ROMSEY MILL TIiUST CONSOLIDATED REPORT AND FINANCIAL STATEMENTS roR THE YEAR ENDED 3 1ST MARCH 2025
ROMSEY MILL TRUST CONSOLIDATED FINANCIAL STATEMENTS FOR TI4E YEAR ENDED 3 1ST MARCH 2025 CONTENrs., PAGF.: Board of ManageinIÈ Report 1-17 Auditor's Report Consolidated Statement Financial Activities 21 Consolidated Balance Sheet 22 Charity Balance Sheet 23 Collsolidated Statsment of Cash Flows 24 Notes to the Financial Stateinents 25-33 Linked Company., Cara Coffee Limited,. l1901327 {Eqngland and Wales) Principal Address and Registered Office.. Romsey Mill Centre Heiningford Road Canlbridge CBI 3BZ Bankers.. Natwest Banic Fitsroy Street Branch 36 Fitzroy Street Can]bridge CBI IEW Nationwide Building Society I(ings Park Iload Moulton Park Nortliamptoll NN3 6NW CAF Bank Ltd 25 Klll¥S Hill Aveiiue Kings Hill Wesl Malling Kenl jIE19 4JQ 'I'he Cambridge Building Society PO Box 232 51 Newmarket Iload Cambridgc CB5 8fF Auditors.. Prentis & Co LLP CharLei'¢d Accountants Slalutory Auditors 115¢ Milton Road Cambridge CB4 IXE Solicitors: Asht()ns Legal Chequers l-Iousc 77-81 Newmèwket Road Cwnbridge CB5 8EU Regkstered Charity Niitnber.. 1069905 Registered Coinpany Number,. 03556721
ROMSEY NllLL TRUST BOARD OF MANAGEMENT REPORT FOR THE YEAR ENDED 31ST MARCH 2025 The tkl1Stees are pleased to present their annual Board of Management Report together with the financial statements of the charity for the Ye en(Jillg 31, March 2025 which are also prepared to ftneei the requirements for a directors, report and COuntS for Companies Act purposes. The fmancial statements comply with the Charities Act 201 I, the Companies Act 2006. the Men]orandum and Articles of Association, and Accounting alld Reporting by Charities: Stateinent of Recommended Practice applicable to chanties pi"eparing their accounts in accordance with th¢ Financial Reporting Stmdard applicable in the UIC and Republic of Ireland (fRS 102) issued October 2019 (effective 1st January 2019). BACKGROUM) Romsey Mill is a Cambridge based charity dedicated to creatiDg opportunities wilh young people, children, their families, and local communities in Cambridgeshii'e and Peterborough. Founded in 1980 as an expression of Christian faith in action, Romsey Mill initially provided cointnunity centre facilities and activities for young people, farnilies, and the wider community, In 1998, it was fornially established as a charitable Company under the name Romsey Mill Trust. Today Roinsey Mill's team is present and active in CambridgeshiTe and P¢t¢rborough alongside families with pre-school children, teenage mothers and young fathers, and children and young people facing mulliple life challenges and experiencing disadvantage. Additionally. Roinsey Mill collaborates with community grovps and organisations providing facilities, training and other 8UPPOrt. Through trusted relationships we develop positive aciivities, provide Practical and emotional support, facilitate learning and skill developmenL promote equity and participation, and nurture Colnpassio well-being, and hope. DIRECTORSITRUSTEF.S The direclors of the charitable coinpany (the cliarity) 'g its TrustQQ8 and Hre ¢oll¢ctively referred to as the B0d olmanagement (the Board). Thc mcmbcrs of the Board of Management during the Ye w¢r¢ as follows.. Alistair Barry Cara Cooper (Vic¢ Chair) Julian Hildersley (resigned 2310712025) Kim Pearson T1 Phipps (Clidir of Trustees) (froni 2510912024) Coliii Makin (resigned 2310712025) Hannah F"ytche (appoiiited 25109124) Tiin Srnilh (appointed 25109124) Angela 8ingle (Chair of Trustees) (resigned 2510912024) Nigel I'aylor {re5igned 2510912024) LEADERSHIP & MANAGEMENT Neil Perry (Chief Executive Officcr and Company Secretsry) James Bennett (Programme Manager) Diane Ilicks (Oper&tions & Resources mager) Neil Thompsoll (Fundi'aising & Commiinications Manager) OBJECTIVES, ACTIVITIES AND PUBLIC BENEFIT Romsey Mill, s Vision, Mission dnd Objects: Romqey Mill'5 vision is of trallsform¢d society where all young people, Gld1'en, and families fully belong, posilivoly contribute, and thrive. Working to mal<o diis vision a reality, the mission and intent of Romsey Mill is to create opportL1tleS with young people and fv4n]ilies to ovci'come disadvantagc. promote inclusion and develop personal, social, and spiritual wcllbeing.
ROMSEY MILL TRUST PAGE 2 BOARD or MANAGEMENT REPORT FOR THE YEAR ENDED 31 ST MARCH 2025 Romsey Mill's vision for the future puryose in tbe present are inspired by beliefs and value5 coming frorn Christian faith. We work openly and inclusively with people of any faith and of none, Romsey Mill's charitable Objects, as set out in our Memorandum of Associ¢ition are.. (a) To advance education (b) To proinote good ciliz¢nship for the public b¢nefJt with the commitment to promote equal opportunities for those individuals and groups who encounter discrin]illation (c) To advance the Christian faith {d) To provide help, advice. and positive support to those in economic or other need or Iiardship (e) To promote and fulfil such other charitable purposes as the Trustees m&y from time-to-time think fit, The current geographical focus of our charitable work is Cambridgeshire and Peterborough, from time to time, we also provide some training to individuals, organisations and people living in other parts of the United Icingdom, Prillcipal Aims & Activitles: To lfIl our charitable objectives Romsey Mill puts relationships at the heart of our aims and activities. We taclde disadvalltage and create opportunities for young people, children, and families. engaging flexibly according to individuals ne¢ds and collaborating to build stronger alld safer cornmunities. rior families with young children, Éncluding teenage parents, our services encompass early years care and education, p&renling support at bum¢ and in comtnunity settings, and providing informat'ion, guidaDce and 8ignposting on issues such as hgalth, Iiousing and .finanoial support. We also provide adiilt l¢arniJ]g aiid life skills cow3es. rior young people, includillg a dedicated project for autistic young people, our (Iclivities include delached, tailored, Ld open-access youth work, schools outreach, one-to-one and sinall groiip menloring, and infrrest- based activities such as arts, music and sports. We also provide alternative education, vocational courses and residential experiences. DuTing the April 2024 to March 2025 fancial year, Romsey Mill's Ch(ltable aotivities continued to be within the programmelproject are4lS of: Pre-school care and education (for children 2 - 4 of age Young Parents (parents and their ¢hildr¢n). Aspire (young people with a fonnal autism diagnosKs, in school year5 5 or above, up to age l 8). Youth Development (for young people 13 - 25 years of age facing life Silficalll life challenges). Community Development (we encourage and facilitate community members to come together and d¢velop initiatives that address cojnmon challenges. We also mallage community buildings and facilities tbat are open to the general public. Together with our participants and pllerS, we are co-crealing and colltitLuously developing our prog]'ammes. We strive to develop facilities thal serve as IoGal hubs of welcojne, belongllig aiid purpose. We operate from v(Irious CoMullItY buildfings and facilities across Cambridge, the South Cambridgeshir¢ district, aiid Haillpton Orton (Peterborough). The Romsey Mill Centre, localcd in Cambridge city. serves as ihe inain offic¢ for our team.
ROMSEY MILL TRUST PAGE 3 BOARD OF MANAGEMENT IiEPORT FOR JHE YEAR ENDED 3 1ST MARCFI. 2025 Romsey Mill'5 worli 15 SUPPOrted by.. Financial and in-kind donations from individuals, groups, organisat'ions and businesses. Grants from trusts and foundations. Statutory grants and contracts. Mill's own 'entsrprise income,, which includes social enlerprise activities such as training COUTses, a charity retrdil shop offering affordable clothing and household items, a community- run coffee 8hop> and tbe hire of meeting rooms and other facilities. Mosl of our activities and services are offered free of charge to participants,. for activities with a charge, concessions are availabl¢ for thos¢ in financial need. Romsey Mill actively engages in both structured and infornial parlnerships with a broad range of groups and Organisations. These include other voluntary organisations, churches, schools, colleges, universities, con]munity-led groups, local businesses, laTger compallies, local authorities, and other publie sector bodies. Tliese collaborations strengthen our support for young people, children, f111¢8, as well as cnhancing commiinity capacity and resilience. Staff and VoLullteer5: On 31" March 2025, tbe Romsey Mill salaried staff team comprised 63 employees (previous year - 60), 23 fllll-time (previous year 19),. 40 part-timc (previous year - 41), with a full-time-equivalent of 39.1 gtaff members (Previous year- 36.5). 'PeopIe volunteering with Romsey Mill (including those coming from the cominunilies wc support) enable many programme activitie5 and help underpiii our operatioJ)s and fLU]drdi8ing. In 2024-25 year. Ruinsey Mill benefited from thg active involvein¢nt of., 130 regLLlar volunteers (pi-evious year- 137). 38 volunteers for one-off events (previous year,. 7)- 4 students on work experience pldcements (previous year: 9). 12 young people volunleoring as part of tkeiT participation in Th¢ Dulce of Edinburgh's AW[d programTnes (previous year.. 12), l O Romsey Milks tTUStees/cornpaDy directors, all giving th¢ir lime, experience, and skill on a volunlary basis, Public Benefit Statcment: In planning and I'eviewiiig activities and outcom¢8, Romsey Mills, Leadership, Man&gemcnl Team and I'rn8tees follow the Charity CDmmissioii' s guidance on public bcnefit, carefully considering how pl¢M)Thed projecls and aclivitlQ8 align with Romsey MILL'S ¢iims and objecliv¢s. I'he Board periodically evdluates the charily's slrategic priorities to ensure they address current needs and remain aligned with the charity's stated purpo,gcs. Tlie 'Achievements alld Perforniance, section of this T¢POrt SWTJinarises how Roinsey Mill's actlVLties have benefited a broad rwge of people. Achievemeiil's and Performance This section of the r¢poit covers general achievements and perforniance in 2024-25 as well as progress against the specific objectives set,
ROMSEY MILL TRUST PAGE 4 BOARD OE MANAGEMENT REPORT FOR THE YEAR ENDED 31 ST MARCH 2025 Advancsng educatlon.. DuTing the year, across our two Pre-school Care and education settings (one at Romsey Mill Centr¢ and the other at Ross Stre¢t ComTnunity Centre), we had 52 children on register (previous year: 56), Of these 23 children were eligible duriiig ihe year for the 2-year-old thnding entitleinent foi. disadvantaged families (previou5 year.. 17). Families of 18 children were in receipt of the Government's three-year-old ndIng grant (previous yeaT', 28). Sessions for I I children within our settings required tbe payment of fees by their fainilies (previous year.. ii). Romsey Mill's Young Parents ProgFomme (YPP) offers personal, social, educational, health, and parenting support, aiming to equip young parents and tlieir children for positive futhres. Our approach is long-term, relational, and needs-lel with the family at the Gentre of our worlc. We continued to operate wittL a smaller YPP team due to the reduced incon]e for this area of our work. Therefore, our one-to-one caseload has bee.n lower than in PTevious years which, in turn, affects the number of young parents participating in courses. Our team has also received a smaller nutnber of overall referrals due to lower pregnancy rat¢s. We have broadened our geographical reach to offer SUPPOrt to young parents ill Cambridge city and in oiher Soutli Cambridgeshire villages wliere Romsey Mill does other work. We have also taken r¢feirdls for young parents over the age of 19. as we are no longer restricted by the county-wide contracl that we previously held. Priority itt terrrLS of intensive caseload support is given to young parents under 19 years of age. De5Plte capacity challenges, our YPP team delivered the followillg courses during the year: Shine personal development Lourse (surner '24) - 2 young mums enrolled with A withdrawing & I completing course. Healthy Cooking on a budget (Aututtm '24) - 3 young murns enrolled with all completing the course. Bronze Arts Award (in conjunction wRth ihe Fitzwilliam Mu5euin, Spring '25) 3 young mums enrolled with all compleling the course. The three Jnums who a(l¢nded and completed the Arts Award coursc absolutely thrived they all Teceived a bronze Arts Awai'd, but Inore llllporttIY they enjoyed engaging cre(ttively with differ¢nt aspects of their idenlity at the Fitzwillian] Muscuin each weeli and recognised in themselves and one another some real talenl.. Their worlc is being exhibited at the Fitzwilliaiu Museuin from April - August 2025. Anoth¢r very posits've outcome is the cornmunity the course builds - the three mutns got logethLI in betw¢en Session5 to paitLt at a "sip paint evening. Ihey also spent time painting with t'heir babies in their owii homes. Th¢ museum staff were incredibly impressed by the mums and have invited then] lo volunteer on their Mini & Me Volunteering scheme - a Scheme specifically for adults with caring responsibilities for babies andlor young children. Antenatal Provision: During the ye¢W we ran 4 in-person antenat courses providing antonatal support For 23 young parents, compi'ising 18 llS and 5 dads. I"Iiis was the same iiumber ol courses and participants as the previous year. First aid courses: W¢ ran l First Aid session during Babies & Buddies wilh 7 youiig parents P¢Wticipating (previous yeaT', 17). We supported or engagcd 6 young fathers (previous year.. 5) thi'ough antenatal, cout'scs or one-off events. We did iiot havo a d¢dical¢d young fathers, worlcer diirEng the reporting ye(W, SO this area olour work is smaller than in previous years whcn Ihis role was in place. 'rhe courses we deliver help indivÈdual young parents reignite Iheir passion for learning and progrcss. boost th¢ir confidence in their owi abilities, enhance employability skills such as communication alld WOTII attitude, and overcome barrAers to future employmeiit td education. OLU Youlh Developmertt Team (YDT) cr¢aled in'Fom)al loarning experiences and delivered inore formal oducational adivities witli youllg people in multiple setlings.. One-to-ono and group sessions at lo local prirnary schools and 13 secondary scl)ools, One-to-one and groLiP sessions using Vdrious community spaces (e.g. tnuseums, sports centres, conununiiy centres) and at Roinsey Mill's own facilities. Learning outside the classroorn through trips and at activity centt-es (e.g. Gi7thatll Water Centrc).
