NEW BARNET COMMUNITY ASSOCIATION
FOR THE YEAR ENDED 31ST MARCH 2024
COMPANY NUMBER: 3564623 CHARITY NUMBER: 1070455 COMPANY LIMITED BY GUARANTEE
New Barnet Community Association Contents Page
| Content | Page Number |
|---|---|
| Charity Information | 2 |
| * | |
| Trustees Report | 3 to 7 |
| Independent Examiner's Report | 8 |
| Statement of Financial Activities | 9 |
| Balance Sheet | 10 |
| Exemption from Audit Report | 11 |
| Statement of Cash Flow | 12 |
| Notes to the Accounts | 13 to 17 |
1
New Barnet Community Association Charity Information
Organisation Name: New Barnet Community Association Organisation Address: New Barnet Community Centre 48/50 Victoria Road New Barnet Hertfordshire EN4 9PF Company Number: 3564623 Charity Number: 1070455 Bankers: Barclays Bank Pie Leicester Leicestershire LE87, 288 Independent Examiner: Community Barnet SEIDs Hub, Empire Way Wembley HA9 ORJ
2
New Barnet Community Association Trustees Report For the Year ended 31[st ] March 2024
The Trustees are pleased to present their annual directors' report together with the consolidated financial statements of the charity for the year ending 31 March 2024 which are also prepared to meet the requirements for a directors' report and accounts for Companies Act purposes.
The financial statements comply with the Charities Act 2011, the Companies Act 2006, the Memorandum and Articles of Association and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Standard applicable to the UK and Republic of Ireland {FRS 102) {effective 1 January 2015).
Chairperson's report
Good progress has been made this year to secure the long-term future of the Community Centre when Barnet Council offered a new15 year lease. After some negotiation the Heads of Terms document was agreed and signed but we still await the Lease. We are pleased that there was a positive outcome of the Community Benefit Assessment in an offer of a 100% discount on the rent. However, NBCA is no longer eligible for Discretionary Business Rate Relief, only Mandatory Rate Relief as a registered Charity. The Trustees can now move forward and search for new funding for the Community Centre. We are grateful to the Young Barnet Foundation for funds to replace the PC in the Centre's office and for training to renew some essential qualifications for the Allsorts Club staff. There has been a steady increase in numbers at after school club and on some days all places are filled.
The new Wellbeing Cafe run by Meridian Health opened at the Centre in September 2023 offering fortnightly opportunities for those with mental health challenges to meet others and make friends. The cafe is a free service providing support and information as well as a variety of social activities. All the Centre's regular clubs and activities continue as previously and are included in other parts of this document. The Tuesday group for young adults with a disability continues to provide club members with a variety of activities, but it also is an opportunity for their parents to meet and share concerns about social care for their sons and daughters. In September, with the General Election looming, some spontaneous discussions raised the idea of inviting a prospective parliamentary candidate to meet with the group and their parents. A lively meeting was held, and concerns raised about the lack of special housing for young adults who want to become more independent as their parents age. These concerns were then passed on to Barnet Councillors.
It was disappointing when the Council approved the Fairview Housing Development in Victoria Road New Barnet. Local infrastructure is still inadequate for such a large project with some inbuilt design problems. NBCA thanks the Save New Barnet Team for their dedication to the Vision for New Barnet in supporting proposals to use this derelict and polluted site for good quality homes. It is regretted that pressures for profitability in the end overrode good quality and design.
The Trustees thank all those involved with the delivery of services at the Centre and those who have made donations in funds and expertise. We look forward to a new period of security and development as the building approaches its centenary. We hope that with some clever retro fitting of renewable technologies, the building will continue to provide a useful meeting space and service hub for years to come.
LYN FORSTER Chairperson.
3
New Barnet Community Association Trustees Report For the year ended 31[st ] March 2024
Our purposes and activities
New Barnet Community Association's objectives are set out in the company's memorandum and articles of association. These are summarised as follows:
To promote the benefit and improve the conditions of the inhab_itants of the area known as New Barnet by associating the local authorities, voluntary organisations ... in a common effort to advance education and provide facilities .... for recreation and leisure time occupation'
In practice, these objectives are achieved by the ch_aritable company running and managing a community centre providing a range of services for local people particularly the elderly, children, and young people, including those with disabilities. The Trustees have due regard to the Charity Commission's public benefit guidance (PE2) published by the Commission in the Charities Act 2011.
