**Registered Charity Number: 1069865** ## **Friends of the Porter Valley** ## **Annual report and unaudited financial statements** **For the year ended 31 August 2021** Friends of the Porter Valley Contents Page Legal and admini5tratNe details Trustees. annual report Independent examiner's report Recelpts and payments accounts Statement of assets and Ilabllltles Notes to the accounts VAS Communtty kntyJntèn¢y Frlends of the Porter Valley Legal and admlnlstrallve Infom)atlon Charity number 1069865 Other names the charlty Is known by: FOPV Executive Committee (Trustees) Comrnlttee member slnce before 20C November 2ThJ5 before 2000 November 2012 before 2C4JO October 2016 November 2017 November 2LYJ8 November 2008 before 2CN)) 2 November 2021 2 November 2021 Ann Le Sage Glynis Jones David Young Oavid Clegg Les Greenwood Mlke Halliwell Glyn Mansell Chri5 Nlcho150n Margaret Marsh Flora Owen Robprt Peck Lyndon Porter Chalr Secretary Treasurer resl8ned 19 December 2021 resigned 2 November 2021 Prlndpal Address 25 Endcllffe Rise Road Sheffleld 5118RU Independent Examlner Sarah Lightfoot, FCA DChA Employee of: VAS Communlty Accountancv The Circle 33 Rocklngham Lane Sheffield SI 4FW VAS CommuDIty Accountsncy Frlends of the Porter Valley Trustees, annual report For the year ended 31 Au8U5t Z021 The Trustees present this Annual Report and Flnanclal Statements of the Charity for the year ended 31 August 2021. Objectlves, actlvltles and publlc benefit The charity's object is to promote the conservation, protection and restoration, for public beneflt, of the natural and physlcal envlronment wlthin the Porter Valley, Sheffield. Our vision is to conserve, protect and restore the ecolo8y, landscape and cultural heritage of the Porter and Mayfleld Valley5 for the enjoyment of all and the benefit of future generatlons. FOPV 15 the charltable ¢ommunlty 8roup whlch looks after the parks in Sheffleld lying along the Porter Brook. We aim to conserve and restore the beautlful features and industrial herltage of thls 4 km long linear valley whlch Ilnks the Peak Dlstrlct countryslde to the urban areas of S,W. Sheffleld, In 5ettlng the objectives and plannlng the actlvltle5 the Trustees have 8lven careful con5ider?tlon to the Charitv Commlsslon'5 general guldance on public benefit. Achlevements and Performance durlng the Flnanclal year In Summer 2021 Covid restrictions were progressively lifted and activities picked up, but no 2020 Christma5 Fair or 2021 Easter duck race. However substantial progress wa5 made throughout the year on our key projects.. Forge Dam improvement, Festival of Brltaln arboretum above Forge Dam, and Blngham Park. Mem ershl of FOPV: Member numbers were up at 720 in September 2021 ammunlcatlons Webslte and other IT develo ments: We continued to make Increasln8 use of social media, and vlrtual meetlngs. Four Newsletters went out electronl¢ally and members received addltlonal mid quarter updates about latest developments. For e Dam Restoratlon: An anonymous donation in autumn 2020 was a game changer.. the restoratlon could now be progressed, after having been fundralslng slnce 2014. £263,047 was transferred to the Council In spring 2021 and our Project Officer used this as matched funding in a bid for a DEFRA Green Recovery grant. It was successful- the council have secured an addltional £247,700 from the Government's Green Recovery Challer)ge Fund directly towards the project and will also contrlbute at least £68,000 from section 106 fundlng. The contractor Sanrtus Ltd, an envlronmental speciallst In projects like ours, was appointed by Sheffield City Council in May 2021 and started the necessary work to design the final restoration process. Sanctus started practical works at Forge Dam in October 2021. The restoration includes silt removal, the insertion of a discreet wall to direct the brook over the Spillway and addre55 the