Registered Charity Number: 1070017
PAGHAM VILLAGE HALL TRUST
UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2026

PAGHAM VILLAGE HALL TRUST
(Registered Charity No 1070017)
ANNUAL REPORT OF THE TRUSTEES FOR THE YEAR TO 31 MARCH
2025
The Trustees during this period were..
David Huntley
Chairman. Trustee (Parish Councillor)
Stuart Barclay
Trustee (Lay)
Janice Behr
Trustee (Parish Councillor)
Philip Coleman
Trustee (Lay)
Sue Dorrell (wef 31.07.24)
Trustee (User)
Julia Emms (to 08.05.24)
Trustee (Lay)
Jan Hadfield (wef 25.09.24)
Trustee (User)
Paula Hilton (wef 24.09.24)
Trustee (Parish Councillor)
lan Manion (to 11.06.24)
Trustee (Parish Councillor)
Stuart Ridgewell (except 31.07,24-26.02.25) Trustee (User)
Carole Snodin
Trustee (Lay) and Hon. Secretary
Jamie Wentzell
Trustee (Lay)
Maria Wildman
Trustee (User)
Pagham Parish Council built and owns the Village Hall. Its management,
maintenance and development have been handed over to Pagham Village
Hall Trust, a not-for-profit charitable trust, which leases the building from the
Parish Council for a nominal rent over 90 years, expiring 31 July 2088. In
2017, the Trust decided to vest the Hall with the Official Custodian for
Charities, This does not affect the responsibilities of the Trust for
management of the Hall. The Trust was formed under a Declaration of Trust
dated 23 April 1998., the Village Hall was formally handed over by the builders
in August and the Trust began hiring it out from 1 September 1998.
The object of the Trust is to manage Pagham Village Hall and associated
facilities in the interests of the residents of the parish, for their benefit and
enjoyment as a Village Hall, and to seek thereby to serve the recreational,
leisure and social needs of local people, on a fair and equitable basis,
regardless of age, creed, class, religion or politics.
The Trustees believe that the aims, decision-making and activities of the Trust
meet the Public Benefit requirement as set out in the Charity Commission's
guidance.
Because the Trustees are not subject to democratic election, they see the
Annual General Meeting as an opportunity for residents to hold them to
account for their stewardship. This Annual Report and Accounts will be
registered on the Charity Commission's website and on the Village Hall
section of Pagham Parish Council's website. Interested parties can
communicate
with
the
Trust
by
email
to
ham
mail.com or in writing to Pagham Village Hall Trust, Pagham
Village Hall, Pagham Road, Pagham, Bognor Regis, West Sussex, P021
4NJ.

During the year, meetings of the Trustees were held on 8 May, 31 July, 25
September, and 20 November 2024 and 26 February 2025, as well as the
AGM on 31 July 2024.
Membership of the Trust
The list of Trustees is set out above. There have been a number of changes
during the year.
The Trustees are pleased to have appointed two new User Trustees, Sue
Dorrell and Jan Hadfield. Sue runs a business providing Yoga classes at the
Hall, and is able to share the perspective of many users who undertake
similar business ventures, and Jan is a member of the Pagham and
Nyetimber Short Mat Bowls Club, one the Hall's recreational users of longest
standing. Stuart Ridgewell, who has been a User Trustee for many years
resigned part way through the year, but we are delighted that he offered
himself for re-appointment later in the year.
Pagham Parish Council appointed Paula Hilton as a Trustee following the
resignation of lan Manion.
Lay Trustees and user Trustees are appointed by the Trust, the four user
Trustees being co-opted from a user forum, a committee of Hall users that
provides a link between Trustees and users. Three Parish Councillors are
appointed as Trustees by Pagham Parish Council.
The Trust has created a new category of"Associates of Pagham Village Hall"
who are active supporters who can offer valuable skills but are not Trustees.
They are able to attend and participate in meetings (but not to vote), except
when confidential matters are being discussed. Current Associates are Julia
Emms, Graham Puttock and Rodney Wildman.
Activities and Achievem•nts
The Hall continues to be used by local people for a wide range of recreational,
leisure and social activities
some new this year, and some sadly have
ceased such as the Friday and Saturday line-dancing. There are a variety of
exercise and dance activities, with sports such as badminton, bowls and
karate. meetings of residents associations, the Women's Institute and various
clubs and societies engaged in textiles, gardening, flower arranging, art and
photography" drama by the Pagham Players and comedy by the Stitches
Comedy Club. The Mulberries fund-raising group hosts regular dance
evenings. The Village Station Pre-school provides a valued daily service
during term times in the upstairs room. The Hall also hosts the office and
meetings for Pagham Parish Council.
In the coming year, the Pagham Pram Race Committee are hoping to arrange
a 'Fun Day" using the Village Hall, its car park and the adjoining paddock on
2-3 August 2025.