The Community Centre remains the hub of the Association's activities providing a base for services directly run by the Association. The Allsorts Club provides a year-round service, which includes after school club and holiday play schemes for about 130 local children A small numbers of hot meals are delivered on Fridays each week to older people. Information and advice is available to all members and users on a range of issues. The Young Adults group (19 +} has around 20 members and welcomes young people with special needs for social activities and outings.
The Centre also provides accommodation at an affordable rate to local self-help groups such as Alcoholics Anonymous and MDF Bipolar Group. Other user groups include a Wellbeing Cafe run by Meridian Health, Keep Fit and and Karate classes, family celebrations, Woodcraft Folk meetings and tutorial classes for children. In all our activities the aim is to provide services that are inclusive, accessible, affordable, healthy, and fun.
Financial Review
Fees for services provided by the Association are kept under review. We received £1,409 from donations and fundraising.
Investment policy
The Trustees have a linked deposit account. There was £30 interest gained from this account.
Reserves policy and going concern
The Trustees consider the project will continue to be a going concern.
4
New Barnet Community Association Trustees Report For the year ended 31[st ] March 2024
Future Plans
In March 2024 Barnet Council offered a new 15-year lease and confirmed that the CBAT assessment granted 100% discount on the existing rent. The Heads of terms document for the proposed lease was agreed and signed by the Trustees.
Reference and Administrative details
Charity Number 1070455 Company Number 3564623 Registered Office Community Centre 48-50 Victoria Road New Barnet EN4 9PF Advisers Bankers: Barclays Leicester Leicestershire LE87 288 Independent Examiner: Community Barnet, SEIDS Empire Way Wembley HA9 0RJ
Directors and trustees
The directors of the charitable company (the charity) are its trustees for the purpose of charity law. The trustees and officers serving during the year and since the year end were as follows:
Lyn Forster Chairperson Richard Dixon Trustee Ross Chapman Trustee
Management personnel: Barbara Howard
Centre Manager
5
New Barnet Community Association Trustees Report For the year ended 31[st ] March 2024
Structure Governance and Management
New Barnet Community Association is a company limited by guarantee governed by its Memorandum and Articles of Association dated 14 May 1998. It is registered as a charity with the Charity Commission. Anyone over the age of 18 can become a member if they live or work in New Barnet or its environs. In the event of the charity being wound up the Trustees each agree to contribute £10. The number of Trustees on 31 [st ] March 2024 was 3.
Appointment of Trustees
As set out in the Articles of Association, all members are circulated with invitations to nominate trustees prior to the Annual General Meeting advising them of those who are retiring. Trustees can remain in post for three years and can offer themselves for re-election when their term of office comes to an end.
Trustee Induction New Trustees will be provided with a briefing on the work of the Association, it's , history and the role and responsibilities of trustees in company and charity law. Trustees are encouraged to attend external trainings and events when relevant to their role.
Organisation
The board of trustees which can have up to 7 members administers the charity. The board normally meets three times a year. The Centre Manager is appointed by the trustees to manage the day to day operations of the charity.
Related parties and co-operation with other organisations
No trustee or other person related to the charity had any personal interest in any contract or transaction entered into by the charity, during the year 2023-2024
Pay Policy
Staff pay is reviewed regularly. Living wage increases were implemented in April 2023. The Trustees have selected NEST as the Pension Provider for the Association's employees from the renewed staging date 1 July 2025.
6
New Barnet Community Association Trustees Report For the year ended 31[st ] March 2024
Risk Management
The Trustees actively review the major risks which the charity faces on a regular basis and believe where appropriate, systems and procedures have been established to mitigate the risks the charity faces.
Maintenance of tight financial controls and management of health and safety risks are the means by which risks are reduced.- Renewal of certification for staff training and inspection of equipment has ensured that risks are kept at a low level.
