Registered Charity Number: 1070017
PAGHAM VILLAGE HALL TRUST
UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2024

PAGHAM VILLAGE HALL TRUST
(Registered Charity No 1070017)
ANNUAL REPORT OF THE TRUSTEES FOR THE YEAR TO 31 MARCH
2024
The Trustees during this period were:.
Stuart Barclay
Chairman to 25.01.24 Trustee (Lay)
David Huntley
Chairman wef 25.01.24 Trustee (Parish Councillor)
Janice Behr
Trustee (Parish Councillor)
John Carr (to 27.07.23) Trustee (Parish Councillor)
Philip Colernan
Trustee (Lay)
Julia Emms (to 31 .03.23) Trustee (Lay)
lan Manion (wef 04.10.23) Trustee (Parish Councillor)
Stuart Ridgewell
Trustee (User)
Carole Snodin
Trustee (Lay) and Hon. Secretary
Jamie Wentzell
Trustee (Lay)
Maria Wildman
Trustee (User)
Pagham Parish Council built and owns the Village Hall. Its management,
maintenance and development have been handed over to Pagham Village
Hall Trust, a not-for-profit charitable trust, which leases the building from the
Parish Council for a nominal rent over 90 years, expiring 31July 2088. In
2017, the Trust decided to vest the Hall with the Official Custodian for
Charities. This does not affect the responsibilities of the Trust for
management of the Hall. The Trust was formed under a Declaration of Trust
dated 23 April 1998. the Village Hall was formally handed over by the builders
in August and the Trust began hiring it out from 1 September 1998.
The object of the Trust is to manage Pagham Village Hall and associated
facilities in the interests of the residents of the parish, for their benefst and
enjoyment as a Village Hall, and to seek thereby to serve the recreational,
leisure and social needs of local people, on a fair and equitable basis,
regardless of age, creed, class, religion or politics.
The Trustees believe that the aims, decision-making and activities of the Trust
meet the Public Benefit requirement as set out in the Charity Commission's
guidance.
Because the Trustees are not subject to democratic election, they see the
Annual General Meeting as an opportunity for residents to hold them to
account for their stewardship. This Annual Report and Accounts will be
registered on the Charity Commission's website and on the Village Hall
section of Pagham Parish Council's website. Interested parties can
communicate
with
the
Trust
by
email
to
ham
mail.com or in writing to Pagham Village Hall Trust, Pagham
Village Hall, Pagham Road, Pagham, Bognor Regis, West Sussex, P021
4NJ.

During the year, meetings of the Trustees were held on 3 May, 21 June, 4
October and 13 December 2023 and 25 January and 21 February 2024, as
well as the AGM on 21 June 2023.
Membership of the Trust
The list of Trustees is set out above. There have been a number of changes
during the year.
Stuart Barclay, a local Finance Broker and an experienced Advocate for a
National Charity, served for a year as Chairman of the Trust and brought fresh
energy to the Trust's affairs. The Trust has appointed David Huntley, who is
Vice-chairman of the Parish Council and one of the Parish's District
Councillors, as its Chairman for 2024.
We were very sorry that Judy Halls resigned at the end of March 2023 after
serving for over 8 years as a very valuable User Trustee. Judy and her
husband Ron are members of the Pagham Players and contribute greatly to
the operation of the Hall, with Ron carrying out a great many maintenance
jobs.
We were also sorry to receive the resignation of John Carr in July 2023. John
was appointed by Pagham Parish Council in 2018 to serve on the Trust. He
was a qualified Chartered Surveyor and leaves a lasting legacy as the initiator
of and project manager for the installation of the array of solar panels on the
roof of the Hall. He has been replaced by Councillor lan Manion.
There remain two vacancies on the Trust for user Trustees, The Trust is keen
to recruit new active Trustees with the appropriate skills to carry the work of
the Trust into the future.
Lay Trustees and user Trustees are appointed by the Trust, the four user
Trustees being co-opted from a user forum, a committee of Hall users that
provides a link between Trustees and users. Three Parish Councillors are
appointed as Trustees by Pagham Parish Council.
During the course of the year, the Trust decided to create a new category of
'Friends of Pagham Village Hall" and invited Graham Puttock, a former
trustee with building maintenance skills, to be the first such "Friend" These
would be active supporters who can offer valuable skills but are not Trustees.
They will be enabled to attend and participate in meetings (but not to vote),
except when confidential matters are being discussed.
The Trustees were saddened to hear of the death of Jessie Bright. Jessie was
Chairman of the Committee that worked hard to raise funds for the Village
Hall, before the Parish Council took over the project and built the hall in 1998.
The Trustees are considering how to commemorate these far-sighted early
pioneers of this valuable community asset,

