LITTLEHAMPTON SHOPMOBILITY
ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2023 CHARITY REGISTRATION NO: 1070129
LITTLEHAMPTON SHOPMOBILITY
REPORT OF THE TRUSTEES
FOR THE YEAR ENDED 31 MARCH 2023
The Trustees are pleased to present their report together with the accounts of the Charity for the year ended 31 March 2023
Legal and administrative information
The Charity was registered with the Charity Commission on 19 June 1998 and numbered 1070129. It is governed by its constitution adopted on 5 January 1998 as amended on 6 October 2011.
The accounts comply with current statutory requirements, the Charity’s governing document and the Statement of Recommended Practice – Accounting and Reporting by Charities, issued in March 2005.
Patrons:
Her Grace Georgina Fitzalan-Howard, the Duchess of Norfolk and The Lady Colin Campbell
Trustees
Mr A Gammon Chairman appointed June 2014 Mr Derek Ambler Appointed January 2018 Mr Malcolm Roberts Appointed June 2020 Mrs Wendy Cahill Appointed January 2021
Non-Trustee
Minute taker Mrs J M Betson
Manager : Mrs June Caffyn
Volunteer Staff
Adee, Angie, Marilyn, Jason and Malcolm B.
Observers
Cllr Mrs Andrea Turner is the representative observer for Littlehampton Town Council
Principal office
The Bradbury Centre, 1 – 5 St Martins Lane, Littlehampton, West Sussex BN17 6BS
Independent examiner
Mr Richard Wilkins FCA of 1 Wentworth Close, Barnham, West Sussex PO22 0HS
Bankers
Barclays Bank PLC , 94 East Street Chichester West Sussex PO19 1HR
Solicitors
E J Moyle, 15 Beach Road Littlehampton West Sussex BN17 5HZ.
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Objectives of the Charity
The charity's objects are to relieve those in need, by reason of youth, age, ill-health, disability, financial hardship or other disadvantage in the area of Littlehampton and surrounding area with the object of improving their mobility, access to services and quality of life, so that they can participate fully in Society by providing:
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(a) The hire of powered scooters and powered or manual wheelchairs;
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(b) The sale of new and pre-used powered scooters; manual and powered wheelchairs and other such items and materials as required to give freedom of movement;
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(c) Any other service in furtherance of the above objects as the Trustees shall from time to time determine.
Organisation
The charity and its property is managed and administered by a committee comprising the officers and other members elected in accordance with its constitution. The officers and other members of the committee are the Trustees of the Charity and are together called ‘the Trustees’.
REPORT OF THE TRUSTEES
FOR THE YEAR ENDED 31 MARCH 2023
The charity must have the following officers:
(i) A chair,
(ii) A secretary, (iii) A treasurer.
A Trustee must be a member of the charity or the nominated representative of an organisation that is a member of the charity.
The number of Trustees must not be less than three but (unless otherwise determined by a resolution of the charity in general meeting) is not subject to any maximum.
Investment powers
Under the constitution, the Charity has the power to make any investment which the management Committee sees fit.
Review of the activities and future developments
Contrary to last year we had a good year in 2022/23, all the offices on the first floor have been rented, and Grace Eyre is still with us.
For us the new financial year brings the need to relocate due to the landlord wanting to sell the shop. It is easily said than done but I have confidence that the trustees will be on top of it.
We have completed our first year with Clearwell that went very well indeed. Our manager found them very easy to work with and well organised.
Thanks to our volunteer staff that went the extra mile to help the charity stay on track, at every opportunity they came in to carryout their duties with great enthusiasm, thanks also to the volunteers, trustees and our manager June for working so well together to serve our service users.
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Our Finances
Over the past few years we have reviewed and improved our services and reduced our overheads, this has helped greatly to our survival.
In 2020 our service funding grant (£2000pa) from Littlehampton Town Council was discontinued and never reinstated together with our WSCC Accessible Transport grant (£2,450) last year but reinstated in January 2022.
Vehicles and equipment for hire
The number of electric scooters is 10 (6 standard, 2 travel and 2 larger)
We have nine wheelchairs (includes child's wheelchair, extra wide one for larger customers and selfpropelling wheelchairs), two rollators to hire a three wheel and one four wheel with a seat and crutches.
Membership
209
Reserves policy and risk management
The Trustees’ immediate objectives are to maintain the viability of the Charity and recruit additional Trustees and volunteers to share the work load, expand the service and improve the community’s awareness of the Charity and the benefits it can bring to the physically disadvantaged. Trustees are aware of the need to maintain sufficient funds to meet a minimum of 6 months operating expenses; together with a fund to continue the replacement and expansion of the Trust’s wheel chair and scooter fleet so as to meet all foreseeable demand from its users.
As at 31 March 2023 the finances are much better, we need to keep a stringent eye on them but things are getting better.
The Trustees continue to monitor risks as part of the management process. This enables them to assess business risks and implement risk management strategies. They have identified the types of risks the Charity faces and prioritised them in terms of potential impact and likelihood of occurrence and identifying the means of mitigating them.
LITTLEHAMPTON SHOPMOBILITY
REPORT OF THE TRUSTEES
FOR THE YEAR ENDED 31 MARCH 2023
The charity has since the pandemic continued to slowly grow, the pandemic is behind us now and hope the next financial year we can build on it.
Related parties
There were no related party transactions.
Trustees’ responsibilities in relation to the accounts
Law applicable to charities in England & Wales requires the Trustees to prepare accounts for each financial year that give a true and fair view of the Charity’s financial activities during the year and of its financial position at the end of the year (unless the Charity is entitled to prepare accounts on the alternative receipts and payments basis). In preparing accounts giving a true and fair view, the trustees should follow best practice and:
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select suitable accounting policies and then apply them consistently;
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make judgements and estimates that are reasonable and prudent;
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state whether applicable accounting standards and statements of recommended practice have been followed, subject to any departures disclosed and explained in the accounts.