ROMSEY MILL TRUST BOARD OF MANAGEMENT REPORT roR THE YLAR ENDED 31ST MARCH 2025 Specific wojcct worlc developing knowledge and skills - includillg music production funded through Youik Music, and a filjn projert 'Untold Stori¢s' with filmmakers p7a/films and fLmding from Unwersity of Cambridge Pz4blic Engagemenl Department. In sun)mary, the Icey education atkd learning opportunities that YDT enabled duriiig the year were,. 1912 young people (previous year.. 1537) engaged in informal learning through regular open acce8S youth work sessions. 3 82 young people (previous year: 253) engaged in infomal learning through targ¢ted cornjnunity-based group work. 93 activity trips (previous year., 55) and 9 outdoor centre residentials (previous year: 6) Provided, 210 young people (previous year: 182) supported with their education through scliool commi&sioned group work. 124 young people (previous year,, 105) 5UPPOrted witli their educiltion through school-coinmissioiied l- to-l sessions. We continued delivery of Youth Work Trftining courses and worl(shops to Romsey Mill's young leaders, other volunteers, Romsey Mill staff members, employees from other orgallisations. The activities and outcomes achieved were: Febniary 2024 to July 2024 Level 2 Award in Youth Work Pi'incipleg.. 15 leaTners enrolled with 14 hi¢ving the qualification October 2024 to January 2025 - Level 2 Award in Youth Work Principles: 18 learners enrolled with 14 hi¢ving the qualification. This was an online course commissioned by the East of England & East Midlands Kegional Youlh Worlc Unit, and included leaniers from Caillbiidgeshire, Southend, Essex. Suffolk, Bedfordshire, Nottinghamshire. This course was funded through th¢ Youth Worlc Bursary Scheme (I)CMS). Febiwary 2025 to July 2025 - Level 2 Award tn Youth Work Principles: 17 lecTriers enrolled. Total number of leamei"s ¢nrolled on Level 2 Award in Youth Woi'lc Principles across Ihe Ye.: 50 l¢aTners (previous year. 33 enrolled). During April 2024 - March 2025 we inputted into the following conferencesl workshops.. o Police and Criine Community of PrY4Xi8: (20 attend¢¢s) Importance and Place of youth worl<, IqHS Local Servic¢,8 Bri¢fing", (40 attendees) New Conllnunities Conference brealcoul group (15 participants) Romsey Mill also organiscd and hosted the delivery of training to our own Icams of youth development workers and yout.h workers from othcr organisations: Trauma Infom]ed tralliing for th¢ YDT delivered by Mike Fèwringtoll Concret¢ Rose (17 participallts) Self-harm Awareness Training (20 participallts). Our Aspire Te continued lo give specialist support to autistic children and young people who experienc¢ a range of cliallenges that can have an unfavourablc impact on their engagement and achievemenis in cducation. "I'he autigtic young people supportod Ihrough Aspir¢ are on roll in mainstream schools, rather than in .%pccialist education settings where tailored support is availablc. In tlie larger atLd busier environentS uf mainstt'eam school, autistic young peoplc commonly expcrience stress and anxiety which has & negative iinpa¢t on their rnetttal health and academic attainment. The iThforin&l education and development opporlunitt'es for our Aspire young people came through weelcly comrnunity-based youth club sessions and tlirough sinall group work and one-lo-onc scssions.
ROMSEY MILL TRUST PAGE 6 BOARD OF MANAGEMEFfF REPORT roR THE YEAR ENDED 3 1ST MARCH 2025 In summary, the main education and learning provided through Rom5¢y Mill's Aspire Team during the year were.. We supported 236 autistic children and young people (previous year: 204) across 19 distinct Gommunity-based youth Glubs (pVIouS year: 14), including a s¢¢ond group session in Peterborough, with ongoing financial support from Cambs & Peterborough Integrated Ce Board, and an entirely new group starting in the new cornmiinity of Northstowe, through ihe support of the Evelyn Trust. This support helped them to increase Self-eie&cY and confidence and to improve coinjnunication skills and other social aptitudes. We successfully piloted our youth club support in Hampton, Peterboroiigb, &fter having recruited two new Aspire team members, with finallc1< SUPPOrt from Cambs & Peterborough Integrated Care Board, We also responded to tender and were successful in joining Peterborough City Council's Short Breal<s framework for further development of the worl<. Hills Road SixÈh Form College commissioned us to run a new luiich time drop-in club for autistic students, Thded by Sheila Coates Fouiidation, fwo members of Aspire staff engaged with over 20 autistic students providing a safe space to socialise alld discuss challeng¢s. 24 autistic children and young people received regular one to one support (previous year.. 25) including 6 paid for by fnIll¢s, social care personal budgets 5 paid for by schoolsleducattoll budget. We worked witb 10 educational establis]llnents (previous year.. I l) in ]d around Cambridge, including secondary schools, specialist provision and an FE College. In order to offer new development opportunities for older Aspire young people, Roinsey Mill upplied and was approved as a provider for AQA awards. Aspire young people completed three AQA unit awards during the year. Our Aspire team organised a highly successful workshop For young people with a California-based computer gneS designer. With attendance both in person and online, the young people had a lot of great questions and enjoyed beiiig able to intvra¢t with a professional frojn the gaming industry. rrom within our Aspire Plus group, we supported 5 young peoplc (provious year.. 4) in preparalion for their progression to university. Our A,Ypire"Feam continued to give specialist suppoit to autistic childreii and young people who experience a Promoting good citixenship for the public bcncfit with the commitment to prornote equal opportunities for those individuals and groups who encounter di5crimiiiation: Romscy Mill ensures people facing discriinination can access and shape supporL. We worlied with young p¢oplc, hildren, alld famili¢s ITOM diverse baclcgiounds and parlllered with coinmunities to build connections, tackle isolation, improve health, develop skills, and empower young leaders. RoEnsey Mill's Pre-school and Young l)aren15 Pragramme teèuns welcorned 5 volunteers (previous Ye., 8) who supported the provision of early years care, education, and family groups. Additionally? 3 students (previous year: 2) coinpleted trEkining pl&cemellts within our Pre-school. Our Aspire activitie8 benefiled fi'om the involvement of 18 volunteers and placement sthdents fv¢vious year.. 20), including 5 individuals who have previously been Aspire young peoplc ihcmselves. Creating oppurtunities for autistic young peopl¢ who were formerly Aspire participants to volunteer is a key aspect of our work to promote and improve equal opportunities, helping to ensure that those with lived experience of autism are central to the developtnent" of our work. Within our Youlh Dev*lopnrtÉ Te'S work, dui'ing the reporting yeiw 83 young p¢opl¢ were iiivolv¢d in ommunity projects ld 94 young pcoplc participated in yoiith voice pi'ojects. In the previous year 28 young people had engaged in similar 'young l¢ader' activities. Through Romsey Mill'5 membership of the re¢eiitly fornied c1]brIdge Citizens group) young people led alld participated in the first Cambridge Lity Youth Assembly and associated youth voice activilics. DuriThg tho y¢ar 48 other Volunte.5 (pi'evious year.. 65), supported Romsey Mill's Youth Developinent 'l'eam activities.