Activities and Achievements
The Hall continues to be used by local people for a wide range of recreational,
leisure and social activities. These range from a variety of exercise and dance
activities with sports such as badminton, bowls and karate, meetings of
residents associations, the Womens, Institute and various clubs and societies
engaged in textiles, gardening, flower arranging, art and photography, drama
by the Pagham Players and the Village Station Pre-school. The Hall also
hosts the office and meetings for Pagham Parish Council.
The Trust continues to rely on a number of contractors for the supply of
services:.
Allied Westminster for insurance,
Scanstation for provision and maintenance of CCTV and alarm
systems,
PA Fire Systems for fire extinguisher maintenance,
Avantguard Security Ltd, for key-holder and alarm response.
Following some occasions when users failed to set the alarm system at the
end of their hire, the Trust commissioned Scanstation to upgrade the security
system to enable remote monitoring of the alarm system so that it can be set
or unset remotely.
As always, there have been a number of improvement and maintenance
works carried out during the year. A lot of the smaller maintenance jobs were
attended to by Jamie Wentzell, Terry Reed, Graham Puttock and Ron Halls,
each to whom we are extremely grateful. Terry and Tracey Reed have visited
on most days to attend to the essential cleaning and carry out lighting, fire
alarm and water tests. A programme of maintenance and improvement works
for the new financial year is being drawn up. These include a new security
door at the entrance to the upstairs room used by the pre-school. In
accordance with the Trust Deed, the Trustees have delegated any issues with
the fabric of the building which need attention to bNo named Trustees, namely
Jamie Wentzell and Stuart Ridgewell, subject to a spending limit of £500.00,
beyond which all Trustees should be consulted.
Terry Reed, in partnership with his wife Tracey, has been caretakerlcleaner of
the Hall since 2006, a role that has expanded and become more complex
over the years. He has also been our bookings manager since 2008. Terry
has been absolutely critical to the success of the Village Hall, and its
reputation for cleanliness and efficient administration. During the year, Terry
informed the Trust that he wished to reduce his workload. There followed
period of turbulence while the Trust unsuccessfully appointed others to take
on various aspects of Terry's role. At the end of the year, Julia Emms
volunteered to take on a large part of the cleaning duties, and the Trust has
welcomed her to do this on a trial basis acting as sub-contractor to Terry. Julia
consequently resigns her position as a Trustee in order to avoid the conflict of
interest that can arise from a Trustee taking on a paid position at the Village
Hall. Julia has made a valuable contribution to developing the Hall's social
media profile, and we hope to retain her skills by appointing her as the second
"Friend of Pagham Village Hall"

