Charity registration number: 1070269
# Sunningmead Community Association
Annual Report and Financial Statements for the Year Ended 31 May 2025
LA WESTCOTTS
## Sunningmead Community Association
## Contents (continued)
|Reference and Administrative Details|1|
|---|---|
|Trustees' Report|2to5|
|Independent Examiner's Report|6|
|Statement of Financia! Activities|7|
|Balance Sheet|8|
|NotestotheFinancialStatements|9to16|
## Sunningmead Community Association
## Reference and Administrative Details
|Chairman|M Rattenberry|
|---|---|
|Trustees|T Bridger|
||H Burton|
||S Bush|
||D Howe|
||J Howe|
||M Rattenberry|
|Charity Registration Number|1070269|
|Principal Office|Sunningmead Community Centre|
||Lazenby Road|
||Wincombe|
||Tiverton|
||EX16 4AL|
|Independent Examiner|Westcotts (SW) LLP|
||Timberly|
||South Street|
||Axminster|
||Devon|
||EX13 5AD|
|Accountants|Westcotts|
||Timberly|
||South Street|
||Axminster|
||Devon|
||EX135AD|
Page 1
## Sunningmead Community Association
## Trustees’ Report
The trustees present the annual report together with the financial statements of the charity for the year ended 31 May 2025.
## Objectives and activities
## Public benefit
The trustees confirm that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.
## Structure, governance and management
Recruitment, Induction and training, Risk management, Organisational structure, Related parties
## Structure
Sunningmead Community Association is an unincorporated charity (Charity no: 1070269) formed as an Association and governed by its constitution adopted on 17th June 1998.
## Trustees
The Charity is managed by the Trustees who meet regularly to ensure the Charity continues to meet its charitable aims. New Trustees are appointed by existing Trustees. The Trustees receive no remuneration for their role as Trustees. The trustees have had regard to the Charity Commission's guidance on public benefit.
## Risk Management
The Trustees have considered the major strategic, business and operational risks which the charity faces and confirm that systems have been established to enable regular reports to be produced so that the necessary steps can be taken to lessen these risks.
## Objectives and activities
The objectives of the Charity are to promote the benefit of the inhabitants of Wilcombe and Tidcombe and the neighbourhood together defined by Cranmore ward, Tiverton without distinction of sex, sexual orientation, race or of political, religious or other opinions, by associating together the said inhabitants and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the object of improving the conditions of life for the said inhabitants.
Page 2
## Sunningmead Community Association
## Trustees’ Report (continued)
## Achievements and performance
Our financial recovery was well underway in the early part of our financial year. The feel good factor was more in evidence, which was reflected in more enquiries for room hire and birthday party bookings. This in turn brought with it, healthier finances which has kept increasing throughout this period.
We took on a new Office Administrator, mid-July, who is still with us and has been a useful acquisition. At this time, we also celebrated our 25th Anniversary, with an outdoor event. We have also added two new hirers, being “Pilates” and a “Dance Fitness” session, both for an hour each. With the monetary boost, we have been able to afford to have a small family run garden services business to cut our grass monthly and maintain the grounds. In the past year, we have been called upon to be a Polling Station twice, which was a useful boost to the finances.
The process to secure quotes for replacing the front section of our roof started in August '24 and took months to have a physical quote. D.P. Goffin using EPDM was chosen. A little dearer overall, but the lifespan will be a lot longer. In the following nine month period we had some serious leaks to contend with. The work could not begin until the start of our next financial year, June '25. The overview, going forward is to have our roof work carried out in the next couple of months, until completion. After this asking for several Window companies to quote for our last section of wood window panels/ door to be replaced by U-PVC. This is to be followed by instalment before we start alterations and decorations in the larger room, so CHC (Comfort Home Care) can move in, plus possible kitchen work. The continuation of a healthy bank balance to carry out work requirements and other tasks, as they crop up in an ageing building.
## Financial review
During the period the Charity received income of £73,652 (2024: £66,802). All of this income was unrestricted. The Charity incurred expenditure of £64,792 (2024: £55,239) during the year, of which £4,792 (2024: £2,428) related to unrestricted direct charitable activities and £51,065 (2024: £52,811) related to unrestricted support costs;. At 31st May 2025 the Charity had net assets of £308,488 (2024: £299,628) of which £308,188 (2024: £291,828) was unrestricted and £300 (2024: £7,800) was restricted.
