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2022-08-31-accounts

The Tonbridge Children's Workshop Financial Statements and Annual Report for the Year Ended 31st August 2022

The Tonbridge Children's Workshop Trustees Report for the Year Ended 31st August 2022

This report includes information required by the Charities (Accounts and Reports) Regulations 2008 and the Statement of Recommended Practice for Accounting by Charities 2005.

SECTION A - REFERENCE AND ADMINISTRATIVE INFORMATION

Name: The name of the Charity is The Tonbridge Children's Workshop (TTCW). The main operating name of the charity is High Hopes which is explained further under objectives and activities.

Charity Number: The Charity is registered with the Charity Commission, Charity Number 1069911 and was first registered in April 1998.

Charity Principal Address: Room 3, Christ Church United Reformed Church, High Street, Tonbridge, TN9 1SG

Trustees

Name Office (If any) Dates acted if not
for whole year		 Date of
resignation
Rev Deryck Charnock Chair then
Vice Chair		 Sept 2021 to 1st
Feb 2022(VC)
Jennifer Hancox Left as trustee
5thJuly2022
Mark Rigby Treasurer
Jill Beard Responsibility for
safeguarding
Jemimah Spalding
Joanne Ramsden Chair From 1/2/2022
David Balcombe From 5thJuly
2022

SECTION B - STRUCTURE, GOVERNANCE AND MANAGEMENT

Description of the charity's trusts:

Governing Document: The Charity is governed by a Trust Deed, copies of which are available, and it is constituted as a Charitable Trust.

The activities of The Tonbridge Children's Workshop (TTCW) are overseen by the Trustees in accordance with the provisions of The Trust Deed and as such the Trustees are responsible for the financial and general oversight of the work.

The trustees continue to expand the work of the charity and to ensure each aspect of governance is in good shape in order to support planned growth.

The Trustees had 8 meetings in the year in person (and via Zoom for those who could not attend in person). There was also a special meeting via Zoom in late November to discuss the appointment of a potential new employee.

In July 2022, the charity welcomed a new trustee, David Balcombe, and said goodbye to Jenny Hancox, thanking her for her many years of faithful service.

The treasurer has been extremely busy with other work commitments and so the trustees took the decision to appoint a financial administrator, Zak Ramsden, (a qualified accountant), to oversee the financial administration of the charity, including the writing of budgets and the preparing of accounts.

A few policies were updated to reflect changes to the law and changes that have arisen as the result of Covid.

Appointment of Trustees: Candidates for becoming trustees are selected by taking advice from the leadership of the local Christian community, notably Tonbridge Area Churches Together (TACT), existing trustees and other stakeholders - e.g. schools and churches. Potential trustees are interviewed by at least two trustees, normally including the chair. They are subsequently invited to see the work of TTCW in action, for example by visiting a school assembly. Following this they may be invited to the next trustees meeting where they gain a fuller understanding of the work and may ask questions and meet the rest of the trustees. The candidate is then asked to withdraw, and existing trustees discuss and then vote on the appointment at a Special Meeting called for the purpose. If successful, the candidate is invited to become a trustee and if they accept this will complete their appointment. The trustees seek to appoint a diverse mix of backgrounds, experiences and skills that will fully represent the community and users we serve and who will be able to contribute to the work of the charity. Continual efforts are in place to find and appoint new trustees.

Additional governance issues:

TTCW continues with a closer operational tie to the local churches by consulting with leadership and stakeholders before implementing its mission – adapting its practice, if necessary, to accommodate the needs of the community.

SECTION C - OBJECTIVES AND ACTIVITIES

Summary of the objects of the charity set out in its governing document:

"The advancement of the Christian Faith and the advancement of religious and other education for the public benefit and in particular for the benefit of children and families."

We call our main schools work "High Hopes". We believe that Hope is part of God’s plan for every child, and the natural response to encountering God. We visit all the children in the ‘High’ name of God to share our Hope in him and the positive impact of the Christian life. We are passionate about children achieving good and great things, and we know that it is hope that sustains them as they aim to fulfil their potential.

Review of activities and achievements:

The year 2021-22 was a time of small changes in the team, starting the year with 2 part time employees and a volunteer, as well as a part-time administrator and (from November) a finance administrator.

