REGISTERED COMPANY NUMBER: 03166809 (England and Wales) REGISTERED CHARITY NUMBER: 1070440 Report of the Trustees and Financial Statements for the Year Ended 31 March 2025 for EIL UK Locke Williams Associates LLP Chartered Accountants Registered Auditors Studio 2 50-54 St Pauls Square Birmingham West Midlands B3 1QS
EIL UK Contents of the Financial Statements for the Year Ended 31 March 2025 Page Report of the Trustees 1 to 12 Report of the Independent Auditors 13 to 15 Statement of Financial Activities 16 Balance Sheet 17 to 18 Cash Flow Statement 19 Notes to the Cash Flow Statement 20 Notes to the Financial Statements 21 to 32
EIL UK (Registered number: 03166809) Report of the Trustees for the Year Ended 31 March 2025 The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their reportwith the financial statements ofthe charity for the yearended 31 March 2025. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). OBJECTIVES AND ACTIVITIES Objectives and aims The charity's objective is the advancement of education in the culture, circumstances and way of life of people of different nations, races and creeds. Our Vision A future where people understand and value dtfferent cultures and work together to create a more tolerant and just world. Our Mission Our mission is to work globally to provide intercultural leaming experiences that enrich lives and promote understanding of other cultures. We offer opportunities for people to learn and live together, inspiring and empowering individuals and communities to create a fairer. more peaceful and sustainable world for all. What we do The charity provides intercultural leaming opportunities by bringing people together to develop lasting understanding and friendships across communities. borders and ideological divides. Our cultural immersion programmes include individual homestays, opportunities to study in high school, volunteering, education and training initiatives and tailored cultural group programmes. We continue to work in a difficult environment of international instability and uncertainty which has led to tough economic circumstances that have created barriers for participants. Despite these difficulties, our staff and volunteers, especially our hosts, have delivered high quality intercultural learning experiences thatwill continue to enrich the lives of everyone involved. Our Values In all we do, we seek to: Be inclusive welcome participants, volunteers and staff from all cultures and all parts of Work together collaborate enthusiasticalty and respectfully with partners and communities for mutual benefit., Be responsive listen and adapt to meet individual needs- Aim for excellen advance good practice to deliver high quality learning experiences with the power to enrich people's lives- Strive for sustainability be foNrfard-thinking and build the skills active global citizens will need to meet the challenges of the future. Page 1
EIL UK (Registered number: 03166809) Report of the Trustees for the Year Ended 31 March 2025 OBJECTIVES AND ACTIVITIES An international network As a founder member of Federation EIL (FEIL), we continue to affirm our support for the global network of not- for-profit organisations dedicated to intercultural experiential learning. Federation El L and its individual member organisations are amongst the oldest and most established hosting organisations in the world. In 1989 the United Nations Secretary General awarded Pea Messenger status to Federation EIL. EIL UK is a significant contributor to the association and remains fully supportive of its aims, ideals and objectives. Cooperation, collaboration and joint-working praCtIS with Federation partners serve to strengthen all organisations, advance good practi and reinforce our shared mission and values. In November we hosted the Federation's General Assembty in Evesham, Worcestershire. Delegates attended from Ecuador, France, Germany, Ireland, Italy, Japan, Mexico, Japan, Spain, Thailand, the USA and the UK. A highlight of the event was an aftemoon cultural excursion to Warwick Castle and Strafford-upon-Avon, followed by an evening of traditional folk music at The Flee Inn in Bretforton on the edge of the Cotswolds. The GA ended with a celebration dinner themed around 'Wines of the World, kindly provided by Pol Roger. Public benefit The trustees confirm that they have complied with the duty in section 4 of the Charities Act 2011 to have due regard to the Charity Commission's general guidance on public benefit. EIL UK enriches and transfomis lives by giving people from different countries and cultures immersive opportunities to get to know each other, develop a deeper understanding of how they see the world and explore their cultural differences and similarities. By living as a member of the host family, participants and hosts develop lasting friendships through the charity's structured intercultural learning programmes. It is this deeper understanding and appreciation of different cultures that breaks down barriers beeen people, nurtures respect for other perceptions and viewpoints and provides participants with a range of intercultural communication competencies that are needed to advance peace and collaboration in today's world. Our programmes offer individuals and groups the chance to participate in cultural learning and community- based projects that improve the wellbeing and environment of people in the UK and beyond. Page 2
EIL UK (Registered number: 03166809) Report of the Trustees for the Year Ended 31 March 2025 ACHIEVEMENTS AND PERFORMANCE 1. OUR PROGRAMMES Homestays and HOST UK Since 1936, Homestays have been an integral part of all EIL programmes. In 2024-25 we delivered homestays for 331 participants, compared to 324 in 2023-24. We welcomed fewer participants than expected due to a large group cancellation. The HOST {Hosting Overseas STudents) programme delivered day visits, weekends and festive stays for 145 international students studying at British universities. Of the 146, 66 were Festive Visits. The participant numbers were higher for the calendar year 2024, when 163 international students completed a HOST visit. The number of students holds at a steady level which continues to be lower than expected. Student travel budgets are smaller and programme grovrth is limited by host availability. Despite the pressures fad in higher education, the international officers at universities continued to support student visits. Feedback from participants, both students and hosts, is exceptional and, no matter how long the visit, the experience leaves a lasting impression on students, strengthens their connection to the UK and results in the formation of friendships that will last a lifetime. We thank the staff in our subscribing institutions for their loyalty and commitment to the HOST UK programme. Study Abroad Working with our school partners, we delivered formal education programmes to a total of 77 secondary school students compared to 48 in 2023-24 and 36 students in 2022-23. 49 high school students on our School Cultural Exchange Programme for 3, 4 or 6 months, compared to 48 in 2023-24, 27 in 2022-23 and 13 in 2021-22., 28 high school students took part in our shorter School Cultural Immersion programme, lasting 2-6 weeks compared to 74 in 2023-24 and 16 in 2022-23. Over the year, we invested staff time in the development and design of a new education programme to support cultural learning experiences in UK schools. The time invested this year will deliver future cultural learning outcomes for schools. If the pilot project goes well, we will look to expand the programme across the UK. Cultural Groups We welcomed the return of the secondary school group from the island of Okinawa in Japan who enjoyed a rich programme of language learning and cultural activities while strengthened their existing links with RGS Worcester. The two groups of university students from the USA who support community projects in Cardiff and Edinburgh also returned, but because we provide only homestays for these participants they are registered as participants on our Individual Homestay Programme {IHPs). Vocational Learning The small group of young people from Spain who volunteered to support local community organisations in a range of roles returned this year. The community services they supported this year ranged from assisting veterinary staff to charity shops. Cultural Awareness and Training sin the Eu-funded training contract for ESC, formerly EVS (European Voluntary Service) ended, we did not deliver any cultural awareness training in 2024-25. Page 3