The Trustees faced a difficult financial situation in the first half of the year, with a ‘perfect storm’ of shrinking income on all fronts alongside dramatic increases in costs and a slew of one of expenses, particularly repairs to our failing Roof.
The current felt flat roof is now 15 years old, and so is at end of life. The Trustees therefore agreed to launch a Sunningmead “Raise the Roof’ Campaign to raise funds to replace the flat roof - an estimated cost of £60-80,000. So far the Campaign has raised pledges and grants of £17,500 towards the replacement, so there is still a way to go before we meet that goal. We will be focusing on further Grant applications in the coming year.
Faced with the ongoing financial pressures, the Trustees took the decision to increase rents to our longer term Tenants in order to bolster our Income. This has helped to turn the situation around in the second half of the year, with the Bank Accounts looking far healthier by the years end.
Page 3
## Sunningmead Community Association
## Trustees’ Report (continued)
Party Bookings have continued to provide a steady stream of Income for the Centre, and Trustees have resisted any further rise in our Hire prices for this important Community resource. Bookings have remained lower than in previous years due to the ongoing pressures on household incomes.
We have gained some new regular Hirers and Tenants, which has helped to boost our Income as well, and obviously the Bingo continues to be a consistent source of revenue for which the Trustees are grateful.
The Trustees continue to be committed to keeping the Centre open for the Community and open to the Community as much as is possible. We continue to offer the centre as a “warm space” any time we are open, we continue to host free food and social events during the week, and will continue to look at any way we can expand this offering working with community partners to open the Centre up as much as possible to the local Community free of charge. We once again look forward to the new Committees ideas to continue this.
Overall, we feel the Centre is again in a stable and sound financial situation and we will continue to build on that stability.
## Reserves Policy
The Trustees agree to try and retain a balance in the Current Account of more than £5000, as a Reserve. This amount estimated to be the amount required to cover salaries and costs for one Month. This amount to be reviewed at future AGM’s as required
Page 4
## Sunningmead Community Association
## Trustees’ Report (continued)
## Trustees’ responsibilities statement
The trustees are responsible for preparing the trustees' report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England and Wales requires the charity trustees to prepare financial statements for each year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, of the charity for that period.
In preparing these financial statements, the trustees are required to:
* select suitable accounting policies and then apply them consistently;
* observe the methods and principles in the applicable Charities SORP;
- make judgements and accounting estimates that are reasonable and prudent;
¢ state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements;
* prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charity's transactions and disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations, and the provisions of the Trust Deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The trustees’ annual report was approved on bef 2S.. and signed on behalf of the board of trustees by: ,
M Rattenberry Chairman and Trustee
Page 5
## Sunningmead Community Association
## Independent Examiner's Report to the trustees of Sunningmead Community Association
|
| report to the trustees on my examination of the accounts of Sunningmead Community Association for the year ended 31 May 2025.
## Responsibilities and basis of report
As the charity trustees of Sunningmead Community Association you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
| report in respect of my examination of the Sunningmead Community Association's accounts carried out under section 145 of the 2011 Act and in carrying out my examination | have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## Independent examiner’s statement
| have completed my examination. | confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of Sunningmead Community Association as required by section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the accounting requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view' which is not a matter considered as part of an independent examination.
| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
2= Mr Stuart J CarringtonFCA For and on behalf of Westcotts (SW) LLP Timberly South Street Axminster Devon EX13 5AD
**----- Start of picture text -----**
Date: ADL AE
**----- End of picture text -----**
Page 6
## Sunningmead Community Association
## Statement of Financial Activities for the Year Ended 31 May 2025
|||Unrestricted|Restricted|Total|Total|
|---|---|---|---|---|---|
|||funds|funds|2025|2024|
||Note|£|£|£|£|
|Income and Endowments|from:|||||
|Donations and legacies|2|4,335|-|4,335|8,220|
|Charitable activities|3|5,062|-|5,062|362|
|Other trading activities|4|64,255|-|64,255|58,220|
|Total income||73,652|-|73,652|66,802|
|Expenditure on:||||||
|Charitable activities|5|(55,857)|(8,935)|(64,792)|(55,239)|
|Total expenditure||(55,857)|(8,935)|(64,792)|(55,239)|
|Net income/(expenditure)||17,795|(8,935)|8,860|11,563|
|Gross transfers between||||||
|funds||(1,435)|1,435|=|-|
|Netmovement in funds||16,360|(7,500)|8,860|11,563|
|Reconciliation offunds||||||
|Total funds brought forward||291,828|7,800|299,628|288,065|
|Totalfundscarriedforward|15|308,188|300|308,488|299,628|
All of the charity's activities derive from continuing operations during the above two periods. The funds breakdown for 2024 is shown in note 15.
