**Charity Registration No. 1069853** # **THE FRIENDS OF HOLY TRINITY, RAYLEIGH** # **TRUSTEES' REPORT AND FINANCIAL STATEMENTS** # **FOR THE YEAR ENDED** ## **31 DECEMBER 2023** ## **LEGAL AND ADMINISTRATIVE INFORMATION** **Charity number** 1069853 ## **Trustees** ## **Charity Address** ## **Independent Examiner** ## **Bankers** Jane Brown Ian Gale Revd Glen Mansfield Gordon Simmonds The Parish Office Rectory Garth Rayleigh Essex SS6 8BB ESW Chartered Accountants 162-168 High Street Rayleigh Essex SS6 7BS Barclays Bank Plc 63-65 High Street Rayleigh Essex SS6 7EL |**CONTENTS**|**Page**| |---|---| |**Trustees' report**|**11-12**| |**Independent examiner's report**|**13**| |**Statement of financial activities**|**14**| |**Balance sheet**|**15**| |**Notes to the financial statements**|**16-18**| |**Detailed Statement of Financial Activities**|**19**| 10 ## **THE FRIENDS OF HOLY TRINITY RAYLEIGH** ## **TRUSTEES' REPORT FOR THE YEAR ENDED 31 DECEMBER 2023** The trustees present their report and the financial statements for the year ended 31 December 2023. The trustees who served during the year and up to the date of this report are set out in the legal and administrative information page. ## **Structure, governance and management** The charity is governed by a constitution adopted 24 October 1996 as amended 10 May 1998. The board of trustees is authorised by the constitution to appoint new trustees to fill vacancies arising through the resignation or death of an existing trustee. ## **Objectives and activities** The charity's objectives are the restoration, preservation, repair, maintenance, improvement, beautification and reconstruction of the church of Holy Trinity Rayleigh and its ancillary church buildings. The charity also seeks to restore, preserve, repair, maintain, improve, beautify and reconstruct the above church as a building of historical importance or architectural value in the event of the church being made redundant or otherwise ceasing to be used regularly for public worship. During the year the charity carried out fundraising activities to increase funds thus enabling a grant to be made to the church. The trustees are mindful of the Charity Commission's general guidance on public benefit, and also of its supplementary public guidance on the advancement of religion for the public benefit, when considering the objectives of the Friends of Holy Trinity as described above. Throughout the year the Friends of Holy Trinity have undertaken activities in the furtherance of its stated objectives and believes that these activities have provided public benefit to members of the congregations, members of the Friends and the wider community of Rayleigh. **Financial review** The income for the year was £123,886 (2022: £38,866) and the expenditure on the generation of voluntary income for the year was £130 (2022: £381) and after having paid the PCC of Rayleigh £23,000 (2022: £95,000) the balance carried forward to 2024 is £124,692 (to 2023 was £23,935). The total raised through The Friends and passed to the PCC since The Friends started in 1996 to the end of December 2023 is £734,000 (up from £711,000 at the end of 2022). ## **Statement of trustees' responsibilities** The trustees are responsible for preparing the Trustees' Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). 11 ## **THE FRIENDS OF HOLY TRINITY RAYLEIGH** ## **TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023** The law applicable to charities in England & Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to: a) select suitable accounting policies and apply them consistently; b) observe the methods and principles in the Charities SORP; c) make judgments and accounting estimates that are reasonable and prudent; d) state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements. e) prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation The trustees are responsible for keeping sufficient accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. On behalf of the trustees ## **Ian Gale** ## **Trustee** ## **There now follows:** 12 THE FRIENDS OF HOLY TRINrrY, RAYLEIGH INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES ON THE IJNAUDITED FINANCIAL STATEMENTS OF THE FRIENDS OF HOLY TRINITY. RAYLEIGH W¢ ￿purt thc financial Slat￿n¢￿ts of Thc FricDds of Holy TTiDity. Raylcigh for the ycar clld¢d 31 Dcccmbcr 2023 as set out on pages 2 to 7. This report is made solely to the charity's trustee& &$ a Ix)dy, in acconknce with section 145 of the Charities Act 201 l. Our work has been undertaken so that we might state to the charity's trustees those rnatters we are required to state to thern in this report and for no other PUTpose. To the fullest extent perniitted by law. we do not accept or assume responsibility to anyone other than the clwity and the charity's trustees