EIL UK (Registered number: 03166809) Report of the Trustees for the Year Ended 31 March 2025 2. HOSTING The immersive experience of living as a part of the family is a key feature of our programmes that has a high impact on both participants and hosts. Increasing the understanding of different cultures opens up career and life opportunities. Homestays lead to life-long international friendships that enrich lifetimes and generations. We would like to thank our volunteer hosts who opened their doors to visitors from around the world. Offering an immersive experience, sharing their lives with the participants and exploring each other's cultures resulted in friendships. We would also like to thank our volunteer Coordinators and HOST UK Regional Organisers for their ongoing support of participants and hosts. Hosts come from all walks of life and reflect the diverse communities and cultures that make up our society today. In 2024-25 we welcomed couples, single-person households and families across the UK to our community of hosts. As of 31 March 2025, we had 773 registered hosts, 4 fewer than the 777 registered hosts the previous year. 36 host households were registered as new hosts, of which 8 selected to host university students on the HOST UK programme only., 40 hosts retired (3 from EIL and 37 from the HOST UK programme). 3. COMMUNICATIONS AND ENGAGEMENT Over the year, our activities included- Inviting hosts to share what they enjoy about hosting. The 'host quotes. decorated our tree at the Worcester Cathedral Christmas Tree Festival and were viewed by thousands of visitors- Publishing six editions of Hosting Herald, our Iwo-monthly on-line newsletter that engages past and present hosts through hosting stories and inviting hosts to sign up for forthcoming hosting opportunities-, Attending student events to attract internats-onal students studying in the UK to apply for HOST UK Weekend and Festive Stays., Attending student events to attract international students studying in the UK to apply for HOST UK Weekend and Festive Stays., Sustaining an active social media presence through the EIL UK and HOST UK Facebook accounts., Maintaining our online presence by maintaining our website and creating new videos on the EIL UK YouTube channel. 4. OUR IMPACT Our programmes impact on a far greater number of people than participants and hosts. The lives of friends, relatives and those in schools, business and communities are touched by contact with international visitors. We are pleased that, for another year, our programmes were well received and had a positive impact. Our people The success of our programmes relies on the people who participate and lend their support. We are grateful to= Our staff, for their dedication and commitmen( Volunteer hosts., Local Coordinators and volunteer Regional Organisers. who support participants and host families to help them make the most of their homestays., Support volunteers, including trustees. governan members. the volunteer transport team, and others who volunteer behind the snes. International partners who promote our programmes and prepare applicants for their stsys in the UK., Education partners in schools, colleges and universities- Funders and donors who share our vision. Their generosity makes our work possible; Our Chief Executive for her leadership and commitment in steering the organisation through another challenging year. Page 4
EIL UK (Registered number: 03166809) Report of the Trustees for the Year Ended 31 March 2025 In memoriam This year we would like to remember Erie Songhurst for his outstanding contribution to HOST UK as a volunteer host, ambassador and Regional Organiser. Eric's enthusiasm and commitment to hosting was inspired by the warm welcome he received from families on an 8-week tour of the USA in 1968. For more than 32 years, Eric, assisted by his wife Marie, promoted HOST UK and worked tirelessly to help hundreds of students and hosts find friendship through the shared experience of a HOST Day Visit, Weekend or 3-night Festive Stay. At our Annual General Meeting in December 2024 we recognised Eric's achievements and outstanding contribution to HOST UK. 5. LOOKING TO THE FUTURE 2024-25 was the final year of our four-year Strategic Plan. Since 2021-22, we have grown our programmes to include more beneficiaries and strengthened the resilience of the organisation. Our work continues to expand our capacity to withstand and respond to fijture global events. Our five key strategic objectives in 2024-25 were to.. 1 Strengthen and diversify our programme portfolio 2 Grow our people 3 Develop and deliver an effective and targeted communications strategy 4 Develop high standards and achieve programme accreditation 5 Maintain and strengthen our financial resilience and diversify our sources of income. During 2024-25, our key goals were to. Further strengthen our hosting communities and encourage hosts to host a wider variety of programmes and to host more often; Continue to build and extend our existing homestay and study abroad programmes., Rebuild HOST UK by working more closely with our Subscribing Institutions (Sls) and funders to secure bursaries., Support and develop our staff and volunteers", Invest in our communications and marketing to extend our global range, engage with new partners and increase the diversity of participants., Establish a portfolio of outbound programmes for UK participants. In a turbulent world, EIL UK'S role remains as important as ever. We will continue to bring people together to develop a deeper understanding and respect through the shared experience of learning about each other's cultures. Looking forwards, we have made a start on developing a new Strategic Plan that will be published in 2026 to guide our charity's direction for the next 34 years. FINANCIAL REVIEW Overview The tightening economic situation in the last few years has led to reduced opportunities to raise funds through fundraising. EIL has made deficits rather than surpluses for several years. In the year to 31 March 2025, EIL was in the position of having negative'free reserves" which is to say the total of unrestricted funds of£321,089 was less than the amount tied up in fixed assets of £400,370. Although there was and remains no risk to the restricted funds, the negative free reserves reflected a cashflow issue which presented a threat to the financial stability of the charity. Trustees are aware of the issue and have given it both scrutiny and active attention. In the year to 31 March 2023, EIL drew a loan under the Recovery Loan Scheme to provide liquid funds to aid the rebuilding ofactivities after the pandemic, following Charity Commission guidance and professional advice. In the year to 31 March 2024, the Board paid close attention to programme growth and financial sustainability to monitor the ongoing situation. Although programmes had grown and continued to do so, having taken additional external advi, in 2024 the Trustees decided to release funds through the sale of one of the charity's fixed assets. Part of the reason for holding these assets was as a contingency against such a risk. Trustees recognised that releasing cash would help to secure EIL'S future for years to come by providing liquid funds and will also help to fuel the continued recovery of our activities by investing in our people, programmes and infrastructure. Page 5
