Trustees' Annual Report for the period
Period start date Period end date 1 Sept 2019 31 Aug 2020
From
To
Section A Reference and administration details
Monkscroft Pastoral Care Project
Charity name Other names charity is known by None Registered charity number (if any) 1070022
Charity's principal address Hesters Way Library
Goldsmith Road Cheltenham, Gloucestershire Postcode GL51 7RT
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Mrs Susan Gifkins | Chair | |||
| Mrs Victoria Stewart |
Treasurer | |||
| Geoff Moss | ||||
| Adrian Gifkins | Secretary | |||
| Rita Cole | ||||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Jo Cannon – Project Coordinator
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Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document (eg. trust deed, constitution) How the charity is constituted
Trust Deed
- (eg. trust, association, company)
Proposed and elected by other members of Board of Trustees. Reviewed Trustee selection methods annually at the AGM.
- (eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
There is a Child Protection Policy in place and DBS checks are carried out every three years for Trustees and Staff.
All Trustees give their time voluntarily and received no remuneration.
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
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Section C Objectives and activities
To provide support to children who are experiencing social, emotional Summary of the objects of the and behavioural difficulties To provide support to families, to ensure charity set out in its children of all ages thrive holistically from the basis of a secure governing document attachment with their primary carer(s). The following activities were carried out having due regard for guidance on Public Benefit. THIS YEAR INCLUDED FROM MARCH 2020, WHEN THE GLOBAL COVID-19 PANDEMIC ARRIVED IN THE UK AND VARIOUS LOCKDOWNS AND RESTRICTIONS WERE IN PLACE. 1 – Provided core family support services for vulnerable children and families in the Hesters Way and St. Marks area of Cheltenham. Support services included mainly face to face direct contact with child/parent(s) and also telephone contact (particularly as support is withdrawing) and included:
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home visits family sessions
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assessment of need and ongoing reviews
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one to one sessions with children and sibling groups
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• support to engage with education and health services.
2 – Provided small group sessions for families (6 months prior to pandemic) to:
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
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reduce isolation
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enable and support parents to meet other parents in their community
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Infants / children to interact with others and improve social and emotional development
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Model and encourage play and interaction with children
3 – Monitored and evaluated outputs and outcomes for the service.
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This involved the use of:
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‘Ages and Stages – Social and Emotional’ questionnaire
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• ‘Stress on the Caregiving Relationship’ questionnaire (to identify risk factors to successful attachment)
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‘UCLA Loneliness Scale’ at initial referral stage and at review.
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‘Maternal Attitude Scale’
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‘Parental Stress Scale’
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‘Karitane Parenting Confidence Scale’
4 – During the pandemic, services were adapted immediately and throughout. This involved:
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Live ‘activity’ sessions for families over zoom. All resources necessary for the activities were provided and delivered in boxes to doorsteps.
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Phone call / zoom sessions in place of home visits
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When permitted, support groups restarted, with full covid-19 health and safety measures in place. The programme we provided enabled services to continue whether in person or online without disruption.
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Additional details of objectives and activities (Optional information)
During this year we updated our ‘Charitable Objects’ with approval from the Charity Commission.
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
OUTCOMES FOR CHILDREN AND FAMILIES 0-4 year olds, improvements were achieved in the following: • More secure attachment with primary carer and positive relationships with family • Improved attendance at early years’ settings e.g ‘Stay and Play’ sessions / nursery classes which in turn will promoted / improved social development. Active Involvement in online group sessions during lockdowns. Children were able to continue social interaction and development with other children via this provision. • Improved access to health services and early identification of any health conditions/difficulties pre pandemic. During the pandemic this involved ensuring families were supported, particularly when accessing general health (not covid related) was needed. Links with local Health Visiting team was invaluable partnership working during this period, to ensure all our pregnant ladies, babies and young children had prompt access to health issues. Mental Health of parents supported / maintained. This was critical work during the pandemic. Our parents were already (pre pandemic) experiencing isolation and loneliness, along with anxiety / low mood depression, with a history of childhood trauma in most cases. The pandemic and lockdowns had a significant impact on mental health. Our services were adapted and telephone / messaging / video and doorstep support was increased to support the parents mental health and benefit the children as a result. Families were supported with a range of difficulties acting as barriers to meeting their children’s holistic needs. These included: Housing and issues of poverty / financial hardship Mental Health difficulties (mainly anxiety and depression) Isolation (social and economic) and the impact of this on parenting and the rest of the family Relationships between parent(s) and the children. Play and quality time Relationships between adults in the home Siblings were also supported with understanding their emotions, expressing themselves non aggressively and enjoying the family more, thus becoming happier and more secure and stable.