The Trust has attempted to publicise the hall and the services and activities it
provides, by paid advertising in Sussex Views, by publicity cards, and by a
notice on the main gate giving the phone and email contacts for bookings:_
Tel: 07546 964818 Email.. paghamvhbookings@gmail.com
We have installed a board in the entrance hall to commemorate the
outstanding contribution made to the Village Hall by the Chairman and first
trustees of the original fundraising trust, the fv40 parish council chairmen who
were founding trustees (Jacquie Miles and Ray Radmall) and the first
Chairman of the Trust (Philip Heath-coleman).
As always, there have been a number of improvement and maintenance
works carried out during the year. A lot of the smaller maintenance jobs were
attended to by Jamie Wentzell, Terry Reed, Graham Puttock, Rodney
Wildman and Ron Halls, to each of whom we are extremely grateful. Terry
and Tracey Reed have visited on most days to attend to the essential
cleaning and carry out lighting, fire alarm and water tests.
Following an incident of vandalism, a new security door and partition has
been provided at the entrance to the upstairs room used by the pre-school.
The Hall closed for a week in August to give an opportunity for a number of
essential routine maintenance tasks to be completed, including a sepdice of
the gas boiler, treatment and re-sealing of the floors in both halls, re-balancing
of the patio doors on the south side of the Main Hall to prevent water
penetration and draughts, and cleaning out dust and debris from the high-
level extractor fan. During the year it was noticed that the external rainwater
pipes and gutters were surcharging and it became apparent that the drains
conveying rainwater from the north and east elevations to the roadside ditch
were completely blocked by tree roots. Jetting proved insufficient to clear
them and new drains had to be dug and installed at considerable cost.
Less costly maintenance works have included treatment to the timber on both
entrance porches, redecoration of walls and ceilings in some toilets, cleaning
the gutters and solar panels, installation of a carbon monoxide detector in the
boiler room, minor glazing works and various minor repairs.
Some of the high-level lights in the main hall failed and were replaced, but
complaints were then received that they were too bright! Four uplighter
floodlights have been installed as an alternative.
In accordance with the Trust Deed, the Trustees have delegated any issues
with the fabric of the building which need attention to three named Trustees,
namely David Huntley, Jamie Wentzell and Stuart Ridgewell, subject to a
spending limit of £1,000.00, beyond which all Trustees should be consulted.
Following guidance on the Charity Commission website, 2 quotations should
normally be sought for works over £1,000 and 3 quotations for works over
£5,000.
The Trust continues to rely on a number of contractors for the supply of
services'.-

Allied Westminster for insurance,
Citytalk have replaced Scanstation for provision and maintenance
of CCTV and alarm systems,
PA Fire Systems for fire extinguisher maintenance,
Avantguard Security Ltd, for key-holder and alarm response,
Russ Taylor for window cleaning.
Terry Reed, in partnership with his wife Tracey, has been caretakerlcleaner of
the Hall since 2006, a role that has expanded and become more complex
over the years. He has also been our bookings manager Sin￿ 2008. Terry
has been absolutely critical to the success of the Village Hall, and its
reputation for cleanliness and efficient administration. Last year, Terry
informed the Trust that he wished to reduce his workload. During the course
of the year, the Trust has approved the appointment of Daniel Killick as
weekday cleaner and Topaz Housekeeping Services as weekend cleaner, in
both cases acting as sub-contractors to Terry. The Trust has needed to
approve an increase in our cleaning budget in consequence.
At the end of 2018, 87 solar panels were installed on the roof of the Hall. In
2025, the fifth full year of operation, we spent £1,931 (2024125) on our
purchase of electricity - a saving of £845 compared with £2,776 in our base
year 2018 (despite subsequent substantial increases in unit costs). We
received feed-in tariff payments of £2,208, £289 more than last year. We thus
received £277 more than we spent, in effect contributing £1,122 (cumulative
£11,668) to payback on our original investment.
For some time, the Trustees have been considering the heating system at the
Hall, which has given rise to periodic complaints, in many cases because
users have tampered with the controls. A further consideration has been the
need for air conditioning in the upstairs room used by the pre-school, which
can get very warm in Summer, especially since the installation of the security
door. The Trustees approach this issue with due diligence because it is likely
to require a major investment. With the benefit of some free consultancy and
advice from potential contractors, a solution may have been found for
implementation in the new financial year. This is likely to involve air source
heat pumps, but as part of a hybrid system. These pumps could be powered
partly by electricity generated by our solar panels. They would provide an
ambient temperature which is unlikely to be sufficient for most users. So, to
give us the flexibility needed, they would be supplemented with the existing
gas boiler which at present has to heat the whole building up from a very low
temperature every day. There would also be stand-alone air conditioning in
the upstairs room.
We are conscious of the need to make the Hall as accessible as possible to
all users, and commissioned a survey, which confirmed that there is a hearing
loop system which is linked to the sound system in the Main Hall but there is
no system in the Small Hall. The visiting engineer did not recommend the
installation of one in the Small Hall as it would interfere with the Main Hall
system being too close.

