## **Trustees' Annual Report for the period** Period start date Period end date 1 Sept 2021 31 Aug 2022 **From To** ## Section A Reference and administration details **Charity name** Monkscroft Pastoral Care Project **Other names charity is known by** None **Registered charity number (if any)** 1070022 **Charity's principal address** Hesters Way Library Goldsmith Road Cheltenham, Gloucestershire **Postcode GL51 7RT** ## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
Mrs Susan Chair
1
Gifkins
Mrs Victoria Treasurer
2
Stewart
3 Geoff Moss
4 Adrian Gifkins Secretary
5 Rita Cole
6
7
**----- End of picture text -----**
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** **----- Start of picture text -----**
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Jo Cannon – Project Coordinator
**----- End of picture text -----**
March **2012** **TAR** 1 **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Trust Deed - (eg. trust deed, constitution) How the charity is constituted - (eg. trust, association, company) Trustee selection methods - (eg. appointed by, elected by) Proposed and elected by other members of Board of Trustees. Reviewed annually at the AGM. ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; There is a Child Protection Policy in place and DBS checks are carried out every three years for Trustees and Staff. - All Trustees give their time voluntarily and received no remuneration. - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. March **2012** **TAR** 2 ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** To provide support to children who are experiencing social, emotional and behavioural difficulties To provide support to families, to ensure children of all ages thrive holistically from the basis of a secure attachment with their primary carer(s). The following activities were carried out having due regard for guidance on Public Benefit. THIS YEAR INCLUDED PERIODS OF ONGOING RESTRICTIONS DUE TO THE GLOBAL COVID-19 PANDEMIC AND MANAGING MOVING OUT OF RESTRICTIONS. ## **1 – Provided core family support services for vulnerable children and families in the Hesters Way and St. Marks area of Cheltenham.** Support services included mainly face to face direct contact with child/parent(s) and also telephone / some video contact and included: - assessment of need and ongoing reviews - • one to one sessions with children, parents and sibling groups, often online, to support parents with modelling positive parenting techniques in their own environment - support to engage with education and health - services. Access to primary health care and waiting lists for health care services post pandemic became particularly challenging adding to the pre-existing stress and mental health issues - Additional one to one support to parents as stress and distress levels were elevated further after the lengthy pandemic conditions and the re-opening issues mentioned above ## **2 – Provided small group sessions for families to:** - reduce isolation - enable and support parents to meet other parents in their community - Infants / children to interact with others and improve social and emotional development - Model and encourage play and interaction with children - Enabled additional break-out sessions for review and support of parents as they navigate the extremely difficult circumstances in which they were now living – moving from the global pandemic to a cost of living crisis. **3 – Monitored and evaluated outputs and outcomes for the service.** March **2012** **TAR** 3 - This involved the use of: - ‘Ages and Stages – Social and Emotional’ questionnaire  ‘Stress on the Caregiving Relationship’ questionnaire (to identify risk factors to successful attachment) - ‘UCLA Loneliness Scale’ at initial referral stage and at review. - ‘Maternal Attitude Scale’  ‘Parental Stress Scale’  ‘Karitane Parenting Confidence Scale’ 4 – We have continued to have sole use of the ‘Garden’ providing a well-equipped outdoor space for group activity sessions providing the following services: - family support and mentoring  safe play area with clean and high quality play resources and equipment, supporting fine and gross motor skill development, along with opportunity to develop speech, social interaction skills