4th Morpeth Scout Group Scout HQ Registration Number 10014593 Trustees’ Annual Report For the period 1 January to 31 December 2020
Charity Name 4th Morpeth Scout Group Registered Charity No. 1070498 Charity Correspondent Chris Holt 4 High House Close Morpeth NE61 2BL
Charity Trustees Beth Stuart-Cole Chairman Chris Holt Claire Yates Janet Young Christine Cruden Ellen Glynn Sarah Wylie Liz Waterfield Neil Fraser Liam Walsh Sharon Watson John Myers Roger Ashmore Imogen Walsh Tanya Walker Joanne Hancox
Structure, governance and management
The Group's governing documents are those of the Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.
The Group is a trust established under its rules which are common to all Scouts.
The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.
The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted in to take on the responsibility) and parent’s representation and meets 3 times a year.
Members of the Executive Committee complete 'Essential Information for Executive Committee' training within the first 5 months of joining the committee.
This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointment and is responsible for :- The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected.
Risk and Internal Control
The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are:
Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.
The group has in place systems of internal controls that are designed to provide reasonable assurance against material
The Group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered.
The Purpose of Scouting
Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values: Integrity - We act with integrity; we are honest, trustworthy and loyal. Respect - We have self-respect and respect for others. Care - We support others and take care of the world in which we live. Belief - We explore our faiths, beliefs and attitudes. Co-operation - We make a positive difference; we co-operate with others and make friends.
The Scout Method
Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and:
enjoy what they are doing and have fun
take part in activities indoors and outdoors
learn by doing
share in spiritual reflection take responsibility and make choices undertake new and challenging activities make and live by their Promise.
The Group offers a wide programme of development activities appropriate to each age group and based upon the programme set out by The Scout Association.
The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
Achievements and Performance
The Group provided an excellent range of Scouting activities for all its members, despite Covid 19 restrictions.
Financial Review
The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the Group should income and fundraising activities fall short. In addition it is building up funds to allow for a future extension, as numbers continue to rise. The sum of £50,329 is currently allocated to this fund. The Group Executive Committee considers that the Group should normally hold around £12,000 to cover annual running costs, and aim for an extension building fund of £75,000 in the next few years . During 2020 the group received a Covid 19 grant of £11,334, also a grant for the future extension of £5,000 from the Sir James Knott Trust.
Total expenditure was £28,186 in 2020
Total income was £38,691 in 2020 however this included grants received that were not spent in 2020 and advance payments for future activities.
The group had £80,119 in cash funds at 31[st] December 2020
The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks.
Plans for future periods
To continue to offer an excellent Scouting programme to all our members.
Declaration
The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees
Beth Stuart-Cole Chairman
Chris Holt Treasurer
18[th] April 2021
4th Morpeth Scout Group Charity No. 1070498 Receipts and Payments Account
Year start date Year end date For the year 01-Jan-20 31-Dec-20 from
Receipts and payments
| Receipts | Unrestricted funds £ 17,412 - 11,029 6,383 443 195 30 50 2,255 9,085 598 252 19,291 11,334 990 12,324 5,000 393 716 63 822 6,994 |