ROMSEY MILL TRUST PAGE 7 BOARD OF MANAGEMENT REPORT FOR THE YEAR ENDED 3 1ST MARCF12025 These citkzenship and volunteering activities, particularly with so inany young peopl¢ involved in shaping our progratnmes, enbances Romsey Mill's capacity to support those who experience discrimination. Volunteers involved with Romsey Mill came from the communiti¢s where Romsey Mill is present and active and reflect a diverse ]ge of backgrounds. Many h¢lped to strengtli¢n and develop our programme activities; others contributed to fundraising and governance funclions. The overall numbers of volunteers participating during the Ye are given earlier in this report. Romsey Mill'5 CEO &nd Chair of Trustees have been actively involved on the sponsoring committee of Cambridge Citizens. the newest chapter of Citizew UK, a civic alliance with over 550 members and 19 chapters nationally. The CambrAdge chapter of Citizens is bringing together local organisations and everyday people to build a better, fairer society. There are currently 19 instiwtions in membership with Cainbridge Citizens, Ainongst this yeaT'S achievements, Cambridge Citizens facilitated a Young People's Assembly whicli won commitments from the City Council, the Mayor of Cambridgeshir¢ & Peterborough and Cambridge Ahead to worlc logether on youih activities & protecting natural habitats. bus transportation,. and access to part time work and worlc experience. Advanclng the Christian faith: Romsey Mill's commkttnent to young people, children, families, and communities is underpinned by Clwistian faith, shapillg our ethos and inspiriiig many team members and supporteTS, We hold that every person is Ulliquely valuable and of equal importance. Respecting the beliefs and pi7ctices of people from other faith groups and none, our team works inclusively through activil'ies I'hat promote SOCi<il justice and foster personal and ¢omn]unity transforniation. We celebrate the rickness t'hat SPJTitual and cultural diversity can brii)g to our communities. Within Romsey Mill's broad range of programines. there are SOTT]e specific activitie5 that coi]]bine opportunities io explore a Christian message of fait'h, hope, and love wttli the practical outworking of that message in persoiial d¢velopm¢n¢ spiritual formation and social action. These particular activities are made possible thrOll the relationships and fmancial support we recoive fron] local Churches and specific grant-tnaking trusts. Partnerships tmd activities in the reporting year incliided.. Rom5cy Mill's Young Parents Prograinme partnered wilh The Besom in Capnbridge as they provided New Baby Bundles and household furnishiiigs that Rornsey Mill distributed to families. Roinsey Mill's Young Parenls Prograrne partnered with lliE B0M ils Cambridge as th¢y providod New J3dby Bundles ld household mIsh]ng5 that Romsey Mill distributed to familics. Specifi¢ iDembers of our Youlh Dcvelopmcnl Tellm (YDT) spent sojne ol their lime offering young people Opporn11]eS lo explore christiE faith and coinmullity. Iii July we rdi the first of our new c¢iitral evening events with a summer party at Romsey Mill; this consisted of food games and a te5tiinony from a mombor of tbe YDT, with l D young people joining. In late July we rall a short 2 day residenlial at a centrc in Hl¢h, which was right by the sea. 10 young people joined and as parl of the residential we ran 3 sessioiis, each wilh a testiinony from a member of the team followed by small group discussion and opporluiiity for prc1yer. I'he residential oflered other positive actiVAties including lime on ihe b¢ach, kayaking and paddleboarding, ancl a Icaraoke session. We ran our next Lvening evcnt in October., a 'UV l)arty' with over 40 young people in attendance. again, witb opportuniiy for young people to hear an ¢ngaging nessage aboLIt faith, this time from a local church minister. We ran furtlier events - a Christsnlls parLy in December at)d a pre-Easter event witli a giant inflatable in Marcli - which were also well attended by young people and offa'ed them opportunity to explore questions of faith. Several local church groups continued io hire rooms for Iheir church serviccs in all three of our mai)aged buildings. These included: Cambridge Christian Fellowship) Missions Outreach Church, CaTnbridg& Churches of Chyist, Chupck of PEnlecost (u]]til end of Apr '24), Tree ofLife Ckurck (until Mar 25), Renew Inclusive Churck, CaMbridge rcCleS1a. Our Youth Developmellt Team Coordinator met regul<irly witb representtttives from other local Christian organisations iilLluding Ridley Hall college, Scripture Union, WCCYM, Yrc aiid fly Diocese to develop juined up opportunitie5 for training and supporting youth worliers serving local churches and charities. Rotnsey Mill continued to offer superv15ion, training, and sUPPOIt lo tlie local youth workers eTnployed by Shelford & Sioplefopd Youth Initiative (SSYJ), a local chai'ity supportcd by sevcral churclics and Parish
ROMSEY MILL TRUST
BOARD OF MANAGEMENT REPOIIT
roR TIIE YEAR ENDED 3 IS"[ hlARCH 2025
Councils ill th¢ South Cambs villages of Great Sh.¢lford, Little Shelford, Stapleford, Sawston, and Duxford.
Romsey Mill's CEO and YDT Coordinator also provided other advicc and support to their trustees.
Partnership Work with Beacon Youth Trust (BYT) also carried on thi'oughout the year, with Romsey Mill
einploying youth workers on behalf of B YT and providing ongoing advice llnd support to their trustees, in
the delivery of Gominurlily and church-b&sed youth work in the South Cambs villag¢ of Linton,
Roinsey Mill colltinued local community youth worl< in FIamptoll, P¢torborough. We hired an office and
space for youth activities at Christ the Servant King Co]E Church. LinL advice, alld positive support to those In economic or other need or hardship:
The Rom5ey Mill team has provided extensive and ongoing advice and practical assistance to tlios¢ facing
economic difficulties and other fonns of hardship.
During the 2024-2025 year, our Pre-school cared for 52 childTen, of whom 23 (previous year., 17) received the
2-year-old funding entitlement, which is only available to fattLilies' receiving benefits such <2S Income Support
and Universal Credit.
Children from birth until the end of their Reception ye. at Priinary school who hav¢ significant and complex
additlollal needs or disabililies and require oiigoing speciali8t support from across education, health, and care can
be assessed to receive Early Help Support. This inLludes cblldren with communication difficulties, sensory,
learning, or physical challenges, andlor complex health needs, Romsey Mill's Pre-school had 4 children
(previous year: 5) attending our setttngs who received Early Help (with Specific Education&L Needs Inclusion
Fundillg) for l-to- I support. Three children had an &utÉsm diagnosis and one probable neurodivei'se.
Additionallyj I child (previoiis year.. 2) was from a family receiving support fi'om Social Care under a child
protection plan.
Romsey Mill's Pre-school also welcotned 24 cliildrcn (pi-cvious year.. 26) for wlion] English 15 addilional
Lanlage.
Our YoAn¥ Pdrenls Progranvne (YPP) gave tailored support and guidance to 37 young mums (previous year..
39) and 6 young dads (previous year: 12). Within the overall number of fainilies support¢d, I I families
(previoiis year.. 18) had children with higher level social Care involveinent (8 C'hild Protection case5, 1 Child in
Need Lases, 2 Early Ilelp Assessments). The inforniattoii. advice, and other support givcn lo youiig P¢ir¢nts
continued to cover issues linlced to housing, benefits, mental health. domcstic abuse, substance misuse,
¢ducation, and epIDYInnt.
The number of young people our Youth DeVelopPnI Teumt regularly engaged witli increased &gain. In tot&l,
2,468 young people participated in positive support and activities with Romsey Mill in 2024-25, up Irom 2,107
the prcvious year, Our Youth Development Team provided even more focused support to 225 young people
(previous yeai.: 153) during crisis situations involving issues such as housing, fMl¢e, food insecurity, dornestic
violence, and mental health needs. For another year, our Youtli Development Team ran community-based
actlVLties funded by the HAF frIoliday Activities and Trood) schem¢, ensuring that young people eligible for free
school meals werc able to engage in activities that included Meals outside of tb¢ school term,
As noted carlicr in this repoiL over tlie past year, out. Aspire team supportcd 236 autistic young people (previous
year: 204) experiencing Pl range of social and Elcalth related n¢eds, linl<ed to tbcir Conditions. Within thc lotal
number of yO[g people in our Aspire project, the te supported 45 young people Iprevious year.. 47) fded
by the Disabl¢d Childi'en's Referral and Acccss Teain {DCRAT). Additionally, some of oui. Aspll'c young
pcople and their fnI]leS faced significant econon]ic hardship. 48 parents (previous ycar.. 50) of Aspire yoiing
people received a support call or one-to-one n]eeting, including 6 families (previous year.. 6) who were assisl¢d
in applyiiig for PIP or DLA benefits for their child-all of which were succ¢ssful. Most of the parents supported
by ow. Aspire team had no other avenues o.f in-person assisianco.
Aci'oss our Aspire and Youth Development teams, 208 at-rislc young people (pi'evious year: 200) received one-
lo-one menloring support from a Roinsey Mill team inomber.
ROMSEY MILL TRUST PAGE 9 BOARD OF 11(ANAGEMENT REIPORT FOR THE YEAR ENDED 31 ST MARCF12025 Romsey Mill's Charlly Shop Continued to offer affordable clothing and household goods to hundreds of local resident5. Our Charity Shop Cominunity Development Lead a150 provided support to vulnerable individuals in the community, helping to Teduce isolation, manage mental health challenges, and improve overall well-being, Local churches and charities continued to partner with Romsey Mill by support]ng our worlc financially or by providing food parcels, Chi'istmas h&pers, or other tangible help, which were distributed by Roinsey Mill to families and young peopl¢ in economic need, Other charitable purpose3 beneficial to th¢ Community: The management and provision of comnLullity facilities for local families, groups, charities, and others rernained a vital aspect of our broader charitable activities: Between 1st April 2024 and 3 1st March 2025, we had 36 local groups and organisations (previous year., 28) Using Romsey hlill Centre, of which 22 (previous year.. 14) were regular hirers td 14 (previous y¢ar,'1.4) were one-off booking8 for training events or short-terni bookings. We had 28 (previous year.. 42) family gatherings during the year. Romsey Mill Centre was used for 206 hours {previous year: 267) for one o hires and 1274 hours (previous year: 1181) for regular hirers (including tutoring by schools, independent of YDT alternatKve wovision), Ross Street Commullity Centre welcomed 59 local groups and oiEanisations (previous year: 5 8) that hired space, of whicb 34 (previous year: 28) were regular hirers and 25 (previous ye. 30) were one-off hires. We had 35 (previous year: 56) family gatherings during the year, Ross Street Community Centre was used for 402 hour8 (previous year.. 43 1) of one-off hii'e and 1875 hours (previous year: 1588) by reguldr hirers. Mill Road Coinmunity Centr¢ welcomgd 85 local groups and organisations (previoiis year 51), of whi¢h 25 (previous year: 22) were regular hirers and 60 (previous year.. 29) were one-off booking5. We had 43 (previous year 32) fwnily gatherings during the year. Mill Road Community Centre was used for 1130 hours (previous year.. 468) for one off hires and 1992 hours (PTevious year.. 836) for regular hirers. In &ddilion to these bookings, Romsey Mill Centr¢ atLd Ross Street Cotllmunity Centre were used as Polling Stations in May for local ¢lection5, We continued to provide small rooms for tutoring of young people struggling to retUTn to13tay in school. During the year, Coleridge Communiiy College and St. B¢de's S¢hool used our building& for this puryjose (indepeiident of aliernative educalion contracts we have Ihrough our Youth Developm¢nt teain). Our SOCÈdl enterprises - Romsey Mill Charity Shop in Cambridge City and Cara Coffee in Great Shelford South Cambs - contsnued I'o o'ffer services to lo¢al con)Lruniti¢s, Provid¢ training and volunteering opportunilies, and support to moir vulnorabl¢ people, redlicing Asolation and improving wellbeing. Ferfoi'mance Against other spccific objectiv¢s set for 2024-2025: A new draft Strategic liramework Ea plan the next 3-year cycle w&s coinpleted, Furtlier worlc is needed befoTe Ihis is finalised and therefore the brand review was deferred uiilil after the adoption of the strategic plan. Work to streiigthen our capacity across teams continued through support, supervision and training for line- managers,. no additional appoilltments to new leadership or management roles wei'e made during the year. Plalls were developed and implemented with resulting illcrease to externlc I bire and use of the spaces in our thr¢e Conllnunily Centres. In particular, the promotion of our newest facility? Mill Road Co]nmunity Centre, resulted in increased usc o'flhis building by a range of groups and orglistiOns. We COLnpleted a review of roles withiii Roinsey Mill's fundraising team. New team members werc rccruited and suppoiled into roles. A 11 appraA8al of Romsey Mill's Current Pre-school provision was undertaken, a pI1 was developed to reconfigure our two settings into a single PTOVLsion to be based at Roins¢y Mill C¢lltr¢. Thi8 plan would be iinplemented in the summer lertn of 2025, with a single setting provision running fTom Septcmber 2025.
