Dharmaj Society of London Registered Charity 1070401
Statement of accounts For year ended 15 August 2025
Contents
| Page | |
|---|---|
| Legal and administrative information | 1 |
| Report of the management committee | 2-3 |
| Independent Accountants' Report | 4 |
| Statement of financial activities | 5 |
| Balance sheet | 6 |
| Notes forming part of the accounts | 7-10 |
Dharmaj Society of London Registered Charity 1070401
Legal and administrative information
page 1
Status
Dharmaj Society of London (DHASOL) is a registered charity, registered with The Charity Commission for England & Wales since 6th July 1998.
DHASOL was established as a members organisation during1967-68. The management and wellbeing of the society is vested in The Executive Board by virtue of amendments to the original constitution adopted at the AGMs held on 24 February 2008 and 23 April 2014.
Membership to DHASOL is available to qualifying individuals upon payment of subscription as set by the executive board and reviewed at regular intervals.
The Executive Board will comprise President, Chief Executive, Vice President, Secretary, Treasurer and Five Trustees.
The Trustees shall be elected at the AGM for a term of up to five years and shall be eligible for re-election. They shall be responsible for overseeing the overall well being of Society and shall act in an advisory capacity to support Executive Board and Executive Committee. By virtue of their Trusteeship, the Trustees shall be members of the Executive Board.
Executive Board
Kamleshbhai M Patel, Chief Executive Mukund R S Patel , President Pradip K Patel, Vice President
Trustees
Manharbhai Hirabhai Patel Dinubhai Raojibhai Patel Bhupendrakumar Ambalal Patel Saurabh Babubhai Patel Mahendrabhai Hiralal Patel
Registered Office
12 Petersfield Crescent, Coulsdon, Surrey CR5 2JQ
Operating address
12 Petersfield Crescent, Coulsdon, Surrey CR5 2JQ
Independent Examiner
Hitendra Naik FCA, Naik & Co, Chartered Accountants 2nd Floor, Dunwoody House, 396 Kenton Road, Harrow HA3 9DH
Bankers
National Westminster Bank plc Metro Bank Plc
Dharmaj Society of London Registered Charity 1070401
Report of The Management Committee for year ended 15 August 2025
page 2
Aims, Objectives and Activities
The primary aims and objectives of DHASOL shall be to carry out charitable acts for the public good in the UK, particularly in London where most of the Society's membership resides, and in Dharmaj. Its acts shall be guided by the oldest traditions of the Hindu way of life : to promote harmony in community, to support education, to provide care and welfare for the aged, ill, disabled, poor or deprived, and to stage, create or facilitate recreation and social activities for its members
Events are organised on regular basis throughout the year that help the society to achieve these objectives which include:
-
Annual members' gatherings - social meet & greet with light entertainment for families and invited guests.
-
Dinner Dance and musical events
-
Cultural festivities
-
Cricket club
-
Senior Citizen Clubs
-
Youth events
-
Barbecues and outings
Results and review of activities
The results for the year are set out on the annexed pages.
The committee is pleased to report upon DHASOL's progress towards achieving our objectives during the year ended 15th August 2025
The trustees experienced administrative challenges in keeping the property effectively engaged towards meeting society’s charitable objectives, with rising costs and diminishing pool of able volunteers. Therefore in the best long term interest of the members, from 22nd November 2024 we elected to grant a long term commercial lease over the entire ground floor for a retail restaurant. This move is intended to procure a regular stream of income for the society to be directed towards fulfilling our charitable objectives, upon having cleared society’s current borrowings.
The committee held regular monthly community events and meetings at "Nat Nandi" Kenton Road centre until October 2024.
Our 2024 AGM was held on 14th August 24 where at annual accounts for 2023 were presented for members’ formal approval
Naik & Co., Chartered Accountants were reconfirmed as reporting accountants for 2025
Fixed Assets
Full disclosures of all matters relating to fixed assets are set out in notes to the financial statements.