and confidence, cognition and imagination. - Safe community play space for young children to explore and develop in together with other children, which was of particular importance for this cohort of children as they were ‘COVID babies’ having spent their first year or two in various lockdowns and restrictions and had previously had little to no opportunity to meet other people nor explore the world away from their immediate families and homes (often flats without gardens). ## **Additional details of objectives and activities (Optional information)** March **2012** **TAR** 4 You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. Section D Achievements and performance March **2012** **TAR** 5 Section D Achievements and performance **Summary of the main achievements of the charity OUTCOMES FOR CHILDREN AND FAMILIES during the year** 0-4 year olds, improvements were achieved in the following: • **More secure attachment** with primary carer and positive relationships with family • **Improved attendance** at early years’ settings e.g ‘Stay and Play’ sessions / nursery classes which in turn will promoted / improved social development. • **Mental Health of parents supported / maintained.** This was critical work during and post pandemic and has continued to be a focus. Our parents were already (pre pandemic) experiencing isolation and loneliness, along with anxiety / low mood depression, with a history of childhood trauma in most cases. The pandemic and lockdowns had a significant impact on mental health. Much time and increased support levels were needed to support the parents mental health and benefit the children as a result. The Garden Activity sessions have been an invaluable extension and progression of this support, often still being the main social interaction the families had outside their own homes. Families were supported with a range of difficulties acting as barriers to meeting their children’s holistic needs. These included: **Housing and issues of poverty / financial hardship Mental Health difficulties (mainly anxiety and depression) Isolation (social and economic) and the impact of this on parenting and the rest of the family Relationships between parent(s) and the children. Play and quality time Relationships between adults in the home** Siblings were also supported with understanding their emotions, expressing themselves non aggressively and enjoying the family more, thus becoming happier and more secure and stable. **MENTAL WELLBEING** Mental well-being of parents continued to be a high priority to achieve positive outcomes for the children. High levels of contact with parents to support them mentally as episodes of anxiety and low mood / depression affected them – and their children. Also supporting the families to adjust to life outside of the pandemic restrictions, during a time of such insecurity and lack of stability caused by the pandemic, followed now by a cost of living crisis. Links with local food banks and food pantries, as well as beginning discussions and preparation for the rising fuel costs that will impact more greatly come winter. We placed significant focus during the spring and summer prior to March **2012** **TAR** 6 Section D Achievements and performance commencement of school ensuring that families were aware of the stepping stones to starting school and we saw good progress. We also make sure, where possible, that children are enrolled and attend nurseries to improve socialisation, speech and reduce separation anxiety. March **2012** **TAR** 7 ## **Section E Financial review** **Brief statement of the charity’s policy on reserves** The charity does not retain significant reserves. Most revenue comes as restricted funds and is used in accordance with the grant timetable. Any small amounts of funding received that are unrestricted as used from time to time to cover funding gaps from grant givers, be it timing regarding continuity of staff or resources. **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** Currently, the charity’s principal sources of funds are grant You **may choose** to include giving organisations. The charity currently enjoys the support of additional information, the Peter Lang Foundation. The vast majority of these grants where