The notes on pages 9 to 16 form anjntegtal part of these financial statements.
## Sunningmead Community Association
## (Registration number: 1070269) Balance Sheet as at 31 May 2025
|||2025|2024|
|---|---|---|---|
||Note|£|£|
|Fixed assets||||
|Tangible assets|11|277,239|278,532|
|Current assets||||
|Debtors|12|4,172|5,517|
|Cash at bank and in hand||32,475|18,590|
|||36,647|24,107|
|Creditors: Amounts falling due within one year|13|(5,398)|(3,011)|
|Net current assets||31,249|21,096|
|Net assets||308,488|299,628|
|Funds ofthe charity:||||
|Restricted income funds||||
|Restricted funds||300|7,800|
|Unrestricted income funds||||
|Unrestricted funds||308,188|291,828|
|Totalfunds|15|308,488|299,628|
The financial statements on pages 7 to 16 were approved by the trustees, and authorised for issue on Se and signed on their behalf by:
M Rattenberry a Chairman and trustee
The notes on pages 9 to 16 form anjntegtel part of these financial statements.
## Sunningmead Community Association
## Notes to the Financial Statements for the Year Ended 31 May 2025
## 1 Accounting policies
## General Information
The charity is a public benefit entity and a registered charity in England and Wales and is unincorporated. the address of the principal office is Sunningmead Community Centre, Lazenby Road, Wilcombe, Tiverton, EX16 4AL.
## Statement of compliance
The financial statements have been prepared in accordance with the second edition of the Charities Statement of Recommended Practice issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.
## Basis of preparation
Sunningmead Community Association meets the definition of a public benefit entity under FRS 102. The accounts (financial statements) have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.
## Going concern
The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern.
## Judgements
The preparation of the financial statements requires management to make judgements that affect the amounts reported. There were however no significant judgements to disclose during the year.
## Income and endowments
Voluntary income including donations, gifts, legacies and grants that provide core funding or are of a general nature is recognised when the charity has entitlement to the income, it is probable that the income will be received and the amount can be measured with sufficient reliability.
## Donations and legacies
Donations and legacies are recognised on a receivable basis when receipt is probable and the amount can be reliably measured.
## Expenditure
All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use. Other support costs are allocated based on the spread of staff costs.
## Charitable activities
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
Page 9
## Sunningmead Community Association
## Notes to the Financial Statements for the Year Ended 31 May 2025 (continued)
## Governance costs
These include the costs attributable to the charity's compliance with constitutional and statutory requirements, including audit, strategic management and trustees meetings and reimbursed expenses.
## Taxation
The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 14 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.
## Tangible fixed assets
Individual fixed assets are initially recorded at cost, less any subsequent accumulated depreciation and subsequent accumulated impairment losses.
## Depreciation and amortisation
Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:
|Asset class|Depreciation method and rate|
|---|---|
|Fixtures & fittings|10% reducing balance|
||Since the Freehold property value is|
|Freehold property|believed to exceed cost, it is not|
||considerednecessarytodepreciate|
## Cash and cash equivalents
Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.
## Fund structure
Unrestricted income funds are general funds that are available for use at the trustees discretion in furtherance of the objectives of the charity.
Designated funds are unrestricted funds set aside for specific purposes at the discretion of the trustees.
Restricted income funds are those donated for use in a particular area or for specific purposes, the use of which is restricted to that area or purpose.
Page 10
## Sunningmead Community Association Notes to the Financial Statements for the Year Ended 31 May 2025 (continued)
## Pensions and other post retirement obligations
The charity operates a defined contribution pension scheme which is a pension plan under which fixed contributions are paid into a pension fund and the charity has no legal or constructive obligation to pay further contributions even if the fund does not hold sufficient assets to pay all employees the benefits relating to employee service in the current and prior periods.
Contributions to defined contribution plans are recognised in the Statement of Financial Activities when they are due. If contribution payments exceed the contribution due for service, the excess is recognised as a prepayment.
## Financial instruments
## Classification
Financial assets and financial liabilities are recognised when the charity becomes a party to the contractual provisions of the instrument.
