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## LLAGE TRUST
## ’ CCOUNTS FOR THE Y DE EMBER 2023
## CONTENTS
Page |
## 2
## 3
4
5-7
Trustees’ Report
## Independent Examiner’s Report
## Statement of Financial Activities
## Balance Sheet
## Notes to the Accounts
. MBE 23
The Trustees present their report and accounts for the year ended 3! December 2023.
The accounts have been prepared in accordance with the accounting policies set out in note | to the accounts and comply with the Deed of Trust, the Charities Act 2011 and the Statement of Recommended Practice “Accounting and Reporting by Charities”, effective January 2015,
Objectives and activities The objective of the Trust is to provide a Village hall and recreation area for the use of the inhabitants of Derry Hill, Studley and Sandy Lane. The trustees confirm that they have referred to the Charity Commission’s general guidance on public benefit when reviewing aims and objectives, and in planning future activities.
## Achievements and Performance
2023 has been a very eventful year for the Hall with many improvements and essential maintenance tasks carried out. Perhaps the most encouraging achievement was a 25% increase in lettings income which with the help of new users has brought the Hall back to pre Covid conditions. This was very welcome when faced with substantial increases in repairs and maintenance which in some cases had been foreseen in last year’s report. This did include unexpected repairs to the roof and the failure of a gas boiler, In addition, an extensive refurbishment ofthe kitchen was carried out and a new CCTV system installed, The CCTV system (which has helped reduce the anti-social behaviour in the car park) was part funded from grants from the Parish Council and Calne Area Board, which we are grateful for. The cost of the CCTV has been accounted for as an addition to our fixtures and fittings thereby reducing the years deficit to £1,552 after depreciation. We consider this acceptable bearing in mind the improvements and the unexpected expenses occurring during the year. Looking ahead to 2024 we are confident that lettings will be maintained and hopeful that day to day running cost reduce. Towards the end of 2024 our gas and electricity tariffscome up for renewal and although currenttariff rates are showing expect adownward trend we can a significant increase (perhaps a doubling or more) to our tariffs which were last agreed in 2021. Financial Review The accompanying accounts reveal the income and expenditure relating to the running of the hall. The trustees believe that the major risks to which the charity is exposed have been identified and that systems have been established to mitigate those risks.
Structure, governance and management The Derry Hill and Studley Village Hall Trust is a registered charity and constituted by a Deed of Trust dated 9 June 1998. The trustees during the year were:
Nick Roberts — Chairman Ed Jones Alan Rosekilly — Secretary Marcus Lee Keith Treslove — Treasurer Richard French Stephen Cave David Sandberg Philippa Todd (appointed 20 April 2023; resigned 15 May 2023)
meetings.Trustees (to a maximum of 13) can be appointedat Special Meetings and be re-elected at subsequentannual general
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Reference and Administrative Details
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Charity number: 1070413
Registered address: The Lansdowne Hall, Petty Lane Derry Hill, Calne, Wiltshire, SN11 9QY
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By order of the trustees
Alan Rosekilly (Secretary)
25 April 2024
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## DERRY HILL AND STUDLEY VILLAGE HALL TRUST INDEPENDENT EXAMINER'S REPORT J report on the accounts for the year ended 31 December 2023, which are set out on pages 3 to 7.
Respective Responsibilities of Trustees and Examiner The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the 2011 Act) and that an independent examination is required. | am qualified to undertake the examination by being a qualified member of the Institute of Chartered Accountants in England and Wales.
Having satisfied myself that the charity is not subject to audit and is eligible for independent examination, it is my responsibility to:
- é examine the accounts under section 145 of the 2011 Act; ° to follow the procedures laid down in the general Directions given by the Charity Commission under section 145 of the 201! Act; and
- e to state whether particular matters have come to my attention.
## Basis of Independent Examiner’s Report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts presenta ‘true and fair view’ and the report is limited to those matters set out in the statement below.
