4th Morpeth Scout Group Scout HQ Registration Number 10014593 Trustees’ Annual Report For the period 1 January to 31 December 2021
Charity Name 4th Morpeth Scout Group Registered Charity No. 1070498 Charity Correspondent Chris Holt 4 High House Close Morpeth NE61 2BL
Charity Trustees Beth Stuart-Cole Chair Chris Holt Claire Yates Janet Young Christine Cruden Ellen Glynn Liz Waterfield Neil Fraser Liam Walsh John Myers Roger Ashmore Imogen Walsh Tanya Walker
Structure, governance and management
The Group's governing documents are those of the Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.
The Group is a trust established under its rules which are common to all Scouts.
The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.
The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted in to take on the responsibility) and parent’s representation and meets 3 times a year.
Members of the Executive Committee complete 'Essential Information for Executive Committee' training within the first 5 months of joining the committee.
This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointment and is responsible for :- The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected.
Risk and Internal Control
The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are:
Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.
The group has in place systems of internal controls that are designed to provide reasonable assurance against material
The Group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered.
The Purpose of Scouting
Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values: Integrity - We act with integrity; we are honest, trustworthy and loyal. Respect - We have self-respect and respect for others. Care - We support others and take care of the world in which we live. Belief - We explore our faiths, beliefs and attitudes.
Co-operation - We make a positive difference; we co-operate with others and make friends.
The Scout Method
Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and:
enjoy what they are doing and have fun
take part in activities indoors and outdoors
learn by doing share in spiritual reflection take responsibility and make choices undertake new and challenging activities make and live by their Promise.
The Group offers a wide programme of development activities appropriate to each age group and based upon the programme set out by The Scout Association.
The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
Achievements and Performance
The Group provided an excellent range of Scouting activities for all its members, despite Covid 19 restrictions.
Financial Review
The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the Group should income and fundraising activities fall short. In addition it is building up funds to allow for a future extension, as numbers continue to rise.
Total expenditure was £40,879 in 2021 and incudes membership fees of £10,151 paid on to the District, County and National HQ
Total income was £57,113 in 2021 however this included a £16,335 Covid 19 grant.
The group had £96,354 in cash funds at 31[st] December 2021. Normally we would have about £30,000 in reserves, The additional £66,254 will be used toward the future extension to our building. The extension may start to be built in 2022
The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks.
Plans for future periods
To continue to offer an excellent Scouting programme to all our members.
Declaration
The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees
Beth Stuart-Cole Chairman
Chris Holt Treasurer
16[th] January 2022
4th Morpeth Scout Group (Charity no. 1070498) Receipts and Payments Account
Year start date
Year end date
| Year start date | Year start date | Year end date | ||||||
|---|---|---|---|---|---|---|---|---|
| For the year from |
01-Jan-21 | To | 31-Dec-21 | |||||
| Receipts and payments | ||||||||
| Receipts | Unrestricted funds £ 19,234 54 4,301 23,590 16,335 2,580 18,915 887 1,571 121 2,579 3,868 1,250 2,100 7,218 4 - - - 4 52,305 |
Restricted funds Endowment funds £ £ - - 75 - - - - - - - 75 - - - 1,114 1,114 - 3,619 - - - - - - - 3,619 - - - - - - - - - - - - - - - - - - - 4,808 - 2021 |
