|12|
|**Balance sheet**|13|
|**Statement of cash fows**|14|
|**Notes to the fnancial statements**|15 - 25|
## **HYNDBURN AND RIBBLE VALLEY COUNCIL FOR VOLUNTARY SERVICE**
## **REFERENCE AND ADMINISTRATIVE DETAILS OF THE COMPANY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 31 MARCH 2021**
## **Trustees**
Tony Cox, Trustee Zulekha Dala, Trustee Craig Hall, Trustee (resigned 18 November 2020) Judith Addison, Trustee Alan Clements, Trustee
## **Company registered**
**number** 3530868
## **Charity registered number**
1070612
## **Registered office**
Suite 15 The Chambers, Town Hall Square, Great Harwood, Lancashire, BB6 7DD
## **Principal operating office**
Suite 15 The Chambers, Town Hall Square, Great Harwood, Lancashire, BB6 7DD
## **Local authority representatives**
Glen Harrison - Hyndburn Borough Council Ian Brown - Lancashire County Council Richard Newmark - Ribble Valley Borough Council
## **Principal staf team**
Steve Button, Finance Officer & Volunteer Coordinator Elaine Barker Paul Gott, Community Coordinator Bonnie Leak, Community Coordinator Nicola Mullen, IT Inclusion Officer
Page 1
## **REFERENCE AND ADMINISTRATIVE DETAILS OF THE COMPANY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 31 MARCH 2021**
## **Advisers**
**(continued)**
## **Accountants**
CW Accountants Limited, 30 Brotherston Drive, Blackburn, Lancashire, BB2 4FJ
## **Bankers**
CAF Bank Limited, 25 Kings Hill Avenue, Kings Hill, West Malling, Kent, ME19 4JQ
## **Solicitors**
David Acklam, Acklam Bond Noor, Equity Chambers, 10 - 12 St James Street, Accrington, BB5 1LY
## **TRUSTEES' REPORT FOR THE YEAR ENDED 31 MARCH 2021**
The Trustees present their annual report together with the financial statements of the company for the 1 April 2020 to 31 March 2021. The Trustees confirm that the Annual Report and financial statements of the company comply with the current statutory requirements, the requirements of the company's governing document and the provisions of the Statement of Recommended Practice (SORP), applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) as amended by Update Bulletin 1 (effective 1 January 2015).
Since the company qualifies as small under section 383, the strategic report required of medium and large companies under The Companies Act 2006 (Strategic Report and Director's Report) Regulations 2013 is not required.
## **Objectives and Activities**
## **a.POLICIES AND OBJECTIVES**
‘To promote any charitable purpose for the benefit of the community in the local government districts of Hyndburn and Ribble Valley and surrounding districts and, in particular the advancement of education, the protection of health and relief of poverty, distress and sickness, and in furtherance of the said purpose, but not further or otherwise, to promote and organise cooperation in the achievement of the same and to that end bring together council representatives of the voluntary and statutory authorities within the area of benefit.’
## **b.ACTIVITIES FOR ACHIEVING OBJECTIVES**
The CVS is an umbrella organisation that exists to support and develop the community and voluntary sector in Hyndburn and Ribble Valley and surrounding districts. Our work also has a wider impact by sharing skills and working in partnership with other VCFS organisations and with the public sector, including Lancashire County Council, Hyndburn Borough Council and the NHS East Lancashire Clinical Commissioning Group.
All activities this year were planned, developed and implemented with strong regard to the public benefits to the people and organisations that we serve.
The Public Benefits of H&RV CVS have responded to the changing need of our beneficiaries and to the third sector, this has been both proactive and reactive as organisations within the third sector are under increasing pressure to deliver more activities for less funding. The overall objective is to support and strengthen the sustainability, independence and ability of the Voluntary, Community and Faith sector to deliver services and activities that support individuals and communities in Hyndburn and Ribble Valley and the surrounding areas. This objective has been fully met via a range of activities and interventions that have demonstrated our commitment to support the third sector.
COVID has had a major impact on all of our lives and HRCVS has been no different in this respect to the organization having to adjust to the pandemic and the enormous changes that it has brought about. The Trustees are particularly pleased that HRCVS has adapted well particularly by working closely and cooperatively with other groups working within the community to minimize the impact of COVID and provide support to our colleagues, friends and neighbors in the Ribble Valley and Hyndburn Districts.
In all activities the trustees have had due regard to the guidance published by the Charity Commission regarding public benefit and this has informed our business plan and future
strategies, including assessment of risks and ensuring that new projects, activities and services are aligned to the charities aims and purpose of being.
## **c. VOLUNTEER**
## **S**
## **Volunteering**
We continue to develop volunteering in Hyndburn and Ribble Valley.
## **TRUSTEES' REPORT (continued) FOR THE YEAR ENDED 31 MARCH 2021**
We also have the help of several volunteers. Volunteering activities include brokerage, working with Voluntary Sector groups to generate volunteer vacancies, and interviewing potential volunteers, before helping them to find suitable placements.
## **Use of volunteers**
The role of volunteers is important to us. This year there has been numerous volunteer roles working on Covid response via the Hyndburn Hub jointly organised by Hyndburn Borough Council working with local voluntary sector partners. Each volunteer we engage has a role description and has ongoing support from a member of staff. The Charity’s trustees are also volunteers, giving their time and expertise freely to offer governance and support to the charity; their contribution is essential.