As a result of these changes, the Trust has new contact details for booking
the Village Hall:_
Tel: 07546 964818 Email: paghamvhbookings@gmail.com
The Trust's fixed-term contracts for gas and electricity, which have protected
the Hall from the recent energy price rises, came up for renewal in
NovemberlDecember. The Trustees, advised by our broker, have entered into
new three-year contracts. However, if consumption continues at current rates,
we can expect a 1600/0 increase in the cost of gas and an increase of almost
100 % in the cost of electricity.
At the end of 2018, 87 solar panels were installed on the roof of the Hall. In
2024, the fourth full year of operation, we spent £1,394 (2023124) on our
purchase of electricity - a saving of £1,382 compared with £2,776 in our base
year 2018. We received feed-in tariff payments of £1,919, £226 less than last
year, the reduction being caused by a failure of the inverter for a period during
the Summer. We thus received £525 more than we spent, in effect
contributing £1,907(cumulative £10,546) to payback on our original
investment.
Following an unfortunate breakdown of the central heating during the coldest
part of the winter of 2022123, we have carried out a full service of the central
heating boiler and installed water filters to reduce the amount of sludge in the
system. The trustees have been considering various alternative methods and
installations to improve reliability and to save gas consumption and reduce the
carbon footprint of the Hall. The Trustees felt that we were not gaining full
benefit from the electricity generated by the solar panels, much of which was
being exported to the grid. They, therefore, decided to install an array of
batteries to be charged by the solar panels and to supply electricity when
solar electricity is not being generated, such as in the evenings. This cost
£8,300. The trustees have not yet reached a conclusion on further measures,
which would involve a major capital investment.
We have reviewed our Health and Safety Policy and Risk Assessment,
including fire risk assessment.
There were no serious incidents, such as loss of the Trust's money or assets,
damage to the Trust's property or harm to the Trust's work, beneficiaries or
reputation, that require reporting to the Charity Commission.
Financial Report
The accounts for 2023124 continue to show a healthy situation.
Since the Covid pandemic caused a substantial change in our financial
position, the Trustees have prepared and monitored an annual budget.
Hiring income continued to recover to £52,482, compared with £44,876 last
year and ex￿edIng budget by £7,606, Total income was £56,113.

Total expenditure amounted to £51,830, slightly above budget, and about
£13,896 higher than last year.
The Trustees were thus able to maintain their policy to meet the running costs
of the Hall from hiring charges, so that donations and fund-raising are used for
improvements. We were very grateful for a donation of £500 from The
Mulberries. Operating income (income per accounts excluding grants and
donations) exceeded running expenses (expenses per accounts excluding
improvements, donations and depreciation) by £14,905. The figures disclosed
here take a slightly different view from that of the accounts, purely to give
another perspective on the operating position of the Trust.
As noted above, costs are expected to rise sharply in the year ahead, notably
for fuel. The Trustees have decided, therefore, to make a modest increase in
weekday hiring charges of £1 per hour.
The Trust currently enjoys a healthy cash balance of over £126,000 which
places us in a strong position to undertake unplanned maintenance and
repairs along with being able to consider future investment with the Halls,
heatinglclimate system.
More financial details are set out in the accounts.
Thank you
The Trustees would like to express their special thanks to Terry Reed, our
caretaker and booking clerk together with his wife, Tracey. They are pivotal to
the smooth operation of the Hall.
We are also very grateful to Debbie Broadbridge for her able conduct of our
financial administration as Treasurer.
We are also very grateful to our Honorary Secretary, Carole Snodin, who has
loyally attended Trustees meetings in all weathers, prepared our agendas,
taken minutes and generally kept our records in good order, including liaison
with the Charity Commission.
The Trustees gratefully acknowledge the help of all our volunteers as well as
thanking our Users and hirers for their loyalty.
Finally, a sincere thank you to all my fellow Trustees who willingly and freely
give their time to ensure the continuing success of the Hall.
DAVID HUNTLEY
Chairman
1 April 2024

Guy Witcher Guy Witcher (Jun 25, 2024 17:08 GMT+1) 

Jun 25, 2024 



Section B
Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32,
Independent examination of Charity accounts.. directions and guidance for
examiners).
Give here brlef details of
any items that the
examlner wishes to
disclose.
IER
December 2017