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prepare the accounts on the going concern basis unless it is inappropriate to presume that the Charity will continue in operation.
The Trustees are responsible for keeping accounting records, which disclose with reasonable accuracy at any time the financial position of the trust. They are also responsible for safeguarding the assets of the trust and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Contractual liabilities
At 31 March 2022 the Trustees had no contractual liabilities beyond our overhead contracts with utilities.
Approved by the Trustees and signed on their behalf by:
………………………….
A Gammon Chair of Trustees Date: 7[th] June 2023
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LITTLEHAMPTON SHOPMOBILITY
Registered Charity No 1070129
NOTES TO THE FINANCIAL STATEMENTS - FOR THE YEAR ENDED 31 MARCH 2023
ACCOUNTING POLICIES
Basis of Accounting
The financial statements have been prepared under the historical cost convention and in accordance with the Charities Act 2011, Financial Reporting Standards for Smaller Entities (effective January 2008) and the Statement of Recommended Practice "Accounting and Reporting by Charities" issued in March 2005.
Incoming Resources
Income represents grants, rent, donations, hire, brokerage, sales, interest and other income receivable in the year.
Taxation
The Charity is a registered charity; therefore it is not subject to taxation.
Resources expended
All material expenditure is related to direct charitable expenditure, and is included in the Statement of Financial Activities on an accruals basis, inclusive of any VAT, which cannot be recovered.
Fund accounting
Funds held by the Charity are either unrestricted general funds or restricted funds. Unrestricted general funds are funds that can be used in accordance with the Charitable objectives at the discretion of the Trustees.
Restricted funds are funds that can only be used for a particular restricted purpose within the objectives of the Charity.
INCOMING RESOURCES Incoming Resources from charitable activities
| Grants | Restricted Funds |
Unrestricted Fund |
|---|---|---|
| WSCC Accessible Grant | 2450.00 | |
| Gift Aid | 223.85 | |
| Bonfre Society Procession |
750.00 | |
| Total | 2673.85 |
LITTLEHAMPTON SHOPMOBIUTY Reglstered Chlty No 1070129 Independ•t examlnerf$ r•port to the Trurtees of Uttlehpmpton Shoprnoblllty I rep)rt on accounts of the Thèrity fcf the year 31 Marth 2023. As the Chathtys Tru5tee5 you Ore re5wn5ibk for preparnUon (rf the COUnts. The chariV5 trustees Conser that an audlt is mt require<J for thi4 year under 5th 144(21 of thanb¢5 Act 2011 (the 2011 Art} and that an SndetTrYent exarninatb)n needed. It is my res$1 b).. MI the Jccounts urbjer section 145 the 2011 PLL. follow the W0ureS down In the gerrnl DireLons gfven ty the Charfty Ccrn&skner urbkr sthn L4515llbl of the 2011 Act),. and State whether Farr matters hm corre to my attention. Baslg of Indeptht •nmln•V$ rewt My exarninatbn was cathe£S out In cOrdae wth the gerra1 Direthon5 gfveTr ty the Charity Ccrfnrnissiow. An examlnatyon Indude5 a re¥ cl the accountirYJ records kept by the tharlty arkl pjrison of attwnts prental wtih those records. It also Inclu consk1erntbn of any unusual Item5 or di5ck)sures in the axounts, and the seekiThJ of eXanatiOr frL¥ll you as trustees COtKemiro anv suth matters. The prctedures undertaken do not prO¥e all the ewdeKe that WOU be requ1 an and consequenty m op¥nth Is gNen as to wtrth the accounts present a'lrue arvj fair vlew" and rewrt is Ilmited to those matters set cxjt In the state[t tek)w. In connth wth my examlnatk)n, no matttt has to my atttiOn.. (11 ge$ me reawr0trAe rause to telfft thaL in any materlal the r9]ulrerrts'. to keep accountlrvj reccrfds In accorthKe wth Section 130 of the 2011 P£L' atJ to prepare 7£eounts whth t(d w(th the accountyThJ reths and compW with the acoyJnUtvJ rUlTenRnts of the 2011 kt have teen nrt. or (21 to which, in my oplnk)n, attenlkn be drawn In erfder to enable a p¥oper uncrstarkllrwJ of the atcounts to L reac. Rlchard J Wllknns FCA Chartw Acowntant IndeFeThJent Eyamlner Date: 31 Mty 2023
LITTLEHAMPTON SHOPMOBILITY Registered Charity No 1070129 St4ternent of Fin4nci41 Artivities Forihe perlod 1st Aprll 2022- 31st March 2023 Sales Donations Fundraising Hire Sales Membership Misc Sale5 Parking Bay Hire stock $81es HMRC GrantAid 3008.02 5236.00 643.00 147.00 390.00 17466.16 356.30 Grant5 2842.00 Rent$ Retelvable 17685.65 Total Income 47774.13 Petty Cash 13.73 13.73 Expend6ture Overheads ADC Rates Biffa Building5 Insurance -215.22 -3.36 -395.83 -2005.28 -721.04 -1036.39 FDMS Charges Fleet Insurance Gross Wages IT Maintenance Postage Professional Fee5 Refreshments Shop Rent Shop Stock-clearwell Stationery Sundry Telephone and Broadband -11856.00 -478.40 -72.17 -648.00 -47.17 -7800.00 -13028.81 -116.02 -311.50 -518.86 -24.93 Travelling Water Workshop Spares -222.57 -39506.55 Income 47787.86 Expenditure -39506.55 Net SurpluslDeflclt 8281.31 Depreciation 960.00