Financial liabilities and equity instruments are classified according to the substance of the contractual arrangements entered into. An equity instrument is any contract that evidences a residual interest in the assets of the charity after deducting all of its liabilities.
## Recognition and measurement
All financial assets and liabilities are initially measured at transaction price (including transaction costs), except for those financial assets classified as at fair value through profit or loss, which are initially measured at fair value (which is normally the transaction price excluding transaction costs), unless the arrangement constitutes a financing transaction. If an arrangement constitutes a financing transaction, the financial asset or financial liability is measured at the present value of the future payments discounted at a market rate of interest for a similar debt instrument.
Financial assets and liabilities are only offset in the statement of financial position when, and only when there exists a legally enforceable right to set off the recognised amounts and the charity intends either to settle on a net basis, or to realise the asset and settle the liability simultaneously.
Financial assets are derecognised when and only when a) the contractual rights to the cash flows from the financial asset expire or are settled, b) the charity transfers to another party substantially all of the risks and rewards of ownership of the financial asset, or c) the charity, despite having retained some, but not all, significant risks and rewards of ownership, has transferred control of the asset to another party.
Financial liabilities are derecognised only when the obligation specified in the contract is discharged, cancelled or expires.
Page 11
## Sunningmead Community Association
## Notes to the Financial Statements for the Year Ended 31 May 2025 (continued)
## 2 Income from donations and legacies
||Unrestricted|||
|---|---|---|---|
||funds
General|Total
2025|Total
2024|
||£|£|£|
|Donations and legacies;||||
|Donations|4,335|4,335|8,220|
||4,335|4,335|8,220|
## 3 Income from charitable activities
|||Unrestricted|||
|---|---|---|---|---|
|||funds
General|Total
2025|Total
2024|
|||£|£|£|
|Fundraising activities||5,062|5,062|362|
|4|Income from other trading activities||||
|||Unrestricted|||
|||funds
General|Total
2025|Total
2024|
|||£|£|£|
|Trading income;|||||
||Room hire|50,072|50,072|46,071|
||Equipment hire|1,853|1,853|1,510|
||Bingo|6,475|6,475|§352|
||Bar income|5,293|5,293|4,739|
|Membership subscriptions||497|497|521|
|Other income||65|65|27|
|||64,255|64,255|58,220|
## 5 Expenditure on charitable activities
||Unrestricted||||
|---|---|---|---|---|
||funds
General|Restricted
funds|Total
2025|Total
2024|
||£|£|£|£|
|Support costs|51,065|-|51,065|52,811|
|Activities undertaken directly|4,792|8,935|13,727|2,428|
||55,857|8,935|64,792|55,239|
Page 12
Sunningmead Community Association
## Notes to the Financial Statements for the Year Ended 31 May 2025 (continued)
## 6 Analysis of governance and support costs
## Support costs
**----- Start of picture text -----**
|||||||
|---|---|---|---|---|---|
|Unrestricted|
|funds|Total|Total|
|General|2025|2024|
|£|£|£|
|Staff|costs|15,589|15,589|20,281|
|Governance|costs|2,854|2,854|2,327|
|Communications|and|IT|1,655|1,655|1,841|
|Premises|27,213|27,213|25,031|
|General|office|3,754|3,754|3,331|
|51,065|51,065|52,811|
|7|Net|incoming/outgoing|resources|
**----- End of picture text -----**
Net incoming resources for the year include:
**----- Start of picture text -----**
|||||||
|---|---|---|---|---|---|
|2025|2024|
|£|£|
|Depreciation|of|fixed|assets|1,293|1,437|
**----- End of picture text -----**
## 8 Trustees remuneration and expenses
No trustees, nor any persons connected with them, have received any remuneration from the charity during the year (2024: Nil).
## 9 Staff costs
The aggregate payroll costs were as follows:
**----- Start of picture text -----**
||||||
|---|---|---|---|---|
|2025|2024|
|£|£|
|Staff|costs|during|the|year were:|
|Wages|and|salaries|15,191|19,602|
|Social|security|costs|31|494|
|Pension|costs|367|185|
|15,589|20,281|
**----- End of picture text -----**
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||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
|The|monthly|average|number|of|persons|(including|senior|management|/|leadership|team)|employed|
|by|the|charity|during|the|year was|as|follows:|
|2025|2024|
|No|No|
|Monthly|averaged|number|of employees|3|3|
**----- End of picture text -----**
No employee received emoluments of more than £60,000 during the year (2024: Nil).
