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2023-03-31-accounts

Registered number: 03590328 Charity number: 1070430

HAMOAZE HOUSE

(A COMPANY LIMITED BY GUARANTEE)

UNAUDITED

TRUSTEES' REPORT AND FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2023

HAMOAZE HOUSE (A COMPANY LIMITED BY GUARANTEE)

CONTENTS

Page
Reference and Administrative Details of the Charity, its Trustees and Advisers 1
Trustees' Report 2
Independent Examiner's Report 11
Statement of Financial Activities 12
Balance Sheet 13
Notes to the Financial Statements 14 - 29

HAMOAZE HOUSE (A COMPANY LIMITED BY GUARANTEE)

REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 31 MARCH 2023

Trustees Judge W E M Taylor, Director
Mrs P Murphy (appointed 27 October 2022)
Mrs S J Hobbs
Mr S J Pearce
Mr M R Thomas
Cllr B Vincent (resigned 27 October 2022)
Miss C Little
Mr S D Young
Mrs E Fluellen
Mrs W A Hannon
Company registered
number
03590328
Charity registered
number
1070430
Registered office
Hamoaze House
Mount Wise
Devonport
Plymouth
Devon
PL1 4JQ
Chief Executive Officer
Mr M Bignell
Bankers
The Co-Operative Bank Plc
PO Box 250
Skelmersdale
Lancashire
WN8 6WT

Page 1

HAMOAZE HOUSE (A COMPANY LIMITED BY GUARANTEE)

TRUSTEES’ REPORT FOR THE YEAR ENDED 31 MARCH 2023

The Trustees present their report and the certified financial statements for the year ended 31 March 2023. – The accounts have been drawn up in compliance with the Statement of Recommended Practice Accounting and Reporting by Charities (as revised in March 2005) (‘SORP’), the Charities Act 2011, the Companies Act (2006), and in accordance with the company’s Memorandum and Articles of Association.

STRUCTURE, GOVERNANCE AND MANAGEMENT

The company was incorporated on 30 June 1998 and attained registered charity status on 7 July 1998. The company is limited by guarantee and does not have a share capital.

Trustee recruitment, induction and training

The Trustees who served during the year and since the year end are set out on page 1. The Board of Trustees, which meets regularly during the year, appoints trustees and deals with the induction process for new trustees.

All new Trustees are given the opportunity to tour the project and meet both service users and staff. Trustees are always invited to various celebrations and festivities. Hamoaze House also has an open-door policy encouraging trustees to drop in.

Charity Commission booklets are also provided for new trustees such as “The Essential Trustee” to outline the role.

Organisational structure and decision-making policy

Day to day decisions are ultimately made by the Chief Executive in collaboration with the Senior Leadership Team. All decisions are made using appropriate operational policy and procedures, and if needed in consultation with the Specialist Public Health Consultant at the Office of the Director of Public Health, Plymouth City Council, Hamoaze House’s core funder. Plymouth City Council is now responsible for implementing the Governments drug strategy at a local level, including commissioning and developing treatment services. We are now in the fourth year of the Plymouth Alliance.

We have now been working together since this time as an Alliance to co-produce, co-ordinate and provide a range of support services for people with complex needs. As an Alliance, members, which include the provider(s) and commissioners, will drive forwards change and respond effectively to the complex needs of the citizens of Plymouth in an ever-changing landscape, shaping the future system accordingly. We have also a citywide Action and Implementation Plan for those people requiring services for multiple and complex needs. Alongside this we have also established a number of themed subgroups in order to take things forward. We have also agreed mandatory training for all staff to ensure consistency and equity of practice and delivery that is consistent and available to those needing services regardless of where they “pitch” up. A no wrong door approach.

The Alliance aims to improve the lives of people with complex needs by supporting the whole person to meet their aspirations, whilst also contributing towards national outcome targets in relation to statutory homelessness, children in care and care leavers, drug treatment, reoffending rates, preventing admissions to hospital and urgent care targets.

The purpose of the Alliance is to:

Page 2

HAMOAZE HOUSE (A COMPANY LIMITED BY GUARANTEE)

TRUSTEES’ REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023

Any strategic decision would be made in consultation and with the approval of the Board of Trustees.

Hamoaze House continuously collects data and returns this monthly and quarterly to the National Drug Treatment Monitoring Service (NDTMS).

Many areas are monitored, including waiting times to access treatment, duration of treatment, treatment modalities, family involvement, care planning and reviews. HALO our chosen case management system is now used by all staff. This is a system that allows there to be a single virtual case file, in which, all specialist drug and alcohol services providing treatment, or a specific modality has access and can input to this file. This is to prevent replication of i.e., assessments, risk assessments and case notes. The file is essentially owned by the service user.