The year started well in September with the team continuing to record videos for use in schools until all the schools felt comfortable having them in post-pandemic. The theme was well-being. By November, schools were happy to have High Hopes in to do actual assemblies. Fun Club also eventually resumed at Cage Green primary school (in November) and by May was running with maximum numbers. At Easter, Sussex Road primary school invited High Hopes in to do an Easter workshop with key stage 1. A pantomime was written for performing in schools in December but due to Covid illness could not be performed.

Towards the end of the year, the schools lead announced that she would be leaving in the autumn to set up a similar venture in the town where she lives. This was exciting news and whilst the trustees were sad that she would be leaving, there was encouragement that the purpose of the charity would continue in a wider area of the southeast.

By the end of the year, High Hopes were back into 20 schools, heading well towards pre-pandemic levels. There was a theme of reconciliation and looking to the future, (respectively responding to the community needs of the schools).

Towards the end of the academic year, the charity appointed a new schools lead who had formerly worked as a children’s pastor at a church in Tunbridge Wells.

Future Goals

Improve links with local churches.

Publicise and encourage the growth of the ‘Fun Club’ after school groups for KS1. At least one extra school is showing an interest.

Identify and undertake staff training to increase the effectiveness of activities undertaken by TTCW. There have been some training opportunities in the year.

Increase the number of TTCW volunteers, especially as new Fun Clubs start.

Recruit new trustees with a range of experience.

To continue writing such policies as deemed necessary at the time.

Develop fund raising activities.

Financial Review

Our financial period runs from 1[st] September 2021 to 31[st] August 2022. During the year, our income, which is made up primarily from local donations, was £35,796 compared to the previous

year when it was £41,071. This is a 13% decrease on last year.

The pandemic has affected our fund-raising efforts since the usual opportunities to go into schools and churches have not been available. There were no live performances of the pantomime because of covid illness and so, for the second year in a row, donations from schools that have occurred in the past at this event did not happen.

In the past, we have looked to local grants to increase our income but last year we did not apply for any local grants.

Donations from individuals, including some gift aid, came to £23,910 with a further £11,655 coming from churches. A total of £186 came from schools and other organisations. It seems clear that as the pandemic has developed, income has reduced across the board for many; churches have not been immune to this and their tithes or giving have reduced accordingly. Our staffing costs have increased from £24,559 to £33,333. This is because we had three members of staff for the entire year.

The trustees are mindful of the risk to funds on a long-term basis because of the pandemic. However, at present, the risk is not so great as to affect the reserve. It is entirely possible that as churches continue to be affected by both the pandemic and the cost-of-living crisis, giving from our regular donors might change significantly. We will instigate strategies to address this if required.

Our regular supporters have been contacted throughout the year and are showing an ongoing commitment to continue funding our work.

Our opening bank balance was £45,242 and our closing balance was £42,068. The lower balance reflects the increase in out goings (mainly staff costs) this year. There is also a gift aid claim which has yet to be made for this year. A gift aid claim was made in September 2021, but this relates to the previous year.

Reserve Policy

The Trustees always aim to keep 3 months’ worth of expenditure in the bank account as a reserve. Monthly expenditure for this purpose is usually calculated as an average from the previous financial year’s spending. Three months spending amounts to £9,743.

We ended our financial year with a bank reserve of £42,068 which exceeds the reserves policy level. The Treasurer would convene an urgent extraordinary Trustee meeting if the bank balance went below the level of 4 months’ worth of expenditure.

Related Parties Transactions

None of the Trustees received any remuneration, benefits or expenses during the year. There is one related party transaction: Zachary Ramsden receives payment for his services as financial administrator (£450 in the year ending 2022) and he is married to the chair of the trustees.

We usually rent office space from Christ Church, Tonbridge. During the pandemic, this rent was not charged. The trustees made a goodwill donation to Christ Church earlier in the year.

Our current Treasurer, Mark Rigby, is a member of the Christ Church congregation. Mark’s only connected party declaration is that he is both an Elder of Christ Church and the convenor (Chair) of their Fabric (property) Committee. He is also a member of the CC Finance committee. He has

declared to both TTCW and CC his position(s) in each organisation and take steps to mitigate potential conflicts of interest, such as not voting on TTCW or CC issues in their respective meetings or removing himself from parts of meetings when appropriate to do so. He also ensures confidentiality and separation between TTCW and CC meetings.