EIL UK (Registered number: 03166809) Report of the Trustees for the Year Ended 31 March 2025 FINANCIAL REVIEW Income We were pleased that programme activity increased and that, overall, we achieved a 10 % increase in income compared to the 2023-24 increase of 39°/o and 2022-23 increase of 57 % on the year before. Our Iwo main SoUrS of income were: Programme income £545,893 (compared to £471,230 in 2023-24, £352,904 in 2022-23 and £224,938 in 2021-22) of which £400,987 was for School Cuttural Exchange and Immersion programmes (compared to £398,668 in 2023-24, £184,953 in 2022-23 and £72,355 in 2021-22)" £4,181 from donations and legacies (£30,199 in 2023-24). This year there was no income from training due to the conclusion of the ESC (former EVS} Training and Evaluation Cycle {TEC) contract due to the UK withdrawal from the European Union (compared to £11,065 in 2023-24, £81,493 in 2022-23 and £137,651 in 2021-22). Expenditure As in previous years, staffing costs formed the majority of our operational expenditure. To make savings, we continued our careful management of administrative and discretionary expenditure. Having reviewed the staffing costs, the Board recognised the vital seNice the staff provides and increased expenditure to retain the skills and expertise needed to support growth. Investments Under its Memorandum and Articles of Association, the Trustees have the power to invest funds. The trustees have maintained a policy of keeping funds accessible, having had regard to the need to keep resources available to operate programmes and keep liquid funds. A private loan of £50,000 was received by EIL at O % interest and was repaid by EIL in full in September after the sale of Sterling Lodge in August 2025. Reserves Policy In recent years unexpected and unpredictable events have resulted in significant fluctuations in the levels of income that impacted on cash fiow. The charity is vulnerable to these financial shocks as its operations are based on contracts for individual programmes with international partners. The main income risks are from programmes not being renewed or not taking place when expected. Expenditure risks include unforeseen day-to-day operational costs (such as long-term sickness cover) and emergency needs, such as urgent equipment replacement There is also a risk of short-term cashflow issues when programme spend is prior to the reIpt of income. The charity holds reserves to mitigate these risks, so that it is able to.. (a) (b) continue providing a service to its beneficiaries without disruption-, hold reserves at a level that would allow investment in the expansion of its charitable programmes without increasing the risk for pre-existing operations. As uncertainty of income is the greatest risk, the Board continues to set the reseNes level in reference to operating costs. Based on a review of future strategic plans, along with a risk assessment of key areas of income and expenditure, the Board considers a minimum reseeS level of six months, operating costs and a target reseNes level of nine months, operating costs to be appropriate. Owing to fluctuations in programme acts"vities. operating costs are based on the budgeted operating costs for the next financial year, which ends 31 March 2026. In the event of significant programme delays or cancellations, this would provide time to develop alternative programmes and other sources of income, or to reduce expenditure without damaging other programme activities. Page 6
EIL UK (Registered number: 03166809) Report of the Trustees for the Year Ended 31 March 2025 FINANCIAL REVIEW Reserves policy - continued The value of the charity's asset, the freehold propety, is not considered as part of the main reserves due to the time needed to convert the value to accessible cash. If the charity were to close, we would dispose of this asset, and the resulting funds could be used to cover final staff payments and other related costs such as accountancy and legal fees. Decisions made relating to the raising of any funds against the value of the propety take due regard of these costs. As part of financial monitoring, Trustees continue their quarterty review of funds. Trustees also review the Reserves Policy on an annual basis. At 31 March 2025, the reserves and operating costs were.. 3110312025 321,089 {78,911) 296,639 Total reserves Free reserves {excludes restricted funds and propety) Annual operating costs (based on Approved Budget for 2025126, excludes programme costs) Six months, operating costs Nine months, operating costs Number of months free reseNes would fund 148,320 222,479 For comparison, as of 31 March 2024 the charity's total reserves totalled £393,512, of which (£10,114) were Free Reserves, excluding restricted funds and property. At that time the free reserves were equivalent to O months, operating costs. Fundraising Over the year staff invested time to fundraise and diversify the charity's income. Over the year we received.. A grant of £3,000 from The Great Britain Sasakawa Foundation for HOST UK", Smaller gifts from individual donors and community organisations including a much-appreciated donation from the Acomb Quaker Meeting, inspired by two hosts who are Quakers. The trustees would like to express their gratitude to the charitable trusts, businesses and individual donors who supported the charity over the year. Going concern Having considered the level of funds held, and the accumulated deficit, the trustees considered that an uncertainty existed around liquidity- Therefore, the trustees took the decision to release funds through the sale of fixed assets that was completed in the next accounting period. As a result of the sale of Sterling Lodge, the financial statements are prepared on the going concern basis as the Trustees are confident that funds from the sale combined with the income from projected programme activity will provide funds which are sufficient to support the charity's activities for the foreseeable future. Sterling Lodge gross proceeds were £165,000. Net proceeds after costs were £153,968. The uncertainty and associated risks are being continually monitored and managed by the Board. Page 7
EIL UK (Registered number: 03166809) Report of the Trustees for the Year Ended 31 March 2025 STRUCTURE, GOVERNANCE AND MANAGEMENT Legal status and governing document EIL UK (also known as EIL or the Experiment in International Living) is a registered charity in England and Wales and company limited by guarantee, governed by its Memorandum and Articles of Association dated 22 February 1996, as amended by special resolutions dated 27 June 1998, 16 November 2013, 4 December 2020 and 6 December 2024. The liability of the trustees, as members, is limited to £1. The trustees of the charity are directors of the company and are referred to as trustees throughout this report. EIL UK is registered as a Section 167 Institution with the Charity Commission Northern Ireland. Following the amendment made to the Memorandum and Articles of Association on 6 Dember 2024, the registration of EIL UK with the Office of the Scottj'sh Charity Regulator (OSCR) is expected to be completed by the end of 2025. Appointment of Trustees and Induction There is a requirement for one third of trustees to retire by rotation. If their number is not three or a multiple of three, the number nearest to one third shall retire from office. A new Trustee may be appointed either by the Company at a General Meeting or by written resolution signed by a majority of the members of the Company. When trustee vacancies occur. nominations for new trustees are received from the charity's stskeholders and are considered against the specific requirements that have been identified for the vacancy. The Board has the power to co-opt trustees, but any trustees appointed by the Board are put foward for reappointment by the members at the next Annual General Meeting. On appointment, new trustees re1ve a detsiled information pack on both their role as a trustee and on the charity. They are invited to attend a trustees, meeting before formally being invited to accept the position. All trustees are invited and encouraged to visit the charity's offices and take part in various aspects of the charity's work to increase their understanding of the charity's work and impact. In 2024-25 one member was appointed as a trustee. Members EI L UK Board of Trustees appoints members. The members elect the trustees, and all trustees are members. The Memorandum and Articles of Association allow for a maximum of nine trustees and thity members. All members agree to contribute £1 in the event of the charity having to be wound up. As of 31 March 2025, there were thirteen serving members {compared to fourteen on 31 March 2024, fifteen on 31 March 2023 and eleven on 31 March 2022). In addition to the seven trustees named in this report, the members were.. R Begley, B Coker, M Hancox, C Hyde, R MacDonald, G McKeown, D Myers, S Preece, J Shaw, R Tilley, E Tilley, C Tweddell and B Worrall. Organisation The Board of Trustees oversees the work of the charity and meets at least four times a year. In 2024-25 the Board met in person and online. By prior agreement, some meetings were conducted as 'hybrid' sessions to facilitate the participation of trustees who live further away or were abroad. The Chief Executive is responsible for the day-t¢iday operations of the charity with delegated powers, approved by trustees. Page 8