We have ensured that for each task we have completed a risk assessment, working with our insurers to make sure that the volunteers were covered.
## **Achievements and performance**
## **a.REVIEW OF**
## **ACTIVITIES Activities**
## **and Projects**
## **Core services and project Management**
The charity currently receives core funding via a service level agreement with East Lancashire NHS Clinical Commissioning Group and also uses earned income via management project fees and by undertaking some paid work to underpin our main functions of a CVS which is broadly divided into four areas:
## **Information and advice**
We provide information and advice on all aspects of setting up and running a voluntary group, including guidance on funding and fundraising activities, legal, financial and policy advice and managing projects. We also provide a wide range of information and advice on issues of good practice in supporting volunteers and volunteering.
## **Development Work**
We work with a diversity of new and existing groups to help them develop new projects and expand or improve their services and activities to meet local need. The development work also involves facilitating and encouraging joint projects and activities between different organisations including statutory and private. Development work is delivered as a combination of core activity and project work and is one of the areas we are seeking to develop further.
## **Liaison and Representation**
We organise local events, forums, meetings and conferences so that groups can get together to network, gather information, improve communication channels, share good practice, discuss issues of concern and work to address gaps in service or better use of resources The facilitation of these forums and meetings also encourages groups to work together to develop potential new or improved services and avoid duplication.
H&RV CVS also represent the voluntary, community and faith sector at various local and regional events, strategic boards and partnerships, this strategic representation is an important area of work that is expanding so that the sector can be engaged in local decision making and respond to
the challenging times and the impact of public sector funding cuts. Especially around the Clinical Commissioning Agenda for Pennine Lancashire.
## **Support**
We support individuals wishing to volunteer, and organisations that use volunteers. In addition to this we support statutory and public services in a number of initiatives and services.
## **Social proscribing**
During this year we saw our social prescribing team make huge adaptations to meet the need of the community
## **TRUSTEES' REPORT (continued) FOR THE YEAR ENDED 31 MARCH 2021**
during the national pandemic response. Normally supporting those who struggle to engage to access services and groups, they were now ensuring that individuals in the community were keeping within national guidance and were safe and supported during the lockdown period, with an uptake in referrals made through to foodbanks and financial advice services.
In this time our team assisted people in the following ways; Welfare and information calls to clinically vulnerable individuals 5000 Long term telephone support for isolated vulnerable individuals 200 Social Prescribing clients 251
## **b.ACHIEVEMENTS AND PERFORMANCE**
The Charity has performed well in the face of uncertainty and change; there have been many notable achievements in all areas of the charities work;
- We supported over 388 individuals alongside over 80 member organisations between April
- 2020 and March 2021.
- Of these over 300 had in depth support
- We helped numerous potential volunteers to find new opportunities
- We facilitated 12 different forums to bring the VCFS together on matters of interest
- We attended 24 different forums and events to represent the sector
- We held a volunteer and support services ‘showcase’ fair, with Lancashire Adult Learning.
- Via LACVS we have contributed to the delivery of major projects including, Central Gateway
- Infrastructure Support Programme, SCVL Lancashire, as well as some collaborative work with Burnley Pendle and Rossendale CVS and Blackburn with Darwen CVS.
- We continue to build up good relationships with local authorities and the East Lancashire
- Clinical Commissioning Group. • We have continued to improve our Facebook and Twitter accounts alongside developing our website
## **c.GRANT POLICY**
H&RV CVS often facilitates or manages grant schemes. We manage a scheme on behalf of the Eric Wright Trust which aims to support small community groups and were also asked to manage a social prescribing grant for small voluntary organisations on behalf of the East Lancashire Clinical Commissioning Group.
At all times we aim to be fair and transparent at all levels and ensure that correct procedures are in place whatever our role.
We have built up strong and positive links with a range of funders and we are able to promote a range of grants in partnership with grant making organisations and trusts.
Our group support officer’s meets with groups around funding to enable them to become sustainable in delivering their services in the communities of Hyndburn and Ribble Valley
## **Financial review**
## **a.GOING CONCERN**
After making appropriate enquiries, the trustees have a reasonable expectation that the company has adequate resources to continue in operational existence for the foreseeable future. For this reason they continue to adopt the going concern basis in preparing the financial statements.
Further details regarding the adoption of the going concern basis can be found in the Accounting Policies.
## **b.REVIEW**
## **TRUSTEES' REPORT (continued) FOR THE YEAR ENDED 31 MARCH 2021**
The Trustees receive written and verbal financial information quarterly at the board meetings and are able to have a clear picture regarding the income and expenditure of the charity over that quarter and also the longer term forecast. This enables the Trustees to regularly review the financial situation of the charity and make informed decisions regarding the staffing, expenditure and other strategic decisions to secure the sustainability and wellbeing of the charity; when necessary, a finance and staffing sub-group is arranged to resolve a problem or give more time to making decisions.
## **c.INVESTMENT POLICY AND OBJECTIVES**
The Charity still invests funds into the CAF Gold deposit account which still gives a higher rate of interest than some other high street banks; however, low interest rates have greatly diminished the return on this investment.