longstanding problem of silting, and the creation of an attractlve open body of water with a varlety of depths, a reconfigured Island and plantlng on perlmeter bank5 in order to improve the habitat for wildlife. The proSect was orlglnally due to be flnlshed in Marth 2022 but has been delayed due to the winter storms. FOPV will tron5fer a final balance to the Council on completion of the work, and any remaining restrScted funds will be used to invest in further environmentsl improvernent5 in the area. Further information and updates can be found at htt www.fo v.or for e-dam VAS Comrnuntty Acttluntancy Friends of the Porter Valley Trustees. annual report- contlnued For the year ended 31 Au8USt 2021 She herd Wheel: The smaller hull and the rear courtyard were reopened in June 2021 as part of the reorganised Sheffield Museum5Trust. A happy return to normality and though there were some limitations because of Covid it was altogether a very successful summer. Bln ham Park: Crowdfunding and other innovative fundraising by the Community Group secured major improvement5 for Blngham Park: o splendld picnic bench appeared by the pay to play tennis courts, and plans for rehabilitation of a further court were laid. Other improvements planned are a netball/basketball court, mini skateboard park, children's scooter and cycle track. dcllffe Park.. No duck race In 2021 for the second year runnin8. Some gardenin8 done. Condltlon and Su ort for the envlronment. Blrd and butterfly monltoring was planned in summer 2021with the Sheffield and Rotherham Wildlife Trust. We are very mlndful that the wlldlSfe needs to be SUPPOrted, but sadly incidents of damage to the environment needed action: fly tlpplng contlnued to be a problem. brook pollution was reported In Whiteley Wood5, and dramatically low water levels in the Wlre Mill Dam endangered the fish in Au8USt. Conservatlon Work: Voluntsry work carried on quletly throughout the lockdown, firstly wlth individuals working alone and then in teams of 6 strictly allocated to tasks and observin8 Covid precautions. Sightlines down to the dam were created In the 70 year old Festival of Britain Woodland and the original trees were identlfled and labelled. Footpath repalrs, dry stone wall reconstructlon and garden bed planting started at Forge Oam lower 8reen. The old boathouse area overlooklng the millrace wa5 cleared of a tan8le of self5et Sycamore and brambles and promises to be 3 8ood seatlng area rlght by the dam. Communl events: 2020 Chrlstmas sales were largely done by the FOPV web shop and the 2021 calendar was very much a record of 2019120 Covld lockdown experlen¢es. Ever increasing numbers of people used the valley to walk, cycle, run. To meet the needs of these newcomers we created leaflets about the valley from Endc16ffe right up to the Porter Clough. Walks Talks: There were only 5 walks. An onllne booklng system was Introduced to Ilmit the numbers on the monthly walk5 when they restarted in June 202150 that we complled wlth Covld dlstancln8 recommendatlon. Volunteers: Volunteers Ilncludlng trusteesl are estlmated to have 8lven over 2,8(K) hours In the year towards conversatlon work, events and fundraislng and other work. Iln a year not impacted by lockdown, this would have been c105er to 4,81xI hour51. Future plans Once the contractors have completed thelr work at Forge Dam, habitat Improvements will then be our main focus. Bingham Park will see new family and ball game facilitie5. Future donation5 will 80 to new Porter Vallev restorations: there is much to do. ReseNes pollcv The charity does not currently have a formal reserves policy. General fund5 at 31 August 2021 were £28,988. The committee considers this balance sufficient as the majority of the charity'5 expenditure is for specific projects for which restricted funding is raised. General fund5 allow for meeting any limited cost5 