Trustees' responsibilities in relation to the financial statements
The charity trustees (who are also the directors of New Barnet Community Association for the purposes of company law) are responsible for preparing a trustees' annual report and financial statements in accordance with applicable law and United Kingdom accounting Standards (United Kingdom Generally Accepted Accounting Practice)
Company law requires charity trustees to prepare financial statements for each year, which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources for that period. In preparing the financial statements the trustees are required to: -
-
select suitable accounting policies and apply them consistently;
-
observe the methods and principles in the Charities SORP
-
make judgments and estimates that are reasonable and prudent;
-
state whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements
-
• prepare the financial sta_tements on the 'going concern' basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time, the financial position of the charity and to enable them to .ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.
The Trustees declare that they have approved this report.
Full Name: Lyn Forster
Position: Chairperson Signature: *
Date: ,!l_o • I 2 • '2.0 '2-'-f-
7
New Barnet Community Association Independent Examiner's Report . For the year ended 31 st March 2024
of the accounts. The charity's trustees consider
that an audit is not required for this year under section 144 of the Charitie.s A_ct 2011 and that an independent examination is needed.
It is·my responsibility to:
-
examine the accounts under section 145 of the Charities Act, •
-
to follow the procedures laid down in the general directions given by the Charity Commission (under section 145(5)(b) ofthe Charities Act, and
-
to state whether matters have come to my attention.
Basis of independent examiner's statement
My examination was carried out in accordance with general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair' view, and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention.
1. which gives me reasonable cause to believe that in, any material respect, the requirements:
-
to keep accounting records in accordance with section 130 of the Charities Act; and
-
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or
2. to which, in my opinion, attention should be drawn to enable a proper understanding of the accounts to be reached.
Date: 21/12/2024
Professional Qualification: BSc Applied Accounting
Address: Community Barnet SEIDS, Empire Way, Wembley, HA9 0RJ
8
New Barnet Community Association Statement of Financial Activities For the year ended 31[st ] March 2024
| Unrestricted | Unrestricted | Restricted | Total | Total | ||
|---|---|---|---|---|---|---|
| Notes | Funds | Funds | Funds | Funds | ||
| 2024 | 2024 | 2024 | 2023 | |||
| Income from: | £ | £ | £ | £ | ||
| Donations | 2 | 1,409 | 1,409 | 1,465 | ||
| Charitable Activities | 3 | 53,471. | 53,471. | 53,471 | 52,639 | |
| Other Trading Activities | 4 | 7,377 | 7,377 | 7,834 | ||
| Investments | 5 | 30 | 30 | 6 | ||
| nO | ||||||
| Total Income | 62,288 | 62,288 | 61,943 | |||
| mee | ||||||
| Expenditure on: | ||||||
| Charitable Activities | 6 | (65,496) | (65,496) | (57,394) | ||
| Total Expenditure | (65,496) | (65,496) | (65,496) | (57,394) | ||
| Net Income and | ||||||
| (Expenditure) before | ||||||
| transfers | (3,209) | (3,209) | 4,549 | |||
| Transfers | SeaETT eanmeaem |
came | Ien EEEEEEEEEEEEEEnmannee |
|||
| Net Income and | ||||||
| (Expenditure) | (3,209) | (3,209) | 4,549 | |||
| Reconciliation of | ||||||
| Funds | ||||||
| Total Funds Brought Forward Total Funds Carried Forward |
9,342 9,342 4,793 6!133 6!133 9!342 aaa eel |
9
New Barnet Community Association Balance Sheet as at 31[st ] March 2024
| as at 31 | Balance Sheet as at 31 [st ]March 2024 |
||
|---|---|---|---|
| 2024 | 2023 | ||
| Notes | £ | £ | |
| Current Assets | |||
| Cash at Bank | 7,885 | 10,193 | |
| Debtors | 7 | ||
| 7,885 | 10,193 | ||
| Creditors: Amounts | |||
| falling due within one | |||
| year | 8 | (1,750} | (850} |
| 6,134 | 9,342 | ||
| Restricted Funds | |||
| Unrestricted Funds | 9 | 6,133 | 9,342 |
| 6,133 | 9,342 |
The trustees declare that they have approved the accounts above.
The Trustees declare that they have approved this report.
Full Name: Lyn Forster
Signature:
Date:
10
New Barnet Community Association Exemption of Audit
Exemption from audit
For the year ending 31/03/2024 the company was entitled to exemption from audit under section 4 77 of the Companies Act 2006 relating to small companies.
• Directors' responsibilities:
-
The members have not required the company to obtain an audit of its accounts for the year in question in accordancewith section 476.