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Section D Achievements and erformance p
DEVELOPMENT
During this year, we have continued to develop and build working partnerships with other local agencies. We were able to build on the links made the previous year (e.g. Health Visitors) to work collaboratively, particularly during lockdowns to monitor, support and protect the most vulnerable children during a time of even higher levels of strain on families.
Mental well-being became a high priority to achieve this. High levels of contact with parents to support them mentally as episodes of anxiety and low mood / depression effected them – and their children.
Also supporting the families to find focus and purpose during a time of such insecurity and lack of stability caused by the pandemic. Although there were some extremely challenging times during this period, there was also periods of great achievement in observing some of the darkest moments in some families lives transform and we can now see the parents setting and achieving their own goals e.g. completing online courses / building confidence / raising aspirations both for themselves and their children.
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Section E Financial review
The charity does not retain significant reserves. Most revenue comes as Brief statement of the restricted funds and is used in accordance with the grant timetable. Any charity’s policy on reserves small amounts of funding received that are unrestricted as used from time to time to cover funding gaps from grant givers, be it timing regarding continuity of staff or resources.
Details of any funds materially in deficit
Further financial review details (Optional information)
Currently, the charity’s principal source of funds is grant giving You may choose to include organisations. The charity currently enjoys the support of the Peter Lang additional information, where Children’s Trust. This grant and the associated expenditure is largely for relevant about: salaries in order to deliver the services described above. • the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date 30.6.20
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Monkscroft Pastoral Care Project Financial Accounts
For the year ending 31 August 2020
Monkscroft Pastoral Care Project
Annual Accounts to August 2020
| Item | Report | Page | |
|---|---|---|---|
| 1 | Contents | 1 | |
| 2 | Financial Report | 2 | |
| 3 | Treasurer's Report | 3 | |
| 4 | Consolidation | Report | 4 |
| 5 | Consolidation | Balance Sheet | 5 |
| 6 | Treasurer's Report | 6 | |
| 7 | Pastoral Care Project | Report | 7 |
| 8 | Pastoral Care Project | Balance Sheet | 8 |
| 9 | Treasurer's Report | 9 | |
| 10 | Special Projects | Report | 10 |
| 11 | Special Projects | Balance Sheet | 11 |
Prepared by:
Victoria Stewart Treasurer to the Trustees
1
Monkscroft Pastoral Care Project Financial Report For the Year ending 31 August 2020
During the year the Project continued to enjoy the support of The Peter Lang Children's Trust.
There has been no significant fund raising activity this year.
Due to the focus on service delivery, the main expenses of the Project are salaries for Project Workers. The project has some facilities’ running costs (mostly insurance and telephony/communications) and expenditure on professional fees (mostly payroll services and pension fees ).
General running costs have increased in 2020 due to changes to the service implemented to support users of the Project during the COVID 19 period. These costs mostly relate to consumable resources for service-user's home based activities initiated and supported by the Project. The Project was grateful to The Peter Lang Children's Trust for an additional donation to support this work.
There were no movements in the Special Projects Account.
2
4
Monkscroft Pastoral Care Project Consolidation Account
Treasurers Report
The Accounts for the year ended 31st August 2020, set out on pages 4 and 5 have been prepared by me, under the historic cost convention from the books, vouchers and from information and explanations supplied to me.
Victoria Stewart Treasurer to the Trustees
Date
Monkscroft Pastoral Care Project Consolidation Account
Trustees Declaration
I have examined the enclosed accounts and confirm that they are in accordance with the books, papers and information provided to me.