As part of a collaborative partnership approach, we have now implemented a single assessment process with our partners with shared training to reduce duplication and to create the experience of a single service for the end user despite the service being delivered by a number of partners. We also have come together as an Alliance in order to collaborate and work together to deliver effective homeless services and accommodation services. However, given the current housing crisis which although nationally is particularly bad in the south west of the country we are working hard in an attempt to offset the increasing number of people that have found themselves homeless and have a Homeless Strategic Group to specifically focus on ways of managing this national problem, however despite our best efforts to reduce this we have over the last 12 months seen numbers of people needing emergency accommodation doubling.

Through the Hidden Harm service, we continue to see an increase in young people struggling with mental health problems and this is undoubtedly compounded by the financial crisis many already impoverished families are facing and trying to deal with. Hamoaze House has accessed government initiatives i.e., Household support fund and the Fit n Fed Programme as well as leaning on local supermarkets and any other opportunities for funds to be able to establish a Food Bank so that we are able to give those people who are hungry with weekly food hampers.

The Charity shop is well established and continues to grow and improve steadily with sales and increased our online presence with the use of eBay, Vinted and other online websites. The Coffee Box also has now imbedded itself into the local community and receives an increasing number of customers who consistently use the facility.

Risk management

The Trustees confirm that the major risks to which the charity is exposed as identified by the Trustees have been reviewed and systems are established to mitigate those risks. Our Safeguarding Policies and Procedures have been reviewed and an audit to maintain compliance in line with the GDPR Regulations.

OBJECTS AND ACTIVITIES

In furtherance of its objectives and public benefit, the charity’s principal objectives according to its governing documents are:

Page 3

HAMOAZE HOUSE (A COMPANY LIMITED BY GUARANTEE)

TRUSTEES’ REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023

To preserve and safeguard the health, well-being, and recovery of all persons whose lives are affected by dependency upon drugs (illegal and legal) and/or alcohol and the families of such persons and their community’s.

To treat, preserve, intervene and safeguard the health and wellbeing of those persons at risk and vulnerable persons, young people, individuals and families.

To promote the education and further the attendance and attainment of those persons who have been unable to succeed in the traditional education system.

To provide and manage a specialist day care centre for the benefit of the general public in Plymouth and elsewhere.

To advance the life skills of young people by, for example:

The provision of recreational and leisure time activities in the interest of social welfare, designed to improve their conditions of life.

The provision of support and activities which develop their skills, capacities and capabilities thus enabling them to participate in society as mature and responsible individuals.

The charity operates day to day support facilities for all persons affected by problematic substance use and multiple vulnerabilities and complex needs in the community. We reinstated the Youth Club in Nov 2022 and Seymour House continues to provide an alternative education support service approved by Plymouth City Council. The program includes but is not limited to:

Individualised Recovery Care Plans Theatre and drama productions

Structured time management Music, i.e., writing, playing and performing Group therapy Anger management Health promotion Gardening and vegetable growing Relapse prevention Early intervention initiatives Leisure and sport Support into employment and training Young persons’ support Education Families’ support Life skills Creative Writing Seymour Young Peoples Day Support Service Cookery Student Placement Supervised Contact Fit and Fed (in conjunction with PCC) – Trampolining Rebound Therapy Barista Project (Coffee Box) Sensory Room SHARP Project (in partnership with Harbour) Hidden Harm Support and Training Yoga Core Math’s and English Charity Shop Volunteering

Page 4

HAMOAZE HOUSE (A COMPANY LIMITED BY GUARANTEE)

TRUSTEES’ REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023

Various programs of online virtual support

Community Support Groups

Community Running Club

– Spoon Carving in partnership with Shekinah The Learning Exchange

Local Job Centre partnership in encouraging people to volunteer prior to going back to full time employment.

DWP weekly clinics to ensure clients are able to access all appropriate benefits.

Hosting of Winter Provision and providing 3 staff to offer wraparound support to those rough sleeping.

Young People

Our partnership continues with Transforming Futures Multi Academy Trust (previously Mount Tamar - a specialist education provider) delivering services out of Seymour House. This service engages with several young people with specialist education needs (SEN’s). This includes cognition and learning, autistic spectrum conditions, medical needs, physical disabilities, specific learning difficulties (dyslexia/dyscalculia). We are also supporting some of the Outreach provision.

The charity hopes to build on the success of the current provision in the next financial year and beyond.

Our youth service at Seymour House is involved in the piloting of a project looking to support families to ensure that their children arrive in readiness for school. These are families who have a long history of disengaging from support services (often described as hard to reach). This is proving to have a significantly positive impact and we are as partners collecting data with a view to evidencing an effective system that will inform future commissioned engagement.

The Friday Night Youth Club was reinstated in November 2022 after a successful grant application from the Office of the Police and Crime Commissioner.

We continue to run after school clubs as their popularity remains consistent.

Strategic objectives

The overall objective is to encourage and support people in developing and improving skills and strategies to facilitate a move on from dependent behaviour (substances, lifestyles and associated agencies).