Total funds £ 19,234 129 - 4,301 - 23,665 16,335 3,694 20,029 3,619 887 1,571 121 6,198 3,868 1,250 2,100 7,218 4 - - - 4 57,113 - 57,113 |
2020 Total funds £ |
||||
| Donations, legacies and similar income |
||||||||
| Membership subscriptions | 19,234 | 17,412 | ||||||
| Donations | 54 | 443 | ||||||
| - | ||||||||
| Gift Aid | 4,301 | - | ||||||
| Other similar income | 912 | |||||||
| Sub total | 23,590 | 18,767 | ||||||
| Grants | ||||||||
| Covid 19 Grants | 16,335 | 11,334 | ||||||
| Other grants | 2,580 | 5,990 | ||||||
| Sub total | 18,915 | 17,324 | ||||||
| Fundraising events (gross) | ||||||||
| Wall Run | - | |||||||
| Xmas Post | 887 | 822 | ||||||
| Hoodies | 1,571 | - | ||||||
| Other fundraising activities | 121 | 1,109 | ||||||
| Sub total | 2,579 | 1,931 | ||||||
| Camps etc | ||||||||
| Group Camp | 3,868 | |||||||
| Kent Jamboree Camp | 1,250 | - | ||||||
| Other | 2,100 | 11,616 | ||||||
| Sub total | 7,218 | 11,616 | ||||||
| Investment income | ||||||||
| Bank interest | 4 | 82 | ||||||
| Building Society interest | - | - | ||||||
| The Scout Association Short Term Investment Service |
- | - | ||||||
| Other investment income | - | - | ||||||
| Sub total | 4 | 82 | ||||||
| Total Gross Income Asset and investment sales, etc. Total receipts |
||||||||
| 49,720 | ||||||||
| - | - | - | - | - | ||||
| 52,305 | 4,808 | - | ||||||
| 52,305 | 4,808 | - | 57,113 | 49,720 |
1 of 3
LT700003 July 2021)
4th Morpeth Scout Group (Charity no. 1070498) Receipts and Payments Account
Year start date
Year end date
| Year start date | Year start date | Year end date | Year end date | ||||||
|---|---|---|---|---|---|---|---|---|---|
| For the year from |
01-Jan-21 | To | 31-Dec-21 | ||||||
| Receipts and payments | |||||||||
| Payments | Unrestricted funds £ 10,151 2,454 125 1,480 177 1,064 1,601 668 6,296 35 7,365 1,963 58 1,257 322 144 35,158 2,354 - - 2,354 37,512 |
Restricted funds Endowment funds £ £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 137 - - - 3,230 - - - 3,367 - 3,367 - 2021 |
Total funds £ |
2020 Total funds £ |
|||||
| Charitable Payments | |||||||||
| Membership subscriptions paid on (National/County/Area/District) |
10,151 | 10,151 | 11,029 | ||||||
| Youth programme and activities | 2,454 | 2,454 | 3,795 | ||||||
| Adult support and training | 125 | 125 | |||||||
| Lease and Rent Pegswood and HQ | 1,480 | 1,480 | 600 | ||||||
| Water and Sewerage | 177 | 177 | 242 | ||||||
| Electricity and Gas | 1,064 | 1,064 | 1,004 | ||||||
| Insurance | 1,601 | 1,601 | 1,547 | ||||||
| Repairs and Renewals | 668 | 668 | 373 | ||||||
| Materials and equipment | 6,296 | 6,296 | 965 | ||||||
| Subscription refunded | 35 | 35 | - | ||||||
| Contribution to camp costs | 7,365 | 7,365 | 15,170 | ||||||
| Uniforms, Badges and Neckerchiefs | 1,963 | 1,963 | 1,696 | ||||||
| AGM and trustee expenses | 58 | 58 | 989 | ||||||
| Cleaning | 1,257 | 1,257 | 1,391 | ||||||
| BT Wifi | 322 | 322 | 402 | ||||||
| Zoom | 144 | 144 | - | ||||||
| Sub total | 35,158 | 35,158 | 39,203 | ||||||
| Fundraising expenses | |||||||||
| Wall Run | 137 | 12 | |||||||
| Hoodies | 2,354 | 2,354 | - | ||||||
| HQ Extension costs | - | 3,230 | - | ||||||
| Sub total | - | - | |||||||
| 2,354 | 5,721 | 12 | |||||||
| Total Gross Expenditure Asset and investment Total payments Net of receipts/(payments) Transfers between funds Cash funds last year end Cash funds this year end |
|||||||||
| 39,215 | |||||||||
| - | - | - | - | - | |||||
| 37,512 14,793 - 80,119 94,912 |
3,367 1,441 - - 1,441 |
- - - - - |
|||||||
| 39,215 | |||||||||
| 14,793 | 1,441 | - | 16,235 | 10,505 | |||||
| - | - | - | - | - | |||||
| 80,119 | - | - | 80,119 | 69,614 | |||||
| 94,912 | 1,441 | - | 96,354 | 80,119 |
2 of 3
LT700003 July 2021)
4th Morpeth Scout Group (Charity no. 1070498) Receipts and Payments Account
For the year from
Year start date
1st Jan 2021
To
Year end date
31-Jan-21
Statement of assets and liabilities at the end of the year