Signature
Print name
Date
3
Consolidated Income and Expenditure Account year end August 2020
| INCOME Fees Private Donation Donations - Community Chest Donations - Children in Need Donations Other Bank Interest Fund raising DONATIONS - out EXPENSES Donations Fund raising Salaries, NI, Pension costs Additional salary Rent Bank charges Staff training & volunteers Consultancy & advice General running expenses Information Production Community Chest Equipment Trustee expenses Profit / Loss for year |
2020 2019 Total Total £ £ 0 0 0 0 0 0 39083 33017 0 0 0 0 39083 33017 39083 33017 0 0 0 0 35633 32566 0 0 300 900 0 0 0 125 990 810 2349 1842 0 0 0 0 0 407 0 0 39273 36650 -190 -3633 |
2020 2019 Total Total £ £ 0 0 0 0 0 0 39083 33017 0 0 0 0 39083 33017 39083 33017 0 0 0 0 35633 32566 0 0 300 900 0 0 0 125 990 810 2349 1842 0 0 0 0 0 407 0 0 39273 36650 -190 -3633 |
|---|---|---|
| -3633 |
4
Consolidated Balance Sheet year end August 2020
| CURRENT ASSETS Cash at bank Income due not received Uncashed Cheques Issued CURRENT LIABILITIES Accountancy Inland Revenue Training fees Rent Net Assets FINANCED BY: Balance brought fprward Profit / Loss |
2020 2019 £ £ £ £ 13522 13712 0 0 13522 13712 0 0 13522 13712 0 0 0 13522 13712 13712 17346 -190 -3633 13522 13712 |
2020 2019 £ £ £ £ 13522 13712 0 0 13522 13712 0 0 13522 13712 0 0 0 13522 13712 13712 17346 -190 -3633 13522 13712 |
|---|---|---|
| 13712 | ||
| 17346 -3633 |
||
| 13712 |
5
Monkscroft Pastoral Care Project
Treasurers Report
The Accounts for the year ended 31st August 2020, set out on pages 7 and 8 have been prepared by me, under the historic cost convention from the books, vouchers and from information and explanations supplied to me.
Victoria Stewart Treasurer to the Trustees
Date
Monkscroft Pastoral Care Project
Trustees Declaration
I have examined the enclosed accounts and confirm that they are in accordance with the books, papers and information provided to me.
Signature Print name
Date
6
Pastoral Care Project Income and Expenditure Account year end August 2020
| INCOME Fees Private Donation Donations Other Transfer from Special Projects Community Chest Bank Interest Fund raising DONATIONS - due to Special Project EXPENSES Donations Fund raising Salaries, NI, Pension costs Additional salary Rent Bank charges Staff training & volunteers Consultancy & advice General running expenses Community Chest Food Equipment Trustee expenses Profit / Loss for year |
2020 2019 £ £ £ £ 0 0 39083 33017 0 0 0 0 39083 33017 39083 33017 35633 32566 300 900 0 0 125 990 810 2349 1842 0 407 39273 36650 -190 -3633 |
2020 2019 £ £ £ £ 0 0 39083 33017 0 0 0 0 39083 33017 39083 33017 35633 32566 300 900 0 0 125 990 810 2349 1842 0 407 39273 36650 -190 -3633 |
|---|---|---|
| -3633 |
7
Pastoral Care Project Balance Sheet year end August 2020
| CURRENT ASSETS Cash at bank Income due not received Uncashed Cheques Issued Owed to Special Projects CURRENT LIABILITIES Accountancy Inland Revenue Training fees Rent Net Assets FINANCED BY: Balance brought fprward Profit / Loss |
2020 2019 £ £ £ £ 11410 11601 11410 11601 2000 2000 9410 9601 0 0 9410 9601 9600 13234 -190 -3633 9410 9600 |
2020 2019 £ £ £ £ 11410 11601 11410 11601 2000 2000 9410 9601 0 0 9410 9601 9600 13234 -190 -3633 9410 9600 |
|---|---|---|
| 9601 | ||
| 13234 -3633 |
||
| 9600 |
8
Monkscroft Special Projects
Treasurers Report
The Accounts for the year ended 31st August 2020, set out on pages 10 and 11 have been prepared by me, under the historic cost convention from the books, vouchers and from information and explanations supplied to me.