In addition, of particular significance is the objective to provide support for families, parents and young people affected by problematic substance use within their family and/or neighbourhood. This is achieved through offering structured day programmes individually tailored to the identified need of the client.

In support of this we are currently able to offer a dedicated service known as Hidden Harm, to young people whose lives are affected by the problematic drug or alcohol use of their parents or carers.

Plymouth City Council in conjunction with all partners and people continue through the Alliance to co-design the future Complex Needs System. This will enable people using services to be supported flexibly, receiving the right care, at the right time, in the right place.

This Alliance Model is focused on creating systemic change; changes to culture, funding structures, commission and policy which will support this new way of working. Together we have created a contractual environment where suppliers share responsibility for achieving outcomes and are mutually supportive, all decisions are made on the best outcome for people using services.

Page 5

HAMOAZE HOUSE (A COMPANY LIMITED BY GUARANTEE)

TRUSTEES’ REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023

The vision is to improve the lives of people with complex needs, supporting the whole person to meet their aspirations and to participate in and contribute to all aspects of life.

Alliance success is based on leadership, alignment, shared risks and incentives and a commitment to collaboration. It promotes a new way of working, it drives collaboration and innovation, provides integrated care and improves efficiency and stability promoting sustainable outcomes for those people using the services. Using system measures and case studies we are beginning to see evidence that the Alliance formation is indeed improving outcomes for those people in our system(s).

Achievements and performance

The successful realisation of each service user’s care plan, their purpose for being here, is monitored with regular reviews by Hamoaze House staff, client and referrer. Many of the policies are standard with other drug and alcohol service providers. With the inception of the Alliance there has been greater focus on partnership working which has included staff shadowing partnership services, a multi-agency training program and regular multi-agency staff meetings to share best practice and to look at in detail individual service delivery which includes busting myths and fact sharing.

Performance objectives

Significant activities for achieving objectives.

To continually improve on quality of service. As a result of the 10-year Drug Strategy from Harm to Hope we are receiving additional money from the supplementary drugs grant to increase salaries for all staff to align salaries with partner services and to promote staff retention.

To actively promote Hamoaze House’s services.

To build capacity with “Not Engaged in Employment Training or School” Young people (“NEETS” – Not in Education, Employment, Training or School).

Actively promote the facilities available at Hamoaze House and build on current working relationships with all services involved in adult social care and child social care, through developing additional multimedia exposure.

Page 6

HAMOAZE HOUSE (A COMPANY LIMITED BY GUARANTEE)

TRUSTEES’ REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023

The Coffee Box is a small venture where service users will benefit from education, training and improved employment opportunities through customer service, barista training, food and hygiene training and bookkeeping experience. All profit earnings from this project will be used to further the work of Hamoaze and Seymour House. To continue to build upon the success of the coffee box, recruiting volunteers and maximizing opening hours.

The Charity Shop has proven to be an effective way to build an independent income stream, wider engagement with the community and the city and particularly providing volunteering opportunities for those citizens using our services including accredited retail training.

It is important to acknowledge our continued dependence upon grants and donations to enable specific to go ahead i.e., enhancing facilities/services, developing new projects and exceptional repairs.

FINANCIAL REVIEW

It would be important to note and convey the diligence of Trustees when considering crucial policy proposals and expenditure with the careful attention to the possible outcome of such decisions both good or bad, financial or otherwise. With particular focus on both the risk and opportunities with each individual decision.

Revenue funding

Core revenue funding to cover the ongoing operating expenses has been covered for the next few months.

Principal funding sources

The principal funding sources of the organisation are set out in Note 4 of the accounts.

Reserves – Unrestricted Reserves Policy

Unrestricted general funds can be used in accordance with the Charitable Objects at the discretion of the Board of Trustees.

Having completed a review of the likely costs involved the Trustees consider it to be apposite to maintain unrestricted reserves within the range £175,000 to £200,000.

Restricted funds can only be used for restricted purposes within the objects of the charity.

Fundraising

We are predominately funded by Plymouth City Council through the Plymouth Alliance and individual grants and grant making trusts. The Business Development position has proved to be positive in relation to increasing other income streams and grants. One of the successful grants for £298,000 (from the Dept of Levelling Up Housing & Communities) provided a capital project of an extension to provide additional showers, toilets, new kitchen and a full refurbishment of the Night Shelter provision with 3-year revenue funding until end of March 2025 for 3 additional staff employed as Complex Needs Support Workers to provide a wraparound support service for those individuals using the Night Shelter. Hamoaze has a ‘Just Giving’ page on our website. We occasionally receive donations from supportive individuals and now raise independent funds through the Charity Shop and Coffee Box.

Page 7

HAMOAZE HOUSE (A COMPANY LIMITED BY GUARANTEE)

TRUSTEES’ REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023

Pay Policy

This Pay Policy Statement sets out the Hamoaze House policy on pay and conditions for senior managers and employees.