EIL UK (Registered number: 03166809) Report of the Trustees for the Year Ended 31 March 2025 STRUCTURE, GOVERNANCE AND MANAGEMENT Conflict of interest The trustees have full regard to any per1Ved and actual conflict of interest that exists or may arise. Conflicts are reviewed on a regular basis and at the start of each Board and committee meeting. Trustees with a declared, identified or apparent conflict of interest are required to leave Trustee meetings so that any issues may be considered in full, and decisions taken in the charity's sole interests. Related parties and cooperation with other oryanisations Any connection between a trustee or senior manager with a third-paty contractor must be disclosed to the full Board of Trustees. Related paty transactions are disclosed in note 24 of the Financial Statements. Key management and governance structure The Board of Trustees and the Chief Executive comprise the key management personnel of the charity. Trustees determine the charity's strategic direction and delegate to the Chief Executive the management, administration, organisation and operations of the charity on a day-to-day basis. All trustees give of their time freely and none reiVed remuneration during the year. The election of Trustees At the Annual General Meeting held on 1st December 2023. Members re-elected two trustees to the Board" 1 S Backhouse 2 L Spencer 3 R Godwin (elected 6 December 2024) Committees and working groups The Finance Committee's remit was extended to embrace Finan & General Purposes (F&GP). The F&GP Committee's activities over the year included monitoring the charity's fInanS and a review of the draft 2024- 25 budget. Trustee training Trustees are committed to training to develop their skills and plans are in place for further trustee training. Pay policy for senior staff Staff pay, including the pay policy for senior staff, is reviewed annually and, where appropriate, increased. Key management remuneration As part of the annual review of staff pay, the Chief Executive's pay is reviewed and, where appropriate, increased in line with increases awarded to all staff. The trustees regularly benchmark the pay of the Chief Executive and managers against levels of pay in other charities of similar size and complexity. Page 9
EIL UK (Registered number: 03166809) Report of the Trustees for the Year Ended 31 March 2025 STRUCTURE, GOVERNANCE AND MANAGEMENT Risk management The trustees have fulfilled their duty to identify and review the risks to which the charity is exposed. Over the year, trustees assured themselves that appropriate controls were in place to provide reasonable assurance against fraud and error. Trustees take a proactive approach to the management of risks. The charity maintains a Risk Register which identifies the principal risks and uncertainties facing the charity and documents the policies, systems and procedures which help to mitigate exposure to risks and their impact. Trustees review and assess the Risk Register on a regular basis to take account of changes, consider new risks and to update mitigating actions. This year the Board of Trustees considered the organisation's appetite for risks in relation to operations. This led to improvements in host registration and safeguarding to further redu risks to children and vulnerable adults. The financial risks have been managed through regular reviews of available funds and the reserves. The sale of some of the charity's assets helped mitigate the risks associated with the charity's cashflow and restored unrestricted cash reserves. Safeguarding risks are managed through regular monitoring of the charity's safeguarding standards and practices alongside reviews of our policies and procedures. We seek opportunities to benchmark our safeguarding against good practice elsewhere and we continue to carry out safeguarding checks on all members of the host household aged 18+ years and renew them as appropriate. In 2024-25, we had no reportable safeguarding incidents. Safeguarding standards are managed through our safeguarding policies, systems and procedures which apply to participants, host family households and everyone involved in the delivery of EIL UK programmes, including all staff and volunteers. We thank our school partners for supporting student safeguarding and wellbeing. The impact of global diseases and pandemics remains a major risk. Infections are a risk to the health and the wellbeing of hosts and participants, some of whom may be vulnerable. We remain alert to the possibility of future border closures and restrictions on movement related to infectious diseases. REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number 03166809 (England and Wales} Registered Charity number 1070440 Registered office 17 Graham Road Great Malvern Worcestershire WR14 2HR Trustees S Backhouse S P Baylis K M Canham K Dance R Godwin (appointed 6.12.24) M E Pellew L J Spencer Chief Executive K M Davis Page 10
EIL UK (Registered number: 03166809) Report of the Trustees for the Year Ended 31 March 2025 REFERENCE AND ADMINISTRATIVE DETAILS Auditors Locke Williams Associates LLP Chartered Accountants Registered Auditors Studio 2 50-54 St Pauls Square Birmingham West Midlands B3 IQS Solicitors HCR Legal LLP HCR Hewitsons Lancaster House Nunn Mills Road Northampton Northamptonshire NN15GE STATEMENT OF TRUSTEES. RESPONSIBILITIES The trustees (who are also the directors of EIL UK for the purposes of company lawl are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Stsndards (United Kingdom Generally Accepted Accounting Practice} including Financial Reporting Standard 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland" Company law requires the trustees to prepare financial statements for each financial year. Under that law, the trustees have elected to prepare the financial statements in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). Under company law the trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing those financial statements, the trustees are required to select suitable accounting policies and then apply them consistently- observe the methods and principles in the Charities SORP., make judgements and estimates that are reasonable and prudent., prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in business. The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. In so far as the trustees are aware.. there is no relevant audit infomiation of which the charitable company's auditors are unaware., and the trustees have taken all steps that they ought to have taken to make themselves aware of any relevant audit information and to establish that the auditors are aware of that information. The trustees are responsible for the Maintenan and integrity of the corporate and financial information included on the charitable company's website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions. Page11
EIL UK (Registered number: 03166809) Report of the Trustees for the Year Ended 31 March 2025 AUDITORS The auditors, Locke Williams Associates LLP. have indicated their willingness to continue in office. In accordance with good practice, EIL will conduct a tender for the provision of auditor services in preparation for the appointment of the auditor at the charity's Annual General Meeting in December 2022. This report has been prepared in accordance with the special provisions of Part 15 ofthe Companies Act 2006 relating to small companies. Approved by order of the board of trustees on 29 December 2025 and signed on its behalf by.. ji.m. K M Canham - Trustee Page 12