Victoria Stewart Treasurer to the Trustees
Date
Monkscroft Special Projects
Trustees Declaration
I have examined the enclosed accounts and confirm that they are in accordance with the books, papers and information provided to me.
Signature Print name
Date
9
Special Projects Income and Expenditure Account year end August 2020
| INCOME Fees Donations - Family Holiday Assoc Private Donation Bank Interest Fund raising DONATIONS - out EXPENSES Donations Fund raising Salaries, NI, Pension costs Additional salary Recruitment costs Information production Staff training & volunteers Consultancy & advice General running expenses Rent Food Equipment Trustee expenses Profit / Loss for year |
2020 2019 £ £ £ £ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 |
2020 2019 £ £ £ £ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 |
|---|---|---|
| 0 |
10
Special Projects Balance Sheet year end August 2019
| CURRENT ASSETS Cash at bank Loan - PCP CURRENT LIABILITIES Accountancy Inland Revenue Rent Net Assets FINANCED BY: Balance brought forward Profit / Loss |
2020 2019 £ £ £ £ 2,111 2111 2,000 0 2000 0 0 0 4,111 4111 0 0 0 0 0 0 4111 4,111 4111 0 0 4,111 4111 |
2020 2019 £ £ £ £ 2,111 2111 2,000 0 2000 0 0 0 4,111 4111 0 0 0 0 0 0 4111 4,111 4111 0 0 4,111 4111 |
|---|---|---|
| 4111 | ||
| 4111 0 |
||
| 4111 |
11
| Report to the trustees/ members of |
Report to the trustees/ members of |
Report to the trustees/ members of |
I Monkscro/t Pastoral Care Project |
I Monkscro/t Pastoral Care Project |
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| **On accounts for ** | the year | 31 August 2020 Charity no 1070022 |
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| ended | (if any) | ||||
| Setoutonpages | 1_1_-_1_1 | ~ | |||
| I report to the trustees on my examination of the accounts of the above |
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| charity ("the Trust") for the year ended 31/08/2020. | |||||
| Responsibilities | and | As the charity's trustees, you are responsible for the preparation of the | |||
| basis of report | accounts in accordance with the requirements of the Charities Act 2011 |
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| ("the Act"). The charity's trustees consider that an audit is not required |
for | ||||
| this year under section 144 of the Charities Act 2011, and that an | |||||
| independent examination is needed. |
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| Ireport in respect of my examination of the Trust's accounts carried out |
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| under section 145 of the 2011 Act and in carrying out my examination, | I | ||||
| have followed all the applicable Directions given by the Charity Commission | |||||
| under section 145(5)(b) of the Act. | |||||
| Independent | I have completed my examination. I confirm that no material matters have |
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| examiner's | statement | come to my attention in connection with the examination (other than that |
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| disclosed below) which gives me cause to believe that in, any material | |||||
| respect: | |||||
| • the accounting records were not kept in accordance with section |
130 | ||||
| of the Charities Act; or | |||||
| • the accounts did not accord with the accounting records; or |
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| • the accounts did not comply with the applicable requirements |
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| concerning the form and content of accounts set out in the Charities | |||||
| (Accounts and Reports) Regulations 2008 other than any requirement | |||||
| that the accounts give a 'true and fair' view which is not a matter | |||||
| considered as part of an independent examination. |
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| I have no concerns and have come across no other matters in connection | |||||
| with the examination to which attention should be drawn in this report in |
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| order to enable a proper understanding of the accounts to be reached. |
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| Signed: | 1 | ~ Date: 130 June 2021 |
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| Name: | 1Sue Thompson (Book-Rite Ud) |
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| Relevant professional | i | MIAB | |||
| qualification(s) | or body | ||||
| (if any): | |||||
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