Hamoaze House aims to attract and retain employees to deliver its objectives. In determining pay for senior managers and all other employees Hamoaze House operates in accordance with Plymouth City Council and the principles underlying the National Living Wage and complies with current legislation.

Key Principles for Pay Policy

Chief Executive and Executive Directors

The Board of Trustees is responsible for setting remuneration based on salary comparison against similar posts within the local charitable sector in line with the key principles above.

Other Employees’ Pay Structure

(Including lowest paid employees)

Remuneration for other employees is normally determined by National Government Guidelines, in association with the National Living Wage and in line with other local sector charities within the same field of operation. We are also developing an internal pay scale based on the above

Any increases to salary structure are agreed by the Board of Trustees and recorded in the minutes of those meetings.

PLANS FOR FUTURE PERIODS.

To further pursue, participate and invest in the Alliance framework and to be a valued and respected member within this system for the benefit of the people of the city of Plymouth.

The Alliance aims to improve the lives of people with complex needs by supporting the whole person to meet their aspirations, whilst also contributing towards National outcome targets in relation to drug treatment, statutory homelessness, re-offending rates, children in care and care leavers and preventing admissions to hospitals and urgent care targets.

The purpose of the Alliance is to:

Page 8

HAMOAZE HOUSE (A COMPANY LIMITED BY GUARANTEE)

TRUSTEES’ REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023

Government policy is to encourage and sustain an environment where third sector organisations play an increasing role in the delivery of public services. It should be noted that people who use this service have complex issues; problematic use of alcohol and other drugs is multi-faceted rarely a standalone condition. More recently the term being used to identify these people is “multiple vulnerabilities and complex needs”.

Public benefit

The Trustees have complied with their duty outlined in Section 4 of the Charities Act 2006, to have due regard to public benefit guidance issued by the Charity Commission.

The review of our activities given in this document exemplifies how we have acted for the benefit of the public in and around the City of Plymouth.

The Trustees’ Report was approved by order of the Board of Trustees, as the company directors, and signed on its behalf by:

Judge W E M Taylor

(Director)

Date: 8th November 2023

Page 9

HAMOAZE HOUSE (A COMPANY LIMITED BY GUARANTEE)

TRUSTEES’ REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023

STATEMENT OF TRUSTEES' RESPONSIBILITIES

The Trustees (who are also the directors of the Charity for the purposes of company law) are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the Trustees to prepare financial statements for each financial . Under company law, the Trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the Charity and of its incoming resources and application of resources, including its income and expenditure, for that period. In preparing these financial statements, the Trustees are required to:

The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the Charity's transactions and disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Page 10

HAMOAZE HOUSE (A COMPANY LIMITED BY GUARANTEE)

INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 MARCH 2023

Independent Examiner's Report to the Trustees of Hamoaze House ('the Charity')

I report to the charity Trustees on my examination of the accounts of the Charity for the year ended 31 March 2023.

Responsibilities and Basis of Report

As the Trustees of the Charity (and its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the Charity's accounts carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent Examiner's Statement

Since the Charity's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of ICAEW, which is one of the listed bodies.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Charity as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

This report is made solely to the Charity's Trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. My work has been undertaken so that I might state to the Charity's Trustees those matters I am required to state to them in an Independent Examiner's Report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the Charity and the Charity's Trustees as a body, for my work or for this report.

Signed: Dated: Pamela Tuckett FCA, DChA

Bishop Fleming LLP Chartered Accountants Salt Quay House 4 North East Quay Sutton Harbour Plymouth PL4 0BN

Page 11

HAMOAZE HOUSE (A COMPANY LIMITED BY GUARANTEE)

STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 MARCH 2023

Note
INCOME FROM:
Donations and legacies
4
Charitable activities
5
Other trading activities
6
Investments
7
TOTAL INCOME
EXPENDITURE ON:
Raising funds
Charitable activities
8
TOTAL EXPENDITURE
NET MOVEMENT IN FUNDS
RECONCILIATION OF FUNDS:
Total funds brought forward
Net movement in funds
TOTAL FUNDS CARRIED FORWARD
16		 Restricted
funds
2023
£
-
232,179
-
-
232,179
-
182,625
182,625
49,554
-
49,554
49,554		 Unrestricted
funds
2023
£
42,026
435,315
141,974
2,102
621,417
44,126
579,914
624,040
(2,623)
1,291,546
(2,623)
1,288,923		 Total
funds
2023
£
42,026
667,494
141,974
2,102
853,596
44,126
762,539
806,665
46,931
1,291,546
46,931
1,338,477		 Total
funds
2022
£
26,739
548,993
120,540
122
696,394
33,208
664,884
698,092
(1,698)
1,293,244
(1,698)
1,291,546

The Statement of Financial Activities includes all gains and losses recognised in the year.