ROMSEY MILL TRUST PAGE 10 BOARD OF IWIANAGEhllENT REPORT FOR THE YEAR ENDED 3 1ST MARCH 2025 A review of our Young Parents Programine offer happen. A n¢w YPP Coordinator was appointed just before the start of this reporting year. During the year theit were some additional staffing and fmancial challenges. meaning that the YPP team had to focus on the continuity of a core offer to a smaller nLllnber of young parents. New youth voicelpaTlicipation projects with University of Cambridge and Cambridge Citizells were developed attd delivered, with one of our Load Youth Development Worlcer8 successfully delivering project work. Following a su¢¢essful application to TNL reaching Communities Fiund for 3-years of funding, we made appointments to our youth developm¢nt work in the communitieg of Hampton and Northstowe. fhis included the review and reorganisation youth development team roles in Camboume and Nortbstowe, following the conclusion of a temporary ten arrangement. Following the submission of a successfitl proposal to Cambridgeshire Office of Police and Crime Commissioner (Serious Violence Duty Funding), a new proj¢ct targeting support for children in specific local primary schools alld tlirough detached youth work in tbe COTnmunity was developed. There was some expansioii of Youth Development Team &ctivities in Peterborougl including support within schools and open access youth groups. FIowever, development of youth work in additional geographical areas was not possible and would only happen as fiber funding is secured. New Aspire groups and other support for autistic young people launched in Peterborough Northstowe, following the recrnitment ]d training of new team mcmb¢rs for thes¢ areas. The developinent of addit'ional Aspire outreach and support into schools in these new areas followed at a later date. Performaiice of material fundraAsing activlties agai115t the fundraislng objectlves set: The capacity of Romsey Mill's Fundraising and Comtniinications W redCed from Ihe start of the rgpoiting year, following the rctirernent o'f a part-time team meJnb¢r at the elld of 2023 and a siibsequeiit unsuccessful recrLlltment campaign, Early in the year, another part-lime team member, responsible foT Coinmunity undraising, left to talce up a role witli another charity. Al I'he same I'im¢, onc of the tel],S part-time Irust and %tatutory Fundraisers moved to a Communily Fundraising and Communication5 role within th¢ I'eam, Romsey Mill's Trustees recognised the need for the team to be worl<ing at lull capacity, particul¢irly with regard to optiinising incoine generated from applicatiolls to Charitable Trusts and Slalulory Bodies and encouT£iged <1 rther recruite1]l campaign to iiicrease the team's capacity. In the summor of 2024, oiie part-tijne Trust and Statutory Fundraiscr was recruited, and shortly after two inexperion¢¢d fundraisers with potential to grow were re¢ruiled to th¢ roles of 'l'rusts and Statutory Fundraiser and Individuals Fundraising & Data Offkcer. Community support, including donatioll8 from supporters - individiials, churches, and local ¢ompanies- as well as thiids raised from events was slightly less than we had budgotod at the beginning of tlie yeai-. Bridge tbe Gap Walk lll Septernber was a successful evenl, attracting 2,000 people and raising in excess of £441< Jhared between Roillsey Mill and Arthur R<wk Hospice Charity. Wo organised a Yorkshire Three Pedk5 team fundraising challenge in May 2024. I I walkers took part and helped lo raise ovcr £8k. In March 2025, 37 runners toolc part in the CLllnbrkdge Half Marathon. aiid helped io raise over £l1.51c for Ilomsey Mill. Romsey Mill's Christinas AppeaK for 2024 was very successful, rai,8ing Over £49k, I"he appeal inclLided the Big Give Cly1stsn Campai, which itsclf iRised £20k, including £5,000 of pledged donations and £5,000 of Big Give Champions, match-fuiiding. Income generated from our 80cial ¢nterpriscs (Roinsey Mill Charity Shop aiid Cara Coffee), roorn hire, and 'aiiiing was also slÉghlly below the targct s¢t at tho beginning of the yeai-. From April 2024, the fst of 3 years, funding frotll Reachllig CommLmities from The National Lotl¢i'y clle into ¢ffect (£646k over 3 years) for comtnullity-based youth developrnent work in north Cambridge and in new developmeiits (e.g. Can)boume, Noi"thslowe, Trumpinglon &nd14ampton),
ROMSEY MILL TRUST PAGEII BOARD OF MANAGEMENf REPORT FOR TEtE YEAR ENDFD 31 ST MARCH 2025 Noiable successful funding applications to Trusts and Local Authorilies coming in the reporting year included,. BBC Children in Need BIG SKY programme funding (£51c) towards delivering youth worl< witlj mental healtb benefits foi, young people in Northstowe. The Office of the Police and Crirng Commi55ioner awarded Serious Violence Duty funding (£21k) for youth development worlc in Hampton and Orton in Peterborough. Cambridg¢shir8 Skills agreed to help fimd courses for You1 people engaged tbTougkL our youth development and young parents worlc (£39k over 12 inonths, from September 2024). Cambridgeshire Counly Council (£15k) for youtli work in Northstowe throughout 2025, An additional year of flex ftdIng (£42k) from The Henry Smith Foundation towards our Aspire work with autistic children and young people. rhe Frank Litcbfield General Charitable TrLlSt awarded £31( towards our work wilh young parents. In addition, Cambridge City Council Community Grants fLU)ding (£26k) was secured for 3 projects in Aspire, YPP and YDT, starting in April 2025. The year-end financial position was below what had been forecast at th¢ beginning of the year. but the number of grant appliG¢ilions beiiig submil'ted was increasing towards the end of the year, in comparison with previous years, reflectiThg the hard work of the ngw team as they came up to speed, and focussed on meeting objectives, Financial Revicw Sources of Incojnc and Expenditure in 2024/25: Ilomsey Mill is thatthI for ihe many individuals, commllnity groups, churches, schools, colleges, businesses, Socal councils and statut'ory teams, other charities, grant-rttaking Trusts, who gave time, experience, financial donations, grant 'FLinding) SUPPOrt-in-kind, enabling Ron)sey Mill to continue growittg relationships, sharing hope, creating opportunities, and bringing positive social change. Overall income for the year was £1,477,522 (2023-24.. £1,501,134). Roinsey Mill received and generated incojne from various sources attd in a range of ways, and tbese call be broadly categorised as., Trusts and foundations that n)ake granl's 'lor charitable purposes contributed £490.612 representing 33Q/o of Romsey Mill's incon]e (2023-24.. £437,271. 29/0). Our social enterprise and community fllndraisiiig activities geiicrat¢ incoine totalling £514,030 which was 350/0 of our income (2023-24.. £491,980. 330/rtr) Slatutory grants <d contract paym¢nts for work across Pre-school, Young Parents, Aspire, and Youth Developmenl amounted to £421,943 aiid 29010 of income (2023.24.. £482,874. 330/u). Earned income of £50,937 representing 30/0 of illcome (2023-24: £75,568. 5 %) was for charitable service8, largely relating to our Alternative Education provision som¢ ofour Pr¢-School work. Romsey Mill's lotal annual expenditure was £1,711,362 (2023-24: £1,581,316). 860/v of this expondilurc directEy related to our charitable work with young people, children, and families. the remaining 140/0 of expeiiditure cover¢d ¢08ts associated with unrestricted fundraising and govemance. At th¢ heart (Jf Romsey MIEI is the relutionship-cenlred approach which unlocks potential and Meets iieed by positioning meingfUl and effective relationships as the first order goal. bolh ali end in ilself and the means by which other goals will be achieved (lilce better bealth, stronger communilies, greater job salisfaction). Dii'cct employment costs of the Roinsey Mill stdff team as a percentagc of overall expenditure rcmained sleady, boing 75 /0 of total expenditure (2023-24.. 720/0). Whilst thei'e is a dirc¢t cost in supporting our volunteors (in engageinent, trainiiig) ]d anagement), the added value aiid the impact voliinteers have on our services are significantly liigher. As uf 3 0 Julie 2025, our forecasts for Ilie CUellt 2025-26 firLancial year sliow that expenditure will be about 12.9 /0 bigher thall in 2024-25. At t111S Poillt in tlie year, Romsey Mill had managed lo secure 730/0 of forecast expenditur¢ for the current year. We are fairly coiifident that we can secure close to 92 10 of iiicome against oxpenditure by the yeai'_end, which means that we are planning for t])e possibility of using up to £150k of our unrestrtcted reserves to meet t]ie shortfall betweeii income and expendilure,
ROMSEY MILL TRUST PAGE 12 BOARD or MANAGEMENT REPORT FOR THE YEAR ENDED 31 ST MARCH 2025 Romsey Mill's provisional overall expenditure figure for 2026-27 is £1,981,198. The main financia] chall¢ngeg we are anticipating for llext year are: reductions ill Statutory funding available tlwough grants and contracts; the ongoing uncertainty around the UIC'S CUlTent economic position (including cost of living), and its potential detrimeiital impact on unrestricted income from fundraising event5 and Romsey Mill's social enteryrises,, greater competition for Trusts and NatiorLal Lottery incoine. Given our present reserves and the forecast year-end position for 2025-26, Romsey Mill is assured that we will have sufficient funds to continue through the ye¢ll', but we may be required to restructure and reduce some charil'able activities if our fundraising doesn't secure higher income. Value for Money: Romsey Mill's approach to Value for Money worl<s to help ensure that., What we do is relevant and leads to benefits for the young people, families and corninunitie8 that Romsey Mill, s team eMberS are alongside (spend wisely). How we work is efficient and effective, go we don't waste tAme or money (spend ¢ffectiveIy). We get a good rern fron] what we spend and mal<e wise choices (spend well). We achieved thi8 dunng the year by.. Rcgular tnonitoring and review of the activities and benefits of our work with young people and families. Getting multiple quotes for more expeiisive purchases and services. ReteThderiI certain service contracts to get better value for money. Carrying out reglllar reviews O'F oth¢r cost8. Bringing in additional funding to improve services. Reserves Policy: To kLelp maintain stability during less predictablc circuinstances and changes, which resuli in Teduced income or additiona] expenditurc, and to guard against any uiidesirable impact on our work, Romsey Mill's trusteos desigtLdte a leve.l of funds as Reserves. l-laving a clearly defmed Reservos Policy with a realistsc level of designated funds enablos Romsey Mill to.. Absorb seibaclcs and talce advantag¢ of change and opportunity. Den]onstrato that W¢ (ve effectively managing our resources alld have thought tlirough how we might secure our viability beyond the immediate fi]ture provide reliabl¢ sorvices over the longeT term. At the point of adopting incoi]]e and expenditwe budgets for the 2025-26 fiiiancial year, Rojnsey Mill hcld free i'eserves of £683,593. omsey Mill anticipates that income generation will remaill challenging in the coming montbs and over the next rew years, particularly as statutory funding-through both grants and contracts-is liliely to deLrease. Gi'ant-makllig charities and foundations arc also reporting a significant incre2L8e in applicallons, with some seeing a ris¢ of 30-50 %, and others expericncing a doubling in demand, Individual giving trends are shifting as well - this is unsuryrising given the current economiL climate and pressure on rnany hous¢hold incoines. According to the Chaiities Aid Foundation's (CAF) annu2É l Utc Giving Report, the Brilish public doii<lted an estimated £15.4 billion to ChltieS in 2024. Howevei., tlie number of iiidividuals donating has dropped to the lowest levels rc¢ord¢d 8in¢¢ CAF began its research in 2016. This fanCI£ll pressure has beon further compounded by the increase in employer National Insurance CotLtributions, which camo into effeci in April 2025.