PAGHAM VILLAGE HALL TRUST
INCOME & EXPENSES SUMMARY YEAR ENDED 31 MARCH 20
NC
Curront
Previous
Total
Unr
&i￿Ld Desi
500.00
1.212.45
34,484.57
1,918.96
nate
R Iricled
Donations in Cash
Bank Interest
Hiring & Servicè charge
Solar Panel Incomè
Insurance
Grant Income
500.00
1,212.45
52,481.75
1,918.96
226.68
44.754.78
2.145.46
100.00
17,997.18
38.115.98
17,997.18
56.113.16
47,226.92
EXPENS
Dlrect Ch
Ex
Cleanlng & Sanitation
10,007.91
8,144.99
5,236.17
2,347.52
1,910.51
1,222.33
12,355.43
10,055.SO
6,458.50
10,744,45
5,797.41
8,481.19
Repairs & Mainlenan¢e
Equipment Expensed
Hall Improvements
Annual Rent & Rates
Insurancè
Deprèclation
677.09
1,536.92
1.456.37
6,202,14
32,895.57
3SO.24
1,179.58
5,786.00
30,704.89
82.16
276.70
549.29
6.388.51
432.40
1.456.28
6,921.36
37.679.47
586.07
586.07
Mana
em
Admin Expenses
Legal Fees & Taxes
Mis¢ellaneous
Donation5
5,183.81
1,057,01
178.44
1,215.94
247.93
146.85
6,399,75
1,304.94
325.29
6,120.41
14.150.39
3,468.00
937.20
493.09
140,00
5.038.29
6,120.41
12,539.67
1,610.72
Total Ex
43,244.56
7.999.23
586.07
51,829.86
37.933.86
Sur
luslDefic
5,128.581
9.997.95
586.071
4.283.30
9,293.06
Openlng balance
Other Fund Movomènt
195,836.03
2,197.15
2,344.28
200,378.46
191.083.40
10,647.24
110,547.241
Clo$lng 8alanco
201,253.89
1,647.86
1,788.21
204,659.76
200,376.46
D. 8roadbridge
Tr
2510612024

PAGHAM VILLAGE HALL TRUST
BALANCE SHEET YEAR ENDED 31st MARCH 2024
Curren
Provlous
ta
nr
Reslricled
Flxed Assets
Leasehold Improvements
Less Depreciation
Furniturè & Equipment
Less Depreciation
57,170.00
783 001
20,011.98
1?,003 001
71,395.96
57.170.00
783 001
24,553.39
6,138 361
74,802.03
57,953.00
783.001
21,676.45
5,419.141
73.427.31
2,197.15
549 291
1.647.86
2,344.28
586 071
1,7S8.21
rr
Bank Current Account
Bank Tracker Account
Debtors
30,282,01
96,115.47
4,390.25
130,767.73
30,262.01
96,115.47
4,390.25
130,767.73
22,004.67
103,199.10
3,437.38
128,641.15
202.163.69
1,647.86
1.758.21
205,569.76
202,088.46
Ll
Other Cfedilors
Accrued Charg8S
490.00
420,00
910.00
490.00
420.00
910.00
1,272.00
420.00
1.692.00
201,253.69
1,647.86
1,758.21
204.659.76
200.376.46
Unreslricled Funds
Oesignaled Fund$
Restricted Funds
201,253.69
1,647.86
1,758.21
204,659.76
195,835.03
2.197.15
2.344.28
200,376.46
D. Huntley
Chairman.
D. 8roadbrldge
Tr
Debbie BKoddbridge (Jun 25, 2024 17..05 GMT+II

PAGHAM VILLAGE HALL TRUST
Notes to the Financial Ststèments for the Year Ended 31st March 2024
1. ACCOUNTING PRINCIPLES
These accounts have been prepared in accordance with Financial Reporting Standards and with the Charities S.O.R.P.
2. DEPRECIATION POLICY
11 is the policy of the trust lo write off thè value of the Leasehold Improvements on a slraighl line basis over the term of the
exlsling lease. From the year of addition, there were 68 years left on th8 lease.
1115 th8 policy of the trust to write off 250/0 per annum on a reducing balance basis on all capitalised fumilure and
equipment.
3. TRUSTEE REMUNERATION
Several members of the Trust have been reimbursed for telephonè. postage, printing. Stationery and othér out of pocket
expenses incurred for benefit of the Trust.
4. COMMITMENTS
The Trust holds the building on 8 90 yaar lease from Pagham Parish Council lo whom il pays an annual rent of £10. Th8
Trust has an annual ¢arelakinglbooking clerk contract at £10,800 per annum, a cleaning contract at £7,200 per annum
and a contract for accounts manager services at £3,150 per annum.
S. DONATIONS AND GRANTS
ThSs year the Trust has received no grant income from Arun District Council. Tha Trust did receivé £1,919 from solar
panel electricity generation.
6. FUNDFLqISING
No fundraislng activities look place during the period.
7. OPERATING COSTS
11 IB the policy of the Trust to pay for day to day running costs of the hall from hiring income and not to subsidise general
expenditure from donation5 Of fundraisin9 proceeds. This year, operating In￿rne from the hall Ihiring & bank inlerestl
was £53,694. The day lo day running expenses (all ¢osls except Depre¢ialion and Fund Raising Expenses) was £44.909,
giving a nel operating surplus of £8,785.
8. CASH ASSETS FUND ANALYSIS
rr
Tola
vlo
UnreBtrlctèd Fund8
General Fund
Repairs & Renewals Fund
Improvamants Fund
78,245.48
15,000.00
33 132.00
126 377.48
77,071.77
15,000.00
33 132,00
125 203,77
De8lgnated Fund•
Small Hall Fund
R08tr1cted Funds
Improvements Fund- Legacy
Solar Panels Fund- SRC
TOTALS
126.377.48
125,203.77
Note that these figures only disc105e cash assets and are not intended 10 disclose the entire value of a fund.