LOCKI WILLIAMS ASSOCIATES LLP Report of the Independent Auditors to the Members of EIL UK (Registered number: 03166809) Opinion We have audited the financial statements of EIL UK (the 'charitable company,) for the year ended 31 March 2025 which comprise the Statement of Financial Activities, the Balance Sheet, the Cash Flow Statement and notes to the financial ststements, including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Stsndards (United Kingdom Generally Accepted Accounting Practice), including Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland,. In our opinion the financial statements- give a true and fair view of the state of the charitable company's affairs as at 31 March 2025 and of its incoming resources and application of reSoUs, including its income and expenditure, for the year then ended., have been property prepared in accordan with United Kingdom Generally Accepted Accounting Practice, including Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland and have been prepared in accordance with the requirements of the Companies Act 2006. Basis for opinion We conducted our audit in accordance with International Standards on Auditing (UK) {ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditors, responsibilities for the audit of the financial statements section of our report. We are independent of the charitable company in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC'S Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion. Material uncertainty relating to going concern We draw attention to note 21 in the financial statements. which indicates that the charitable company incurred a deficit in its general funds for the year ended 31 March 2025 of £68,797 and that it had negative available free general funds at 31 March 2025 of £{78,911). As stated in note 1, the combination of these events and the other matters as set forth in note 1, indicate that a material uncertainty exists that may cast significant doubt on the charitable company's ability to continue as a going concern. Our audit opinion is not modified in respect of this matter. In auditing the financial statements, we have concluded that the trustees, use of the going concern basis of accounting in the preparation of the financial statements is appropriate. Our responsibilities and the responsibilities of the trustees with respect to going conrn are described in the relevant sections of this report. Other information The trustees are responsible for the other information. The other information comprises the infomation included in the Annual Report, other than the financial statements and our Report of the Independent Auditors thereon. Our opinion on the financial statements does not cover the other information and, except to the extent otheNise explicitly stated in our report. we do not express any form of assurance conclusion thereon. In connection with our audit of the financial statements. our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit or othemise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements. we are required to determine whether this gives rise to a material misstatement in the financial statements themselves. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact. We have nothing to report in this regard. Page 13
Report of the Independent Auditors to the Members of EIL UK (Registered number: 03166809) Opinions on other matters prescribed by the Companies Act 2006 In our opinion, based on the work undertaken in the course of the audit.. the information given in the Report of the Trustees for the financial year for which the financial ststements are prepared is consistent with the financial statements., and the Report of the Trustees has been prepared in accordan with applicable legal requirements. Matters on which we are required to report by exception In the light ofthe knowledge and understanding of the charitable company and its environment obtained in the course of the audit, we have not identified material misstatements in the Report of the Trustees. We have nothing to report in respect of the following matters where the Companies Act 2006 requires us to report to you if, in our opinion.. adequate accounting records have not been kept or retums adequate for our audit have not been received from branches not visited by us., or the financial statements are not in agreement with the accounting records and returns- or rtain disclosures of trustees, remuneration specified by law are not made., or we have not received all the infomiation and explanations we require for our audit- or the trustees were not entitled to take advantage of the small companies exemption from the requirement to prepare a Strategic Report or in preparing the Report of the Trustees. Responsibilities of trustees As explained more fully in the Statement of Trustees, Responsibilities, the trustees (who are also the directors of the charitsble company for the purposes of company law) are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. In preparing the financial statements. the trustees are responsible for assessing the charitable company's ability to continue as a going concem. disclosing. as applicable. matters related to going concern and using the going concern basis of accounting unless the trustees either intend to liquidate the charitable company or to cease operations, or have no realistic alternative but to do so. Our responsibilities for the audit of the financial statements Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue a Report of the Independent Auditors that includes our opinion. Reasonable assurance is a high level of assuran, but is not a guarantee that an audit conducted in accordance with ISAS (UK) will aayS detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements. The extent to which our procedures are capable of detecting irregularities, including fraud is detailed below.. Irregularities, including fraud, are InStanS of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above. to detect material misstatements in respect of irregularities, including fraud. The extent to which our procedures are capable of detecting irregularities, including fraud is detailed below- We gained an understsnding of the legal and regulatory framework applicable to the charitable company and the sector in which it operates, and considered the risk of acts by the charitable company that were contrary to applicable laws and regulations, including fraud. We designed our audit procedures to respond to these risks, recognising that the risk of not detecting a material misstatement due to fraud is higher than the risk of not detecting one resulting from error, as fraud may involve deliberate concealment by, for example, forgery or intentional misrepresentations, or through collusion. Page 14
Report of the Independent Auditors to the Members of EIL UK (Registered number: 03166809) We focussed on the most significant laws and regulations which could give rise to a material misstatement in the financial statements, including, but not limited to, the Companies Act 2006, the Charities Act 2011, the Charities SORP (FRS1021 and UK tax legislation. Our audit procedures included agreeing the financial statement disclosures to underlying supporting documentation, enquiries with management, trustees and enquiries of third parties, where appropriate. As in all our audits, we also addressed the risk of management override of internal controls, including testing journals and checking the authorisation of expenditure as part of our substantive testing, using analytical review to identify any significant or unusual transactions and evaluating whether there was evidence of bias by the trustees and management that represented a risk of material misstatement due to fraud. There are inherent limitations in the audit procedures described above and, the fijrther removed non- compliance with laws and regulations is from the events and transactions reflected in the financial statements, the less likely we would become aware of it. We did not identify any key audit matters relating to irregularities, including fraud. A further description of our responsibilities for the audit of the financial statements is located on the Financial Reporting Council's website at www.trc.org.uklauditorsresponsibilities. This description forms part of our Report of the Independent Auditors. Use of our report This report is made solely to the charitable company's members, as a body, in accordance with Chapter 3 of Part 16 of the Companies Act 2006. Our audit work has been undertaken so that we might state to the charitable company's members those matters we are required to state to them in an auditors, report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charitable company and the charitable company's members as a body, for our audit work, for this report, or for the opinions we have formed. David Williams (Senior Statutory Auditor) for and on behalf of Locke Williams Associates LLP Chartered Accountants Registered Auditors Studio 2 50-54 st Pauls Square Birmingham West Midlands B3 1QS Date.. 15 January 2026 TRUSTED ACCOUNTING SOLUTIONS ICAEW CHARTERED ACCOUNTANTS Reglstered number. ¢X350146 Regisiered In England and Wales atrina Williams fcA CTA TEP David Williams FCA FCCA Locke Williams A550¢1ète5 LLP Studio 2, 50-$4 Si Pauls Square BirmirNham B3 IQS T. 0121262 3980 Page15 info@lockewilliams.com www.lockewilliams.com