ROMSEY MILL TRUST PAGE 13 BOARD OF MANAGEMEKf REPORT FOR THE YEAR ENDED 3 1ST MARCH 2025 In light of these factOTS, the Trustees wlll maintain the reserves target rge at three to six month5 of the followillg year's estimated expenditure. However, they acknowledge that over the comiiig years, the actual l¢vel of reserves is lil<ely to fall between. three and four months of expendilure. The budgets adopted by the Trusfres for this year include further planned use of reserves to support roles and areas of work previously identified. At the end of the financial year, Romsey Mill antLcÉpates reserves will 5t&nd at a level equivalent lo 3.1 tnonths of the following yeaT'S operating costs. The Leadersliip and MaDag¢inent I'eam and the Board of Trustees recognise that income will need to increase during the year to ensure that reserves remain above the iniL]imum threshold of three months for tlie following year. Looking ahead, our goal over the next four years is to generate income in excess of expenditure, <qiming to build reserves to the equivalent of five rnonlhs, operating costs by the end of the 2029-30 financial year. In the current 2025-26 year, £20,000 from Roinsey Mill, s unrestricted fLmds ha5 been designaled For building maintenance. This allocation will be reviewed and revised if Trustees determine that the funds are no longer required for this purpose-for example, if capital gTant funding is secured for these improvements. By adopting this reserves policy and tsrgel range, Rom5ey Mill is demonstrating good stewaTdship and Sound fmancial tnanagement. We also hope this policy will help funder&-including grant-makcrs and individual donors-understand the need for funding both to sustain existing projects and roles, aud to 5trengihen Romsey Mill's future resilience. This reserves policy will be reviewed and updated as part of th¢ 2026-27 budget-setting process. Financial procedures: Ill the day-to-day of Romsey Mill's fJnancia] aciivity, all income ld expenditure transactionb recorded in Roms¢y MilL's online SA(iE accounts system, with banlc reconclliations being completed twice monlhly. Two signatories are required for ill cheques and payments through online banking; if the amounl is above £2,000 one signatory inust be the CEO or a Trustee. Quarterly manageme.nt accounts are produced and presented to the Finance Committee, along with other rel¢vant fjnancial reports as required. t'h¢ Finance Con]mittee then report to tlie Full Board of Tr'ustees, The annu¢il salary review process 15 overseen by a Rernuneration Group) which compris¢,9 Trustees from tlie r4inance and Operations & Resources Conimitiees. The Full Board of Trustees roviews the group's recommendations and approves any changes to staff salaries alld bencfits. The Board also authvrises thc creation of new positions, major capital projects, or other initiatives with sigThifi¢ant' short- or long-term fancial implications. Specific objectfives for April 2025 to March 2026: IncT¢ase engagement with local businesses and companies to raise awareness wid oncourage their involvement with Romsey Mill. Boost external bookings of the Mill Road Community Centre during wcelcdays and for summer inonths. Secure a reguldr daytime hirer for the Ross Street Community Room while increasing bool(Lngs for the Maill Hall. Finalise and adopt Romsey Mill's iiext strategic plan. Complete a review of logo, thgline, Emd other visual elements to dlign with Romsey Mill's Future goals. Upd4lte Roins¢y Mill's Equality, Diversity, and Inclusion action plan to ensure co]]tinuod progresg. Following additional change with oiir Young Parents PrDgramme staff leam, contirsiie targeted fundrai,ging and team reorganisation so that we can maintain vilEI support for a smal ler, more dispersed group of young parents with greatei" needs, 'urth¢r youth voicelpaiticipatioll projects with the University of Catnbridge dnd Cambridge Citi2cns, seeking specific funding for st&ff and aciivily costs.
ROfvISEY MILL TRUST PAGE 14 BOARD OF MANAGEMENT REPORT FOR TI& YEAR ENDED 31 ST MARCH 2025 Secure additional funding to continue and expand initiatives &im¢d at preventing and reducing the rislc of serious violeiice, building on the initial year of support for targeted children's support in loGal schools and detached youth work. Strengtben the expansion of our Youth Development and Aspire teams in Peterborough, focusing on growing partnerships and fiindillg relationships to support these activities. Develop additional outreach and support througli the AspAre prograrne in schools. Governance, Strueture and Management: Governlng Document: Romsey Mtii "frust is constituted as a charitable cornpany, liinited by guarantee, registered with the Charity Comjnission (charity nurnber 1069905) and Companies House in England and Wales (¢omp&ny Thnber 3556721) on 1st May 1998. Ro]nsey Mill I'iust is governed by its Memorandum and Articles of Association, fjrst published in May 1998 and revised in April 2013. Organisatlonal structure: The Directors / Trustees (hereafter referred to as 3ruJtees) of Romsey m.ill Trust (usually l(nown as Romsey Mill), form the Board of Management. The 'I'steeS have collective control of th¢ charity and are responsible for ensuring Romsey Mill continues to fulfil its charitable objects. RoTnsey Mill, s Trustees give their time freely and do not Teceive remunoration or other financial benefits. Tu support the effective operation of the chily) the Trustees establisbed several committees with delegated responsibilities. During the 2024-2025 year, these cominittces included.. Programme Cojnmittee Operations & Resources Committee Fiinallce Committee Fundraising & Communications Committee The day-to-day operations of iioms¢y Mill are mEuged by a I.eadership & Managemlt Team (LNrf), which 18 led by the Chief Executive Officer (CEO). Appoilltinellts to roles wilhin the LMI, are ]nade by the Trustees. Thero were no changes to the Leadership & management.feam during the 2024-25 year, which consisted of.. CEO Operations & Resources Manag¢r Fundraising & Communications Manager 14"ogramme Manager Recruitment and appointment of Trustees: Romsey Mill's Board of Trust'ees consisl's of a miniinurn of three and a ]naximum of twelve members. The existing Trustees, led by tho Chair of TTuslo¢s and supported by the CEO, regularly revKew th¢ compo8ltion of the Board to identify upporLunities For slrengthening it ihrough new appointments. When needed, they scek individuals who briELg additional and complementiry skills and expcricnce, The I"rust¢¢s undeTSttmd that a diverse Board, rcpresenling a range oF¢thnicities, ages, genders, abilities, social lasses, and background5, will enhance the effectiveness of Romsey Mill. Trustces and CEO are actively working to improve diversity on the Board. Additioiially, they aim to includo individuals with liv¢d-¢xperi¢nc¢ akin to the cojnmunities we are alongside, learning from and helpiiig to support. New trustees are appointed by the full Bo¢ud of Trustees. The recruitment process, supported by tho CEO, follows guidat]c6 from tlie Charity Cominission aiid othei. advisory bodies (e.g. the NaLional Council for Voluntary Organisatioiis). This process includes advertisinuy roles externally and asking existing trustees, staff, supporteTS, and progra]nme participants to suggest possible Ldndiddtes. f4 aLh pi'ospective Trustee's eligibility is c¢¢fullY Considd along with their experienco, knowledge and slcills.
ROMSEY MILL I'RUST PAGE 15 BOARD OF MANAGEMENT RF.PORT FOR THE YEARENDED 31ST MARCH2025 Trustees are appointed for a maximum terin of five year5. Upon completion of a term of 5grvice, individuals eligible for reappointment by a inajority decision of the reinaining Tru8tees. Illductlon and t'raining of Trustees: Following their appointment, new I'rustees at Romsey Mill undergo an inductiotl PToces5 led by the Chair of Trustees, With support from the Chief F.xecutive Officer. This induction is designed to fainiliarise new Trustees with tlie chIly'S worlc and their responsibilities as board members. New Trnstees receive a Trustee Induction Pack which includes iiifonnation about Romsey Mill and relevant publication5 frotn the Charity CotllmAssion, the NCVO, and other bodies. This material helps new Tnte¢S undersiand the context in which Roinsey Mill operates and their role within the organisatLOn. As part of their role, Trustees participat¢ on one of Roinsey Mill's committees and contribute to specific activities or projects. They are also encouraged to engage in relevant training and to participate in nelworl<ing . opportunities and other events to enhance their effectiveness and bejefil ttle charity, Gencral Management: Romsey Mill's Th'ustees convene board meetiiigs at least four limes per year, either in person or via video onferencittg. These meetings are crucial for approving Icey decisions, and adopting plans and procedures including: Slrateglc ancl businGJss plarts: setting long-term vision, Inission, and goals, providing a framework for achieving them. A rallge of organisational policies.. e.g. Heatb & Safely, Data Protection, s8lfegudlng. Annual budgets.. Reviewing and approving the budget for the financial year. Year-EndAccoup7ts: ExaiDining and approving the financial statsments for the past year. 'rruste¢s receive regular updates I'hrollgh managoment accounts and quarterly fmancia] projections. This inforination helps them monitor income and expenditure against the approved budgets and manag¢ cash flow ¢ffectively. Additionally, the Trustees are respoiisible For approving: Capital Projects,. Any significant projects tbat fall outside of the existing budgets. New Staff PnsÉs.' lThe creation of new roles that represent a significant finl¢la1 commitmLnl (over £ IOIC annually). Operotionol Expe17ses'. Significant new operational expenses that require board approval. I'his 5truGtured approach ensures that all major fmancial decisions and strategic directions aT¢ carefully considered and approved by thc Board of Trustees. Al the invitalion of th¢ Tru5le¢s, the CEO and other mombers of Romsey Mill's Leadership & Managem¢iil Te (LMD typically attcnd all Full Board Meetings. Their presence ensuiys that the Trustccs Iiave direut access to the operational insights and updafrs necessary for inforined decision-makiiig. A stdIllg itejn on tELe agend£ 'Restricted Business,, allows Trustees to discuss sensitive or confidenti(Il matteTS withoul employces present when roquired. AdditiOnlY, other members of Romsey Mill's staff team may attend I"rustee meetings, by invitation, on an occasional basis. This helpg to ensure that infoiTration most applicable to specific agenda items or discussions is shared, All the cotnmittees establislied by the Full Board of I'rustees, which have delcgated I'csponsibililies foi, gpecifie areas of worli, are chaired by a Trustee. Meinbcrs ol thc Leadership & Managem#nt Teatn (LMT) joill ttle commitl'e¢8 relevat]t to their rol¢s aud oi'ganise meetings on an ongoing basis. These committees play a crucial role in managing various operational aspects of Romscy Mill aud cnsiire that key decisions and updates 'e communicated effe¢livcly io the Full 0.d of Trustees.
IIOMSEY MILL TRUST
PAGE 16
BOARD OF MANAGEMENT IIEPORT
FOR THE YEAR EIqDED 31 ST MARCI4 2025
Other individuals with relevant skills and experience, including progranune participts, can also be invited to
join corntnittees for occasional mggtlngs or on a more regular ba8As. Their involvement helps ensure that the
comn]ittees berlefit from a diverse range of perspectives and expertlse.
Committees typlcally meet four times a year and PTovide written or oral reports to the Full Board of 'frustees.
