**To** ## **Trustees' Annual Report for the period** Period start date Period end date 1 Sept 2023 31 Aug 2024 **From** ## Section A Reference and administration details **Charity name** Monkscroft Pastoral Care Project **Other names charity is known by** None ||**Registered charity number (if any)**
**Charity's principal address**|**Registered charity number (if any)**
**Charity's principal address**|**Registered charity number (if any)**1070022
**Charity's principal address**
Hesters Way Library
Goldsmith Road
Cheltenham, Gloucestershire
**Postcode**
**GL51 7RT**
~~——~~|**Registered charity number (if any)**1070022
**Charity's principal address**
Hesters Way Library
Goldsmith Road
Cheltenham, Gloucestershire
**Postcode**
**GL51 7RT**
~~——~~|**Registered charity number (if any)**1070022
**Charity's principal address**
Hesters Way Library
Goldsmith Road
Cheltenham, Gloucestershire
**Postcode**
**GL51 7RT**
~~——~~|**Registered charity number (if any)**1070022
**Charity's principal address**
Hesters Way Library
Goldsmith Road
Cheltenham, Gloucestershire
**Postcode**
**GL51 7RT**
~~——~~| |---|---|---|---|---|---|---| ||**Names of the charity trustees who manage the charity**|||||| ||**Trustee name**|**Office (if any)**|||**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |1 Mr Adrian Gifkins|1 Mr Adrian Gifkins|Chair||||| |2|Mrs Victoria
Stewart|Treasurer||||| |3 Mr Geoff Moss|3 Mr Geoff Moss|||||| |4 Mrs Susan Gifkins|4 Mrs Susan Gifkins|Secretary||||| |5 Mrs Rita Cole|5 Mrs Rita Cole|||||| |6|6|||||| |7|7|||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees) Name Dates acted if not for whole year** ~~——~~ **Names and addresses of advisers (Optional information) Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)** Jo Cannon – Project Coordinator ~~===~~ March **2012** **TAR** 1 **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Trust Deed - (eg. trust deed, constitution) - How the charity is constituted - (eg. trust, association, company) Trustee selection methods - (eg. appointed by, elected by) Proposed and elected by other members of Board of Trustees. Reviewed annually at the AGM. ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; There is a Child Protection Policy in place and DBS checks are carried out every three years for Trustees and Staff. All Trustees give their time voluntarily and received no remuneration. - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. March **2012** **TAR** 2 ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** To provide support to children who are experiencing social, emotional and behavioural difficulties To provide support to families, to ensure children of all ages thrive holistically from the basis of a secure attachment with their primary carer(s). The following activities were carried out having due regard for guidance on Public Benefit. **1 – Provided core family support services for vulnerable children and families in the Hesters Way and St. Marks area of Cheltenham.** Support services included mainly face to face direct contact with child/parent(s) and also telephone contact and included: - assessment of need and ongoing reviews - • one to one sessions with children, parents and sibling groups, to support & guide parents with modelling positive parenting techniques in their own environment. This is alongside implementing plans to overcome parents / carers own challenges that cause barriers to meeting their children’s holistic needs. • support to engage with education and health services. - Access to primary health care and waiting lists for health care services post pandemic still remain challenging adding to the pre-existing stress and mental health issues **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** - **2 – Provided our Family Wellbeing Hub (incorporating our group sessions) for families to:** • reduce isolation • Improve mental wellbeing • enable and support parents to meet other parents in their community - • Infants / children to interact with others and improve social and emotional development - • Model and encourage play and interaction with children • Provide healthy snack at each session. - Provide weekly warm meal, shared and enjoyed by families and staff together - • Themed support for parents on areas such as finance and budgeting, physical and mental wellbeing, child development and so on. - • Support through cost of living challenges **3 – Monitored and evaluated outputs and outcomes for the service.