## Independent examiner’s statement
Your attention is drawn to the fact that the charity has prepared the accounts in accordance with Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on | April 2005 which is referred to in the extant regulations, but has been withdrawn. | understand that this has been done in order for the accounts to provide a true and fair view in accordance with Generally Accepted Accounting Practice effective for reporting periods beginning on or after | January 2015.
.
In connection with my examination, no matter has come to my attention:
I. which gives me reasonable cause to believe that in any material respect the requirements:
- ¢ to keep accounting records in accordance with Section 130 of the Act: and @ to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
- have not been met; or
2 to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Michael Buckland FCA DChA On behalf of: a Owen & Co hartered Accountants and Registered Auditors
## DERRY HILL AND STUDLEY VILLAGE HALL TRUST
ATEMENT OF FINANCIAL AC IVITIES FOR THE YEAR ENDED 31 DECEMBER 2023
|||UnrestrictedRestricted
2023
2022
Funds
Funds
Total
Total
£
£
£
£|
|---|---|---|
||_||
|Incomeand Expenditure|||
|Income
Donations, legaciesandgrants
Othertrading activities
-Fundraising
-FeedinTariff
incomefrominvestments —— - Interest
-Dividends
Incomefromcharitableactiviti-Lettings|2|2,351
750
3,101
4,707
-
"
776
776
271
.
.
623
623
544
__angeo___—_—
41,880._SE|
|Expenditure||-
:|
|||“|
|Expenditureonraisingfunds|||
|—oncharitableactivities:
ages
Staffpension-definedcontributionscheme
Insurances
Light, heatandwater
Repairsandmaintenance
Cleaningand hygiene
Telephone
Miscellaneous
Bankcharges
Depreciation
FA
Additional projects||-
41.299
40,334
11,2
,
,
Fes
'
'ot
’
’
’
4,981
4,981
4,376
17,863
17,863
5,882
9,242
9,242
9,334
614
614
1,170
672
672
617
-
ts
9,610
9,610
8,673
=
=
—s59§
a
;
-
56,236
42,279|
|Net(gains)/lossesoninvestments
i
TotalExpenditure||206
206
568
An ADRAT
56,442
-
56,442
42,847
a|
|Netincome/(expenditure)||(11,131)
750
(10,381)
(4,158)|
|Transfersbetweenfunds
.
Netmovementinfunds||750
(750)
-
=
AEO
(10,381)
-
(10,381)
(4,158)|
|Totalfunds broughtforward
Totalfundscarriedforward||267,825
267,825
271,983
a
257,444
~
257,444
267 825|
|||ae|
## DERRY HILL AND STUDLEY VILLAGE HALL TRUST BALANCE SHEET AS AT 31 DECEMBER 2023
||Note||£|2023|£||£|2022|£|
|---|---|---|---|---|---|---|---|---|---|
|FIXEDASSETS
Tangible FixedAssets
Investments|3
4||||218,642
11,900
230,542||||223,564
11,483
235,047|
|CURRENTASSETS
DebtorsandPrepayments
BankAccounts|5||3,557
25,307||||4,674
30,178|||
||||28,864||||34,852|||
|LESSCURRENTLIABILITIES:
Creditors|payablewithin 1
6|year|1,962||||2,074|||
|NETCURRENTASSETS
NETASSETS|7|||26,902
257,444|||||32,778
267,825|
|Financedby
UNRESTRICTEDFUNDS||||257,444|||||267,825|
||||||-||||.|
|RESTRICTED FUNDS||.||||||||
|||||257,444|||||267,825|
||||||——————————————||||eo||
|Approvedonbe**ha**lfoftheifs
NickRoberts
(Chai
cb
(C irman)
Sb =|||grl
5||hfPy|:||||
|KeithTreslove(Treasurer)
25April2024|,||O
a5/ ¢|JZ|?|||||
D STUD ALL TRUS
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2023
## 4, Accounting Policies
a) Basis of Preparation The accounts have been prepared under the historical cost convention. The accounts have been prepared in accordance with FRS102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland” (FRS102), “Accounting and Reporting by Charities” the Statement of Recommended Practice for Charities applying FRS102, the Charities Act 2011 and Generally Accepted Accounting Practice as it applies from 1 January 2015. b) Income Donations, grants and other forms of voluntary income are recognised as income when received.