EIL UK Statement of Financial Activities (Incorporating an Income and Expenditure Account) for the Year Ended 31 March 2025 31.3.25 Total funds 31.3.24 Total funds Unrestricted funds Restricted funds Endowment fund Notes INCOME AND ENDOWMENTS FROM Donations and legacies 3,000 4,181 30,199 Charitable activities Homestays HOST UK Study Abroad Cultural Groups Vocational Learning Cultural Awareness and Training 54.578 24.595 400.987 50.693 12.040 54.578 24.595 400.987 50.693 12.040 28,529 30,619 398,668 5,349 11,065 Investment income Other income 27.699 15,423 27.699 15,423 27,731 90 Total 587.196 3.000 590.196 532,250 EXPENDITURE ON Raising funds 6,846 6,846 Charitable activities Homestays HOST UK Study Abroad Programme expenditure Cultural Groups Vocational Learning Cultural Awareness and Training 88,267 30,666 465,897 88,267 31,752 465,897 54,719 51,069 471,210 1,086 51,427 12,890 51,427 12,890 7,388 7,462 11,728 Other Total 655.993 1.086 657,079 602,501 NET INCOMEIIEXPENDITURE) (68.797) 1.914 166,883) {70,251) RECONCILIATION OF FUNDS Total funds brought foN4ard 389.886 3.626 393.512 463,763 TOTAL FUNDS CARRIED FORWARD 321.089 5.540 326 629 393,512 The notes fomi part of these financial statements Page 16
EIL UK (Registered number: 03166809) Balance Sheet 31 March 2025 31.3.25 Total funds 31.3.24 Total funds Unrestricted Restricted funds funds Endowment fund Notes FIXED ASSETS Tangible assets Investment propety 14 15 370 400,000 370 400,000 956 400,000 400.370 400,370 400,956 CURRENT ASSETS Debtors Cash at bank and in hand 16 64,774 68,202 64,774 73,742 60,430 127,826 5,540 132.976 5.540 138,516 188,256 CREDITORS Amounts falling due within one year 17 1165.590) {165.590) (129,033) NET CURRENT ASSETS 32,614) 5,540 27,074) 59,223 TOTAL ASSETS LESS CURRENT LIABILITIES 367,756 5,540 373,296 460,179 CREDITORS Amounts falling due after more than one year 18 (46.667) (46.667) (66,667) NET ASSETS 321,089 5.540 326.629 393,512 FUNDS Unrestricted funds.. General fund Property fund 21 (78,911) 400,000 (10,1141 400,000 321.089 389,886 Restricted funds- The Victoria League in Scotland {VLS) Trust Tanner Trust QA Higher Education The Great Britain Sasakawa Foundation 486 2,000 1,140 2,400 2,000 1,140 5,540 3,626 TOTAL FUNDS 326,629 393,512 The notes fomi part of these financial statements Page 17
EIL UK (Registered number: 03166809) Balance Sheet - continued 31 March 2025 These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime. The financial statements were approved by the Board of Trustees and authorised for issue on 29 December 2025 and were signed on its behalf by= K M Canham - Trustee The notes fomi part of these financial statements Page 18
EIL UK Cash Flow Statement for the Year Ended 31 March 2025 31.3.25 31.3.24 Notes Cash flows from operating activities Cash generated from operations 34,085) 32,241) Net cash used in operating activities 34.085) 32,241) Cash flows from investing activities Purchase of tangible fixed assets Interest received (709) Net cash provided byl{used in) investing activities 703) Cash flows from financing activities Loan repayments in year Expenditure attributable to endowment (20.000) (20,000) 25,000) Net cash used in financing activities 20,000) 45,000) Change in cash and cash equivalents in the reporting period Cash and cash equivalents at the beginning of the reporting period (54,084 (77,944) 127,826 205,770 Cash and cash equivalents at the end of the reporting period 73.742 127,826 The notes fomi part of these financial statements Page 19
EIL UK Notes to the Cash Flow Statement for the Year Ended 31 March 2025 RECONCILIATION OF NET EXPENDITURE TO NET CASH FLOW FROM OPERATING ACTIVITIES 31.3.25 31.3.24 Net expenditure for the reporting period (as per the Statement of Financial Activities) Adjustments for: Depreciation charges Loss on disposal of fixed assets Interest received Expenditure attributable to endowment Increase in debtors Increase in creditors 166,883) {70,251) 586 564 1,907 (6) 25,000 (10,905) 21,450 (1) 14.344) 36,557 Net cash used in operations 34,085) 32,241) ANALYSIS OF CHANGES IN NET FUNDS At 1.4.24 Cash flow At 31.3.25 Net cash Cash at bank and in hand 127.826 54,084) 73,742 127,826 54,084) 73,742 Debt Debts falling due within 1 year Debts falling due after 1 year (20,000) 66.667) (20,000) 46,667) 20,000 86 667 66,667) Total 41.159 34,084) 7,075 The notes fomi part of these financial statements Page 20
EIL UK Notes to the Financial Statements for the Year Ended 31 March 2025 ACCOUNTING POLICIES Basis of preparing the financial statements The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordan with the Charities SORP (FRS 1021 'Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102} (effective 1 January 2019)., Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland, and the Companies Act 2006. The financial statements have been prepared under the historical cost convention. as modified by the revaluation of certain assets. The presentation currency of the financial statements is the Pound Sterling (£). Critical accounting judgements and key sources of estimation uncertainty In preparing the financial statements, the trustees are required to make estimates and assumptions which affect reported income, expenses, assets, liabilities and disclosure of contingent assets and liabilities. Use of available information and application of judgement are inherent in the formation of estimates, together with expectations of future events that are believed to be reasonable under the circumstances. Actual results in the future could differ from such estimates. The key estimations used in these financial statements include.. Investment ro - The trustees have revalued the property to fair value at the year end. In doing so, they have considered the last professional valuation undertaken in May 2023 and the current condition and occupation of the propety. The trustees consider that there are no significant areas of key judgement or estimation uncertainty other than those identified in the accounting policies above. Income All income is recognised in the Statement of Financial Activities On the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. For donations to be recognised the charity will have been notified of the amounts and the settlement date in writing. No amount is included in the financial statements for volunteer time in line with the Charities SORP (FRS102). Further detail is given in the Trustees. Annual Report. Programme income includes charges made to participants or sponsoring bodies for programmes run throughout the year and is recognised when entitlement has occurred. Expenditure Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. ffiere costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. Irrecoverable VAT is charged as an expense against the activity for which expenditure arose. Allocation and apportionment of costs Expenditure on charitable activities includes= Programme expenditure, being directly related programme costs and staff costs incurred in the Performan of the programmes Page 21