## **d.RESERVES POLICY**
The Management Committee has considered the charity’s requirements for reserves in the light of the main risks to the organisation.
The trustees having taken account of minimum staffing levels and overheads estimate that currently at least £240,000 per year is needed to provide an effective service as
H&RV CVS. The minimum annual expenditure required will be
recalculated each year.
It has been resolved that the organisation should have at least a third of this amount (equivalent to four months or £80,000) in reserve. Unrestricted general reserves at 31st March 2021 totalled £82,407 and are considered to be sufficient. We maintain a redundancy reserve which is adjusted annually to ensure that we will always be able to meet this obligation.
## **How expenditure has supported key objectives**
All expenditure can be qualified as supporting the key objectives of the charity, all potential activity expenditure, especially core, is carefully analysed to ensure that it will bring a benefit to the VCFS or individuals supported by the charity.
The main projects that the charity delivers have a set of milestones and targets that are set against a budget; this expenditure is managed by the Chief Officer who has strategic responsibility to ensure that the monies awarded are used on the agreed activities.
## **Structure, governance and management**
## **a.CONSTITUTION**
The company is registered as a charitable company limited by guarantee and was set up by a Memorandum of Association on 02/07/1998 .
The company is constituted under a Memorandum of Association dated 02/07/1998 and is a registered charity number 1070612.
## **b.METHOD OF APPOINTMENT OR ELECTION OF TRUSTEES**
The management of the company is the responsibility of the Trustees who are elected and coopted under the
**TRUSTEES' REPORT (continued) FOR THE YEAR ENDED 31 MARCH 2021**
terms of the Articles of Association.
## **Trustee selection methods**
Trustees are elected from our membership, there is a three year rotation of trustees standing down to create vacancies, but these Trustees are able to stand again if they wish.
Nomination forms are delivered to all membership organisations for them to nominate a person to stand as a trustee, if there are more nominations than places then a simple vote takes place at the AGM to elect trustees into the positions.
Where there are vacancies mid term or following the AGM our members are informed of the vacancies and asked for nominations, however if the organisation is looking for particular skills or knowledge to enhance the role of the board of trustees then individuals from member organisation can be approached.
New trustees who join the board mid term stand down to enable them to be elected in the formal process at the following AGM.
There still continues to be vacancies on the board of trustees throughout the year, this is a common problem in the sector at the moment, but it is hoped increased membership over this financial year and as we go into 2019- 2020 will encourage more nominations at the next AGM.
## **Induction and training of Trustees.**
This year we have continued to implement good practice around the recruitment, induction and support of our Trustees in line with the guidance from the Charity Commission This includes the formal acceptance of the roles and responsibilities of trustees and a full introduction to the CVS, All new and existing trustees are asked to complete a skills audit; which highlights areas of strength and weakness so that any training or capacity building can be included in training for trustees.
## **c.ORGANISATIONAL STRUCTURE AND DECISION MAKING**
The charity is governed by a board of Trustees who are elected from the charities VCFS membership and meet at least quarterly to discuss charity and company business.
There are 12 places on the board of trustees plus places for each of the three local authorities to nominate a representative. All Trustees have an equal vote but the local authority representatives do not have a formal vote as they are not required to become company directors or formal trustees of the charity
Day to day management of the charity is the responsibility of the Chief Officer who reports directly to the board of Trustees.
The Chief Officer is responsible for the line management of all members of the staff who are in turn responsible for the line management of volunteers and the day to day operation of the project.
The Chairman line manages the Chief Officer.
The Chief Officer writes a report on the activities and progress of the H&RV CVS and it’s projects which are presented at the quarterly trustee board meetings. Staff are also occasionally invited to these meetings to give a verbal report on their work.
There is also a standing agenda item at all staff meetings ‘items for the board’ which allows any matter to be raised and taken to the board for discussion and decision.
**TRUSTEES' REPORT (continued) FOR THE YEAR ENDED 31 MARCH 2021**
The Chief Officer also presents a managerial report on all areas of activities and the financial reports are presented by the finance officer.
Governance and strategic decisions are made by the board of trustees based on this information enabling them to make informed choices regarding the direction of the charity and implementing any changes needed to secure its future
## **d.RELATED PARTY RELATIONSHIPS**
CVS works within its charitable objectives to support a number of local, regional and national objectives. As an organisation we are working with statutory organisations to improve the lives of local people and communities, for example East Lancashire Clinical Commissioning Group, NHS Lancashire and Cumbria, both local authorities, as well as a number of strategic partnerships and networks.
The CVS Board of Trustees is also actively involved in various organisations that strengthen the skills and knowledge available to the CVS and allow closer partnership working and mutual benefits that benefit the sector.
Each of the Lancashire CVS’s Senior Managers has a Governing role within the Lancashire Association CVS Company (LACVS) which is owned equally by all of the six CVS’s in Lancashire and is be able to tender or apply for regional or sub-regional grants or contracts and represent the sector (company number 6402216).
## **e.RISK MANAGEMENT**
A review of all major risks to which the charity is exposed has been conducted. Where appropriate, systems procedures have been established to mitigate risks the charity faces.
