Westerham Hall Management Committee (1996) Registered Charity No: 1070491 Annual Report & Accounts
For the period ending 30th September 2024
The Committee (WHMC1996) elected at the Annual General Meeting held on Wednesday, 7[th] February 2024 comprised the following members.
Elected Members:
Mr. Malcolm Basing Hon. Treasurer Mrs. Susan Speirs Hon. Secretary Mr. Mark Mountjoy Chairman Mr. Bob Holt
Appointees:
St. Mary’s Church Inner Wheel Mr. Tony Lincoln Westerham Society Tuesday Club Stragglers Westerham WI Mrs. Linda Rodgers Westerham Town Council Mr. Jeff Adams WADS Catholic Church Westerham Conservatives Mr. Stuart Barns U3A
2023/24 saw bookings continue to grow as well as welcoming a couple of new regular weekly classes. It was particularly pleasing to see a continued increase in weekend private bookings for children’s parties and birthday parties and other family celebrations from the community and beyond.
Tots Teachers pre-school continues to occupy the rear room and rear lobby area and is going from strength to strength, which gives the Trust much needed regular income.
Leyla Sakar has successfully completed her first year as the Hall Manager and now has all the various elements well under control. This covers the day-to-day management of the Hall, the operating of the online diary as well as undertaking all the day-to-day cleaning. She also manages the necessary repairs, liaising with contractors for access and reporting on completion of works.
The increased hire rates have been accepted and not had any adverse effect on bookings. We continue to keep prices under review on an annual basis and may need to introduce further increases more regularly to ensure the trust does not lose value in real terms.
Mr. Jeff Adams has made good headway exploring grant funding for green energy improvements to the Hall. The general election and change of government resulted in most grant funding bodies closing applications until they had established what impact the change in government would have on them. However the grant fund that subsidized the change we
made to full LED lighting through the building and the new radiators in the main hall has agreed in principal that the hall is eligible for further support from the European LoCase fund and we will be looking at Solar PV and other green energy options with them. The re-fitting of the kitchen to take advantage of modern efficient equipment and replace the gas hobs with commercial induction variants is still in hand and will be our priority in the coming year.
Our thanks go to Mr. Malcolm Basing, our Hon. Treasurer, for the mammoth task of running the bookkeeping and accounting for the Hall. Especially we thank him for the foresight in locking in our energy contracts for a five year period two years before the spiraling increases being suffered across the country this last year. These end in 2025 so we will need to plan increases in hire rates for that year.
The Big Quiz was held for the first time since COVID and was a great success. Leyla organized and sold tickets for the 23 tables that filled the main hall and everyone enjoyed a great evening of questions by Amanda Jones and Nick Randall and a hot supper prepared and served by Ashton Taylor Smith and a team of helpers. It raised a record total of £3,740.
We undertook two major pieces of maintenance work during the year. The first being the sanding and resealing of the stage floor. This was the first time it had been done since the hall was built. The floor had developed a couple of ridges due to settling of the subfloor structure over time and these were taken out with the sanding operation. A tough ceramic anti-slip surface has been applied. Total cost for this work was £3,035. The second project was the redecoration of the main hall. Due to the scale of the space and the height this was undertaken be a professional team at a cost of £3,498.
It only remains for me to express my sincere thanks to all the Trustees for their work during the year, both appointees from the users of the Hall and those elected at the AGM.
Mark Mountjoy
Chairman
Westerham Hall Management Committee
Financial Activities
October 2023 - September 2024
| TOTAL | |||
|---|---|---|---|
| OCT 2023 - SEP 2024 | OCT 2022 - SEP 2023 (PP) | ||
| Income | |||
| 4100 Income | |||
| 4101 Hire Fees | 48,237.75 | 49,460.25 | |
| 4102 Fundraising | |||
| 41021 Quiz Night | 5,171.69 | ||
| 41023 Ad Hoc Fund Raisers | 1,293.48 | ||
| Total 4102 Fundraising | 6,465.17 | ||
| 4103 Donations | 160.00 | 6,775.00 | |
| 4104 Interest | 1,459.17 | 490.67 | |
| 4105 Licenses | 215.00 | 20.00 | |
| 4106 Sundry | 69.79 | ||
| Total 4100 Income | 56,537.09 | 56,815.71 | |