Page 13
## Sunningmead Community Association
## Notes to the Financial Statements for the Year Ended 31 May 2025 (continued)
## 10 Independent examiner's remuneration
|10 Independent examiner's remuneration||||
|---|---|---|---|
|||2025|2024|
|||£|£|
|Fees payable to the independent examiner for:||||
|Independent examination ofthe financial statements||1,450|1,398|
|11 Tangible fixed assets||||
|||Furniture||
||Land and|and||
||buildings|equipment|Total|
||£|£|£|
|Cost||||
|At 1 June 2024|265,602|29,756|295,358|
|At 31 May 2025|265,602|29,756|295 ,358|
|Depreciation||||
|At 1 June 2024|-|16,826|16,826|
|Charge forthe year|-|1,293|1,293|
|At 31 May 2025|-|18,119|18,119|
|Net book value||||
|At 31 May 2025|265,602|11,637|277,239|
|At 31 May 2024|265,602|12,930|278,532|
|12 Debtors||||
|||2025|2024|
|||£|£|
|Trade debtors||4,172|5,517|
|13 Creditors: amounts falling due within one year||||
|||2025|2024|
|||£|£|
|Trade creditors||3,103|704|
|Other creditors||424|565|
|Accruals||1,871|1,742|
|||5,398|3,011|
## 14 Pension and other schemes
## Defined contribution pension scheme
The charity operates a defined contribution pension scheme. The pension cost charge for the year represents contributions payable by the charity to the scheme and amounted to £367 (2024 - £185). Page 14
## Sunningmead Community Association
## Notes to the Financial Statements for the Year Ended 31 May 2025 (continued)
|
|15 Funds||||||||
|---|---|---|---|---|---|---|---|
||Balance at||||||Balance at|
||1|June|Incoming||Resources||31 May|
|||2024|~=—sresources||expended|Transfers|2025|
|||£||£|£|£|£|
|Unrestricted funds||||||||
|General Funds|44,208|||73,652|(55,857)|(1,435)|60,568|
|Building Reserve|247,620|||-|-|-|247,620|
|Total unrestricted funds|291,828|||73,652|(55,857)|(1,435)|308,188|
|Restricted funds||||||||
|Queens Jubilee||300||-|-|-|300|
|RoofFund||7,500||-|(8,935)|1,435|-|
|||7,800||-|(8,935)|1,435|300|
|Total funds|299,628|||73,652|(64,792)|-|308,488|
|||Balance at 1||Incoming||Resources|Balance at|
|||June 2023||resources||expended|31 May 2024|
||||£||£|£|£|
|Unrestricted funds||||||||
|General Funds
Building Reserve||40,145
247,620|||59,302
-|(55,239)
-|44,208
247,620|
|Total unrestricted funds||287,765|||59,302|(55,239)|291,828|
|Restricted funds||||||||
|Queens Jubilee|||300||-|-|300|
|RoofFund|||-||7,500|-|7,500|
||||300||7,500|-|7,800|
|Total funds|-|288,065|||66,802|(55,239)|299,628|
The specific purposes for which the funds are to be applied are as follows:
The Queen's Jubilee fund was for a grant that was received in order to host a series of events in the run up to the Platinum Jubilee including a Funday for the Community.
The monies received for the Roof Fund are to be spent on roof repairs at the Sunningmead Community Association.
Page 15
Sunningmead Community Association
## Notes to the Financial Statements for the Year Ended 31 May 2025 (continued)
## 16 Analysis of net assets between funds
|16 Analysis of net assets between|funds|||
|---|---|---|---|
||Unrestricted
funds
General|Restricted
funds|Total funds
at31 May
2025|
||£|£|£|
|Tangible fixed assets|277,239|-|277,239|
|Current assets|36,347|300|36,647|
|Current liabilities|(5,398)|-|(5,398)|
|Total net assets|308,188|300|308,488|
||Unrestricted
funds
General|Restricted
funds|Total funds
at31 May
2024|
||£|£|£|
|Tangible fixed assets|278,532|-|278,532|
|Current assets|16,307|7,800|24,107|
|Current liabilities|(3,011)|-|(3,011)|
|Totalnetassets|291,828|7,800|299,628|
## 17 Related party transactions
There were no related party transactions in the year (2024: Nil).
Page 16