In addition to this the staff meet regularly to take advantage of any funding opportunity and development of future projects or services and in line with best practice consider risk as well as advantages in proceeding with a new project or service.
Internal control risks are minimised by implementation of procedures for authorisation of all transactions and projects.
Procedures are in place to ensure compliance with health and safety of staff, volunteers, trustees and visitors to the offices.
All new employees are given induction into health and safety and health and safety training is available.
## **Plans for future periods**
## **a. FUTURE DEVELOPMENTS**
The board of Trustees are vigilant in safeguarding the future of our organisation and meet regularly to assess the current situation and are quite prepared to make difficult decisions if required.
We plan to formalise the risk assessment procedures with a review document to be established and updated at least annually and reported to the trustees accordingly.
We are confident that we will safeguard and maintain our presence as a respected CVS and continue to push forward with new projects and new initiatives.
## **TRUSTEES' REPORT (continued) FOR THE YEAR ENDED 31 MARCH 2021**
The charity has built up an excellent reputation and is well known for delivering good projects, on time, on budget and exceeding expectations, this will stand us in good stead for the future.
We will continue to deliver the well-respected East Lancashire CCG Social Proscribing Scheme within our localities which runs well with PCN partners and the distribution of a local community grant scheme supporting many very worthwhile projects.
This report was approved by the Trustees, on 25 March 2022 and signed on their behalf by:
**Allan D Clements Trustee**
**Trustee**
## **TRUSTEES' RESPONSIBILITIES STATEMENT FOR THE YEAR ENDED 31 MARCH 2021**
The Trustees (who are also directors of Hyndburn and Ribble Valley Council for Voluntary Service for the purposes of company law) are responsible for preparing the Trustees' report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company law requires the Trustees to prepare financial statements for each financial year. Under company law the Trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these financial statements, the Trustees are required to:
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles of the Charities SORP;
- make judgments and accounting estimates that are reasonable and prudent;
- state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements;
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.
The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charitable company's transactions and disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The Trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.
## **INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 MARCH 2021**
## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF HYNDBURN AND RIBBLE VALLEY COUNCIL FOR VOLUNTARY SERVICE (the 'company')**
I report to the charity Trustees on my examination of the accounts of the company for the year ended 31 March 2021.
This report is made solely to the company's Trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. My work has been undertaken so that I might state to the company's Trustees those matters I am required to state to them in an Independent examiner's report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the company and the company's Trustees as a body, for my work or for this report.
## **RESPONSIBILITIES AND BASIS OF REPORT**
As the Trustees of the company (and its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the company's accounts carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
## **INDEPENDENT EXAMINER'S STATEMENT**
Since the company's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of Association of Chartered Certified Accountants , which is one of the listed bodies.
I have completed my examination. I can confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
1. accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination; or
4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
Dated: 25[th] March 2022
Courtney Wright ACCA
CW Accountants Limited, 30 Brotherston Drive, Blackburn, Lancashire, BB2 4FJ
## **STATEMENT OF FINANCIAL ACTIVITIES INCORPORATING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2021**
|**Not**
**e**
**INCOME FROM:**
Charitable activities
2
Trading activities
Investment income
3
**TOTAL INCOME**
**EXPENDITURE ON:**
Charitable activities
5
**TOTAL EXPENDITURE**
**NET INCOME / (EXPENDITURE)**
**BEFORE**
**OTHER RECOGNISED GAINS AND**
**LOSSES**
**NET MOVEMENT IN FUNDS**
**RECONCILIATION OF FUNDS:**
Total funds brought forward|**Unrestrict**
**ed**
**funds**
**2021**
**£**
**347,010**
**24,995**
**59**
**372,064**
**292,207**
**292,207**
**79,857**
**79,857**
**94,780**|**Restricted**
**Total**
**funds**
**funds**
**2021**
**2021**
**£**
**£**
**-**
**347,010**
**221,878**
**246,873**
**-**
**59**
**221,878**
**593,942**
**249,161**
**541,368**
**249,161**
**541,368**
**(27,283)**
**52,574**
**(27,283)**
**52,574**
**59,735**
**154,515**|_Total_
_funds_
_2020_
_£_
_312,572_
_6,840_
_428_|
|---|---|---|---|
||||_319,840_|
||||_298,899_|
||||_298,899_|
||||_20,941_
_20,941_
_133,574_|
The notes on pages 15 to 25 form part of these financial statements.
## **REGISTERED NUMBER: 3530868**
## **BALANCE SHEET AS AT 31 MARCH 2021**
|**FIXED ASSETS**
**Not**
**e**
Tangible assets
9
**CURRENT ASSETS**
Debtors
10
Cash at bank and in hand
**CREDITORS:**amounts falling due
within one year
11
**NET CURRENT ASSETS**
**NET ASSETS**
**CHARITY FUNDS**
Restricted funds
12
Unrestricted funds
12
**TOTAL FUNDS**|**£**
**205**
**209,389**|**2021**
**£**
**-**
**207,089**
**207,089**
**32,452**
**174,637**
**207,089**|_£_
_32,858_
_126,953_|_2020_
_£_
_-_
_154,515_|
|---|---|---|---|---|
||**209,594**
**(2,505)**||_159,811_
_(5,296)_||
||||||
|||||_154,515_|
|||||_59,735_
_94,780_|
|||||_154,515_|
The company's financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.