Unrestricted funds £ 17,412 - 11,029 6,383 443 195 30 50 2,255 9,085 598 252 19,291 11,334 990 12,324 5,000 393 716 63 822 6,994 |
Restricted funds £ 2020 |
Total funds £ 17,412 - 11,029 6,383 443 - - - - 195 - 30 50 2,255 - - 9,085 598 252 19,291 11,334 990 12,324 5,000 393 - - 716 63 822 - 6,994 82 82 38,691 - 38,691 |
2019 Total funds £ |
|---|---|---|---|---|---|
| Donations, legacies and similar income |
- - - - - - - - - - - - - |
||||
| Membership subscriptions | 17,412 | 21,332 | |||
| Less: Membership subscriptions paid on (National/County/Area/District) |
- 11,029 | - 10,062 | |||
| Net membership subscriptions retained | 6,383 | 11,270 | |||
| Donations | 443 | ||||
| District Cub Camp | 2,010 | ||||
| Group Camp | 6,775 | ||||
| Ireland 2019 / Chamboree 2018 | 8,452 | ||||
| Beaver Sleepover /Plus Ford camp in ~~2018~~ |
782 | ||||
| Scouts Winter Camp | 195 | 2,105 | |||
| Coasteering and Scout Expeditions | 210 | ||||
| Scout Patrol Camp | 30 | 1,470 | |||
| Scout Expenses/Beaver Funday | 50 | 197 | |||
| Cubs Winter Camp in 2020 | 2,255 | 275 | |||
| Cubs Trampoline | 181 | ||||
| Scouts Zip Wire and Trips | 1,341 | ||||
| Camps in 2020/2019 Advance Payment | 9,085 | 4,950 | |||
| Miscellaneous | 598 | 168 | |||
| Pantomine | 252 | 191 | |||
| Sub total | 19,291 | 40,377 | |||
| Grants | - - - |
||||
| NCC / Covid/Coop etc | 11,334 | 10,223 | |||
| Pegswood Parish Council | 990 | 990 | |||
| Sub total | 12,324 | 11,213 | |||
| Fundraising (gross) | - - - - |
||||
| Sir James Knott Trust | 5,000 | ||||
| Swimathon | 393 | ||||
| Coffee Morning | 116 | ||||
| Bag Pack | 1,355 | ||||
| Fundraising | 716 | 455 | |||
| Badges | 63 | 20 | |||
| Christmas Post | 822 | 1,327 | |||
| Sub total | 6,994 | 3,273 | |||
| Bank Interest | 82 | - | 153 | ||
| Sub total | 82 | - | 153 | ||
| Total Gross Income Asset and investment sales, etc. Total receipts |
|||||
| - | 55,016 | ||||
| - | - | - | |||
| 38,691 | |||||
| - | 55,016 | ||||
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4th Morpeth Scout Group Charity No. 1070498 Receipts and Payments Account
Year start date Year end date For the year 01-Jan-20 31-Dec-20 from
Receipts and payments
| Payments | Unrestricted funds £ 347 409 3,039 510 1,137 2,128 297 11,395 354 1,560 136 965 373 1,547 242 402 910 1,391 94 600 338 28,174 12 12 28,186 |
Restricted funds £ - - - - - - - - - - - - - 2020 |
Total funds £ 347 409 3,039 510 - - 1,137 - - - 2,128 - - 297 11,395 354 - 1,560 136 965 373 1,547 242 402 910 1,391 94 - 600 338 - 28,174 - - - 12 - - 12 28,186 |
2019 Total funds £ |
|---|---|---|---|---|
| Charitable Payments | ||||
| Youth programme - Beavers | 347 | 680 | ||
| Youth programme - Cubs | 409 | 785 | ||
| Youth Programme - Scouts / Covid costs | 3,039 | 1,086 | ||
| Patrol Camp / District Cub Camp | 510 | 2,160 | ||
| Group Camp | 5,400 | |||
| Beaver Sleepover /Plus Ford camp in ~~2018~~ |
722 | |||
| Scouts Winter Camp | 1,137 | 1,807 | ||
| Camps in 2020/2019 Advance Payment | 1,700 | |||
| Scouts Zip Wire and Trips | 1,449 | |||
| Scout Patrol Camp 2019/OpTwilight 2018 | 1,367 | |||
| Cubs Winter Camp | 2,128 | 297 | ||
| Cubs Trampoline / Bowling | 359 | |||
| Scouts Expeditions | 177 | |||
| Pantomine plus Cinema and Gangshow | 297 | 222 | ||
| Cancelled Camps/ Ireland 2019 | 11,395 | 6,238 | ||
| On Line Scout Manager | 354 | 264 | ||
| Adult Training | 111 | |||
| Badges | 1,560 | 2,563 | ||
| Leader Uniforms | 136 | 38 | ||
| Equipment | 965 | 4,947 | ||
| Maintenance | 373 | 466 | ||
| Insurance | 1,547 | 1,497 | ||
| Water and Sewerage | 242 | 337 | ||
| BT WIFI | 402 | 433 | ||
| Electricity | 910 | 1,073 | ||
| Cleaning | 1,391 | 1,275 | ||
| Gas | 94 | 77 | ||
| AGM Expenses | 129 | |||
| Pegswood School / Store Charges | 600 | 1,680 | ||
| Miscellaneous | 338 | 232 | ||
| Donations World Jamboree | 150 | |||
| Sub total | 28,174 | 39,721 | ||
| Fundraising expenses | ||||
| Swimathon | ||||
| Coffee Morning | ||||
| Christmas Post | 16 | |||
| Bagpack 2019 | 12 | |||
| Scout Fundraising / Ceileidh | 114 | |||
| Sub total | 12 | 130 | ||
| **Total Gross Expenditure ** | ||||
| 28,186 | 39,851 |