** - This involved the use of: - ‘Ages and Stages – Social and Emotional’ questionnaire - • ‘Stress on the Caregiving Relationship’ questionnaire (to identify risk factors to successful attachment) - • ‘UCLA Loneliness Scale’ at initial referral stage and at review. • ‘Maternal Attitude Scale’ • ‘Parental Stress Scale’ • ‘Karitane Parenting Confidence Scale’ • Feedback questionnaire 4 – We have continued to have sole use of the ‘Garden’ providing a March **2012** **TAR** 3 well-equipped outdoor space for group activity sessions providing the following services: - family support and mentoring - • safe play area with clean and high quality play resources and equipment, supporting fine and gross motor skill development, along with opportunity to develop speech, social interaction skills and confidence, cognition and imagination. - Safe community play space for young children to explore and develop in together with other children. - 5 – Fund raising activities – to enable continuation and expansion of services ## **Additional details of objectives and activities (Optional information)** March **2012** **TAR** 4 You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. Section D Achievements and performance March **2012** **TAR** 5 Section D Achievements and performance **Summary of the main achievements of the charity OUTCOMES FOR CHILDREN AND FAMILIES during the year** 0-4 year olds, improvements were achieved in the following: • **More secure attachment** with primary carer and positive relationships with family • **Improved attendance** at early years’ settings e.g ‘Stay and Play’ sessions / nursery classes which in turn will promoted / improved social development. • **Mental Health of parents supported / maintained.** This has continued to be a focus. Our parents experience isolation and loneliness, along with anxiety / low mood depression, with a history of childhood trauma in most cases. The cost of living crisis is having a significant impact on mental health. Much time and increased support levels were needed to support the parents mental health and benefit the children as a result. The Garden Activity sessions and our Family Wellbeing Hub have been an invaluable extension and progression of this support, often still being the main social interaction the families had outside their own homes. Families were supported with a range of difficulties acting as barriers to meeting their children’s holistic needs. These included: **Housing and issues of poverty / financial hardship Mental Health difficulties (mainly anxiety and depression) Isolation (social and economic) and the impact of this on parenting and the rest of the family Relationships between parent(s) and the children. Play and quality time Relationships between adults in the home** Siblings were also supported with understanding their emotions, expressing themselves non aggressively and enjoying the family more, thus becoming happier and more secure and stable. **MENTAL WELLBEING** Mental well-being of parents continued to be a high priority to achieve positive outcomes for the children. High levels of contact with parents to support them mentally as episodes of anxiety and low mood / depression affected them – and their children. Also supporting the families to manage life during a time of such insecurity and lack of stability exacerbated by the cost of living crisis. Links with local food banks and food pantries, as well as securing funds to keep open our Family Wellbeing Hub has enabled families to keep warm, prevent worsening / improving mental wellbeing and the children to develop. Our links with Hesters Way Knit & Knatter group continued to enable families to make individual requests for donated knitted / crotched items to help through winter. These included blankets, along with clothing items such as hats, scarves, cardigans and jumpers. They