We have carried out a thorough review of our Health and Safety Policy and
Risk Assessment, including fire risk assessment. We have also approved an
updated Privacy Notice and Hirer's Consent Form to comply with the General
Data Protection Regulations. During the coming year we propose to update
our booking form and Terms and Conditions of Hire.
We have made representations to Arun District Council in respect of the
Construction Management Plan submitted by the developer of the proposed
Pagham South development, just south of the Village Hall. We have
welcomed the assurance that there will be adequate parking onsite for
everyone working there, that they will be discouraged from parking off-site,
and that parking will be monitored. We have made it clear that unauthorised
parking on the village hall site arising from the development will not be
tolerated.
There were no serious incidents, such as loss of the Trust's money or assets,
damage to the Trust's propety or harm to the Trust's work, beneficiaries or
reputation, that require reporting to the Charity Commission.
Flnancial Report
The accounts for 2024￿5 continue to show a healthy situation.
Since the Covid pandemic caused a substantial change in our financial
position, the Trustees have prepared and monitored an annual budget.
Hiring income continued to recover to £57,673 compared with £52,482 last
year and exceeded budget by £3,873. Total income was £61,387.
Total expenditure amounted to £72,588, above budget due to the cost of
capital improvements, about £16,040 higher than last year. However, it
appears that, despite having fitted a smart meter, our gas supplier has been
sending us estimated bills throughout the year. We may have a substantial
catch-up bill of around £5,000 as a result.
The Trustees have been able to maintain their policy to meet the running
costs of the Hall from hiring charges, so that any donations and fund-raising
are used for improvements. Operating income (income per accounts
excluding grants and donations) exceeded running expenses (expenses per
accounts excluding improvements, donations and depreciation) by £14,104.
The figures disclosed here take a slightly different view from that of the
accounts, purely to give another perspective on the operating position of the
Trust.
As noted above, costs are expected to rise sharply in the year ahead, notably
for contract sepdices and gas. The Trustees have decided, therefore, to make
a modest increase in weekday hiring charges for the Main Hall only of £1 per
hour. Other hiring charges will remain unchanged.
The Trust currently enjoys a healthy cash balance of over £120,000 which
places us in a strong position to undertake unplanned rna1ntenan￿ and

repairs along with being able to consider future investment with the Halls,
heatinglclimate system.
More financial details are set out in the accounts.
Thank you
The Trustees would like to express their special thanks to Terry Reed, our
caretaker and booking clerk together with his wife, Tracey. They are pivotal to
the smooth operation of the Hall.
We are also very grateful to Debbie Broadbridge for her able conduct of our
financial administration as Treasurer.
We are also very grateful to our Honorary Secretary, Carole Snodin, who has
loyally attended Trustees meetings in all weathers, prepared our agendas,
taken minutes and generally kept our records in good order, including liaison
with the Charity Commission.
The Trustees gratefully acknowledge the help of all our volunteers as well as
thanking our Users and hirers for their loyalty.
Finally, a sincere thank you to all my fellow Trustees who willingly and freely
give their time to ensure the continuing success of the Hall.
DAVID HUNTLEY
Chairman
1 April 2025

CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's
report on the accounts
Section A
Independent Examiner's Report
Report to the trustsesl
members of
Pagham Village Hall Trust
On accounts for the year
ended
31st March 2025
Charity no
(if any)
1070017
Set out on pages
9-12
Respective The charity's trustees are responsible for the preparation of the accounts.
responsibllltles of The charity's trustees consider that an audit is not required for this year
trustees and examiner under section 144 of the Charities Act 2011 (the Charities Act) and that an
independent examination is needed.
It is my responsibility to..
examine the accounts under section 145 of the Charities Act,
to follow the procedures laid down in the general Directions given by the
Charity Commission (under section 145(5)(b) of the Charities Act, and
to state whether particular matters have come to my attention.
Basls of Independent My examination was carried out in accordance with general Directions given
examlner's statement by the Charity Commission. An examination includes a review of the
accounting records kept by the charity and a comparison of the accounts
presented with those records. It also includes consideration of any unusua
items or disclosures in the accounts, and seeking explanations from the
trustees concerning any such matters. The procedures undertaken do not
provide all the evidence that would be required in an audit, and
consequently no opinion is given as to whether the accounts present a 'true
and fair, view and the report is limited to those matters set out in the
statement below.
Independent In connection with my examination, no material matters have come to my
•xaminer's statsment attention (other than that disclosed below.) which gives me cause to believe
that in, any material respect:
accounting records were not kept in accordance with section 130 of
the Charities Act or
the accounts do not accord with the accounting records
I have come across no other matters in connection with the examination to
which attention should be drawn in order to enable a proper understanding
of the accounts to be reached.
Please delete the words in the brackets if they do not apply.
Slgned:
Date..
Name:
Guy Witcher M.A.A.T.
Relevant professlonal
qualification(s) or body
(if any):
Member of the Association of Accounting Technicians
Address:
10 Matthews Hanton Ltd. 93 Aldwick Road, Bognor Regis, P0212NW
IER
December 2017

Section B
Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32,
Independent examination of charity accounts: directions and guidan￿ for
examiners).
Glve here brlef details of
any items that the
examiner wishes to
dlsclose.
IER
December 2017

PAGHAM VILLAGE HALL TR
INCOME & EXPENSES SU
RY YEAR ENDED 31 MARCH 2026
COME
Current
Total
révl
Unrestricted
Desi
Restricted
Donations in Cash
Bank Interest
Hiring & Service charge
Solar Panel Income
Insurance
Grant Income
500.00
1,426.16
34,139.28
2,288.03
1,426.16
57,673.28
2,288.03
1,212.45
52,481.75
1.918.96
23,534.00
37,863.47
23.634.00
61,387.47
66.113.16
EXPENSE
roct Ch
Cleaning & Sanitation
Utilities
Electricity
Gas
Repairs & Maintenance
Hall Improvements
Annual Rent & Rates
Water Rates
Insurance
Depreciation
12,760.10
1,634.35
1,564.35
2,067.98
7,026.95
14,447.70
341.55
1,240.33
1,305.10
4,535.25
46,923.66
2,993.10
383.37
366.93
485.07
3,205.41
1,592.58
80.12
290.91
308.13
411.97
10,116.69
15,753.20
2,017.72
1.931.28
2,553.05
10,232.36
16,040.28
421.67
1,531.24
1,611.23
5,386.77
67,478.80
12,355.43
1,829.97
5,166.60
2,537.87
6,901.56
432.40
78.00
1,456.28
6,921.36
37,679.47
439.55
439.66
Admin Expenses
Legal Fees & Taxes
Miscellaneous
Donations
6,439.56
1,638.22
983.15
1,510.44
381.31
278.62
3.877.54
6,047.91
7,950.00
2,019.53
1,261.77
3,877.54
16,108.84
6,399.75
1,304.94
325.29
6,120.41
14,160.38
9,060.93
66,984.69
16,163.60
439.66
72,687.64
61,829.86
Sur
18,131.121
7.370.50
439.661
1 11,200.17)
4,283.30
Opening balan0•
201,263.69
1,847.86
1,768.21
204,669.78
200.376.46
Oth•r Fund Movement
7,782.47
{ 7,782.47)
Closlnq Balan¢•
190,905.04
1,236.89
1,318.66
193,469.69
204,669.76
D. Broadbridge
Treas
2110512026