All payments are authorised by two authorised signatories. The chair of trustees is not a signatory.

Additional Comments

It is the opinion of the trustees that the charity can continue as a going concern for the foreseeable future.

Once again, the charity and trustees would like to express their grateful thanks to all the individuals, churches and organisations who have given so generously to support the work of High Hopes. Their support and encouragement have enabled this work to continue and have also helped raise the profile of children’s work in and around Tonbridge. Without this support our highly valued work could not continue.

Joanne Ramsden

Mrs Joanne Ramsden (chair of trustees) On behalf of the trustees of The Tonbridge Children’s Workshop

The Tonbridge Children's Workshop The Tonbridge Children's Workshop The Tonbridge Children's Workshop 1069911 1069911 1069911 CC16a
For the period
from		 01/09/2021 To 31/08/2022
Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest
£
23,910
11,655
45
186
-
-
-
-
35,796
-
-
-
35,796
408
400
1,088
336
174
1,160
1,116
93
33,333
200
181
147
285
49
38,970
-
-
-
38,970
- 3,174
-
45,242
42,068		 Restricted
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total funds
to the nearest £
23,910
11,655
45
186
-
-
-
-
35,796
-
-
-
35,796
408
400
1,088
336
174
1,160
1,116
93
33,333
200
181
147
285
49
38,970
-
-
-
38,970

- 3,174		 Last year
to the nearest £
Individual donations andgifts 23,910 23,474
Donations andgifts from other organisations 11,655 15,011
Fundraisingevents 45 35
Billed school and church activities 186 120
Furloughgrant - 2,431
- -
- -
- -
Sub total(Gross income for AR) 35,796 41,071
A2 Asset and investment sales, (see
table).
-
- -
Sub total - -
Total receipts
A3 Payments
41,071
Direct school costs 408 1,250
Charitable donations 400 -
Rent and rates 1,088 -
Insurance 336 844
Admin costs 174 147
Computer costs 1,160 512
Travel and subsistence 1,116 393
Bank charges 93 84
Staff salaries 33,333 24,559
Training 200 12
Subscriptions 181 181
Payroll fees 147 600
Accountancy 285 530
Sundryexpenses 49 -
**Sub total ** 38,970 29,112
A4 Asset and investment purchases,
(see table)
-
- 592
**Sub total ** - 592
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
29,704
- 3,174 - -
- 3,174		 11,367
- - - - -
45,242 - - 45,242 33,875
42,068 - - 42,068 45,242

CCXX R1 accounts (SS)

18/05/2023

1

Section B Statement of assets and liabilities at the end of the period

Categories
Signed by one or two trustees on behalf of all
the trustees
B5 Liabilities
B3 Investment assets
B2 Other monetary assets
B4 Assets retained for the charity’s
own use
B1 Cash funds		 Details
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Debtor: Gift aid reclaim
CAF Bank
Details
Details
Salary
Details
PAYE
Independent examiner fee
Signature
Joanne Ramsden		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
42,068
-
-
-
-
-
42,068
-
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
2,579
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
General fund
216
General fund
285
General fund
102
-
-
Print Name
Joanne Ramsden		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval
Joanne Ramsden Joanne Ramsden 15/05/2023

CCXX R2 accounts (SS)

18/05/2023

2

16 May 2023

adventus accounting solutions Supporting Charitable Organisations

Independent Examiner’s report to the Trustees of The Tonbridge Children’s Workshop Charity Registration Number 1069911

I report on the accounts for the year ended 31 August 2022 which are set out on the pages following.

Respective responsibilities of the Trustees and Independent Examiner

The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to

Basis of Independent Examiner’s Statement

My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.

adventusaccounting@btinternet.com 07523 622979 www.adventusaccounting.wixsite.com/website

Independent Examiner’s statement

In connection with my examination, no matter has come to my attention:

Yours sincerely

Martyn Burt

B.Sc.(Hons), ACMA, CGMA

adventus accounting solutions Ashby Acres Chapel Lane Ashby-cum-Fenby Grimsby DN37 0QT

e-mail: martyn.burt@btinternet.com or adventusaccounting@btinternet.com Telephone: 07523 6229679

adventusaccounting@btinternet.com 07523 622979 www.adventusaccounting.wixsite.com/website