EIL UK Notes to the Financial Statements - continued for the Year Ended 31 March 2025 ACCOUNTING POLICIES - continued Allocation and apportionment of costs Management and administration expenditure, being those costs that that assist the work of the charity but do not directly represent charitable activities and include office costs, governance costs and administrative payroll costs. They are incurred directly in support of expenditure on the objects of the charity. Where costs can not be directly attributed to particular activities, they have been allocated on a basis consistent with the use of resources. Tangible fixed assets Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. Computer equipment It is the policy of the charity to treat any capital expenditure items costing £500 or over as tangible fixed assets with depreciation applied as above. Items costing less than £500 are recognised within the Statement of Financial Activities in the year they are incurred. In eXptIOnal circumstances, items costing less or more than £500 may qualify to be included or excluded from the Fixed Asset Register. Investment property Investment properties for which fair value can be measured reliably without undue cost or effort are measured at fair value at each reporting date with changes in fair value recognised in 'net gains I (losses) on investments, in the Ststement of Financial Activities. Taxation The charity is exempt from corporation tax on its charitable activities. Fund accounting Unrestricted funds can be used in accordan with the charitable objectives at the discretion of the trustees. Designated fiJnds comprise unrestricted funds that have been set aside by the trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements. Restricted funds can only be used for particular restricted purposes within the objects of the charity- Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Endowment funds represent those assets which must be held pemiaTrently by the charity. Income arising on the endowment fund can be used in accordan with the restrictions placed on the endowment. Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. Page 22
EIL UK Notes to the Financial Statements - continued for the Year Ended 31 March 2025 ACCOUNTING POLICIES - continued Debtors Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due. Cash at bank and in hand Cash at bank and cash in hand includes cash and short tenn highly liquid investments with a short maturity ofthree months or less from the date of acquisition or opening of the deposit or similar account. Creditors and provisions Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third paty and the amount due to settle the obligation can be measured or estimated reliabty- Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due. Foreign currencies Assets and liabilities in foreign currencies are translated into steding at the rates of exchange ruling at the balance sheet date. Transactions in foreign currencies are translated into sterling at the rate of exchange ruling at the date of transaction. Exchange differences are taken into account in arriving at the operating result. Hire purchase and leasing commitments Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the period of the lease. Pension costs and other post-retirement benefits The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate. Going concern Having considered the level of funds held, and the deficit generated in the year, the Trustees consider that an uncertainty exists around liquidity. However, the trustees made a decision to release funds through the sale of a proportion of the charity's fixed assets, which has taken place in the next accounting period. As a result of this plan, the financial statements are prepared on the going concern basis as the Trustees are confident that the funds from the sale, combined with the income from projected programme activity will provide funds which are sufficient to support the charity's activities for the foreseeable future. Thus, the uncertainty and associated risks will be adequately mitigated. DONATIONS AND LEGACIES 31.3.25 31.3.24 Donations Legacies Grants 397 19,802 10,000 3.000 30,199 A donation in kind was received from Pol Roger which included 'wines of the world, and other alcoholic beverages for the Farewell Dinner at the FEIL General Assembly. They also kindly covered corkage fees. Paul Davies provided an in-kind donation of three days of IT support to develop and establish a staff intranet. Page 23
EIL UK Notes to the Financial Statements - continued for the Year Ended 31 March 2025 DONATIONS AND LEGACIES - continued Several cash donations were received during the year. A collection was held at the memorial event for Margaret Matthews, who had a long connection to EIIL UK as a former employee, governance member and most recently as an office volunteer. A donation was received from the Acomb Quakers who, inspired by two of the Friends who are EIL UK hosts, selected EIL UK as their charity of the month. There were also donations related to specific expenses that people chose to cover on the charity's behalf. The donations and corresponding expenses are included in the accounts. Grants received, included in the above, are as follows.. 31.3.25 31.3.24 The John R Murray Charitable Trust The Great Britain Sasakawa Foundation (GBSF) 10,000 3.000 3,000 10,000 INVESTMENT INCOME 31.3.25 31.3.24 Rents received Deposit account interest 27,698 27,725 27,731 INCOME FROM CHARITABLE ACTIVITIES 31.3.25 31.3.24 Activity Homestays HOST UK Study Abroad Cultural Groups Vocational Leaming Cultural Awareness and Training 54,578 24,595 400,987 50,693 12,040 28,529 30,619 398,668 5,349 11,065 542,893 474,230 OTHER INCOME 31.3.25 31.3.24 Sundry income FEIL General Assembly 2024 conferen 118 90 15,423 90 Page 24
EIL UK Notes to the Financial Statements - continued for the Year Ended 31 March 2025 RAISING FUNDS Investment management costs 31.3.25 31.3.24 Investment propety management costs 6,846 CHARITABLE ACTIVITIES COSTS Direct Costs (see note 8) Support costs (see note 9) Totals Homestays HOST UK Study Abroad Cultural Groups Vocational Leaming 53,290 20,892 309,037 38,350 7,614 34,977 10,860 156,860 13,077 5,276 88,267 31,752 465,897 51,427 12,890 429.183 221,050 650,233 DIRECT COSTS OF CHARrrABLE ACTIVITIES 31.3.25 31.3.24 Staff costs Incoming programme expenses 48,236 380,947 80,629 317,740 429,183 398,369 SUPPORT COSTS Governance costs Management Finance Totals Homestays HOST UK Study Abroad Cultural Groups Vocational Learning 33,549 10,417 150,457 12,543 5,060 1,212 376 5,433 453 183 216 67 970 81 33 34,977 10,860 156,860 13,077 212,026 7.657 1,367 221,050 10. NET INCOMEI(EXPENDITURE Net incomel{expenditure) is stated after chargingl(crediting)'. 31.3.25 31.3.24 Auditors, remuneration Depreciation - owned assets Other operating leases 3.840 586 7.500 3,680 564 7,500 Page 25
EIL UK Notes to the Financial Statements - continued for the Year Ended 31 March 2025 11. TRUSTEES. REMUNERATION AND BENEFITS There were no trustees. remuneration or other benefits for the year ended 31 March 2025 nor for the year ended 31 March 2024. Trustees. expenses During the year ended 31 March 2025 no expenses were reimbursed trustees (2024 Iwo trustees reimbursed expenses totalling £86). 12. STAFF COSTS 31.3.25 31.3.24 Wages and salaries Social security costs Other pension costs 177,181 11,339 9,092 194,237 12,669 9,597 197,612 216,503 The average monthly number of employees during the year was as follows: 31.3.25 31.3.24 Direct charitable work Administration No employees received emoluments in excess of £60,000. The total amount of employee benefits reiVed by key management personnel is £46,479 (2024 £49,133). The charity considers its key management personnel comprises the Chief Executive. 13. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestricted Restricted funds funds Endowment fund Total funds INCOME AND ENDOWMENTS FROM Donations and legacies 30.199 30,199 Charitable activities Homestays HOST UK Study Abroad Vocational Learning Cultural Awareness and Training 28.529 30.619 398,668 5,349 11,065 28,529 30,619 398,668 5,349 11,065 Investment income Other income 27,731 90 27,731 90 Total 532.250 532,250 EXPENDITURE ON Charitable activities Homestays HOST UK Study Abroad Programme expenditure 29,719 50,097 471.210 25,000 54,719 51,069 471,210 972 Page 26