also donate ‘baby packs’ for when a new arrival comes into our services. March **2012** **TAR** 6 Section D Achievements and performance During spring and summer we ran ‘Prep for School’ sessions, for those starting school in September. We used info from local schools around what and how to prepare for reception. This was a small group, enabling a focus on each child. The programme included: - Learning to wipe my nose - Dressing / undressing (for P.E) and coats / shoes - Listening skills development for stories - Staying on an adult led task - Pencil grip - Early matching / shapes / colours exercises - Building resilience and confidence The children in this group presented with different strengths and challenges. They were all very ready to not try or give up on tasks incredibly quickly. It became clear, their lack of confidence and resilience were major barriers to achievement. We implemented a ‘can do’ strategy in everything we did and in all possible interactions with the children. We introduced the ‘can do’ mantra and asked all staff and parents to focus on every opportunity to celebrate and highlight where a child achieves anything. Lots of high fives, saying ‘you can do it!’ and asking them to repeat ‘I can do it’, ‘I did it’…. We also used ‘now & next’ and introduced egg timers (reflecting strategies used in schools). We were astounded by the difference in just 8-10 sessions. Three quarters of the way in, it appeared that no progress was being made, and we were really questioning the programme and thinking about changes. However, we stuck with it and all of a sudden BAM! It has been an absolute delight to see these changes, not only in following adult led tasks, but also in ability to follow on paper. We had refusals, running off, scribbling and pushing aside to protest etc for a long time. In the last couple of weeks, we were amazed when the children sat, knew what was expected and completed the ‘sheets’, showing understanding of the task and ability to complete them… In fact they were keen to get through their full folders! They have gone in to school more confident, more resilient and more able. They are familiar with tasks and expectations and have a ‘can do’ mindset. We plan now, to begin all of this in subtle ways at a much earlier age. Therefore, we intend to keep our FWBH sessions smaller again in future, providing quality over quantity. Parents report they prefer this also. March **2012** **TAR** 7 ## **Section E Financial review** **Brief statement of the** **charity’s policy on reserves** The charity does not retain significant reserves. Most revenue comes as restricted funds and is used in accordance with the grant timetable. Any small amounts of funding received that are unrestricted as used from time to time to cover funding gaps from grant givers, be it timing regarding continuity of staff or resources. ## **Details of any funds materially** **in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; Currently, the charity’s principal sources of funds are grant giving organisations. The charity currently enjoys the support of the Peter Lang Children’s Trust. Additional support was received during the year towards our Family Wellbeing Hub from The Summerfield Trust (£9000) & Gloucestershire Community Foundation - Main Grant (£5000) and additional support towards Family Support Project Worker from The National Benevolent Charity (£10,000) The vast majority of these grants and the associated expenditure is for salaries in order to deliver the services described above. - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** Victoria Stewart **Position (eg Secretary, Chair,** Treasurer **etc) Date** March **2012** **TAR** 8 Monkscroft Pastoral Care Project Financial Accounts For the year ending 31 August 2024 Monkscroft Pastoral Care Project Annual Accounts to August 2024 |Item|Report||Page| |---|---|---|---| |1|Contents||1| |2|Financial Report||2| |3|Treasurer's Report||3| |4|Consolidation|Report|4| |5|Consolidation|Balance Sheet|5| |6|Treasurer's Report||6| |7|Pastoral Care Project|Report|7| |8|Pastoral Care Project|Balance Sheet|8| |9|Treasurer's Report||9| |10|Special Projects|Report|10| |11|Special