Income from charitable activities is accounted for when earned. c) Expenditure All expenditure is accounted for on an accruals basis. d)Restricted Restricted Funds Funds are to be used for specified purposes as laid down by the donor(s). Expenditure which meets these criteria is identified to the fund. e)Unrestricted Unrestricted funds Funds consist of income received or generated for the objects of the Trust without further specified purposes and thus available as general funds. f) Depreciation Depreciation is charged at the following rates: Leasehold Buildings - 2% pa ona straight line basis Fixtures and Fittings - 20% paona straight line basis
g) Stocks Stocks of resaleable and other consumable materials are valued at the lower of cost and net realisable value.
h) Tax exemption The Charity is exempt from taxation provided that its Income is applied solely to charitable purposes and it arises from the carrying out ofa primary purpose of the charity.
|||2023|2022|
|---|---|---|---|
|||£|£|
|-
2. DonationsandLegacies||||
|Unrestricted Funds:
Donation
;
Grants-WiltshireCouncil - 2022: CoronavirusSupport||200
2451
,|207
2.500
,|
|Restricted Funds:
Grants -CalneWithoutParish
onCCTV|Parish Council -forexpenditure|750|2,000|
|||sees
emenmmemnei
3,101
4,707||
|||——||
## OTES TO THE UNTS FOR THE ENDED 3
|3, FixedAssets
Costat1January2023
pneons
Costat31December 2023||||Leasehold
Fixtures&
Buildings _‘Fittings
Total
£
£
£
371,169
39,389
410,558
4,688
4,688
ee
areo
44077 ~—=«45,246
—|
|---|---|---|---|---|
|Depreciationat1January2023
Chargeinyear
a
>.
Depreciationat31December2023||||451,513
35,481
186,994
7,423
2,187
9,610
rr
_756 604
158,936
37,668
196,604
——|
|NetBookValue
At31December2023
At1January2023||||212,233
6,409
218,642
219,656
3,908
223,564|
|4.investments
Holding|MV
31.12.22|Additions
(Disposals)|increase!
Reinvested (Decrease)
M.V
Original
Dividends_InValue
31.12.23
Cost||
|M&G Investments
39.672units(Accumulation)Charifund|11,483||623|(206)
11,900
8,000|
||EE
11,483
-
623
(206)
11,900
8,000||||
||2023
2022
£
£|
|---|---|
|5.
Debtors
Tradedebtors|2,203
3,494
1,354
1,180|
|Prepayments|ee
3,557
4,674|
||_———————eeee|
Page 6
## DERRY HILL AND STUDLEY VILLAGE HALL TRUST
## NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 20
,
|
Trade6. Creditorscreditors Othercreditors
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7. Summary of NetAssets by Fund
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Fixed Assets Investments Net Current Assets Net Assets
|2023
£|2022
£|
|---|---|
|994
473
969
1,601
————
1,962
2,074||
|—_[—_—_———
es|ooo|
|Unrestricted
£
218,642
411,900
26,902|Restricted
£
-
-
-|Total
£
218,642
11,900
26,902|
|---|---|---|
|__
257,444|-|257,444|
|—|nn||
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Transfer
8. Restricted Funds Opening Between Closing
Balance Receipts Payments Funds Balance
Represents: £ - £ 750 £ £ (750) £ ~
Grant for CCTV
ee77]
- 750 - (750) -
se
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The9. Related land on whichParty Transactions the village hall is sited is leased for a period of 999 years, at a peppercom rent, from Lord Lansdowne who resigned as a Trustee on 26 April 2018.
Page 7