| Total Income | £56,537.09 | £56,815.71 | |
| TOTAL | £56,537.09 | £56,815.71 | |
| Expenditures | |||
| 6001 Management Fees | 5,838.50 | 5,066.20 | |
| 6003 Telephone & Broadband Hire | 382.04 | 952.43 | |
| 6004 Alarm | 1,490.64 | 1,172.34 | |
| 6005 Hall Communications Installation | 7,581.60 | ||
| 6006 Sundry Kitchen & Bathroom | 1,713.44 | 2,490.54 | |
| 6007 Maintenance | |||
| 60071 Rubbish Collection | 1,416.90 | 1,043.25 | |
| 60072 Materials Cleaning & Gardening | 1,185.12 | 1,889.12 | |
| 60073 Labour Cleaning and Gardening | 6,968.00 | 6,371.58 | |
| 60074 Redecoration Maintenance | 3,498.00 | ||
| 60075 Other Maintenance | 8,248.79 | 8,837.81 | |
| Total 6007 Maintenance | 21,316.81 | 18,141.76 | |
| 6008 Insurance | 2,568.44 | 2,322.57 | |
| 6009 Heat & Light | 7,970.69 | 8,204.15 | |
| 6010 Rates | 345.81 | 323.47 | |
| 6011 Water | 484.19 | 737.23 | |
| 6012 Stationery & Sundries | 45.00 | ||
| 6013 License & Subscription Fees | 1,210.37 | 1,299.97 | |
| 6016 Book-keeping | 152.00 | 245.00 | |
| 6017 Fund Raising Expenses | |||
| 60171 Quiz Night | 1,430.64 | ||
| Total 6017 Fund Raising Expenses | 1,430.64 | ||
| 6018 Legal & Professional Fees | 3,036.00 | 1,323.00 | |
| 6020 Web Site | 270.00 | 270.00 | |
| Total Expenditures | £48,254.57 | £50,130.26 | |
| NET OPERATING INCOME | £8,282.52 | £6,685.45 | |
| NET INCOME/(EXPENDITURE) | £8,282.52 | £6,685.45 |
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Westerham Hall Management Committee
Balance Sheet
As of September 30, 2024
| TOTAL | |||
|---|---|---|---|
| AS OF SEP 30, 2024 | AS OF SEP 30, 2023 (PP) | ||
| Fixed Asset | |||
| Tangible assets | |||
| 1500 Freehold Premises | 86,000.00 | 86,000.00 | |
| 1510 Extension to Premises | 5,077.92 | 5,077.92 | |
| 1520 Fixtures & Fittings | |||
| 1521 Fixtures & Fittings Cost | 20,312.04 | 20,312.04 | |
| 1530 Depreciation F&F | -20,312.04 | -20,312.04 | |
| Total 1520 Fixtures & Fittings | 0.00 | 0.00 | |
| Total Tangible assets | £91,077.92 | £91,077.92 | |
| Total Fixed Asset | £91,077.92 | £91,077.92 | |
| Cash at bank and in hand | |||
| 1200 Bank | |||
| 1201 Barclay Current Account | 21,390.26 | 39,625.33 | |
| 1202 COIF Deposit Account | 32,603.62 | 6,144.45 | |
| 1203 Cash | 0.00 | 0.00 | |
| 1204 Cash Float | 0.00 | 0.00 | |
| Total 1200 Bank | 53,993.88 | 45,769.78 | |
| Total Cash at bank and in hand | £53,993.88 | £45,769.78 | |
| Debtors | |||
| 1102 Accounts Receivable | 3,738.75 | 4,676.25 | |
| Total Debtors | £3,738.75 | £4,676.25 | |
| Current Assets | |||
| 1100 Designated Funds | |||
| 1101 Repairs Reserve COIF | 8,000.00 | 8,000.00 | |
| Total 1100 Designated Funds | 8,000.00 | 8,000.00 | |
| 1300 Prepayments | |||
| 1301 Insurance | 0.00 | 0.00 | |
| 1302 Other Debtors | 0.00 | 0.00 | |
| Total 1300 Prepayments | 0.00 | 0.00 | |
| Total Current Assets | £8,000.00 | £8,000.00 | |
| NET CURRENT ASSETS | £65,732.63 | £58,446.03 | |
| Creditors: amounts falling due within one year | |||
| Trade Creditors | |||
| 2000 Accounts Payable | 219.82 | 1,485.74 | |
| Total Trade Creditors | £219.82 | £1,485.74 | |
| Current Liabilities | |||
| 2100 Deposits & Advance Receipts | 0.00 | 0.00 | |
| 2200 Creditors & Accruals | 540.00 | 270.00 | |
| 2201 Advanced Payments | 0.00 | 0.00 | |
| 2202 Maintenance | 0.00 | 0.00 | |
| 2203 Broadband | 0.00 | 0.00 | |
| Total 2200 Creditors & Accruals | 540.00 | 270.00 |
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8 Broadlands Close London N6 4AF 19" December 2024 The Trustees. Westerham Hall Management Committee Quebec Avenue Westerham, Kent. TN161BG Dear Sirs, I have undertaken an examination of the accounts forthe year ending 30th September, 2024. This was carried out in accordance with the'recommended checklist for examiners, issued by the Charity Commission for EngLand and WaLes. The accounts have been prepared by the Trustees in accordance with accepted practice and do not require an Audit. As in previous years I found the presentation easyto follow and was able to follow audit trails easily. Cost of purchase of unusual items were checked in fullwith the exception of small cash payments, all purchases are paid by cheque for bank transfer. A thorough check of entries on both purchase and sales were found to be in order, with the procedures easyto follow and presented in a professionaL manner. The accounts, in my opinion, show a true financial statement. The Hall is run for the benefit of the community and needs more funds with inflation and increasing maintenance costs. The Hall is nowtwenty seven years old and as mentioned last year, an increase in reserves should be considered. Yours faithfully, Major R F Venn