that might arise from volunteer working parties. VA5 CDmmunlty Accountancy Friends of the Porter Valley Trustees. annual report- contlnued For the year énded 31 Awst 2021 Strurture, governance and management The charity is governed by Its constitution adopted 21 March 1995, and became a registered charity in June 1998. Friends of the Porter Valley's Executive Committee run the day to day activitie5 of the charity. Each member is responsible for a key area. The tommlttee usually meet monthly. SuEKommittees exist to oversee separate parks/spaces volunteers. eg Bingham Park. All activities are carried out by Oe¢laratlon The trustees declare that they have approved the Trustees, annual report above on on behalf of the trustees bv: and signed Ann Le Sa8e Chalrperson VASCommunlty Acco¢Jntancv Independent examlnerfs report to the trustees of Friends of the Porter Valley 1.the Charlty") I report to the trustees on my examination of the accounts of the Charity for the year ended 31 August 2021. R05ponsibllltles and bas1$ of report As the charity trustee5 of the Charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 20111'the Act'l. I report in respect of my examinatlon of the Charitrfs accounts tarried out under section 145 of the 2011 Act and in carryinR out my examination I have followed all the applicable Directlons given by the Charity Commisslon under section 145lSllbl of the Act. Independent examlnerfs statement I have completed my examlnatlon. I confirm that no material matters have come to my attention In connection with the examination giving me cause to believe that in any material respect: accounting records were not kept in respect of the Trust as required by section 130 of the Act,. or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters In connection with the examinatlon to whlch attention should be drawn in th15 report in order to enable a proper understanding of the accounts to be reached. Si8ned.. Sarah Lightfool, FCA DChA Employee of: VAS Community Accountancv The Clrcle 33 Rockingham Lane Sheffield 514FW Dated.. 2310612022 VAS Communlty Ac£ountancy Friends of the Porter Vallev Recelpts & payments Kcount For the year ended al Au8USt 2021 Rtstotetl- see note 6 Total UnrÈstricted Restrlcted 2021 funds funds Unrestrlded Restritted fynds lunds Total 2020 Notes ecelpts Grants Membershlp subseripti0Th5 Donatlon5 Glft old claimed Fundralsin¥ and sales Bank Interest 3.500 3,500 5,152 125.678 4.139 7.572 2,0 2,000 5,461 4,052 5,152 1,985 4,139 1,202 5,461 1,168 123.693 2,884 6.370 1.340 6,745 28 8,085 28 Tot•1 rff•lpts 12.478 133,565 146.043 7.969 11,657 19,626 Payments Fundro151n8 ènd sale5 costs For8e Dam project Materlals for work mornlnB5, event5 and dlsplays Printlng and statlonery Postage and phone Insurance Meetlng costs 8ank charges 2,107 2,107 263.047 3.611 1.279 130 1,440 4,141 ID2 113 200 1,570 4,141 873 263,047 3,494 117 1,279 771 371 151 351 550 55C 771 173 43 814 173 531 531 Total p•yments 266,541 271,12S 6,039 8,406 7.894 1132.9761 1125ml 5,602 5.618 ii.zzo Trinsfers 14,1391 4,139 17521 752 N•t mov•m•Tht •fttr ¢r•nsfers 3.755 1128,8371 1125,0821 4,850 6,370 11,220 Cash funds brought forward- restated- See n¢xe 6 25,233 191,980 217.213 20,383 185,610 205,993 Cash funds c•rrb•d forwird 191980 217 213 VAS CammullityAccDUlltancy Friend* of the Porter Valley Statement olassets and liabilltle5 As at 31 Au8USt 2021 Restoted- see note 6 Unrestsicted Restr1t￿l Funds nds Total Unrestrirted Restriettd 2021 Funds funds Total 2020 Cash assets Current account 28,988 63,143 92,131 27,786 189,427 217,213 28.988 63.143 92.131 27,786 189,427 217,213 Assets retslned tor the thwlty's own u Assets retained have not been 8iven a value- these comprise event and malntenance equSpment Debt*)rs 2021 2020 Fund Glft ald Glft ald Le8acy Grants due re Bln8ham Park Unrestrlcted BSngham Park Unrestrirted Bln8ham Park 1.125 4.091 