The notes on pages 14 to 29 form part of these financial statements.

Page 12

HAMOAZE HOUSE (A COMPANY LIMITED BY GUARANTEE) REGISTERED NUMBER:03590328

BALANCE SHEET AS AT 31 MARCH 2023

Note
FIXED ASSETS
Tangible assets
12
CURRENT ASSETS
Stocks
13
Debtors
14
Cash at bank and in hand
Creditors: amounts falling due within one
year
15
NET CURRENT ASSETS
TOTAL NET ASSETS
CHARITY FUNDS
Restricted funds
16
Unrestricted funds
16
TOTAL FUNDS		 582
130,644
522,505
653,731
(97,405)		 2023
£
782,151
556,326
1,338,477
49,554
1,288,923
1,338,477		 447
73,610
467,678
541,735
(60,375)		 2022
£
810,186
481,360
1,291,546
-
1,291,546
1,291,546

The Charity was entitled to exemption from audit under section 477 of the Companies Act 2006.

The members have not required the company to obtain an audit for the year in question in accordance with section 476 of Companies Act 2006.

The Trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and preparation of financial statements.

The financial statements have been prepared in accordance with the provisions applicable to entities subject to the small companies regime.

The financial statements were approved and authorised for issue by the Trustees and signed on their behalf by:

Judge W E M Taylor

(Director) Date: 8th November 2023

The notes on pages 14 to 29 form part of these financial statements.

Page 13

HAMOAZE HOUSE (A COMPANY LIMITED BY GUARANTEE)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

1. GENERAL INFORMATION

The Charity is a Company limited by guarantee. The Members of the Charity are the Trustees named on page 1. In the event of the Charity being wound up, the liability in respect of the guarantee is limited to £10 per Member of the Charity.

2. ACCOUNTING POLICIES

2.1 BASIS OF PREPARATION OF FINANCIAL STATEMENTS

The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

Hamoaze House meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.

2.2 GOING CONCERN

The financial statements have been prepared on a going concern basis. The Charity continues to provide services to users, has continuing contracts for services and has sufficient reserves to cover any short term reductions in income/additional costs. Based on these factors, the Trustees consider that the going concern basis continues to be appropriate.

2.3 INCOME

All income is recognised once the Charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.

Grants are included in the Statement of Financial Activities on a receivable basis. The balance of income received for specific purposes but not expended during the period is shown in the relevant funds on the Balance Sheet. Where income is received in advance of entitlement of receipt, its recognition is deferred and included in creditors as deferred income. Where entitlement occurs before income is received, the income is accrued.

Gifts in kind donated for distribution are included at valuation and recognised as income when they are distributed to the projects. Gifts donated for resale are included as income when they are sold.

Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.

Income tax recoverable in relation to investment income is recognised at the time the investment income is receivable.

Page 14

HAMOAZE HOUSE (A COMPANY LIMITED BY GUARANTEE)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

2. ACCOUNTING POLICIES (continued)

2.4 EXPENDITURE

Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use.

Expenditure on charitable activities is incurred on directly undertaking the activities which further the Charity's objectives, as well as any associated support costs.

All expenditure is inclusive of irrecoverable VAT.

2.5 GOVERNMENT GRANTS

Revenue government grants are credited to the Statement of Financial Activities as the related expenditure is incurred.

2.6 INTEREST RECEIVABLE

Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the Charity; this is normally upon notification of the interest paid or payable by the institution with whom the funds are deposited.

2.7 TANGIBLE FIXED ASSETS AND DEPRECIATION

Tangible fixed assets are initially recognised at cost. After recognition, under the cost model, tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. All costs incurred to bring a tangible fixed asset into its intended working condition should be included in the measurement of cost.

Depreciation is charged so as to allocate the cost of tangible fixed assets less their residual value over their estimated useful lives, using the following bases.

Depreciation is provided on the following bases:

2.8 STOCKS

Stocks are valued at the lower of cost and net realisable value after making due allowance for obsolete and slow-moving stocks. Cost includes all direct costs and an appropriate proportion of fixed and variable overheads.

2.9 DEBTORS

Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

Page 15

HAMOAZE HOUSE (A COMPANY LIMITED BY GUARANTEE)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

2. ACCOUNTING POLICIES (continued)

2.10 CASH AT BANK AND IN HAND

Cash at bank and in hand includes cash and short-term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

2.11 LIABILITIES AND PROVISIONS

Liabilities are recognised when there is an obligation at the Balance Sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably.

Liabilities are recognised at the amount that the Charity anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide.

Provisions are measured at the best estimate of the amounts required to settle the obligation. Where the effect of the time value of money is material, the provision is based on the present value of those amounts, discounted at the pre-tax discount rate that reflects the risks specific to the liability. The unwinding of the discount is recognised in the Statement of Financial Activities as a finance cost.