-
The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies' regime and with the Financial Reporting Standard for Smaller Entities (effective January 2015) and the Companies Act 2006.
The Trustees declare that they have approved this report.
Full Name: Lyn Forster
Position: Ch
Signature:
11
New Barnet Community Association Cash Flow Statement For the year ended 31[st ] March 2024
| Total | Total | ||
|---|---|---|---|
| Funds | Funds | ||
| Notes | 2024 | 2023 | |
| £ | £ | ||
| Net Cash inflow/( outflow) from | |||
| Operating Activities | 10 | (2,339) | (356) |
| Cash flow from investing activities: | |||
| Interest | 30 | 6 | |
| Net Cash provided by investing | |||
| activities | 30 | 6 | |
| Cash Flow from financing activities: | - | ~ | |
| Change in cash and cash | |||
| equivalents in the year | (2,309) | (350) | |
| Cash and Cash Equivalent brought forward |
10,193 | 10,543 | |
| Cash and Cash Equivalent carried forward |
7,885 | 10,193 |
12
• New Barnet Community AssociationNotes to the Accounts For the year ended 31[st ] March 2024
Basis of accounting
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended• Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)- (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.
New Barnet Community Association meets the definition of a public benefit entity under FRS 102. Assets and Liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).
In preparing the accounts, the· trustees have considered whether in applying the accounting policies required by FRS 102 and the Charities SORP FRS 102 the restatement of comparative items was required. After due consideration, it was concluded that no restatement of the comparatives was required.
The financial statements have been prepared on a going concern basis. In arriving at this conclusion, the trustees have considered any material uncertainties that may affect the charity's ability to continue as a going concern.
Recognition of Incoming Resources
These are included in the Statement of Financial Activities (SOFA) when:
-
the charity becomes entitled to the resources;
-
the trustees are virtually certain they will receive the resources; and
-
the monetary value can be measured with sufficient reliability.
Funds Structure
Unrestricted income funds comprise those funds which the trustees are free to use for any purpose in furtherance of the charitable objects. Unrestricted funds include designated funds where the trustees, at their discretion, have created a fund for a specific purpose.
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by the funder.
Income recognition
All income is recognised once the charity has entitlement to the income, there is sufficient certainty or receipt and so it is probable that the income will be received, and the amount of income receivable can be measured reliably.
Grants and Donations
Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources. Donations represent voluntary amounts received during the year.
Expenditure recognition
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that settlement will be required, and the amount of the obligation can be measured reliably.
All expenditure is accounted for on an accruals basis. All expenses, including support costs and governance costs, are allocated or apportioned to the applicable expenditure headings in the statement of financial activities.
13
New Barnet Community Association Notes to the Accounts For the year ended 31[st ] March 2024
1. ACCOUNTING. POLICIES ·(continued)
Trade Debtors
Trade and other debtors are recognised at the settlement amount due. Prepayments are valued at theamount prepaid. • •
Trade Creditors
Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably.
Fixed Assets
The charity does not own any fixed assets.