The committees are responsible for reviewing and updal'ing existing organisational policies related io their
specific 'eaS of worl<. Additioiially, new policies prepared by the Leadership and Manag¢ment Team are
approved by tlie relevant coinmitiee beforo being Presented to and adopted by the Full Board of Trustees,
Any proposed challges to salary levels are inAtially reviewed by a Remuneration Group, composed of members
froln the Operations & Resources Cornrnittee, the Finance Cornmittee, and Roms¢y Mill's Chair of Truslees.
The group considers the reGommendations and subtnits them to the Board of Trustees for fmal approval.
Risk Management:
Rorns¢y Mill's Leadership & Management Team conducts an annual organisational rislc assessment on behalf of
the Trustees. This assessment identifies maJoT risks &cross various areas, evaluates the level and lilcelihood of
exposure, and proposes necessary management steps. The updated Rislc Register is then approved by the Full
Board of Trustees and monitored through Trustee comn]ittegs. This process suppoits the stability of operations
and the duty of care for staff, volunleers, and program participants.
Additionally, Roms¢y Mill talies other n]ea5ures to manaEe risl professional indernnKty) and buildings & content
insurance are in place for all services and activities.
Thos¢ measures help ensure effective risk managemcnl and operational sthbility.
STA TEMENT OF BOARD OF MANAGFIVJTrNT RESPONSIBILITIES
The Board of Management are required by company law to prepare financial 5t¢ltements cach financial y¢ar
wh£ch give a true and fair vicw of Ihc state OF affairs of the charity and of the surplus or doficil of tlie charity for
that year. In prepaTing those fmanLial slatemcnts the Board of Management are required to:
(a) Select suitable accounting policies and Ihen apply them consistentlyg
(b) Make judgements and estllnates that re8son&ble and pnid¢nl'
(¢) Prepare th¢ fin1ClaI statemeiits on a goillg concern basis unless it i.8 inappropriate to assume that the Charity
will Continue in operation.
(d) State whether policies adopted are in acLordance wAth the Companies Act 2006 and with applicable
accountiiig standards arAd statements of recommended practicc, subj¢ct to any material departures disclosed and
explained in the fanCIal statements;
(¢) Obs¢ive the methods and prillcipals of ttLe Charities SORP.
The Board of Management are responsible for keeping proper accounting records whicli disclose with
i'casonable accuracy at any titne the fmancial position of the chai'ity Imd to l&b]e them to ensure that the
fancial statetnents comply with the Cotnpanies Act 2006,
rhe Board of Mgmagement are also responsible for safgguarding the assets of the charity and henc¢ for tdking
re£isonable Steps for the prevention and detection of fralld and other irreguli1ties.
R()M%l.;Y Mll..l.. l-tiij %"]'
PALil' 17
IIOARLI or MANAGF,Mb.N r iii:POK'r
FOII TI-IL YEAR r.NT)F.D J I S'I. MAIIQH 2025
I'l)e Bodrd of MiiiiagYLrnenl Gr>i)fiiin thai Ihey l)ave I'cfLI-rttd lo IIIL, g)uiddiice ¢onl"aine(l in the I".h
ROMSEY MILL TRUST PAGE 18 INDEPENDENT AUDITORS REPORT TO THE BOARD OF MANAGEMENT OF ROMSEY MILL TRUST AND GROUP FOR THE YEAR ENDED 31 ST MARCH 2025 Opinion We have audited the group fJnanGial statements of Romsey Mill Trust for the year ended 3 1st March 2025, which comprise Statejnent of Financial Activities, Group and Charity Balance Sheets, Cash flow Statement and notes to the financial stat¢ments, including a summary of significant accounting policies. I"he fancIaL reporting framework that has been applled in their preparation is applicable law and United Icingdom Accounting Standards, including f4inancidl Reporting Standards 102: rhe Financial Reporting Stattdard applicable in the UK and Ilepllblic of Ireld {United Kingdom G¢n¢rally Accepied Accounting Practice). In OUT opinion, the fnCial slaiements: give a true and fair view of the state of the Group and Charity's affairs as at 3 1st MCh 2025 and of its incoming resources and application of resources for the year then ended: have been properly pi'epared in accordance witb United Kingdoin Generally Accepted Accounting Prdctice. have been prepared in accordance with the requirements of the Companies Act 2006. Basis of Opinion We conducted our audit in accordance with liiternational Standards on Auditing (UK) (ISAs (UIC)) applicable law. Our responsibilities under those standards are further described in the Auditor's responsibilities for the audit of the financial statements section of our report. We e independent of the Group and Charity in accordance with ethical requirements that are relevant to our audil of the financial staiements in the UK, including the FRC'S Ethical Stsndard, and we have fulfilled our other ethical responsibilities in accordance with these requirements, We believe that the audit evidence we have obtained insufficient and appropriate I'o provide a basis for our opinion. Coiieluslons Relating to Going Coiicern In auditing the group financial stat¢Jnents, we have concluded that the tStee8, Use of the going concern basis of accounting in the preparation Df the funCIal statements 15 appropriate, Based on the work we h&ve perforrne WB have no(. identified any material uncerlaintics relatiNg' to events or conditions tliat, individually or collect'ively, may cast significant doubt on the group and charitvs ability to contiiiue as a going concern for a period ol at least twelve months from whgn the fincial st&t¢rnents are authorised'for issue. Our responsibilities and the responsibilitics of th¢ Iru81ees with re5pe6t to going concern are described in the relevant sectiuns ol this report. Other In(ormatio The trustees are responsible for other infonnation. Thc other information comprises th¢ information included in th¢ annual report other than tlie fin1¢11 statements and our Auditor's report therein. Our opinion oll Ihe financial slat¢m¢nts dotis not cov¢r the other information and, except lo tbe exlent othei'wise explicitly 5tatcd in our reporl we do not express any fonn ofassurance conclusion thereon. In connection with OLU. audit ot. the financial statements, our responsibility is to read the ot'her infoimation and, in doing so, consider whethei. the other iiiforniation is materially inconsislenl with th¢ financial statemeiits or our knowledge obtained in the audit or otherwise appears to be matcrially misstated. If we identify such matorial inconsistencies or apparent Matla1 misstatemenls, we are requed to deterniin¢ wliether there is a material misstat¢ment in Ib¢ fillancial statemellts or a materi<il misstatemcnt of the othei. iiifomiation. If, based on the work we have perfornied, we coiiclude that there is a matei'ial misstatement of this other inforllldtioo we are required lo report that facl. We have nolhing to report in this regard.
ROMSEY MILL TRUS'T PAGE 19 INDbPENDENT AUDITORS REPORT TO THB BOARD OF MANAGEM.ENT OF ROMSEY MILL TEiUST AND GROUP FOR THE YEAR ENDED 31 s'r MARCH 2025 Oplnions on other matters prescribed by the Companies Act 2006 In our Opinio based on the WOTIC undertaken in the course of tb¢ audit.. the infonnation given in the annual report for the Fman¢ial year for which the fincial statements are pi'epdred is consistent with the financial statements. and the annu&l rgport has been prepared in accordance with applicable legal requirements. Matter5 on which we are required to report by execption Tn the light of the knowledge and understanding of the Group and Charity and it environment obtained in the course of the audit, we bave not identified material Lnlsslalements in the ADnual Report. We have notliing to report in respect of the following matters in relation to which the Companies Act 2006 requires us to report to you if, ill our opinion.. adequate accounting records have not been Iiept or retrjms adequate foi our audit have not beeii Teceived.from branches not visited by us- the financiaI stateftnents are not in agreement wi(h the accounting records and rOttn8' certain disclosures of trustees, remuncrattoll specified by law are not made,, or we have not obtained all tlie infonnation and explanations necessary for th¢ purposes of our audit. Responsibilities of the Board of Management As explained more fully in the Board of Management's responsibilities statement set out on page 18 the Board of ManagemetLt are responsible for the preparation of the fiiiancial statements and for being salisfied that they give a true and fair view, and for such internal conti'ol a5 they deterniine is necessary to eiiable the preparation of fmancial statements that are free fron] material misstatement, wheiher due to fraud or error. In pr¢paring the financial stateJnents, the Board of Mallagemenl. are responsible for assesstiig thc Group and Charity's ability I'o continue as a gDing concern, disclosing, a5 applic&ble, iiialtors related to going concern and using the going concern basis of accounting unless the Board of Management either intend to liquidal'e the Group or chlty or lo cease operations, or have no realistic alternativc but to do so. Our rcsponsihilities tor I'he audit of the financial Statemcnts Our objocliv¢s are to obtain reasonable assurance about whether the fillancial statements as a whole are fTee froin rnaterial iJisslatement, whether duo to fraud or etTor, and to issue an Auditor's report that irkcludes our opinion. Reasonable assurance is a high level of assuran¢¢, bul. it is not a guarantee that an audit conducted in accordance with ISAS (UK) will always dcducl a material misstatemenl when it exists. Misstateinents can from fraud or error and considered material if, individually or in aggregate, they could r¢asonably be expected to infiuellce the economic decisions of users tdkcn on the basis of these financial statemeiits, ThL Lxtent to which our procLdurLis are capable of deteetiiig irregularities, includliig fraud Irregularities, including fraud, are instances of non-compliance with laws 2£ nd regulations. The primary responsibility for die prevention and del¢olion of irregularities including fTaud resls wilh boih the intgeMent and those charged with governallce of the group and cliarity. We designed procedures in line wilh Qui. responsibilities, outlined above, to deteci mal¢Tial misstat¢ments in respecl of irregularities, including fraud. The extent to which our proccdures are capable of detecting irregularilies, incliiding fraud is detailed below: We havo considered the nature of the industiy and sector, control environment, laws and I'egulations and busin¢8s p¢rforn)ancc of the group and charity, iiicluding its reinuneration policies. Laws and regul84tions considered included, biit were not limited to, the Companies Act 2006, Charitics Act 2011, Charity SOIIP and fRSIO2. W¢ have enquired with manageinent in iegards to I'hcii. own assessment of the risks of ll'regularities, including fr&ud. We al80 enquircd of management and those charged with governanco as to any known instances of tLOii-COETLplkarLce or suspected non-compliance with laws and regulations. Wo have obtained relevant docunientation and represcnt'ations in order to forni an opii)ion on potential irregularities, incILIng frELUd. Wo conSid'ed the opportLULities atkd incentives that Jnay exisl within the organisation for fyaud.