Projects|Balance Sheet|11| Prepared by: Victoria Stewart Treasurer to the Trustees 1 Monkscroft Pastoral Care Project Financial Report For the Year ending 31 August 2024 During the year the Project continued to enjoy the support of The Peter Lang Children's Trust. Additionally we were delighted to receive funding from The Summerfield Charitable Trust, Gloucestershire Community Foundation and The National Benevolent Charity. There has been no other significant fund raising activity this year. Due to the focus on service delivery, the main expenses of the Project are salaries for Project Workers. The project has some facilities’ running costs (mostly insurance and telephony/communications) and expenditure on professional fees (including payroll services and pension fees). There are other operating expenses for consumables involved in the running of the Family Wellbeing Hub. This year there was some small expenditure on office equipment. There were no movements in the Special Projects Account. 2 m￿k$Groft Past<•r*l PwJ•ct CM*6ld*lion Accoun* Tro A£￿Ints ￿ tTr￿ 315E 2024 set <￿t pn pyge$ 4 avKI S hA** b Si.LW3rt T￿￿Surer19 TTU&Oe 2q.6.2 Monk$¢ttsft Pastoral C•rt Profv¢t in1(qMal￿ to m¢. fi•trJ 1É16/2¥ ## **Consolidated Income and Expenditure Account year end August 2024** |**INCOME**
Fees
Donations:
The Summerfield Charitable Trust
Peter Lang Children's Trust
The National Benevolent Charity
Gloucestershire Community Foundation
Cheltenham Borough Council Health and Wellbeing Fund
NHS Integrated Care Board (via The Barnwood Trust)
DONATIONS - out
**EXPENSES**
Donations
Fund raising
Salaries, NI, Pension costs
Additional salary
Rent
Bank charges
Staff training & volunteers
Consultancy & advice
General running expenses
Information Production
Community Chest
Equipment
Trustee expenses
**Profit / Loss for year**|**2024**
**2023**
**Total**
**Total**
**£**
**£**
0
0
9000
39652
42393
10000
5000
2470
9640
10000
63652
64503
63652
64503
0
0
0
0
46582
53774
0
0
300
600
0
0
0
0
744
1060
6090
5167
0
0
0
0
2264
0
0
0
55980
60601
**7672**
**3902**|**2024**
**2023**
**Total**
**Total**
**£**
**£**
0
0
9000
39652
42393
10000
5000
2470
9640
10000
63652
64503
63652
64503
0
0
0
0
46582
53774
0
0
300
600
0
0
0
0
744
1060
6090
5167
0
0
0
0
2264
0
0
0
55980
60601
**7672**
**3902**| |---|---|---| |||| |||**3902**| 4 ## **Consolidated Balance Sheet year end August 2024** |CURRENT ASSETS
Cash at bank
Income due not received
CURRENT LIABILITIES
Accountancy
Inland Revenue
Training fees
Rent
**Net Assets**
**FINANCED BY:**
Balance brought fprward
Profit / Loss|**2024**
**2023**
**£**
**£**
**£**
**£**
35078
27407
0
0
35078
27407
0
0
35078
27407
0
0
0
0
**35078**
**27407**
27406
23505
7672
3902
**35078**
**27407**|**2024**
**2023**
**£**
**£**
**£**
**£**
35078
27407
0
0
35078
27407
0
0
35078
27407
0
0
0
0
**35078**
**27407**
27406
23505
7672
3902
**35078**
**27407**| |---|---|---| |||| |||**27407**| |||23505
3902| |||**27407**| 5 Monkxroft P•stor•l C•r• Pro1￿1 Vb¢4ort• 2q.6.2S Putornl C•r• ProJ•(* tts rh¢. ILfv1Q,{.,- 28/&/£s O* ## **Pastoral Care Project Income and Expenditure Account year end August 2024** |**INCOME**
Fees
Donations:
The Summerfield Charitable Trust
Peter Lang Children's Trust
The National Benevolent Charity
Gloucestershire Community Foundation
Cheltenham Borough Council Health and Wellbeing Fund
NHS Integrated Care Board (via The Barnwood Trust)
DONATIONS - out
**EXPENSES**
Donations - out
Fund raising
Salaries, NI, Pension costs
Additional salary
Rent
Bank charges
Staff training & volunteers
Consultancy & advice
General running expenses
Food
Equipment
Trustee expenses
**Profit / Loss for year**|**2024**
**2023**
**£**
**£**
**£**
**£**
9000
39652
42393
10000
5000
2470
9640
10000
63652
64503
63652
64503
0
0
46582
53774
300
600
0
0
744
1060
5090
5167
2264
0
55980
60601
**7672**
**3902**|**2024**
**2023**
**£**
**£**
**£**
**£**
9000
39652
42393
10000
5000
2470
9640
10000
63652
64503
63652
64503
0
0
46582
53774
300
600
0
0
744
1060
5090
5167
2264
0
55980
60601
**7672**
**3902**| |---|---|---| |||| |||**3902**| 7 ## **Pastoral Care Project Balance Sheet year end August 2024** |CURRENT ASSETS
Cash at bank