EIL UK Notes to the Financial Statements - continued for the Year Ended 31 March 2025 13. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued Unrestricted Restricted Endowment funds funds fund Total funds Cultural Groups Vocational Learning Cultural Awareness and Training 7,388 7,462 11,728 7,388 7,462 11,728 Other 1,075) 1,075) Total 576.529 972 25,000 602,501 NET INCOMEI(EXPENDITURE) (44,279) (972) (25,000) {70,251) RECONCILIATION OF FUNDS Total funds brought fomard 434.165 4,598 25,000 463,763 TOTAL FUNDS CARRIED FORWARD 389,886 3,626 393,512 14. TANGIBLE FIXED ASSETS Computer equipment COST At 1 April 2024 Disposals 9,205 380) At 31 March 2025 DEPRECIATION At 1 April 2024 Charge for year Eliminated on disposal 8,249 586 380) At 31 March 2025 8,455 NET BOOK VALUE At 31 March 2025 370 At 31 March 2024 956 Page 27
EIL UK Notes to the Financial Statements - continued for the Year Ended 31 March 2025 15. INVESTMENT PROPERTY FAIR VALUE At 1 April 2024 and 31 March 2025 400,000 NET BOOK VALUE At 31 March 2025 400,000 At 31 March 2024 400,000 The investment property is freehold. Fair value at 31 March 2025 is represented by: Valuation in 2023 Cost 60,000 340,000 400,000 The investment property was last subject to an independent professional valuation at 18 May 2023 and the trustees consider the valuation provided to be appropriate as at 31 March 2025. The valuation was undertaken by lan Humphries B.Sc.{Est.Man.} FRICS. The methods and significant assumptions used to ascertain the fair value of £400.000 are as follows" The valuation is at a 'Fair Value. defined as'The pri that would be received to sell an asset or paid to transfer a liability in an orderly transaction between market participants at the measurement date,. The price that would be achieved is based on the income generated by the investment, which at the valuation date was £27.185pa and with the expectation of a net retum on investment of around 7 /0. 16. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 31.3.25 31.3.24 Trade debtors Other debtors Accrued income Prepayments 11,869 4,316 21,205 14,787 4,216 21,026 20,401 64,774 60,430 Included in other debtors is an amount of $5,325 (2024 $5,325) which is held as a deposit by the Federation EIL. Page 28
EIL UK Notes to the Financial Statements - continued for the Year Ended 31 March 2025 17. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 31.3.25 31.3.24 Bank loans and overdrafts (see note 19) Trade creditors Social security and other taxes Other creditors Deferred income Accrued expenses 20,000 21,996 3,719 3,140 106,588 10.147 20,000 11,785 3,432 3,064 78,468 12,284 165,590 129,033 Deferred Income 31.3.25 1.3.234 Balance as at 1 April Released in the year Deferrals in the year 78.468 178,468) 106.588 42,748 {42,728) 78,468 Balance as at 31 March 106,588 78,468 Income under contractual arrangements is deferred where it is subject to the performance of certain terms or conditions. Where these have not been met at the balan sheet date, the income is not recognised in the statement of financial activities. Income from propety rentals is deferred where this is demanded and reiVed in advance of the period of let. 18. CREDITORS: AMOUNTS FALLING DUE AFTER MORE THAN ONE YEAR 31.3.25 31.3.24 Bank loans {see note 19) 46.667 66,667 19. LOANS An analysis of the maturity of loans is given below= 31.3.25 31.3.24 Amounts falling due within one year on demand: Bank loans 20.000 20,000 Amounts falling due beeen and five years.. Bank loans 46,667 66,667 Page 29
EIL UK Notes to the Financial Statements - continued for the Year Ended 31 March 2025 20. SECURED DEBTS The following secured debts are included within creditors: 31.3.25 31.3.24 Bank loans 66,667 86,667 The charity has provided a fixed and floating charge over its assets and undertakings, as security for its bank loan. 21. MOVEMENT IN FUNDS Net movement in funds At 31.3.25 At 1.4.24 Unrestricted funds General fund Propety fund {10,114) 400,000 (68,797 (78,911 400,000 389.886 168,797) 321.089 Restricted funds The Victoria League in scOand (VLS) Tnjst Tanner Trust QA Higher Education The Great Britain Sasakawa Foundation 486 2,000 1.140 (486) 2,000 1.140 2.400 2,400 TOTAL FUNDS 393,512 66,883) 326.629 Net movement in funds, included in the above are as follows: Incoming resources Resources expended Movement in funds Unrestricted funds General fund 587,196 (655.993) (68.797) Restricted funds The Victoria League in Scotland (VLS) Trust The Great Britain Sasakawa Foundation (486) (486) 3,000 600 2,400 TOTAL FUNDS 590,196 657.079) 66,883) Page 30
EIL UK Notes to the Financial Statements - continued for the Year Ended 31 March 2025 21. MOVEMENT IN FUNDS - continued Comparatives for movement in funds Net movement in funds At 31.3.24 At 1.4.23 Unrestricted funds General fund Propety fund 34,165 400,000 (44,279) (10,114) 400,000 434,165 (44,279) 389,886 Restricted funds The Victoria League in Scotland (VLS) Trust Tanner Trust QA Higher Education 1,458 2,000 1,140 (972) 486 2,000 1,140 4,598 (972) 3,626 Endowment funds Marie Benson-stott Scholarship 25,000 (25,000) TOTAL FUNDS 463,763 70,251) 393,512 Comparative net movement in funds. included in the above are as follows.. Incoming resources Resources expended Movement in funds Unrestricted funds General fund 532,250 (576,529) {44,279) Restricted funds The Victoria League in Scotland (VLS) Trust (972) (972) Endowment funds Marie Benson-stott Scholarship (25,000) (25,000} TOTAL FUNDS 532,250 602,501) 70,251) The balance on the unrestricted general fund has arisen from accumulated surpluses and deficits and is held for the general purposes of the charity- The balance on the designated propety fund arose from the transfer of the investment propety following the closure of an associated trust and is being held for investment purposes to generate income. After the balance sheet date, the charity sold of part of the investment property. The net proceeds from this disposal result in a transfer of £129.000 from the designated property fund to the unrestricted general fund. Page 31
EIL UK Notes to the Financial Statements - continued for the Year Ended 31 March 2025 21. MOVEMENT IN FUNDS - continued The Marie Benson-stott Scholarship Fund was established by way of a legacy granted to EIL, from which an income could be generated to promote international living through homestays for students at the University of Worcester. Given the value of the fund a resolution was made in the prior year (in accordance with s281 Charities Act 2011) to spend the fund, ratherthan generate income, and therefore the fund amount has been fully expended to provide opportunities for international students at Worcester and other higher education institutions. Funding from The Victoria League in Scotland Trust is now comprised of one grant for the promotion of Scottish culture and way of life to international students studying at British universities through the provision of bursaries for day visits and weekend stays with hosts. The Tanner Trust was established by way of a grant to facilitate and support HOST UK volunteers and their integration into El L UK. Funds were received from The Great Britain Sasakawa Foundation for the 'Kizuna' Project which supports HOST Weekend Stays and longer homestays for Japanese students and academics at UK universities. 22. EMPLOYEE BENEFIT OBLIGATIONS The charity operates a defined contribution pension plan for its employees. The amount recognised as an expense in the period was £9.092 (2024 £9.597). £1.165 remains unpaid at 31 March 2024 (2024 £5,655} 23. CONTINGENT LIABILITIES EIL UK contracts in advance for certain programmes. Should EIL UK be unable to fulfil those contracts, it could be liable to meet claims for breach of contract. The cost of any such claims is unquantifiable. 24. RELATED PARTY DISCLOSURES During the year, the following related paty transactions occurred.. S Backhouse (trusteel was recharged accommodation and Subsisten costs of £260 for attending the FEIL General Assembty. K Canham {trustee) was recharged subsistence costs of £50 for attending the FEIL General Assembly. K Dance (trustee) was recharged Subsisten costs of £50 for attending the FEIL General Assembly. L Spencer {trustee) was recharged subsistence costs of £50 for attending the FEIL General Assembly. R Godwin {trustee from 6 Dember 2024) was paid £3,661 for hosting fees and reimbursed £83 for host expenses incurred. Host fees and expenses were paid in accordance with the charities usual practices. 25. POST BALANCE SHEET EVENTS Information relating to events since the end of the year is given in the notes to the financial statements. Page 32