2. Donations
Unrestricted Total Funds Total Funds Funds 2024 2024 2023 £ £ £ Donated Services ey 1,409 a 1,409 ey 1,465
3. Charitable Activities
| 3. Charitable Activities |
||||
|---|---|---|---|---|
| Unrestricted | Restricted | Total | Total | |
| Funds | Funds | Funds | Funds | |
| 2024 | 2024 | 2023 | 2023 | |
| £ | £ | £ | £ | |
| All Sorts Club | 37,677 | 37, 677 | 33,734 | |
| Youth | 930 | 930 | 622 | |
| Luncheon Club | 913 | 913 | 1, 207 | |
| Fund raising | 19 | 19 | ||
| Holiday Play Scheme | 13,432 | 13,432 | 16,470 | |
| Other | 607 | |||
| Young Barnet Foundation | 500.00 | 500 | ||
| 53471 | 53471 | 52,639 |
14
New Barnet Community Association NQtes·to the Accounts For the year ended 31[st ] March 2024
4. . Other Trading Activities
| Unrestricted Funds |
Total Funds | Total Funds | |
|---|---|---|---|
| 2024 | 2024 | 2023 | |
| £ | £ | £ | |
| Lettings | 7,377 | 7,377 | 7,834 |
| 7,377 | 7,377 | 7,834 |
5. Investment Income
| 5. Investment Income |
|||
|---|---|---|---|
| Un restricted | |||
| Funds | Total Funds | Total Funds | |
| 2024 | 2024 | 2023 | |
| £ | £ | £ | |
| Bank Interest | 30 | 30 | 6 |
6. Expenditure on Charitable Activities
| Unrestricted | Restricted | Total | Total | |
|---|---|---|---|---|
| Funds | Funds | Funds | Funds | |
| 2024 | 2024 | 2024 | 2023 | |
| £ | £ | £ | £ | |
| Core Salary | 7,488 | 7,488 | 7,488 | |
| Youth Club salary and cost | 2,148 | |||
| Allsorts Club Salary | 34,176 | 34,176 | 26,774 | |
| Lunch Club Salaries | 2,449 | 2,449 | 3,150 | |
| Allsorts & Lunch Costs | 2,491 | 2,491 | 2,543 | |
| Water Rates | 495 | 495 | 860 | |
| Telephone | 1,891 | 1,891 | 1,315 | |
| Fuel | 2,763 | 2,763 | 2,340 | |
| Rent | 4,625 | 4,625 | 4,688 | |
| Business Rates | 872 | 872 | ||
| Maintenance and Cleaning | 2,217 | 2,217 | 1,427 | |
| Insurance | 1,502 | 1,502 | 1,417 | |
| Admin and Costs | 1,634 | 1,634 | 1,256 | |
| Bank and Credit Card | ||||
| Charges | 122 | 122 | 116 | |
| Accountancy Fees | 900 | 900 | 850 | |
| Training | 546 | |||
| Youth Club Costs | 190 | 190 | 193 | |
| Lunch Club Costs | 103 | |||
| Playscheme | 460 | 460 | ||
| Other Expenses | 1,222 | 1,222 | 180 | |
| 65,496 | 65,496 | 57,393 |
15
New Barnet Community Association Notes to the Accounts For the year ended 31[st ] March 2024
7. Debtors
| 7. | Debtors | |||||
|---|---|---|---|---|---|---|
| 2024 | 2023 | |||||
| £ | £ | |||||
| Debtors | ||||||
| 8. | Creditors | |||||
| 2024 | 2023 | |||||
| £ | £ | |||||
| Accruals | 1,750 | 850 | ||||
| 9. | Unrestricted Income Funds | Unrestricted Income Funds | ||||
| Balance | ||||||
| Balance | at 31 | |||||
| at 1 April | Incoming | Outgoing | March | |||
| 2023 | Resources | Resources | Transfers | 2024 | ||
| £ | £ | £ | £ | £ | ||
| General Funds | 9,342 | 62,288 | {65,496) | 6,133 |
9. Unrestricted Income Funds
10. Reconciliation of the Net Incoming/ (Outgoing) Resources to Net Cash lnflow/(Outflow ) from Operating Activities
| Reconciliation of the Net Incoming/ (Outgoing) Resources to Net Cash lnflow/(Outflow ) from Operating Activities |
Reconciliation of the Net Incoming/ (Outgoing) Resources to Net Cash lnflow/(Outflow ) from | Reconciliation of the Net Incoming/ (Outgoing) Resources to Net Cash lnflow/(Outflow ) from | Reconciliation of the Net Incoming/ (Outgoing) Resources to Net Cash lnflow/(Outflow ) from |
|---|---|---|---|
| 2024 | 2023 | ||
| £ | £ | ||
| Net (outgoing)/lncoming resources | (3,209) | 4,549 | |
| Depreciation Charges | 0 | 0 | |
| Interest Received | (30) | (6) | |
| (Increase)/ decrease in debtors | |||
| Increase/ (decrease) in creditors | 900 | (4,899) | |
| Net cash inflow/ (outflow) from operating activities | (2,339) | (356) | |
| 11. Employee Information | |||
| 2024 | 2023 | ||
| £ | £ | ||
| Total salaries | 44,113 | 39,560 |
16
New Barnet Community Association • • Notes to the Accounts . For the year ended 31[st ] March 2024
Employee Information
The average number of employees during the year, calculated on the basis of full-time equivalents was as follows:
2024 2023 § §
The Trustees did not receive any remuneration in respect of their role as Trustees.
17