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| Total payments Net of receipts/(payments) Transfers between funds Cash funds last year end Cash funds this year end |
28,186 | - | 28,186 | 39,851 | ||
|---|---|---|---|---|---|---|
| - - - - |
10,505 | |||||
| 10,505 | - | 10,505 | 15,165 | |||
| - | - | - | - | |||
| 69,614 | - | 69,614 | 54,449 | |||
| 80,119 | - | 80,119 | 69,614 | |||
| Statement of assets and liabilities at the end of | the year |
2020
2019
| 2020 | 2019 | |||
|---|---|---|---|---|
| Unrestricted funds £ Cash funds Bank current account 34,791 Bank Reward account 45,328 Building society account - The Scout Association Short Term Investment Service - Cash/Floats - Total cash funds 80,119 Other monetary assets Tax claim - Debts due from the County/Area/District/Group - Insurance claim - Sub total - Investment assets Investment property - detail - Quoted investments - Other investments - detail - Sub total - Non monetary assets for charity's own use Badge stock - Shop stock - Other stock - Land and buildings 160,000 Motor vehicles - Scouting equipment, furniture etc 35,000 Other - Sub total 195,000 Liabilities Accounts not yet paid - Expenses incurred but cheques not ~~cashed~~ Subscriptions not yet paid - Loan from County Scouts Other liabilities - Sub total - |
Restricted funds £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Total funds £ 34,791 45,328 - - - 80,119 - - - - - - - - - - - 160,000 - 35,000 - 195,000 - - - - - - |
Total funds £ |
|
| Cash funds | ||||
| Bank current account | 34,791 | - | 34,791 | 24,367 |
| Bank Reward account | 45,328 | - | 45,328 | 45,247 |
| Building society account | - | - | - | - |
| The Scout Association Short Term Investment Service |
- | - | - | - |
| Cash/Floats | - | - | - | |
| Total cash funds | 80,119 | - | 80,119 | 69,614 |
| Other monetary assets | ||||
| Tax claim | - | - | - | - |
| Debts due from the County/Area/District/Group |
- | - | - | - |
| Insurance claim | - | - | - | - |
| Sub total | - | - | - | - |
| Investment assets | ||||
| Investment property - detail | - | - | - | - |
| Quoted investments | - | - | - | - |
| Other investments - detail | - | - | - | - |
| Sub total | - | - | - | - |
| Non monetary assets for charity's own use |
||||
| Badge stock | - | - | - | - |
| Shop stock | - | - | - | - |
| Other stock | - | - | - | - |
| Land and buildings | 160,000 | - | 160,000 | 160,000 |
| Motor vehicles | - | - | - | - |
| Scouting equipment, furniture etc | 35,000 | - | 35,000 | 35,000 |
| Other | - | - | - | |
| Sub total | 195,000 | - | 195,000 | 195,000 |
| Liabilities | ||||
| Accounts not yet paid | - | - | - | - |
| Expenses incurred but cheques not ~~cashed~~ |
- | - | ||
| Subscriptions not yet paid | - | - | - | - |
| Loan from County Scouts | - | - | ||
| Other liabilities | - | - | - | - |
| Sub total | - | - | - | - |
The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 18 April 2021 and signed on their behalf by
| d signed on their behalf by | |
|---|---|
| Chris Holt Signature Beth Stuart-Cole |
|
| Beth Stuart-Cole | Chairperson |
| Chris Holt | Treasurer |
3 LT700003
Independent examinerfs report to the trustees of 4th Morpeth Scout Council I report to the trustees on my examination of the accounts of the 4 Morpeth Scout Group forthe year ended 31" December 2020 Responsibilities and basis of report As the charity trustees of the 4 Morpeth Scout Group you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ( the Act'l. I report in respett of my examination of the 4 Morpeth Scout Group accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given bythe Charity Commission under seCtn 14515llbl of the Act. Independent examinerfs sLitement I have completed my examination. I confirni that no material matters have cometo my attention in connection with the examination giving me cause to believe that in any material respect: accounting records were not kept in respect of the 4th Morpeth Scout Group as required by section 130 of the Act- or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in orderto enable a proper understanding of the accounts to be reached. Signed- Name.. Richard Sim Pri gle Qualification- A.C.l.B. Addre5S: 20 Queensway Morpeth NE612BG Date: R2.721