Future Strategy
The society plans to continue on a path of activities as outlined above with an aim of achieving social wellbeing for members and the wider community and target assisting further worthwhile causes that benefit the general population here in the U K and elsewhere
We aim to maximise the use of society's new asset base to enhance scope of our social and cultural activities for wider benefit of the community in furtherance of our stated objectives with the involvement and greater participation of younger members.
Dharmaj Society of London Registered Charity 1070401
Report of The Management Committee for year ended 15 August 2025
page 3
Report of the management committee continued.....
Reserves Policy
The management committee has established a policy whereby unrestricted funds are being accumulated with the aim of building up sufficient reserves to meet contingencies and to repay bank loan earlier. The notes to the accounts explain movements in these reserves.
Investment Policy
The management committee has concluded that funds be held in a manner that allows higher liquidity and has sought to Risk Review
The management committee has conducted its own review of the major risks to which the charity is likely to be exposed and feels that no major external threats exist. Internal risks are minimised by implementation of procedures of
authorisation of all transactions and projects and to ensure consistent quality of delivery for all operational aspects of the society. The procedures are monitored and periodically reviewed by the trustees to ensure that they continue to meet the society's needs.
Trustees Responsibilities
The Charities Act requires the trustees to keep proper books of account and prepare financial statements for each financial year which give a true and fair view of the state of the affairs of the charity and of the results for that year. In preparing these the trustees are required to:
-
select suitable accounting policies and apply them consistently;
-
make judgements and estimates that are reasonable and prudent;
-
state whether applicable accounting standards have been followed, subject to any material departures being disclosed
-
prepare the financial statements on going concern basis unless it is inappropriate to presume that the society will
The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 1993.They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Members of the management committee
Members of the management committee who operate the society are listed on page 1 of the report.
Independent Examiner
Naik & Co., Chartered Accountants were reconfirmed as reporting accountants for 2025
In the preparation of this report the trustees have taken advantage of the exemptions applicable to smaller charities as
This report was approved by the Trustees today and signed on their behalf by
Saurabh Patel Trustee
Dated
page 4
Dharmaj Society of London Registered Charity 1070401
Independent Examiner's Report on the Financial Statements to the Trustees & Members of Dharmaj Society of London Financial Statements for year ended 15 August 2025 set out on pages 5-10
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 43(2) of the Charities Act 1993 (the 1993 Act) but an independent examination is needed.
It is my responsibility to:
(a) examine the accounts under section 43 of the 1993 Act,
(b) follow the procedures laid down in the general Directions given by the Charity Commission (under section 43(7)(b) of the 1993 Act, and
(c) state whether particular matters have come to my attention.
Basis of independent examination
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair' view and the report is limited to those matters set out in the statement below.
Independent Examiner's Statement
In connection with my examination, no matter has come to my attention
- which gives me reasonable cause to believe that in, any material respect, the requirements:
(a) to keep accounting records in accordance with section 41 of the 1993 Act; and
(b) to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 1993 Act have not been met ; or
- to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
.............................................................