The Trustees consider that the company is entitled to exemption from the requirement to have an audit under the provisions of section 477 of the Companies Act 2006 ("the Act") and members have not required the company to obtain an audit for the year in question in accordance with section 476 of the Act.
The Trustees acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of financial statements.
The financial statements were approved and authorised for issue by the Trustees on 25 March 2022
and signed on their behalf, by:
**Trustee Trustee Allan D Clements** The notes on pages 15 to 25 form part of these financial statements.
## **STATEMENT OF CASH FLOWS FOR THE YEAR ENDED 31 MARCH 2021**
|**Note**
**Cash fows from operating activities**
Net cash provided by/(used in) operating activities
14
**Change in cash and cash equivalents in the year**
Cash and cash equivalents brought forward
**Cash and cash equivalents carried forward**
15|**2021**
**£**
**82,436**
**82,436**
**126,953**
**209,389**|_2020_
_£_
_(2,438)_|
|---|---|---|
|||_(2,438)_
_129,391_|
|||_126,953_|
The notes on pages 15 to 25 form part of these financial statements.
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021**
## **1. ACCOUNTING POLICIES**
## **1.1 Basis of preparation of financial statements**
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.
Hyndburn and Ribble Valley Council for Voluntary Service meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.
## **1.2 Reconciliation with previous Generally Accepted Accounting Practice**
In preparing these accounts, the Trustees have considered whether in applying the accounting policies required by FRS 102 and the Charities SORP FRS 102 the restatement of comparative items was required.
No restatements were required.
## **1.3 Company status**
The company is a company limited by guarantee. The members of the company are the Trustees named on page 1. In the event of the company being wound up, the liability in respect of the guarantee is limited to £1 per member of the company.
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021**
## **1. ACCOUNTING POLICIES (continued)**
## **1.4 Income**
All income is recognised once the company has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.
For legacies, entitlement is taken as the earlier of the date on which either: the company is aware that probate has been granted, the estate has been finalised and notification has been made by the executor(s) to the Trust that a distribution will be made, or when a distribution is received from the estate. Receipt of a legacy, in whole or in part, is only considered probable when the amount can be measured reliably and the company has been notified of the executor's intention to make a distribution. Where legacies have been notified to the company, or the company is aware of the granting of probate, and the criteria for income recognition have not been met, then the legacy is treated as a contingent asset and disclosed if material.
Donated services or facilities are recognised when the company has control over the item, any conditions associated with the donated item have been met, the receipt of economic benefit from the use of the company of the item is probable and that economic benefit can be measured reliably. In accordance with the Charities SORP (FRS 102), the general volunteer time of the Friends is not recognised and refer to the Trustees' report for more information about their contribution.
On receipt, donated professional services and donated facilities are recognised on the basis of the value of the gift to the company which is the amount the company would have been willing to pay to obtain services or facilities of equivalent economic benefit on the open market; a corresponding amount is then recognised in expenditure in the period of receipt.
Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.
Income tax recoverable in relation to investment income is recognised at the time the investment income is receivable.
Other income is recognised in the period in which it is receivable and to the extent the goods have been provided or on completion of the service.
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021**
## **1. ACCOUNTING POLICIES (continued)**
## **1.5 Expenditure**
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use.
Governance costs are those incurred in connection with administration of the company and compliance with constitutional and statutory requirements.
Charitable activities and Governance costs are costs incurred on the company's operations, including support costs and costs relating to the governance of the company apportioned to charitable activities.
Grants payable are charged in the year when the offer is made except in those cases where the offer is conditional, such grants being recognised as expenditure when the conditions attaching are fulfilled. Grants offered subject to conditions which have not been met at the year end are noted as a commitment, but not accrued as expenditure.
## **1.6 Turnover**
Turnover comprises revenue recognised by the company in respect of goods and services supplied during the year, exclusive of Value Added Tax and trade discounts.
## **1.7 Tangible fixed assets and depreciation**
All assets costing more than £1,000 are capitalised.
A review for impairment of a fixed asset is carried out if events or changes in circumstances indicate that the carrying value of any fixed asset may not be recoverable. Shortfalls between the carrying value of fixed assets and their recoverable amounts are recognised as impairments. Impairment losses are recognised in the Statement of financial activities incorporating income and expenditure account.
Tangible fixed assets are carried at cost, net of depreciation and any provision for impairment. Depreciation is provided at rates calculated to write off the cost of fixed assets, less their estimated residual value, over their expected useful lives on the following bases:
|ing bases:|||
|---|---|---|
|Ofce equipment|-|25% reducing balance|
|Computer equipment
years Other fxed assets|-
-|66% reducing balance - written of in 3
25% straight line|
## **1.8 Interest receivable**
Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the company; this is normally upon notification of the interest paid or payable by the Bank.
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021**
## **1. ACCOUNTING POLICIES (continued)**
## **1.9 Debtors**
Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
## **1.10 Cash at Bank and in hand**
Cash at bank and in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
## **1.11 Liabilities and provisions**
Liabilities are recognised when there is an obligation at the Balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably. Liabilities are recognised at the amount that the company anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide. Provisions are measured at the best estimate of the amounts required to settle the obligation. Where the effect of the time value of money is material, the provision is based on the present value of those amounts, discounted at the pre-tax discount rate that reflects the risks specific to the liability. The unwinding of the discount is recognised within interest payable and similar charges.