2.12 FINANCIAL INSTRUMENTS

The Charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.

2.13 OPERATING LEASES

Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the lease term.

2.14 PENSIONS

The Charity operates a defined contribution pension scheme and the pension charge represents the amounts payable by the Charity to the fund in respect of the year.

2.15 FUND ACCOUNTING

General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the Charity and which have not been designated for other purposes.

Designated funds comprise unrestricted funds that have been set aside by the Trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements.

Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the Charity for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.

Page 16

HAMOAZE HOUSE (A COMPANY LIMITED BY GUARANTEE)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

3. CRITICAL ACCOUNTING ESTIMATES AND AREAS OF JUDGMENT

Estimates and judgments are continually evaluated and are based on historical experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances.

Critical accounting estimates and assumptions:

The preparation of the financial statements requires management to make judgements, estimates and assumptions that affect the amounts reported for assets and liabilities as at the balance sheet date and the amounts reported for revenues and expenses during the year. However, the nature of estimation means that actual outcomes could differ from those estimates. Whilst there is a level of assumption in these judgements, the Trustees feel these are unlikely to have a significant effect on, or cause material error to the amounts recognised in the financial statements.

4. INCOME FROM DONATIONS AND LEGACIES

Unrestricted
funds
2023
£
Donations
42,026
Unrestricted
funds
2022
£
Donations
26,739		 Total
funds
2023
£
42,026
Total
funds
2022
£
26,739

Page 17

HAMOAZE HOUSE (A COMPANY LIMITED BY GUARANTEE)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

5. INCOME FROM CHARITABLE ACTIVITIES

SHARP - Substance Misuse Project
PCC Hidden Harm Grant
Plymouth Drug and Alcohol Team
Youth Referral Project
Lloyds TSB Foundation
Other Grant and Contract Income
Fit and Fed Grant
Levelling Up, Housing & Communities
SHARP - Substance Misuse Project
PCC - Hidden Harm
Plymouth Drug and Alcohol Team
Youth Referral Project
Lloyds TSB Foundation
Other Grant and Contract Income
Fit and Fed Grant		 Restricted
funds
2023
Unrestricted
funds
2023
£
£
68,527
-
38,069
-
-
357,355
-
27,770
2,250
-
-
29,349
-
20,841
123,333
-
232,179
435,315
Restricted
funds
2022
Unrestricted
funds
2022
£
£
68,528
-
38,069
-
-
336,912
-
20,610
50,000
-
-
21,069
-
13,805
156,597
392,396		 Total
funds
2023
£
68,527
38,069
357,355
27,770
2,250
29,349
20,841
123,333
667,494
Total
funds
2022
£
68,528
38,069
336,912
20,610
50,000
21,069
13,805
548,993

Page 18

HAMOAZE HOUSE (A COMPANY LIMITED BY GUARANTEE)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

6. INCOME FROM OTHER TRADING ACTIVITIES

Income from non charitable trading activities

Unrestricted
funds
2023
£
Rental and other income
75,455
Shop income
66,519
141,974
Unrestricted
funds
2022
£
Rental and other income
73,689
Shop income
46,851
120,540		 Total
funds
2023
£
75,455
66,519
141,974
Total
funds
2022
£
73,689
46,851
120,540
7.
INVESTMENT INCOME
Unrestricted
funds
2023
£
Bank interest
2,102
Unrestricted
funds
2022
£
Bank interest
122		 Total
funds
2023
£
2,102
Total
funds
2022
£
122

Page 19

HAMOAZE HOUSE (A COMPANY LIMITED BY GUARANTEE)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

8. ANALYSIS OF EXPENDITURE BY ACTIVITIES

Activities
undertaken
directly
2023
£
Charitable activities
591,215
Activities
undertaken
directly
2022
£
Charitable activities
511,348
Analysis of support costs
Staff costs
Advertising
Governance costs
9.
INDEPENDENT EXAMINER'S REMUNERATION
Fees payable to the Charity's independent examiner for the independent
examination of the Charity's annual accounts		 Support
costs
2023
£
171,324
Support
costs
2022
£
153,536
Total
funds
2023
£
163,533
500
7,291
171,324
2023
£
3,780		 Total
funds
2023
£
762,539
Total
funds
2022
£
664,884
Total
funds
2022
£
149,027
-
4,509
153,536
2022
£
3,320

Page 20

HAMOAZE HOUSE (A COMPANY LIMITED BY GUARANTEE)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

10. STAFF COSTS

Wages and salaries
Social security costs
Contribution to defined contribution pension schemes		 2023
£
437,059
33,962
29,919
500,940		 2022
£
383,367
30,225
30,435
444,027

The average number of persons employed by the Charity during the year was as follows:

2023 2022
No. No.
Staff 24 22
The number of employees whose employee benefits (excluding employer pension costs) exceeded
£60,000 was:
2023 2022
No. No.
In the band £60,001 - £70,000 1 1

11. TRUSTEES' REMUNERATION AND EXPENSES

During the year, no Trustees received any remuneration or other benefits (2022 - £NIL).