Hitendra Naik, FCA
Naik & Co Chartered Accountants 2nd Floor, Dunwoody House 396 Kenton Road Harrow HA3 9DH
Date:
page 5
Dharmaj Society of London Registered Charity 1070401
Statement of Financial Activities for year ended 15 August 2025
| Notes Incoming resources Incoming resources from generated funds: Voluntary income Donations & memberships 9 Tax refunds Miscellaneous Deposit interest Activities for generating funds Rent & service charges received Facilities hire out Bar surplus Incoming resources from charitable activities: Social & cultural events 3 Total incoming resources Resources expended Costs of generating funds Costs of generating voluntary income Charitable activities 4 Total resources expended Net incoming resources before transfers Transfers Total Funds at 16 August 2024 Total Funds at 15 August 2025 |
2025 2024 £ £ £ Unrestricted Restricted Total 23,447 23,447 4,780 3,616 3,616 - 605 605 - 95 95 - 36,401 36,401 949 3,965 3,965 12,356 1,650 1,650 3,344 - - 3,975 602 4,577 9,011 |
|---|---|
| 73,754 602 74,356 30,440 |
|
| 34,437 34,437 41,766 |
|
| 34,437 34,437 41,766 |
|
| 39,317 602 39,919 -11,326 749,123 36,057 785,180 796,507 |
|
| 788,440 36,659 825,099 785,181 |
The notes on pages 7 to 10 form an integral part of these financial statements
Dharmaj Society of London Registered Charity 1070401
| Balance Sheet | ||||||
|---|---|---|---|---|---|---|
| as at 15 August 2025 | page 6 | |||||
| 2025 | 2024 | |||||
| Notes | £ | £ | £ | £ | ||
| Fixed assets | 2 | 890,581 | 894,649 | |||
| Current Assets | ||||||
| Debtors & prepayments | 6 | 0 | 0 | |||
| Cash at bank | 29,738 | 10,697 | ||||
| Cash in hand | 7 | 1320 | ||||
| 29,745 | 12,017 | |||||
| Creditors: amounting falling | ||||||
| due within one year | ||||||
| Accruals & Other creditors | 7 | 4,167 | 0 | |||
| Subscriptions in advance | 5 | 683 | 739 | |||
| 4,850 | 739 | |||||
| Net Current Assets (liabilities) | 24,895 | 11,278 | ||||
| Total assets less current liabilities | 915,477 | 905,927 | ||||
| Creditors: amounts falling due | ||||||
| after more than one year | 8 | 90,379 | 120,746 | |||
| Net Assets | 825,098 | 785,181 | ||||
| Represented by : | ||||||
| Unrestricted funds | ||||||
| General funds | 788,439 | 749,123 | ||||
| Restricted funds | ||||||
| Aarti collections | 10 | 26,860 | 26,258 | |||
| Miscellaneous | 9,799 | 9,799 | ||||
| Dharmaj projects | 1 | 1 | ||||
| 36,660 | 36,058 | |||||
| Net Funds | 825,098 | 785,181 |
I approve the above balance sheet and the annexed statement of financial activities for year ended 15 August 2025 and authorise it to be presented at the next AGM for members' approval.
.............................................................. On behalf of Trustees date..................
The notes on pages 7 to 10 form an integral part of these financial statements
Dharmaj Society of London Registered Charity 1070401
page 7
Notes forming part of the financial statements for year ended 15 August 2025
1 Accounting Policies
1.1. Accounting convention
The financial statements are prepared under the historical cost convention
1.2. Subscriptions
Life membership fees are credited to revenue account in equal instalments over ten years from the date of receipt. Annual membership are written off to revenue account in year of receipt.
1.3. Donations Received
Receipts are accounted for on basis of cash collected during the year. Donations received in foreign currency are converted at exchange rate applicable at time of receipt.
1.4. Tangible fixed assets and depreciation
Depreciation has been provided at rates calculated to write off the cost or residual value of each asset over its expected useful life and has been reasonably computed and consistently applied as follows :
Land and buildings not depreciated Leasehold properties not depreciated Fixtures, fittings and equipment 25 % per annum on reducing balance
The trustees, who are not professionally qualified valuers, are satisfied that the market valuation as at 15 August 2024 is not 1.5. materially different from the costs.