## **1.12 Taxation**
The company is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the company is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021**
## **1. ACCOUNTING POLICIES (continued)**
## **1.13 Pensions**
The company operates a defined contribution pension scheme and the pension charge represents the amounts payable by the company to the fund in respect of the year.
## **1.14 Fund accounting**
General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the company and which have not been designated for other purposes.
Designated funds comprise unrestricted funds that have been set aside by the Trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements.
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the company for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.
## **2. INCOME FROM CHARITABLE ACTIVITIES**
|**Unrestrict**
**ed**
**funds**
**2021**
**£**
Total income from various charitable
activities
**347,010**
_Total 2020_
_312,572_
**INVESTMENT**
**INCOME**
**Unrestricte**
**d**
**fund**
**s**
**202**
**1**
**£**
Investment income
**59**|**Restricte**
**d**
**Funds**
**2021**
**£**
**-**
_-_
**Restricte**
**d**
**fund**
**s**
**202**
**1**
**£**
**-**|**Total**
**funds**
**2021**
**£**
**347,010**
_312,572_
**Tota**
**l**
**fund**
**s**
**202**
**1**
**£**
**59**|_Tota_
_l_
_fund_
_s_
_2020_
_£_
_312,572_
_Tota_
_l_
_fund_
_s_
_202_
_0_
_£_
_428_|
|---|---|---|---|
## **3. INVESTMENT INCOME**
Total 2020
428
428
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021**
## **4. ANALYSIS OF CHARITABLE EXPENDITURE**
|**EXPENDITURE**
**Charitabl**
**e**
**activitie**
**s**
**£**
Staf travel and subsistence
**1,758**
Staf training
**-**
General ofce costs incl rent
**16,451**
Telephone, Internet and fax
**5,334**
Printing, postage and stationery
**3,450**
Equipment and repairs
**8,590**
Insurance
**616**
Software expenses
**3,613**
Subscriptions
**2,459**
Advertising and publicity
**-**
Training and events
**-**
Volunteer expenses
**3,822**
Wages and salaries
**247,924**
National insurance
**11,008**
Pension cost
**16,521**
**321,546**
_Total 2020_
_247,384_
**5.**
**GOVERNANCE**
**COSTS**
**Unrestricte**
**d**
**fund**
**s**
**202**
**1**
**£**
**Restricte**
**d**
**fund**
**s**
**202**
**1**
**£**
Accountancy fees
**1,020**
**-**
Bank charges
**150**
**-**
**1,170**
**-**|**Tota**
**l**
**202**
**1**
**£**
**1,758**
**-**
**16,451**
**5,334**
**3,450**
**8,590**
**616**
**3,613**
**2,459**
**-**
**-**
**3,822**
**247,924**
**11,008**
**16,521**
**321,546**
_247,384_
**Tota**
**l**
**fund**
**s**
**202**
**1**
**£**
**1,020**
**150**
**1,170**|_Tota_
_l_
_202_
_0_
_£_
_5,250_
_200_
_16,451_
_8,329_
_3,350_
_11,615_
_644_
_990_
_522_
_832_
_256_
_945_
_178,597_
_7,735_
_11,668_
_247,384_
_Tota_
_l_
_fund_
_s_
_202_
_0_
_£_
_395_
_65_
_460_|
|---|---|---|
## **6. NET INCOME/(EXPENDITURE)**
During the year, no Trustees received any remuneration (2020 - £NIL). During the year, no Trustees received any benefits in kind (2020 - £NIL).
During the year, no Trustees received any reimbursement of expenses (2020 - £NIL).
## **7. AUDITORS' REMUNERATION**
The Independent Examiner's remuneration amounts to an Independent Examination fee of £ 460 (2020 -
£ 382).
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021**
## **8. STAFF COSTS**
Staff costs were as follows:
|Wages and salaries
Social security costs
Other pension costs|**2021**
**£**
**247,924**
**11,008**
**16,521**
**275453**|_2020_
_£_
_178,597_
_7,735_
_11,668_|
|---|---|---|
|||_198000_|
The average number of persons employed by the company during the year was as follows:
|Finance & Volunteer Coordinator
CVS Administrator
Community Coordinators
CEO|**202**
**1**
**No.**
**1**
**1**
**13**
**1**
**16**|_202_
_0_
_No._
_1_
_-_
_5_
_1_|
|---|---|---|
|||_7_|
No employee received remuneration amounting to more than £60,000 in either year.
