2025-03-17-accounts

Clwb Plant Llandegfan Kids Club

Ysgol Gynradd Llandegfan

Llandegfan Ynys Môn LL59 5UW 07717 380 386

[e-mail] Registered Charity Number: 1070044

Treasurer's Report 2025

• The accounts have been independently verified by accountant David Rios-Hughes, this year's fee remained the same as last year - £184.00.

• David concluded we are roughly on about a 6k deficit this year meaning we have spent more than we have raised in fees/grants.

• Fees brought in from parents/guardians for the children’s care, have fallen.

• We took £50.5k last year and this year we have taken £46.5k so £4k less this year.

• In terms of costs, most of the costs are in line with last year. The only thing which we didn’t have last year is the training costs.

• The meal, entertainment and consumables costs have increased by around £800 year on year which you’d expect to increase naturally with inflation and other factors.

• Apart from the above, David concluded that we’ve had a successful year, particularly with the investment made to refurbish the club’s facilities. Although the grant money isn’t in the bank, it’s in the form of capital gain as the value of the club's premises has increased with the refurbishment.

Patricia Roberts - Manager & Responsible Individual

Clwb Plant Llandefan Kids Club Accounts 16.03.24 - 15.03.25

Income Fees Collected Ynys Mon Grant Clybiau Plant Grant TOTAL INCOME Expenses Grant Refurb Grant Laptop/Printer Payroll (Wages/PAYE) Sage Payroll Payroll Fees Accounting Fee Training Insurance DBS Fees ICO Meals and Entertainment Cleaning/Consumables TOTAL EXPENSES Surplus \ (Deficit) Balance Brought Forward Add Income Deduct Expenditure Balance at 15.03.25 Made up by: Current Account Savings Account	£ 46,545 17,665 389
	64,598 16,757 908 45,848 206 228 184 2,060 463 39 40 3,464 368
	70,566 - 5,968 31,987 64,598 70,566
	26,018 25,648 371
	26,018

Clwb Plant Llandegfan Kids Club Ysgol Gynradd Llandegfan Llandegfan Ynys Môn LL59 5UW 07717 380 386 [e-mail] ~~a~~ Registered Charity Number: 1070044

AGM Meeting 2025

Tuesday May 21st 2025 - 6.00pm

School Yard - Ysgol Gynradd Llandegfan

Present

• John Latchford - Chair and Treasurer

• Trish Roberts - Manager, Responsible Individual and Secretary

• Jeanette Owen - Staff Member

• Natasha Griffiths - Staff Member

• Rhian Thomas - Parent

• Melanie Hogan - Parent

• Philip Harper - Parent

• Enlli Harper - Parent

• Helen Turner - Parent

• Lisa Jones - Parent

Apologies

• Mr Dewi Hood - Headteacher, Ysgol Gynradd Llandegfan

• Mr Mark Roberts - Staff Member

• Toni Patrick - Parent

• Jen Griffiths - Parent

• Freya Corbett - Parent

• Sarah Jones - Guardian

Minutes of the Last Meeting

The minutes of the last AGM held on the school yard on 21st May 2024, were agreed by John Latchford and Rhian Thomas as a true record of the meeting.

Matters Arising From the Minutes

No matters arising from the minutes.

Matters for Discussion

Committee Members

• John Latchford is to step down as Chairperson. He was thanked for all that he has done with the club during his time as Chairperson.

• Melanie Hogan agreed to take on the role of Chairperson and Lisa Jones agreed to take on the role of Treasurer for the 2025-2026 academic year.

• Patricia Roberts was elected as Secretary for the 2025-2026 academic year.

Annual Accounts

• Copies of audited accounts were shared with committee members.

• John provided a brief run through of the accounts, highlighting the need to discuss increasing the fees for the 2025-2026 academic year.

Treasurer Report

• The accounts have been verified again by the accountant David Rios-Hughes, this year's fee was £184.00.

• David concluded we are roughly on about a 6k deficit this year meaning we have spent more than we have raised in fees/grants.

• David continues to undertake the payroll duties and will continue to charge £15.00 per hour.

Grants

• Trish presented two grants which had been awarded in the past year totalling £22,576.32:

Childcare & Early Years Small Capital Grant Programme

The purpose of this grant was to build, develop and/or refurbish settings which provide childcare and the early years offer.

We were awarded £18,901.32 for the following:-

• Repair/Renovate Outdoor Classroom Walls & Roof

• New UPVC Windows and Doors In Outdoor Classroom

• Electrical Installation In Outdoor Classroom

• Laptop

• Printer

• Folding Dining Set

• Storage cupboard

• Wooden benches x 3

Menter Môn Anglesey Food Partnership Fund

We were awarded £3,675.00 for the following:-

• Soil

• Fruit Trees

• Seeds

• Hose Cart

• Gardening Gloves / Tools / Pots

• Large Sleeper Planters

• Wooden Picnic Table

• Folding Tables

• Recycling Station

Policies

• Trish has reviewed and where necessary, updated all policies in April 2025.

• The Statement of Purpose will be reviewed during the summer.

Training

• Trish has completed the Level 5 Advanced Diploma in Playwork Manager Training.

• Mark has completed the Level 2 Diploma In Playwork.

• All staff undertook Paediatric 1st Aid and First Aid at Work Training last August. The training cost £399.00 in total and is valid until August 2027.

• All staff members are trained in food hygiene and child protection.

Fees

• John proposed a 10% increase on fees for the 2025-2026 academic year to be reviewed again in April. The fees for after school club will increase to £10.50 per session and £27.50 per session for holiday club. It was agreed that a minimum number of 16 bookings will be needed in order to run the holiday club. Parents will be notified in plenty of time if insufficient bookings mean that the club will not be operational, so that they can arrange alternative childcare.

Any Other Business

• No other business.

Date of Next Meeting - To Be Confrmed

Chairperson John Latchford thanked everyone for their attendance and for all their hard work with the club.

Meeting ended at 6.50pm