ROMSEY MILL TRUST PAGE 20 INDEPENDEKf AUDITORS REPORT TO THE BOARD OF MANAGEMENr or ROMSEY MILL TRUST AND GROUP FOR THB YEAR ENDED 31 ST MARCH 2025 Based on this understandllig, we designed specific audit procedures to identify inst'ances of non-compliance with laws and regulation5, including obiaining additional corroborative evidence as required. Examples of procedures included reviewing large and unusual trsaCtions, reviewing large and unexpect'ed variances, Teviewing journal entries and Teviewing. legal correspondence. There are inli¢rent limitations in the audil procedures described above, not at least as sampling is used under Jnternational Auditing Standards, therefore not all transactions are reviewed. 'fhis means there is a risk we will not detect all intgularities Rncluding those leading to a rnaterial misstatement in tlie financial statements or non-coinpliance with regul&tions. The risk of not detecting a material misstatement due to fraud 18 also higher than the risk of not detecting one resulting from error, as fraud may involv¢ deliberat¢ concealment by> for ¢x&inple, forgery? collusion, omission or inlentional misrepresentation. Relevant identified laws and regulations were communicated within the engagem¢Tht team 50 they remained alert tbroughout tbe audit for indications of fraud or iion-¢omplianc¢. A further description o'l our responsibilities for the audit of the [anCIal statements is Iocdted on the Financial Reporting Council's webslte at., www,frc.org.uklauditorsrespon8ibilites. This description forms part of OUT Auditor's r¢port. Use of Dur Report This repoit is made solely to the Group and Charity's members, as a body, in accordance witb Chapter 3 of Part 16 of the Companies Aci 2006. Our audit work has been undertaken so that we illit State to the Group and Charity's members those matters, we ¢we requirod io state to them in a Auditor's roport and for no otlier purpose. To the fullest exlent perinitted by law, we do not accept or assuinc responsibility to anyorle other than the Group and Charitls memb¢rs as a body, for our audit work, for this r¢port, OT for the opinions we have fornied. Shipley FCCA, Senior Statutory Auditor for atLd on behalf of Prentis & Co LLP, Chartered Accountants and Stlc tutory Auditors 115c Milton Road Cambi'idge CB4 IXE
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R()MSE.Y MII.I, 'I'IIUg'1' PAQrf. 22 C()NSOL,IDATED BALANCE giiE."LT AS A'f J IS-I. MARCI4 202) 2025 2024 Ni)te FIXEI) ASSFTS I'ingil)Ic fixcd as.%el8 39,850 943,Q88 CURRF,Nl' AS'.sF.'rs Dehiurs and prcpayni¢nls L)cposil account5 Cdsh at bEink lind in h¢md 128.359 75,048 459.578 221 •72 165,000 578,252 762,985 964,-524 LIABII,ITIES Crcdiiors., falliii&i dL?e wiihii) one yer lQ2,411 73,348 NF.T CURIILNI, ASSTr',TS 660,-174 891,176 NL'f A%.%ETS 1,600,424 1,8342611 TFif Tr'UND8 OF TFII:, CFIARII'Y UiircslriLILd lldS.. fjcnernl funds Dcsign&ted fiinds 675,491 5,000 888,868 20.000 680,491 YOil,1168 ReslTi¢Lod fund3'. Otli¢r rcslri¢iL.d fuiids Koinyey Mill Ccnire fiinLI.s J8,552 881,381 44,015 881,381 12 919.933 925,396 TOT AL CIIARITY Tr UNDS 1.60U,424 I,X34,264 Approvcd by Ihc E3uard of M&masciknLni o I. Phii)ps
RQMSI-,Y MII.I. I-IIUS-I. PACI5.: 2.J C'I IAllI-rY 11A1,ANcf. 51 IF.L-I AS A'l. .1 i.%'r MAKCI.12112 S 2025 Ntjlo F-IXF.D ASSETS 'r,'Lniiblc fi¥od asyLts 9.19,234 942,165 CURIIEN'f A,S.%F.'r5 Dcbioirs Lwid pi'epa)411¢1115 Depobil aLc()viits LLsli al baiik and iii lild 324,%74 175,048 262,474 .17t),090 165,UOO 428,611 762,196 963,701 I.IABI Ll"I'ir.s Ci'¢ditors.' falling diie withiii one ye41. 101,163 72,526 NI?'I' CUIIREwf ASSFI'S 661,233 1,600,467 891,17% NfT A4SlIl"S 1,833,340 I'klE fiJNDS OF I"Hb: C>IARII'Y Uiirrili'icted fiinds.. Cjcneral fuiids DcsigiiatEd fvTrdb 675.S34 5,OaO 8,87.944 20,000 080,%34 07 944 Il¢slriLltd fund%.' Oilier rests'i¢t¢J I"utJLlb Ilombey Mill Ckniili'c fuTrds 44.U15 8¥1,38 12 851J81 919,933 92.5.-396 TOTAL CHAIIITY FUNDS 1.600,467 1.8)3,1411 Appi-(?ved by thL13tsai'd of Manaxoment oi) 2025 'l- l)hipp%
ROMSEY MILL TRUST PAGE 24 CONSOLIDATED STATEME,NT OF CASH FLOWS FOR T14E YEAR ENDED 31 ST MARCH 2025 2025 2024 Note Net cash provided by/(used in) operating aetivities 16 (91,979) (61,357) Cash llows from lllvestSng activities: Interest received Purchase of tangible fixed assets Net cash used in investing a¢tRvities 4,432 (21,079) (16,647) 2,954 (14,470) (11,516) Change in cash cash equival¢Jt5 in the reporting period Cash and cash equivalents at the beginning of tbe reporting period Cash ]d cash equivalent5 at the end of the reporting period (108,626) (72,873) 743,252 816,125 634,626 743,252
ROMSEY MILL TRUST PAGE 25 NOTES TO THE FINANCIAL STATEMEN'rs roR THF. YEAR ENDED 31 ST MARCH 2025 ACCOUNI'ING POLICIES Basi5 of preparation and assessment of going concern The financial statements have been prepared under the histDTical cost convention with items recognised at ¢os¢ or transactioii value tmless otherwis¢ stated in the relevant notes to these financial statements. The financial stateinents have been prepaTed in accordance with the Statement of Recommcnded Practice: Accounting and Repuiting by Charities preparing their accounts in accordanco with the Fitsancial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) issued October 2019 (effcctive January 2019) and the FinanGial Reporting Standard applicable in the United I(ingdom and Republic of Ireland (FRS 102), die Charities Act 2011 and Companies Act 2006. The Trust constitutes & public benefit entity as defmed by FRS 102. The frustees consider that there are no material uncertainties about the Group's ability to continue as a going concern. Group Financial Statements These financial staternents consolidate the results of the Charity and Cara Coffee Liinited 4 unctional and PresentatlOD Currency These consolidated financial statements are presented in pounds sterling which is the Charity's and 5ubsithary's fullctional Gurreiicy, All amounts have been rounded to the nearest pound, unless otherwise indicated. Income Recognition Income is recognised when the charity has entil'lement to the funds, uny conditions attached I'o the income have been nLet, it is probable that the illcome will be received and the atnount can be measured reliably. Income from government and other granls, whether'capital, or *evenue' grants, is recognised when the charity has entitlenient to the fuiids, any conditions attached to the grants havo been met, it is probable that the incorlle will be received and the amount can be measured reliably and is not deferred. Expenditure Recognition xpenditure is recognised once there is a legal or constructive obligation to mal<e a paytnent lo a third party, it is probable that sctlleinent will be required and the amount of obligation C1 be measured reliably. Lxpenditure incurrod on fundraising and publicily I'o g¢nei?te unrestricted income to support direct charitable activities is included in costs of generating funds. That IncUed to generate r¢strict¢d income is itLcludid in support cosl,8 (see note 4 below). Allocation of Support Cfists Support costs are those fiinctions that assist ihe work o'fthe chi£ rity but do not directly undertake clritable uctivities. Supports C081s include back office costs, finance, personnel, payroll and governance costs which support. the charity's actKVlties. These costs have been allo¢at¢d between cost of raising funds and expenditure on cliaritsLblc activities. 'I'he basis on which support costs huve been allocated are set out in note 4. Depreciation Depreciation is not provided on the freehold building as any provision (allllu¢il or cumulative) would nut b¢ matcrial due to its expected rernaining useful economic life and because its expected residual value is not materially less tha its carrying value. I'lie Trust has a policy o'frcgular striicl'ural llispection, repair and inaintenaThce aiid th¢ building is therefoie unlil<cly to deteriorate or suffer from obsolescence. Floor cov¢rirLgs within t'he building 1£ re depreciated over l O years on a straight Line bls. Depreciation on all other assels is provided at the following rates in oi-d¢r to write off" each asset over its estimated Useful life down ID Its residual value.. F"ixtures and fittings - 200/0 straight line and Cornputer equipment - over 3 or 5 years dependant on the assct use Motor veliicles - 20010 stt'aight liJ]c l)ellsion Costs Romsey Mill contributes, on certain conditioiis, iiito einployees, own pension schcmes, conts'ibutio payable are charged to the stdtemellt of financial activities in the period to which ttL#y relate. Fund Aeeounting Unr¢stric¢ed fill]ds are available to spend on aciivittes wh.ich Furth¢r any of the purposes of the Lharity. Designated funds are unre8tricled fvnds which the trustees have decided at tlieir discrLtion to sct aside to use for a specific purposes. Restribted funds are for use solely as specified by the donor for particul& areas of the chaiills work.