Income due not received
Owed to Special Projects
CURRENT LIABILITIES
Accountancy
Inland Revenue
Training fees
Rent
**Net Assets**
**FINANCED BY:**
Balance brought fprward
Profit / Loss|**2024**
**2023**
**£**
**£**
**£**
**£**
30968
23296
30968
23296
0
0
30968
23296
0
0
**30968**
**23296**
23296
19394
7672
3902
**30968**
**23296**|**2024**
**2023**
**£**
**£**
**£**
**£**
30968
23296
30968
23296
0
0
30968
23296
0
0
**30968**
**23296**
23296
19394
7672
3902
**30968**
**23296**| |---|---|---| |||23296
0| |||| |||**23296**| |||19394
3902| |||**23296**| 8 2q.6.25 IN nprn rci rtC",[Sf idL¥ ## **Special Projects Income and Expenditure Account year end August 2024** |**INCOME**
Fees
Donation
Private Donation
Bank Interest
Fund raising
DONATIONS - out
**EXPENSES**
Donations
Fund raising
Salaries, NI, Pension costs
Additional salary
Recruitment costs
Information production
Staff training & volunteers
Consultancy & advice
General running expenses
Rent
Food
Equipment
Trustee expenses
**Profit / Loss for year**|**2024**
**2023**
**£**
**£**
**£**
**£**
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
**0**
**0**|**2024**
**2023**
**£**
**£**
**£**
**£**
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
**0**
**0**| |---|---|---| |||| |||**0**| 10 ## **Special Projects Balance Sheet year end August 2024** |CURRENT ASSETS
Cash at bank
Loan - PCP
CURRENT LIABILITIES
Accountancy
Inland Revenue
Rent
**Net Assets**
**FINANCED BY:**
Balance brought forward
Profit / Loss|**2024**
**2023**
**£**
**£**
**£**
**£**
4,111
4111
0
0
0
0
0
0
4,111
4111
0
0
0
0
0
0
**4,111**
**4111**
4,111
4111
0
0
**4,111**
**4111**|**2024**
**2023**
**£**
**£**
**£**
**£**
4,111
4111
0
0
0
0
0
0
4,111
4111
0
0
0
0
0
0
**4,111**
**4111**
4,111
4111
0
0
**4,111**
**4111**| |---|---|---| |||| |||**4111**| |||4111
0| |||**4111**| 11 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Seetion A Independent Examiner's Report Report to the truste￿1 mernbers of IAonkwoft Pastoral Care Project On accounts for the y￿r ended 31 August 2024 Charity no (rf any) 107CN)22 Set out on page8 1-11 I report to the truslees on my examination of the a¢￿Unts of the above charity {'the Trusfi for the year ended 3110812024. Responslbllltles and basis of report A5 the charity's trustees, you are responsible for the preparation of the accounts in accordan￿ wlh the requirements of the Chartties Act 2011 he Acri. The tharty's trustees consider that an audrt is not required for this year under section 144 of the Charilies Act 2011. and that an Inde￿dent examinatm is need&J. I report in respect of my examination of the Trust's a￿UnIS ¢arried out under section 145 of the 2011 Acl and in carrying out my examination. I have followed all the applicable Directions given by the Charity Commission urKler sedion 145(5){b} of the Ad. Independent I have wmpleled my examination. I confiThn that no material matters have oxaminorfs statement come lo my attention in c4)nnection with the examination lother than that disdosed below) which gives me cause lo believe that in. any material respect." the accounting records V•ere not kept in accordance wrth s&tion 130 of the Charrties AL*; or the accounts did not accord with the 8ccounting records., or the accounts did not compty with the applicable requirements on¢eming the fomi and content of accounts set out in the Charities {Aeeounts and Reports) Regulabons 2008 other than any requirement that the accounts give a true and fairf view which is not a matter consKlered as part of an independent examination. I have no eoncems and have come across no other matters in connection wrth Ihe examination to whith attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Slgned: Date: 28 Jun8 2025 Name: Sue Thomp50n18ook-Rite Ltd) Relevant professional qualificationls) or body (rf any): MIAB IER Ckt 2018 Address: 2 Prirtcess Elriabeth Way Chettenham. Gloucestershire GL517PJ Section B Disclosurè Only ¢omplele il the examiner needs lo highlight material matters of concern (see CC32. Independent examinats.on of tharity accounls.. direclions and guidance for examiners). Give hore brigf dotails of any items that the examiner wishes to disclose. IER Oct 2018