## **9. TANGIBLE FIXED ASSETS**
|**Cost**
At 1 April 2020 and 31 March 2021
**Depreciation**
At 1 April 2020 and 31 March 2021
**Net book value**
At 31 March 2021
_At 31 March 2020_|**Ofc**
**e**
**equipme**
**nt**
**£**
**6,952**
**6,952**
**-**
_-_|**Comput**
**er**
**equipme**
**nt**
**£**
**4,846**
**4,846**
**-**
_-_|**Other**
**fxed**
**assets**
**£**
**20,591**
**20,591**
**-**
_-_|**Total**
**£**
**32,389**|
|---|---|---|---|---|
|||||**32,389**|
|||||**-**|
||||||
|||||_-_|
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021**
|**10.**
**DEBTOR**
**S**
Prepayments and accrued income
**11.**
**CREDITORS:**
**Amounts falling due within one year**
Trade creditors
Other taxation and social security
Accruals and deferred income|**2021**
**£**
**205**
**2021**
**£**
**-**
**1,985**
**520**
**2,505**|_2020_
_£_
_32,858_
_2020_
_£_
_1,396_
_3,400_
_500_
_5,296_|
|---|---|---|
## **12. STATEMENT OF FUNDS STATEMENT OF FUNDS - CURRENT YEAR**
|**Designated funds**
Designated Funds
**General funds**
General Funds
Total Unrestricted funds
**Restricted funds**
ELCCG
Eric Wright
Hyndburn
Big Lottery Fund
Community Foundation
Albert Hunt
Total of funds|**Balance at**
**1 April 2020**
**£**
**65,733**
**29,047**
**94,780**
**25,599**
**13,071**
**-**
**21,065**
**-**
**-**
**59,735**
**154,515**|**Income**
**£**
**Expenditur**
**e**
**£**
**-**
**-**|**Balance**
**at 31**
**March**
**2021**
**£**
**65,733**|
|---|---|---|---|
|||**372,064**
**(292,207)**|**108,904**|
|||**372,064**
**(292,207)**|**174,637**|
|||**14,745**
**(28,921)**
**-**
**(11,850)**
**179,933**
**(172,790)**
**24,100**
**(32,500)**
**2,100**
**(2,100)**
**1,000**
**(1,000)**|**11,423**
**1,221**
**7,143**
**12,665**
**-**
**-**|
|||**221,878**
**(249,161)**|**32,452**|
|||**593,942**
**(541,368)**|**207,089**|
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021**
## **12. STATEMENT OF FUNDS (continued)**
## **STATEMENT OF FUNDS - PRIOR YEAR**
|
Designated Funds
General Funds
**Restricted funds**
ELCCG
Groundwork
Eric Wright
Hyndburn Rural
Hyndburn Central
Homewise
Ribblesale PCN
Big Lottery Fund|_Balance_
_at_
_Transfers_
_1 April_
_2019_
_£_
_Income_
_£_
_Expenditure_
_£_
_in/out_
_£_
_65,73_
_3_
_-_
_-_
_-_
_20,883_
_25,651_
_(19,487)_
_2,000_
_36,807_
_201,205_
_(212,413)_
_-_
_2,000_
_-_
_-_
_(2,000)_
_8,151_
_20,000_
_(15,080)_
_-_
_-_
_17,416_
_(17,416)_
_-_
_-_
_10,891_
_(10,891)_
_-_
_-_
_7,668_
_(7,668)_
_-_
_-_
_12,909_
_(12,909)_
_-_
_-_
_24,100_
_(3,035)_
_-_
_46,958_
_294,189_
_(279,412)_
_(2,000)_|_Balance_
_at_
_Transfers_
_1 April_
_2019_
_£_
_Income_
_£_
_Expenditure_
_£_
_in/out_
_£_
_65,73_
_3_
_-_
_-_
_-_
_20,883_
_25,651_
_(19,487)_
_2,000_
_36,807_
_201,205_
_(212,413)_
_-_
_2,000_
_-_
_-_
_(2,000)_
_8,151_
_20,000_
_(15,080)_
_-_
_-_
_17,416_
_(17,416)_
_-_
_-_
_10,891_
_(10,891)_
_-_
_-_
_7,668_
_(7,668)_
_-_
_-_
_12,909_
_(12,909)_
_-_
_-_
_24,100_
_(3,035)_
_-_
_46,958_
_294,189_
_(279,412)_
_(2,000)_|_Balance_
_at 31_
_March_
_2020_
_£_
_65,73_
_3_|
|---|---|---|---|
|||_(19,487)_
_2,000_|_29,047_|
|||_(212,413)_
_-_
_-_
_(2,000)_
_(15,080)_
_-_
_(17,416)_
_-_
_(10,891)_
_-_
_(7,668)_
_-_
_(12,909)_
_-_
_(3,035)_
_-_|_25,599_
_-_
_13,071_
_-_
_-_
_-_
_-_
_21,065_|
|||_(279,412)_
_(2,000)_|_59,735_|
## **SUMMARY OF FUNDS - YEAR CURRENT**
|**SUMMARY OF FUNDS -**
**CURRENT**
**YEAR**||||
|---|---|---|---|
|Designated funds
General funds
Restricted funds|**Balance at**
**1 April**
**2020**
**£**
**65,733**
**29,047**
**94,780**
**59,735**
**154,515**|**Income**
**£**
**Expenditu**
**re**
**£**
**-**
**-**
**372,064**
**(292,207)**|**Balance**
**at 31**
**March**
**2021**
**£**
**65,733**
**108,904**|
|||**372,064**
**(292,207)**
**221,878**
**(249,161)**|**174,637**
**32,452**|
|||**593,942**