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ROMSEY MILL TRUST PAGE28 NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 s'r MARCH 2025 STAFF COSTS 2025 2024 Wages and salaries Social security costs PeJ)sion costs 1,146,588 85,853 50,781 1,010,938 72,277 45,142 1,283,222 1.128.357 There are 23 (2024.. 19) full time and 40 (2023,, 41) part time members of staff who are all involved in direct charitable activities. This equates to 39.1 ftll time equivalent staff at 31 st March 2025, One employee receivgd £60,000 or more in the year (2024,, one). The charitls trust¢e5 received no remuneration during the year {2024,' none). The charity considers its key management to be its leadership and management team comprising the CEO and 3 senior Lnanagers. The aggregate remuneration of this team is £234,5S3, (2024.. £219,884) NET EXPENDITURLI FOR THE YEAR Total 2025 Total 2024 This is 8lated after charging: Auditors, remuneration Depreciation 6,807 24,317 6,262 29,635 TAXATION As a registered clwity, Romsey Mill Trnst is generally exempt from Income Tax and Capilal Gains fax, but not froin VAT. IeCOVerable VA T fis included in the cost of those items to which it relates, TANGIBLE FIXED ASSETS (GROUP AND CHARITY) CURRENT YEAR Motor Vehicles Laiid & Buildings FAxtures & Fittings Tutal As at I st April 2024 Additions 23,634 93 5,879 196,912 21,079 1,156,425 21,079 As at 3 1st March 2025 23,634 gJ5,879 217,991 1,177,504 Depreciation As at 1st April 2024 Charge for the period As at 3 1st TILCh 2025 12,999 4,727 54,498 145,540 19,590 213,337 24,317 17,726 54,4921 165,430 237,654 Net Book Value As at 3 1st March 2025 - GROUP 5,908 881,381 881,381 52,561 939,850 As at 3 1st Marcb 2025 - CHARITY 5,908 51,945 9J9,234 TANGIBLL FIXED ASSETS (GROUP AND CHARITY) PRIOR YEAR Cost As at I st April 2023 Additions Disposals As at 3 1st March 2024 Motor Veliicles Land & Buildings Fixture8 & Fittings Total 23,634 935,879 274,050 14,470 (91,60¥) 1,233,563 14,470 (91.609) 1,156,425 23,634 935,879 196,912 DLiprecifition As at Ist April 2023 Charge for the period Eliminated on disp<)sal As at 31 st March 2024 8,272 4,727 54,498 212,540 24,908 (91,608) 145,840 275,110 29,635 (91,608) 213,337 12,999 54,498 Net Book Value As &t 31 st March 2024 - GROIJP 10,635 881,381 51,072 943,088 942,165 As at 3 1st March 2024 - CIIARITY 10,635 S81,381 50,149
ROMSEY MILL TRUST PAGE 29 'NOTES TO THE FINANCIAL STATEMENTS FOR TFIE YEAR ENDED 31 ST MARCH 2025 DEBTORS Group 2025 Charity 2025 Group 2024 Charity 2024 Debtors Prepayments and acCed income Iter group balance 28,861 99,498 28,861 97,670 198,343 324,874 113,622 107,650 113,622 106,554 149,914 128,359 221,272 370,090 10. CREDITORS: FALLING DUE WITHIN ONE YEAR Group 2025 Charity 2025 Group 2024 Charity 2024 Trade creditors Other taxes and social security costs Other creditors, accruals and deferred income 37,640 25,061 39,710 37,158 25,061 38,944 101,163 4,190 21,511 47,647 4,105 21,511 46,910 102,411 73,348 72,526 11. RESTRICTED VUNDS- CURRENT YEAR At 1st April 2024 At 31st March 2025 Iiicome Expenditure Youth Develo Youth Music Shelford & Stapleford Youth Initiative Howku'd Foundation Cambourne Youth Partnership Beacon Youtli Trust Cambridge City Council Community Granl The Nalionp41 Lottery Cambridgeshire Courty Council - Northstow¢ Children in Need Cambridgeshire Holiday Activities and Food Programme Orchard Park Parish Council Youth Worlc Bursary (East of England and Ea3t Midlands) cbridgeshlre County Council - Serious Violenc¢ldetached OPCC Peterboiough - sei.ious Violence duty Cambridgeshire Cominuiiity Saftey Partnership CnbrIdgeshir¢ Skills TrLunpington Parish Council South Truinpington Parisb Coullcil Peterborough Mental FIealth Fund National Citizens Service Ann Docwra (Hardship Fund) rnent and Alternative Education 47,716 5,450 4,000 42,202 45,827 12,640 192,584 21,500 10,901 3,708 14,070 12,733 50,000 20.834 16,500 2,508 5,000 1,675 1,500 2,500 5,900 519,748 47.716 5,450 4,000 42,202 45,827 12,640 192,584 21,500 10,901 3,708 14,070 12,733 50,000 20,834 16,500 2,508 5,000 1,675 1,500 2,500 119 5,781 5,781 513,967 Other restriLted lunds CaiJbrKdge City Council (S106 Funding) 17,345 2,950 14,395 You rents Pro Comic Relief Cambridge City Council Cotnmunity Grant Cambridgeshire Sliills The frank Lilrhfi¢ld Charitable Trust ast of England Co-op Coinmunity Carer Fund 5,173 6,000 10,565 5,000 2,026 5,173 6,000 10,565 1,250 3,750 2,026 28,764 22,988 5,776
ROMSEY MILL TRUST PAGE 30 NOTES TO THE fINANCIAL STATEfvIENTS FOR THE YEAR BNDLD 3 1ST MARCH 2025 At 1st April 2024 31st M8rch 2025 Iiicome Expenditure A8 ire Pro ramme Microsoft Resoarch Limited Fund The Slrangward Trust Cambridgeshire County Council - Cultivate Fund Hemy Smith PYE Foundation The Evelyn Trust Cambs and Peterborough Integrated Care Board (NHS) PeterbOrOu City Coiincil 1,500 1,000 1,500 1,000 7,500 42,000 3,500 45,000 97,015 25,000 7,500 44,100 3,500 45,000 66,000 25,000 10,500 12,600 31,015 44,015 191,100 222,515 12,600 44,015 756,957 762,420 38,552 11. RESTRICTED FUNDS - PRIOR YEI AR At 1st April 2023 At 31st March 2024 Income Expenditure Youth Develo Youth Music Children in Need The Ch¢ny Family Poundation S'helford & 8tapleford Youth Iiiiliative Lambridgeshire County Council - NorLhstowe Rathbone8 Ctunbridgeshire Sl<ills - Youth Working Training C'ambridgeshire Holiday Activities and food Programme Souler Charitable Trust HoWd Fioundation Cambourne Youih Parlnersliip Beacon Youth Trust Cambridge City Council Community Grant Orchard P&rk Parish Council Cambridgeshire County Council - Serious Violcnceld¢tached Police aiid Critne Con]misioner8 Tbe National Lottery The National IJoltery - Youth Work Training National Citizeng Service Catnbridgcshire Community Reaching Further award ment and Alternative EduGal'ion 29,947 17,570 33,364 47,517 33,364 9,727 7,518 3 1,500 7,248 5.398 3,279 3,000 4,000 43,950 49,401 19,900 5,025 33,750 800 151,620 24,39 1,666 2,500 485,554 9,727 7,518 31,500 2,531 2,898 3,279 4,717 2,500 3,000 4,000 43,950 49,401 19,900 5,025 33,750 800 145,306 6,314 24,391 1,666 2,500 404,958 80,596 Youn Parents Pro Comic Relier L'ambridge City Council Community Grant Cambridgeshire skills rall]me 47,371 7,187 19,600 74,158 47,371 19,600 74,158 ire Pro ramme The Bailey Thoinas Charithblo Fund The Strdngward Trnsl The Fr I.itchfield General Chp4ritable Trust Microsoft Research Lijniled Fund Carnbridgeshire County Council - Culiivate Fund Cambridge City Council Lommunity Granl PYE Foundalion 14cnry Sinitli Cambridgeshire l)ublic Health CllbS and Peterborough Integizted Care Board (NHS) Hills Road Sixth Forni The Evelyn Trust 2.000 2,000 I,DOO 50a 3,124 12,500 5,000 3,500 41,500 20,000 53,935 5,000 3,750 151,809 711,521 2,000 I,ODO 500 2,624 5,000 2,000 7,500 5,000 3,500 42,000 1,500 i 0,0110 20,000 10,500 84,950 5,000 3,750 155,700 634,816 31,015 40,124 120,720 44,015 44,015
ROMSEY MILL TRUST PAGE31 NOTES TO THE FINANCIAL STATEMENTS FOR TIIE YEAR BNDED 3 1 ST MARCH 2025 The restricted fid9 being carried forward at the end of the year generally represent granls received in advance for worlc to bc carried out in the following y¢ar, For inforn]ation regarding the various aGtiviti¢8 outlined above, see pages 2 - 3 of the accounts. The S106 funding fTQtn Cainbridge City Council was raise to fund the purchase of an AV system at Ross Street Community Centre. Thig was acquired at the end of the year so will be reduced by depreciation in futur¢ years. 12. ROMSEY MILL CEI NTIIE FUIND . CURRENT YEAR At 1st April 2024 315t March 2025 Income Lxpcnditure Transfers Romsey Mill Centre 881,381 881,381 ROMSEY MILL CENTRE FUND - PRIOR YEAR At 1st April 2023 At 31st Mareh 2024 lllcome I xpenditure Transfcrs Rolnsey Mill Centre 881,381 881,381 The purpose of the Fund is to represent the net book value of the building in Note 8. 13. DESIGNATED FUNDS - CURRENT YEAR At 1st April 2024 At 31st March 2025 Income Expenditure Building Mairjtcnance Reseive Programines 5,000 15,000 5,000 15,000 20,000 15,000 5,000 DESIGNATED FUNDS - PRIOR YE4 AR At 1st April 2023 At 31st Mareh 2024 Tncome li xpenditure Building MailltetwLe Reserve Programrnes 5,000 15,000 5,000 15,000 20,000 20,000 The above trans'fprs are reflected withln unrestricted funds lli tlie Sl'atemont. ol Financial Activities. BuildKng Maintenance Reserve "l-liis reserve is to ensure Romsey Mill 'l'Nst has fuiids to meet the costs of wianticipdted major repairs to thc buildiiig. Programmes This reserve is to ensurc Romsey Mill I'rust has the funds to ineet the costs of its ongoing programmes in which restriLtcd funding may not cover. 14, ANALYSIS OF NFI ASSEI TS BETWLI EN FUNDS- GROUP CURRENT YEAR UnrLStrieted funds Restricted funds ()ther General Designated Romsey IVIill RestrlLt¢d runds funds Centre fund5 2025 Total Fixed asscts Net current assets 58,469 )17,022 881,381 939,850 660,574 1,600,424 5,000 38,552 675,491 5,000 881.381 38,552
ROMSEY MILL TRUST PAGE 32 NOTES I'O THE FINANCIAL STATEMENTS FOR THE YEAIi ENDED 31 ST MARCH 2025 ANALYSIS OV NET ASSETS BETWEEN FUNDS - GROUP PRIOR YEAR Ullrestricted funds Res¢rieted funds Other Gcner&l Designated Romsey Mill Restrlcted funds funds Centre funds 2024 Total ixed assets Net current assets 61,707 827,161 881,381 943,0811 891,176 1,834,264 20,000 44,015 44,015 888,868 20,000 881,381 15. RELATED PARTY TRANSACTIONS Throughout the year tbe charity was controlled jointly by the Board of Management. No expenges wei'e reimbursed to Trust¢es by the charity during the year (2024., £Nil). No fee income (at the market rate) was received from Trustees during the year. (£257 . 2024) N Taylor (r¢S1ed 25109124) is also a trustee of Cambourne Youth PEnerShip, a charity which during the year was engaged iii a contract with Roinsey Mill Trust for the provision of a part time Youth Development Worlcer. This cotLtract is operated on an aTJns length bagis. A Single's (Chair.. resigned 25109124) husband is a Trustee of Sports Comiection Foundation, in which Romsey Mill Trust works in partnersliip to run activities, e.g. football games, for the benefit of the individuals it supports. A Single received no remuiieration or has any other financial involvernent. Tlie charity fonned a subsidiary CopanY, Cara Colfee LAmit¢d, on 23rd March 2019. Two trustees, l Flildersley and K Pearson are directors, together with the charity's CEO, N Perry. 16. RECONCILIATION OF EXPENDITURE TO NET CASH f4LOWS FROM OPERA TING ACTIVITIES (GROUP AND CHARITY) 2025 2024 Nel movement in funds Adjustin¢nts for: Less invesiment income Add dgpreciation Increasel(decrease) in creditors Decreasel(Increas¢) in debtors Net cash provided byl(used in) operaling activilies (233,840) (80,182) (4,432) 24,317 29,063 92,913 (2,954) 29,635 (86,611) 78,755 (91,979) (61,357) 17. OPFRATIfAG LEASE COMMITMFNTS (GROUP AND C.HAIIITY) 2025 2024 The following operating lease paymcnts air coinrnitted to be paid,, Total 'future conunitmenls 123,9119 141,458 A new lease foi" the Charity Shop cotntnenced on 8th May 2023.
ROMSEY MILL TRUST PAGE 33 NOTES TO THE FINANCIAL STATEMEKrs roR THE YEARENDED 3 1ST MARCH 2025 18. INVESTMENTS - CHARITY SUBSIDIARIES Cara Coffee Limited Country of Incorporation: England and Wales Natur¢ of Bu5in¢ss.' Trading Class ofshares; Ordinary /o Holding loo Year ended 31st March 2025 Year ended 31st March 2024 Aggregate capital and reserves brought forward (Loss)Iprofit for the year Donated to parent (Romsey Mill Trust) Aggregate capital and reserves carried forward 924 (967) 1,232 8,099 (8,407) 924 (43) The Trust was gifted IOOO/o of the issued share capital of Cara Coffee Limit¢d (corapany nuinber 11901327), a company incorporated in England and Wales on 23rd Murch 2019. 'fhe Trustees deem the market value of these shares io be £Nil. The subsidiary undertaking is included wiihin the consolidated accounts, The charity formed a subsidiary company, Cara Coffee Liinited, on 23rd March 2019. Two trustees, J 14ildersley and IC Pearson are directors, together with the charity's CEO, N Perry.