PAGHAM VILLAGE HALL TRUST
BALANCE SHEET YEAR ENDED 31st MARCH 2026
Curr•nt
Total
Previous
Total
un￿strICted
Oesi
Restricted
Fixod A5s•ts
Leasehold Improvements
Less Depreciation
Fumiture & Equipment
Less Depreciation
56,387.00
783.001
15,008.96
3,752 251
66,860.71
56,387.00
783.001
18,415.03
4,603.771
69,416.26
57,170.00
783 001
24,553.39
6, 138.3t)I
74,802.03
1,647.86
411.971
1,236.89
1.758.21
439 551
1,318.66
Current Assets
Bank Current Account
Bank Tracker Account
Debtors
23,401.45
97,541.63
4,261.25
126,204.33
23,401.45
97,$41.63
4,261.25
126.204.33
30,282.01
96,115.47
4.390.25
130,767.73
Total
ss•
192,086.04
1.236.89
1,318.68
194,619.69
206,669.76
rr•
t Llablll
other Creditors
Accrued Charg&s
les
500.00
660.00
1,160.00
500.00
660.00
1,160.00
490.00
420.00
910.00
•t Ass•
190,906.04
1,236.89
1,318.66
193,469.69
204,659.76
Funds
Unrestricted Funds
190,905.04
1.235.89
1,318.66
193,469.69
201,253.69
1,647.86
1,758.21
204,669.76
Designated Funds
Restricted Funds
D. Huntley
Chairman.
D. Broadbridge
Treasurer.

PAGHAM VILLAGE HALL TRUST
ès to the Financial Statemonts for t
Endod 31st March 2026
1. ACCOUNTING PRINCIPLES
These accounts have been prepared in accordance with Financial Reporting Standards and with the Charities S.O.R.P.
2. DEPRECIATION POLICY
It is the policy of the Irust to write off the value of the Leasehold Improvements on a straight line basis over the temi of the
existing lease. From the year of addition, there were 88 years left on the lease.
It is the policy of the trust to write off 250A per annum on a reducing balance basis on all capitalised furniture and
equipment.
3. TRUSTEE REMUNERATION
Several members of the Trust have been reimbursed for telephone, postage, printing, stationery and other out of pocket
expenses incurred for benefit of the Trust.
4. COMMITMENTS
The Trust holds the building on a 90 year lease from Pagh8m Parish Council to whom it pays an annual rent of £10. The
Trust has an annual caretakinglbooking clerk contract at £10,800 per annum, a cleaning contract at £7,200 per annum
and a contract for accounts manager services at £3,150 per annum.
5. DONATIONS AND GRANTS
This year the Trust has received no grant income from Arun Distrtct Council. The Trust did receive £2,288 from salar
panel elèctricity generation.
6. FUNDRAISING
No fundraising activities took place during the period.
7. OPERATING COSTS
It is the policy of thè Trust to pay for day lo day running costs of the hall from hiring income and not to Subsidise general
expenditure from donations or fundraising proceeds, This year, operating income from the hall Ihiring & bank interest)
was £59,099. The day to day running expenses (all costs except Depreciation and Fund Raising Expenses) was £87,201,
giving a nel operating deficit of £8,102.
8. CASH ASSETS FUND ANALYSIS
rr•
Unr•strlctsd Funds
General Fund
Repairs & Renewals Fund
Improvements Fund
72,811.08
15,000.00
33 132.00
120 943.08
78,245.48
15,000.00
33 132.00
126 377.48
Deslgnatsd Funds
Sm811 Hall Fund
R•strl¢t•d Funds
Improvements Fund - Legacy
Solar Panels Fund- SRC
TOTALS
120 943.08
128 377.48
Note that these figures only disclose cash assets and are not intended to dis¢lose the entire value of a fund.

PAGHAM VILLAGE HALL TRUST
Notes to tho Finanoial Statemants f r tho Year Endod 31st March 20
9. MOVEMENTS IN FUNDS
Net
movements
in funds
Transfers
between funds
Bl￿d
Cl￿d
Vnrostrl¢tsd Funds
General F*Jnd
Repairs & Renewals Fund
Improvements Fund
96,734.69
15,000.00
89 519.00
201253.69
117,348.121
7,782.47
87,169.04
15,000.00
88 736.00
190 905.04
783.00
18 131.12
7 782.47
D•signat•d Fund5
Small Hall Fund
1647.86
7 370.50
7 782.47
1 235.89
Rostrloted Funds
Solar Panels Fund- SRC
1758.21
1758.21
439.55
439.55
1318.86
1318.66
TOTAL FUNDS
204,659.76
11,200.17
193 469.69
Incoming
Resources
Resources
Expended
Movement in
Funds
Unr•strl¢t•d Funds
General Fund
Repairs & Renewals Fund
Improvements Fund
37,853.47
55,201.59
17,348.121
783.00
55 984.59
783.00
18.131.12
37 853.47
D•slgnat•d Funds
Small Hall Fund
23 534.00
16 163,50
7 370.50
Restrloted Funds
Solar Panels Fund- SRC
439.55
439.55
439.55
439 55
TOTAL FUNDS
81,387.47
72,687.64
11,200.171