**(541,368)**|**207,089**|
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021**
## **12. STATEMENT OF FUNDS**
## **(continued) SUMMARY OF**
## **FUNDS - PRIOR YEAR**
|Designated funds
General funds
Restricted funds|_Balance_
_at 1 April_
_2019_
_£_
_65,733_
_20,883_
_86,616_
_46,958_
_133,574_|_Income_
_£_
_Expenditure_
_£_
_Transfers_
_in/out_
_£_
_Balance_
_at 31_
_March_
_2020_
_£_
_-_
_-_
_-_
_65,733_
_25,651_
_(19,487)_
_2,000_
_29,047_
_25,651_
_(19,487)_
_2,000_
_94,780_
_294,189_
_(279,412)_
_(2,000)_
_59,735_
_319,840_
_(298,899)_
_-_
_154,515_|_Income_
_£_
_Expenditure_
_£_
_Transfers_
_in/out_
_£_
_Balance_
_at 31_
_March_
_2020_
_£_
_-_
_-_
_-_
_65,733_
_25,651_
_(19,487)_
_2,000_
_29,047_
_25,651_
_(19,487)_
_2,000_
_94,780_
_294,189_
_(279,412)_
_(2,000)_
_59,735_
_319,840_
_(298,899)_
_-_
_154,515_|
|---|---|---|---|
||||_(19,487)_
_2,000_
_94,780_
_(279,412)_
_(2,000)_
_59,735_|
||||_(298,899)_
_-_
_154,515_|
## **Designated Funds**
The Designated Fund is set aside for three specific purposes;
1. Capital Fund (£10,000)
2. Redundancy Contingency (£15,733)
3. Development Fund (£40,000)
## **Restricted Funds**
A definition of each restricted fund is explained below;
East Lancashire Clinical Commissioning Grants - A small grants scheme facilitated by the CVS to support new projects around GP Social prescribing in the Hyndburn and Ribblesdale Areas.
Eric Wright - This was funding received for various organisations based on the small grant
programme. . Hyndburn - This is an enhanced, localised fund.
Community Foundation - Fund relating to
COVID Albert Hunt - Fund relating to COVID
Big Lottery Fund - This funding provides enhanced opportunities for those that HRV CVS support through the social prescribers scheme and also those individuals that are not supported.
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021**
## **13. ANALYSIS OF NET ASSETS BETWEEN FUNDS**
## **ANALYSIS OF NET ASSETS BETWEEN FUNDS - CURRENT YEAR**
|**Unrestrict**
**ed**
**fund**
**s**
**202**
**1**
**£**
Current assets
**177,142**
Creditors due within one year
**(2,505)**
**174,637**
**ANALYSIS OF NET ASSETS BETWEEN FUNDS - PRIOR**
**YEAR**
_Unrestricted_
_fund_
_s_
_202_
_0_
_£_
Current assets
_98,076_
Creditors due within one year
_(5,296)_
_92,780_
**14.**
**RECONCILIATION OF NET MOVEMENT IN FUNDS TO NET CASH**
**OPERATING ACTIVITIES**
Net income for the year (as per Statement of Financial Activities)
**Adjustment for:**
Decrease/(increase) in debtors
Decrease in creditors
**Net cash provided by/(used in) operating activities**|**Unrestrict**
**ed**
**fund**
**s**
**202**
**1**
**£**
**177,142**
**(2,505)**|**Unrestrict**
**ed**
**fund**
**s**
**202**
**1**
**£**
**177,142**
**(2,505)**|**Restrict**
**ed**
**fund**
**s**
**202**
**1**
**£**
**Tota**
**l**
**fund**
**s**
**202**
**1**
**£**
**32,452**
**209,59**
**4**
**-**
**(2,505)**
**32,452**
**207,08**
**9**
_Restricte_
_d_
_fund_
_s_
_202_
_0_
_£_
_Tota_
_l_
_fund_
_s_
_202_
_0_
_£_
_59,735_
_159,81_
_1_
_-_
_(5,296)_
_59,735_
_154,51_
_5_
**FLOW FROM**
**2021**
**£**
_202_
_0_
_£_
**52,574**
_20,941_
**32,653**
_(19,92_
_3)_
**(2,791)**
_(3,456_
_)_|**Tota**
**l**
**fund**
**s**
**202**
**1**
**£**
**209,59**
**4**
**(2,505)**|
|---|---|---|---|---|
||**174,637**|||**207,08**
**9**|
||_Unrestricted_
_fund_
_s_
_202_
_0_
_£_
_98,076_
_(5,296)_|||_Tota_
_l_
_fund_
_s_
_202_
_0_
_£_
_159,81_
_1_
_(5,296)_|
||_92,780_|||_154,51_
_5_|
||||||
||||||
||||**82,436**
_(2,438_
_)_||
**15. ANALYSIS OF CASH AND CASH EQUIVALENTS**
|Cash in hand
Total|**2021**
**£**
_2020_
_£_
**209,389**
_126,95_
_3_|
|---|---|
||**209,389**
_126,95_
_3_|
## **HYNDBURN AND RIBBLE VALLEY COUNCIL FOR VOLUNTARY SERVICE**
## **SCHEDULE TO THE DETAILED ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2021**
THIS SCHEDULE IS NOT FOR
Page 38