30,OC 36,125 4.091 Ll•bllltles 2021 2020 Accountancy and Independent Examlnatlon fees Unrestrlcted 1,050 1,050 Approved by the board of trustee5 on 22Jw 518ned on thelr behalf by: Ann Le Sage Chairperson VAS CommtsntyActouHts Fwiends bf the Porter Valtev Notesto the tyttounts Forthe year ended 31 Augurt 2021 I Nots5 011 the prepa￿￿0￿ ofihe ac¢ouNts Recelpt5 and payrnent5 4CCOUnt5 are 5taternent5 that summarise the movement of cash Into and out of the charlty during the flnanclal year. In th55 context'c45h Includes equivalents, for example, bank accounts where cash caTh be readlly wlthdrawn to pay for debts a5 they become due. Unrestrlcted funds compr15e of general fund5 and desl8nated funds. General funds are expendable at the dlscretlon of the trustees in further3r￿e of the oblectlves of tharlty. Re5trlcted fvnd5 are subjert to 5pEcillc conditions by donor5 a5 to how they rnay be used. The purposes and u5e5 of the restrlcted funds are set OLrt In the note5 to the aCc￿￿t5. 2 Grnnti UM•Strlrted Rvsiylrted funds Total Unrestricted Restricted 2021 fund funds Total 2020 sheffield Clty Councll The J G fjraves Charltable Trust 500 3.OOD 3,rA)o 3,500 3,500 2,000 3 Rostrlcled funth Restated Brought Forw•rd R4(•lpts Carrled Forwird P•yments Tr•nshrs Forie Dam restoratlon shepherd Wheel Blngham Park Forgo Dam Playiround Too15 159,982 19,092 8.320 4,586 I￿,168 535 17,262 1263,0471 12.8941 4,139 16,242 16,733 25,582 4.586 16001 266 541 4,139 Detalls of the maln re5trlcted prolects can be found In the Trustees, annual report. For8e Dam restoration The transfer represents glft èld ¢lèlmed on mernbershlp 5ub5crlptlon5 for the pèsi four years, which trust*es have aKr¢ed to allocated to th15 project. prloryeorcompt7￿s0Tr- reJtareé 8rouk7ht Fonvord Recelpts Carrled Forword Puyments rron5f¢rs Forge Dom Forge Dam- SCC wordpot Shepherd Wheel Inghum Pork Forge Dam Ployground 155.737 8.284 14,0391 I2.OC￿l 159,982 18.201 7.086 4.586 891 482 19.092 8.320 4.586 752 185 510 752 191980 4 Trustees. remunerad¢>n The trustees were not paid or veceived any beneflts from employment with the charlty nelther were they relmbursed expenses durlnR the year. No trustee ￿ceived paymentlor proles5ionèl or other se￿(e5 supplled to the charfty. 5 Rellted wrtytransactlon$ Trustees pay membershlp and donatlons as part of their In¥(pfvement wfth the charity. Some Trustees donated towards eMlstln8 re5trlrted fundralsln8 campal8ns durln8 the yeai. on the 54me terms as ￿her donor5, and wlthout exertlTh8 addltlonal Influence over the declslon maklng processes by the board. There were no other related p3rty transactlons to report durln8 the flnandal year. VAS£oThmunityAccourrtanc FrieDdmfthE Porttr Valley Notes t¢4lhe atwunts. contlnuod FOrth¢￿r end•d 31Auiurt 2021 6 Prforyoar adlustfflqnts UnMrtrltt•d R•strltt•d Funds funds Total Reported fund balance as at 15eptember 2019 Opening balance adjustment- inclusion ol other bank Kcounts Restated fund balance as at I September 2019 20,383 20,383 185,610 205.993 185,610 185.610 20.383 Reported Income per 2020 ècccounts Adjustmeni of In¢ome- Incluslon and reanalysls of restrl¢ted funds Restated 2020 Sncome io.oio 12,0411 7,969 io.oio 9,616 19,626 11.657 11,657 Reported expendlturE per 2020 acccounts Adjustment ol expendlture- SnclusloTh and reaThaty51s of restrkted tunds Restated 2020 expendlture 13.9171 1.550 12,3671 13.9171 16.0391 4.4891 16,0391 18,4061 Reported transfer per 2020 account5 RestBted transfer per 2020 3(count5 13,5001 17521 752 Restated lund balance as ai 31 Auiust 2020 25,233 19L,980 217,213 The pre¥bu$ accounts have oDly reported the maln bank account transactlons. whlch have been Identllled as Keneral lund expendlture only. The comparatlve flgures have been reworked to show all transactlons In the bank and paypal account5. spIIt out by restrlcted funds. from I September 2019 onwards. VAS CommuntyAccountsncy