| Unrestricted funds £ Cash funds Bank current account 41,021 Bank deposit account 43,891 Building society account 10,000 The Scout Association Short Term Investment Service - Cash/Floats - Total cash funds 94,912 (agree balances with receipts andpayments a/c) ok Other monetary assets Tax claim - Debts due from the County/Area/District/Group - Insurance claim - Sub total - Investment assets Investment property - detail - Quoted investments - Other investments - detail - Sub total - Non monetary assets for Badge stock - Shop stock - Other stock - Land and buildings 170,000 Motor vehicles - Scouting equipment, furniture etc 37,500 Other - Sub total 207,500 Liabilities Accounts not yet paid - Expenses incurred but not invoiced - Subscriptions not yet paid - Loan - detail - Other liabilities - Sub total - |
Unrestricted funds £ Cash funds Bank current account 41,021 Bank deposit account 43,891 Building society account 10,000 The Scout Association Short Term Investment Service - Cash/Floats - Total cash funds 94,912 (agree balances with receipts andpayments a/c) ok Other monetary assets Tax claim - Debts due from the County/Area/District/Group - Insurance claim - Sub total - Investment assets Investment property - detail - Quoted investments - Other investments - detail - Sub total - Non monetary assets for Badge stock - Shop stock - Other stock - Land and buildings 170,000 Motor vehicles - Scouting equipment, furniture etc 37,500 Other - Sub total 207,500 Liabilities Accounts not yet paid - Expenses incurred but not invoiced - Subscriptions not yet paid - Loan - detail - Other liabilities - Sub total - |
Unrestricted funds £ Cash funds Bank current account 41,021 Bank deposit account 43,891 Building society account 10,000 The Scout Association Short Term Investment Service - Cash/Floats - Total cash funds 94,912 (agree balances with receipts andpayments a/c) ok Other monetary assets Tax claim - Debts due from the County/Area/District/Group - Insurance claim - Sub total - Investment assets Investment property - detail - Quoted investments - Other investments - detail - Sub total - Non monetary assets for Badge stock - Shop stock - Other stock - Land and buildings 170,000 Motor vehicles - Scouting equipment, furniture etc 37,500 Other - Sub total 207,500 Liabilities Accounts not yet paid - Expenses incurred but not invoiced - Subscriptions not yet paid - Loan - detail - Other liabilities - Sub total - |
Restricted funds Endowment funds £ £ - - 1,441 - - - - - - - 1,441 - ok ok - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 31st December 2001 |
Restricted funds Endowment funds £ £ - - 1,441 - - - - - - - 1,441 - ok ok - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 31st December 2001 |
Restricted funds Endowment funds £ £ - - 1,441 - - - - - - - 1,441 - ok ok - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 31st December 2001 |
Restricted funds Endowment funds £ £ - - 1,441 - - - - - - - 1,441 - ok ok - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 31st December 2001 |
Total funds £ 41,021 45,333 10,000 - - 96,354 ok - - - - - - - - - - - 170,000 - 37,500 - 207,500 - - - - - - |
Total funds £ 41,021 45,333 10,000 - - 96,354 ok - - - - - - - - - - - 170,000 - 37,500 - 207,500 - - - - - - |
31st Dec 2000 Total funds £ |
|---|---|---|---|---|---|---|---|---|---|
| 34,791 | |||||||||
| 45,328 | |||||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| 80,119 | |||||||||
| ok | |||||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| Total net assets | 302,412 | 1,441 | - | 303,854 | 80,119 |
The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 16th January 2022 and signed on their behalf by
| their behalf by | |
|---|---|
| Chris Holt Signature Beth Stuart-Cole |
Print Name |
| Beth Stuart-Cole | Beth Stuart-Cole Chair |
| Chris Holt | Chris Holt Treasurer |
3 of 3
LT700003 July 2021)
Independent examiner’s report to the trustees of 4[th] Morpeth Scout Group
I report to the trustees on my examination of the accounts of the 4[Th] Morpeth Scout Group for the year ended 31[st] December 2021.
Responsibilities and basis of report
As the charity trustees of the 4[th] Morpeth Scout Group you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the 4[th] Morpeth Scout Group accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the 4[th] Morpeth Scout Group as required by section 130 of the Act; or
-
the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: Simon Pringle
Name: Simon Pringle Address: 20 Queensway Morpeth NE61 2BG
Date: 15/8/22