During the year ended 31 March 2023, no Trustee expenses have been incurred (2022 - £NIL).

Page 21

HAMOAZE HOUSE (A COMPANY LIMITED BY GUARANTEE)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

12. TANGIBLE FIXED ASSETS

Freehold
property
£
COST
At 1 April 2022
1,116,693
Additions
-
At 31 March 2023
1,116,693
DEPRECIATION
At 1 April 2022
326,063
Charge for the year
22,334
At 31 March 2023
348,397
NET BOOK VALUE
At 31 March 2023
768,296
At 31 March 2022
790,630
13.
STOCKS
Stocks for resale
14.
DEBTORS
DUE WITHIN ONE YEAR
Trade debtors
Other debtors
Prepayments and accrued income		 Short-term
leasehold
property
£
9,156
-
9,156
7,361
1,373
8,734
422
1,795		 Motor
vehicles
£
32,339
-
32,339
31,700
320
32,020
319
639		 Fixtures and
fittings
£
328,169
3,263
331,432
311,047
7,271
318,318
13,114
17,122
2023
£
582
2023
£
93,535
7,942
29,167
130,644		 Total
£
1,486,357
3,263
1,489,620
676,171
31,298
707,469
782,151
810,186
2022
£
447
2022
£
41,019
-
32,591
73,610

Page 22

HAMOAZE HOUSE (A COMPANY LIMITED BY GUARANTEE)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

15. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

Trade creditors
Other creditors
Accruals and deferred income
Deferred income at 1 April 2022
Resources deferred during the year
Amounts released from previous periods		 2023
£
18,178
30,551
48,676
97,405
2023
£
6,872
86,610
(6,872)
86,610		 2022
£
21,331
19,212
19,832
60,375
2022
£
37,737
3,700
(34,565)
6,872

Page 23

HAMOAZE HOUSE (A COMPANY LIMITED BY GUARANTEE)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

16. STATEMENT OF FUNDS

STATEMENT OF FUNDS - CURRENT YEAR

UNRESTRICTED FUNDS
DESIGNATED FUNDS
Staff restructuring
Property maintenance
Net book value of fixed assets
GENERAL FUNDS
General funds
TOTAL UNRESTRICTED
FUNDS
RESTRICTED FUNDS
Restricted revenue funds
PCC Hidden Harm
SHARP - Substance Misuse
Project
Levelling Up, Housing &
Communities
TOTAL OF FUNDS		 Balance at 1
April 2022
£
50,000
82,632
810,186
942,818
348,728
1,291,546
-
-
-
-
-
1,291,546		 Income
£
-
-
-
-
621,417
621,417
2,250
38,069
68,527
123,333
232,179
853,596		 Expenditure
£
-
(11,764)
(31,298)
(43,062)
(580,978)
(624,040)
(2,250)
(38,069)
(68,527)
(73,779)
(182,625)
(806,665)		 Transfers
in/out
£
-
-
3,263
3,263
(3,263)
-
-
-
-
-
-
-		 Balance at
31 March
2023
£
50,000
70,868
782,151
903,019
385,904
1,288,923
-
-
-
49,554
49,554
1,338,477

Page 24

HAMOAZE HOUSE (A COMPANY LIMITED BY GUARANTEE)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

16. Statement of funds (continued)

Designated funds

Staff restructuring – Hamoaze House is reliant upon finite project funding. In order to attract staff to posts within the organisation, it is not normal practice to issue fixed term contracts. Therefore it may be necessary to make posts redundant were funding to end and this designated fund is included to cover the anticipated costs of this restructuring.

Property maintenance – Hamoaze House is a grade II listed building and as such requires a great deal of maintenance and upkeep. The Trustees think it prudent to set aside funds to support the cyclical and often expensive maintenance requirements.

Net book value of fixed assets - represents the value of fixed assets not available for day to day use as cash.

Restricted funds

Restricted revenue funds - relates to donations and grants received in respect of revenue expenditure.

PCC Hidden Harm - represents funding to provide the role of Youth Worker, whom help reduce the harm caused by substance misuse to users themselves, affected others, and to the wider community. We provide support through a Youth Work perspective based around engagement through activities. Helping those young people who are reluctant to engage in support with a specific focus on relationship building, developing trust, and increasing engagement.

SHARP - Substance Misuse Project - represents funding for a programme specifically for adults and families that are affected by a loved one's drug and/or alcohol misuse. This is an opportunity for them to come together and work with professional people in understanding substance use and to support each other. It is important to feel that they are not alone in what they are going through and it is an opportunity to talk to each other and build strong friendships and support networks.