relevant about: and the associated expenditure is for salaries in order to deliver  the charity’s principal the services described above. sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date** March **2012** **TAR** 8 Monkscroft Pastoral Care Project Financial Accounts For the year ending 31 August 2022 DRAFT ## Monkscroft Pastoral Care Project Annual Accounts to August 2022 |Item|Report||Page| |---|---|---|---| |1|Contents||1| |2|Financial Report||2| |3|Treasurer's Report||3| |4|Consolidation|Report|4| |5|Consolidation|Balance Sheet|5| |6|Treasurer's Report||6| |7|Pastoral Care Project|Report|7| |8|Pastoral Care Project|Balance Sheet|8| |9|Treasurer's Report||9| |10|Special Projects|Report|10| |11|Special Projects|Balance Sheet|11| Prepared by: Victoria Stewart Treasurer to the Trustees 1 Monkscroft Pastoral Care Project Financial Report For the Year ending 31 August 2022 During the year the Project continued to enjoy the support of The Peter Lang Children's Trust. There has been no significant fund raising activity this year. Due to the focus on service delivery, the main expenses of the Project are salaries for Project Workers. The project has some facilities’ running costs (mostly insurance and telephony/communications) and expenditure on professional fees (payroll services, pension fees and DBS bureau). There were no movements in the Special Projects Account. 2 4 ## **Monkscroft Pastoral Care Project** ## **Consolidation Account** ## **Treasurers Report** The Accounts for the year ended 31st August 2022, set out on pages 4 and 5 have been prepared by me, under the historic cost convention from the books, vouchers and from information and explanations supplied to me. Victoria Stewart Treasurer to the Trustees Date ## **Monkscroft Pastoral Care Project Consolidation Account** ## **Trustees Declaration** I have examined the enclosed accounts and confirm that they are in accordance with the books, papers and information provided to me. Signature Print name Date 3 ## **Consolidated Income and Expenditure Account year end August 2022** |**INCOME**
Fees
Private Donation
Donations - Community Chest
Donations - Children in Need
Donations Other
Bank Interest
Fund raising
DONATIONS - out
**EXPENSES**
Donations
Fund raising
Salaries, NI, Pension costs
Additional salary
Rent
Bank charges
Staff training & volunteers
Consultancy & advice
General running expenses
Information Production
Community Chest
Equipment
Trustee expenses
**Profit / Loss for year**|**2022**
**2021**
**Total**
**Total**
**£**
**£**
0
0
0
0
0
13335
40000
39685
0
0
0
0
40000
53020
40000
53020
0
0
0
0
33441
35226
0
0
0
0
0
0
0
0
834
924
1542
2382
0
0
0
8688
0
0
0
0
35817
47219
**4183**
**5801**|**2022**
**2021**
**Total**
**Total**
**£**
**£**
0
0
0
0
0
13335
40000
39685
0
0
0
0
40000
53020
40000
53020
0
0
0
0
33441
35226
0
0
0
0
0
0
0
0
834
924
1542
2382
0
0
0
8688
0
0
0
0
35817
47219
**4183**
**5801**| |---|---|---| |||| |||**5801**| 4 ## **Consolidated Balance Sheet year end August 2022** |CURRENT ASSETS
Cash at bank
Income due not received
Uncashed Cheques Issued
CURRENT LIABILITIES
Accountancy
Inland Revenue
Training fees
Rent
**Net Assets**
**FINANCED BY:**
Balance brought fprward
Profit / Loss|**2022**
**2021**
**£**
**£**
**£**
**£**
23505
5987
0
13335
23505
19322
0
0
23505
19322
0
0
0
0
**23505**
**19322**
19322
13522
4183
5801
**23505**
**19322**|**2022**
**2021**
**£**
**£**
**£**
**£**
23505
5987
0
13335
23505
19322
0
0
23505
19322
0
0
0
0
**23505**
**19322**
19322
13522
4183
5801
**23505**
**19322**| |---|---|---| |||| |||**19322**| |||13522
5801| |||**19322**| 5 ## **Monkscroft Pastoral Care Project** ## **Treasurers Report** The Accounts for the year ended 31st August 2022, set out on pages 7 and 8 have been prepared by me, under the historic cost convention from the books, vouchers and from information and explanations supplied to me. Victoria Stewart Treasurer to the Trustees Date ## **Monkscroft Pastoral Care Project** ## **Trustees Declaration** I have examined the enclosed accounts and confirm that they are in accordance with the books, papers and information provided to me. Signature Print name Date 6 ## **Pastoral Care Project Income and Expenditure Account year end August 2022** |**INCOME**
Fees
Donations Other