PAGHAM VILLAGE HALL TRUST
Notes to the Flnancial Statements for the Year Ended 31st March 2024
9. MOVEMENTS IN FUNDS
Nel
movements
in funds
Transfers
bel￿een funds
B￿d
Cthvd
Unre$trl¢ted Funds
General Fund
Repairs & Renewals Fund
Improvements Fund
90,533.03
15,000.00
90 302.00
195 835.03
1 4,345.581
10,547.24
96.734.69
15,000.00
89 519.00
201 253.69
783 00
5,128.58
10 547.24
De8lgnated Funds
Small Hall Fund
2 197.15
9 997.95
10,fJ47 241
1647.86
Ro8trl¢tèd Funds
Solar Panels Fund- SRC
586.07
586.07
1 758.21
1 758.21
TOTAL FUNDS
200,376.46
4,283.30
204,659.76
Incomlng
Resources
Resourc88
Expended
Movement In
Funds
Unrg$trl¢t•d Funds
General Fund
Repairs & Renewals Fund
Improvements Fund
38,115.98
42,461.56
4,345.581
783.00
43 244.56
783.00
5,128.58
38 115.98
D•81gnatod Fund•
Small Hall Fund
17997.18
7 999.23
9 997.95
Restrlcted Fund8
Solar Panels Fund- SRC
586.07
586.07
586.07
586.07
TOTAL FUNDS
56.113.16
51,829.86
4,283.30

## Final PVHT Accounts 2023-24 

Final Audit Report 

2024-06-25 

Created: 2024-06-25 By: Guy Witcher (guy.witcher@matthewshanton.co.uk) Status: Signed Transaction ID: CBJCHBCAABAAyiDy8HB7HI2M6vhMqmvXTM9B3OtufvEa 

## "Final PVHT Accounts 2023-24" History 

- Document created by Guy Witcher (guy.witcher@matthewshanton.co.uk) 2024-06-25 - 15:02:59 GMT 

- Document emailed to Debbie Broadbridge (debbiebroadbridge@yahoo.co.uk) for signature 2024-06-25 - 15:03:57 GMT 

- Email viewed by Debbie Broadbridge (debbiebroadbridge@yahoo.co.uk) 2024-06-25 - 16:03:45 GMT 

- Document e-signed by Debbie Broadbridge (debbiebroadbridge@yahoo.co.uk) Signature Date: 2024-06-25 - 16:05:47 GMT - Time Source: server 

- Document emailed to Guy Witcher (guy.witcher@matthewshanton.co.uk) for signature 2024-06-25 - 16:05:50 GMT 

- Email viewed by Guy Witcher (guy.witcher@matthewshanton.co.uk) 2024-06-25 - 16:07:58 GMT 

- Document e-signed by Guy Witcher (guy.witcher@matthewshanton.co.uk) Signature Date: 2024-06-25 - 16:08:06 GMT - Time Source: server 

Agreement completed. 

2024-06-25 - 16:08:06 GMT