Levelling Up, Housing & Communities - represents funding to increase the quality, capacity, and variety of our facilities that will improve the dignity and privacy of those using the Night Shelter and to diversify what we do by offering support around housing, health, and meaningful occupation to those rough sleeping and wherever possible, to prevent them returning to rough sleeping.

Page 25

HAMOAZE HOUSE (A COMPANY LIMITED BY GUARANTEE)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

16.
Statement of funds (continued)
STATEMENT OF FUNDS - PRIOR YEAR
Balance at
1 April 2021
£
UNRESTRICTED FUNDS
DESIGNATED FUNDS
Staff restructuring
50,000
Property maintenance
82,632
Net book value of fixed assets
829,560
962,192
GENERAL FUNDS
General funds
331,052
RESTRICTED FUNDS
Restricted revenue funds
-
PCC Hidden Harm
-
SHARP - Substance Misuse
Project
-
Levelling Up, Housing &
Communities
-
-
TOTAL OF FUNDS
1,293,244		 Income
£
-
-
-
-
539,797
50,000
38,069
68,528
-
156,597
696,394		 Expenditure
£
-
-
(31,540)
(31,540)
(509,955)
(50,000)
(38,069)
(68,528)
-
(156,597)
(698,092)		 Transfers
in/out
£
-
-
12,166
12,166
(12,166)
-
-
-
-
-
-		 Balance at
31 March
2022
£
50,000
82,632
810,186
942,818
348,728
-
-
-
-
-
1,291,546

Page 26

HAMOAZE HOUSE (A COMPANY LIMITED BY GUARANTEE)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

17. SUMMARY OF FUNDS

SUMMARY OF FUNDS - CURRENT YEAR

Balance at
Balance at 1 Transfers 31 March
April 2022 Income Expenditure in/out 2023
£ £ £ £ £
Designated funds 942,818 - (43,062) 3,263 903,019
General funds 348,728 621,417 (580,978) (3,263) 385,904
Restricted funds - 232,179 (182,625) - 49,554
1,291,546 853,596 (806,665) - 1,338,477
SUMMARY OF FUNDS - PRIOR YEAR
Balance at
Balance at Transfers 31 March
1 April 2021 Income Expenditure in/out 2022
£ £ £ £ £
Designated funds 962,192 - (31,540) 12,166 942,818
General funds 331,052 539,797 (509,955) (12,166) 348,728
Restricted funds - 156,597 (156,597) - -
1,293,244 696,394 (698,092) - 1,291,546

18. ANALYSIS OF NET ASSETS BETWEEN FUNDS

ANALYSIS OF NET ASSETS BETWEEN FUNDS - CURRENT YEAR

Tangible fixed assets
Current assets
Creditors due within one year
TOTAL		 Restricted
funds
2023
Unrestricted
funds
2023
£
£
-
782,151
49,554
604,177
-
(97,405)
49,554
1,288,923		 Total
funds
2023
£
782,151
653,731
(97,405
1,338,477

Page 27

HAMOAZE HOUSE (A COMPANY LIMITED BY GUARANTEE)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

18. ANALYSIS OF NET ASSETS BETWEEN FUNDS (continued)

ANALYSIS OF NET ASSETS BETWEEN FUNDS - PRIOR YEAR

Tangible fixed assets
Current assets
Creditors due within one year
TOTAL		 Unrestricted
funds
2022
£
810,186
541,735
(60,375)
1,291,546		 Total
funds
2022
£
810,186
541,735
(60,375)
1,291,546

19. PENSION COMMITMENTS

The Charity operates a defined contribution pension scheme. The assets of the scheme are held separately from those of the Charity in an independently administered fund. The pension cost charge represents contributions payable by the charity to the fund and amounted to £19,034 (2022: £28,706). Contributions totalling £6,829 (2022: £4,305) were payable to the fund at the balance sheet date and are included in creditors.

20. OPERATING LEASE COMMITMENTS

At 31 March 2023 the Charity had commitments to make future minimum lease payments under noncancellable operating leases as follows:

Not later than 1 year
Later than 1 year and not later than 5 years
Later than 5 years		 2023
£
29,148
114,773
147,500
291,421		 2022
£
648
1,296
-
1,944

21. RELATED PARTY TRANSACTIONS

During the year, the Charity received income from a related party, Shekinah Mission (Plymouth) Limited, of £5,000 (2022: £Nil) for venue hire at Hamoaze House. At the year end, £1,487 (2022: £Nil) was owed to the charity.

During the year, the Charity paid a related party, Shekinah Mission (Plymouth) Limited of £877 (2022: £Nil). At the year end, £Nil (2022: £Nil) was owed to the related party.

Page 28

HAMOAZE HOUSE (A COMPANY LIMITED BY GUARANTEE)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

22. CONTROLLING PARTY

The Charitable Company is controlled by its Trustees.

Page 29