Donations - Peter Lang Foundation
Transfer from Special Projects
Donation - COMF
Bank Interest
Fund raising
DONATIONS - out
**EXPENSES**
Donations - out
Fund raising
Salaries, NI, Pension costs
Additional salary
Rent
Bank charges
Staff training & volunteers
Consultancy & advice
General running expenses
COMF expenditure
Food
Equipment
Trustee expenses
**Profit / Loss for year**|**2022**
**2021**
**£**
**£**
**£**
**£**
0
200
40000
39685
13335
0
40000
53220
40000
53220
0
200
33441
35226
0
0
0
0
834
924
1542
2382
8688
0
0
35817
47419
**4183**
**5801**|**2022**
**2021**
**£**
**£**
**£**
**£**
0
200
40000
39685
13335
0
40000
53220
40000
53220
0
200
33441
35226
0
0
0
0
834
924
1542
2382
8688
0
0
35817
47419
**4183**
**5801**| |---|---|---| |||| |||**5801**| 7 ## **Pastoral Care Project Balance Sheet year end August 2022** |CURRENT ASSETS
Cash at bank
Income due not received
Uncashed Cheques Issued
Owed to Special Projects
CURRENT LIABILITIES
Accountancy
Inland Revenue
Training fees
Rent
**Net Assets**
**FINANCED BY:**
Balance brought fprward
Profit / Loss|**2022**
**2021**
**£**
**£**
**£**
**£**
21394
3876
13335
21394
17211
2000
2000
19394
15211
0
0
**19394**
**15211**
15211
9410
4183
5801
**19394**
**15211**|**2022**
**2021**
**£**
**£**
**£**
**£**
21394
3876
13335
21394
17211
2000
2000
19394
15211
0
0
**19394**
**15211**
15211
9410
4183
5801
**19394**
**15211**| |---|---|---| |||15211
0| |||| |||**15211**| |||9410
5801| |||**15211**| 8 ## **Monkscroft Special Projects** ## **Treasurers Report** The Accounts for the year ended 31st August 2022, set out on pages 10 and 11 have been prepared by me, under the historic cost convention from the books, vouchers and from information and explanations supplied to me. Victoria Stewart Treasurer to the Trustees Date ## **Monkscroft Special Projects** ## **Trustees Declaration** I have examined the enclosed accounts and confirm that they are in accordance with the books, papers and information provided to me. Signature Print name Date 9 ## **Special Projects Income and Expenditure Account year end August 2022** |**INCOME**
Fees
Donations - Family Holiday Assoc
Private Donation
Bank Interest
Fund raising
DONATIONS - out
**EXPENSES**
Donations
Fund raising
Salaries, NI, Pension costs
Additional salary
Recruitment costs
Information production
Staff training & volunteers
Consultancy & advice
General running expenses
Rent
Food
Equipment
Trustee expenses
**Profit / Loss for year**|**2022**
**2021**
**£**
**£**
**£**
**£**
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
**0**
**0**|**2022**
**2021**
**£**
**£**
**£**
**£**
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
**0**
**0**| |---|---|---| |||| |||**0**| 10 ## **Special Projects Balance Sheet year end August 2022** |CURRENT ASSETS
Cash at bank
Loan - PCP
CURRENT LIABILITIES
Accountancy
Inland Revenue
Rent
**Net Assets**
**FINANCED BY:**
Balance brought forward
Profit / Loss|**2022**
**2021**
**£**
**£**
**£**
**£**
2,111
2111
2,000
0
2000
0
0
0
4,111
4111
0
0
0
0
0
0
**4,111**
**4111**
4,111
4111
0
0
**4,111**
**4111**|**2022**
**2021**
**£**
**£**
**£**
**£**
2,111
2111
2,000
0
2000
0
0
0
4,111
4111
0
0
0
0
0
0
**4,111**
**4111**
4,111
4111
0
0
**4,111**
**4111**| |---|---|---| |||| |||**4111**| |||4111
0| |||**4111**| 11 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Monkscroft Pastoral Care Project On accounts for the year ended 31 August 2022 Charity no (if any) 1070022 Set out on pages 1-11 I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended 3110812022. Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011, and that an independent examination is needed. I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination (other than that disclosed below) which gives me cause to believe that in, any material respect: the accounting records were not kept in accordance with section 130 of the Charities Act. or the accounts did not accord with the accounting records. or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Date: 26 June 2023 Name: Sue Thompson (Book-Rite Ltd) Relevant professional qualification(s) or body (if any): MIAB IER Oct 2018 Address: 2 Princess Elizabeth Way Cheltenham, Gloucestershire GL517PJ Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER Oct 2018