- 2 Fixed assets
| Cost At 16 August 2024 Additions Disposals At 15 August 2025 Depreciation At 16 August 2024 Charge for the year Disposals At 15 August 2025 Net book values At 15 August 2025 At 15 August 2024 |
Land and Land and Plant Total buildings buildings & freehold leasehold equipment £ £ £ £ £ 878,376 - 62,444 - 940,820 - - - - - - - - - - |
|---|---|
| 878,376 - 62,444 - 940,820 |
|
| - - 46,171 - 46,171 - - 4,068 - 4,068 - - - - - |
|
| - - 50,239 - 50,239 |
|
| 878,376 - 12,205 - 890,581 |
|
| 878,376 - 16,273 - 894,649 |
Dharmaj Society of London Registered Charity 1070401
Notes forming part of the financial statements continued.. for year ended 15 August 2025
| 3 Social and cultural events Gross revenue £ Musical events Senior citizen events Friday club Garba Direct expenses Annual gathering Membership communication Donations to UK Charities Musical events Garba 4 Total resources expended Costs directly allocated to activities Event costs Support costs not allocated to activities Annual gathering & AGM Meeting room hire Insurance Affiliation fees/ contributions Donations - UK Charities Bank charges Loan interest Equipment leasing Light & heat Rates & water Cleaning and laundry Repairs Storage Independent accountant's fees Computer & web costs Telephone, postage & stationery Legal & professional Depreciation Miscellaneous Total resources expended Funds Applied |
Unrestricted Restricted £ £ - 3,400 - 497 - 78 602 3,975 602 - - - - - - - - 135 - 135 - Events Governance £ £ 135 - - 2,596 - - 107 849 16,212 1,303 109 2,858 848 2,444 - - 464 2,395 4,068 50 135 34,303 - - - - |
page 8 2025 2024 Total Total - 1,043 3,400 5,993 497 1,975 680 - 4,577 9,011 - - - - - - - - 135 - 135 - 2025 2024 Total Total £ £ 135 - - - - - - - 2,596 2,544 - - - - 107 105 849 980 16,212 16,212 1,303 1,678 109 465 2,858 6,934 848 2,861 2,444 - - - - - 464 1,855 2,395 2,708 4,068 5,424 50 - 34,438 41,766 - - - - |
|---|---|---|
Dharmaj Society of London Registered Charity 1070401
Notes forming part of the financial statements continued.. for year ended 15 August 2025
page 9
5 Life membership funds
| At start of the year Subscriptions received in year Annual proportion transferred to revenue At end of the year |
2025 2024 £ £ 739 785 101 101 |
|---|---|
| 840 886 157 147 |
|
| 683 739 |
6 Debtors & prepayments
| Deposits & prepayments Debtors |
- - - - |
|---|---|
| - - |
Deposits and payments made in advance against activities to be held in future have been carried forward to be charged and accounted for against activities anticipated in future.
7
Creditors: amounts falling due within one year
| Other creditors | 4,167 - - - |
|---|---|
| 4,167 - |
8 Creditors: amounts falling due after more than one year
| Members' loans Bank loan |
60,001 85,001 30,378 35,745 |
|---|---|
| 90,379 120,746 |
Members' loans represent interest free advances by members to assist the society acquire suitable freehold property for own use
Bank loan represents government backed bounce bank loan from National Westminster Bank plc., repayable over ten years starting 23 November 2021.
Dharmaj Society of London Registered Charity 1070401
Notes forming part of the financial statements continued.. for year ended 15 August 2025
| Membership and donations General donations Donations - special Life membership Directory advertisements Aarti collections |
Unrestricted £ - 23,290 157 - 23,447 |
Restricted £ - - |
page 10 2025 2024 Total Total £ £ - - 23,290 4,633 157 147 - - - - - - |
|---|---|---|---|
| 23,447 4,780 |
9 Membership and donations
10 Aarti Collections (Navratri)
Aarti collections at annual Navratri festivals have been considered as donations for restricted activities
| Funds held at the beginning of the year Funds collected during the year Funds applied during the year Funds held at the end of year |
26,258 26,258 602 - - - |
|---|---|
| 26,860 26,258 |
The trustees have an absolute discretion in choosing a suitable cause to apply accumulated Aarti funds.
11 Trustees remuneration & related party transactions
Dhasol trustees and committee members provide services to the society on voluntary basis and do not claim reimbursement for incidental travel and other out of pocket expenses performance of their duties for the society.
No trustee or other person related to the charity had any personal interest in any contract or transaction entered into by the charity during the year