as a body. for our worK for this report. or for the opinions we have forn]ed. Respeetive responsibilities of trustees and uaminer The charity's tMtees are responsli >Je for the preparation of financial stst¢ments. The charity's truste¢s Gonsid¢r that an audit is not requi￿ for this year undff Sedion 144(2) of thc Charitics Act 2011 ('thc 201 l Act,) and that an independent examination is needed. It is our responsil)ility to: Exami￿¢ the fmancial statements under section 145 of the 201 l Act: b. To follow th¢ pr￿edureS laid down ill the Gelle￿1 Di￿￿10￿5 siven by thc Charity Cojllmissioll und¢r s¢ctio 145{5)(b) of the 201 l Acl: and c. To state whether particular rnatters have come to our attention Basis of Independent examiner's report Our cxamination was carried out in accorthcc with the Gen¢Tal DiT￿tiOnS giv¢n by the Charity Commiss10n. An examination includes a review of the accounting recoTds kept by the charity and a cornparison of the fAn8ncial statements presented with those records. It also includes Consideration of any unusual items of disclosures in the f￿anCIal statements and sc¢ktng ¢xplanatlODS from you ￿ trust¢¢s ￿n¢￿Ing any such matters. The pro¢edur¢s undertaken do not provide all the evidence that would be required in an audiL and consequently no opinion is given as to whether lh¢ financial statements Present a 'true and fair view. and the rep)rt is limited to those matters set out in the statement below. Independent examiner's statement In connection with our examination, no matter has come to our attention: l. Which gives me r¢asonabl¢ cause to believe that in any rnatwial respect th¢ r¢quir¢m¢nts: To keep accounting records in accordance with section 130 of the 201 l Act. and To prepare f￿￿]Cial statements whicb accord with the accounting records and comply with the ountillg requirements of the 201 I A have not been meL or 2. To which, in our opinion. attention should be drawn in order to enable a proper understanding of the financial statements to be reached. F.SW Chartered Accountants 162-164 High Street Rayl¢igh Essex SS6 7BS 29 January 2024 13 THE FRIENDS OF HOLY TRINITY RAYLEIGH STATEMENT OF FtNANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST DECEMBER 2023 Unrestricted Funds Total 2023 Tota] 2022 Incoming resources Notes Incoming resources from generatrd Funds: Voluntary Incom¢ 123.886 123.886 38.866 Total incoming resour¢es 123 886 Resources eIpended Costs of generating funds: Cost of generating voluntary income Charitsble activities 130 23.000 130 23,000 381 95.000 Totsl resources expended 23,130 23.130 95.381 Net movernent in Funds 100.757 100,757 (56,515) Fund balances brought forward 23.935 80.450 Fund balances carried forward 124.692 124,692 23,935 14 THE FRIENDS OF HOLY TRINITY RAYLEIGH BALAIYCE SHEET FOR THE YEAR ENDED 31ST DECEMBER 2023 Note8 2023 2022 NT ASSETS Debtors Cash at Bank & In Hand 124.692 23,935 CREDrroRS FALLtNG DUE WITHN I YEAR None NF.T RENT A 124,692 23,935 NET ASSETS 124 692 FINDS Unrestricted Income Funds io 124.692 23,935 TALF 124 692 23.935 The financial S￿ernents were approved by the trustecs on 29 January 2024 and signed on their bdlalf by lin G&1¢ Trustee 15 THE FRIENDS OF HOLY TRINITY, RAYLEIGH NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023 Accounting policie5 Basis of accounting The financial ststements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepaTed in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with th¢ provisions of Section IA "Small Entitics" of Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued in Juty 2015 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011. Jlleomillg resources All incoming r¢50utt¢s are included in th¢ stat¢ment of fmanciaj activities when the charity is entitled to the income and the amount caD be quantifieAI with r¢&wnable accuracy. The following specific policies are applied to particular categories of income. Voluntary income is received by way of grdnts, donations and gifts and is included in full in the statement of financial activities when receivable. Grants where entitlement is not conditional on the delivery of a specific perforn]ance by the charity are recognised when thc charity becomes unconditionally entitled to the grant. Donated services and faciliknes are included at the value to the clwity where this can be quantifjed. The value of services provided by volunteers has not been include(L Gifts donated for resale are included as incoming resources within activities for senerating funds when they are sold. IJ Resources expended Expenditure is recognised on an accrual basis as a liability is incurred. Exp¢nditurc includes any VAT whAch cannot be fillly recovere(L and is reported as part of the expenditure to which it relates. Costs of generating funds comprise the costs associated with attracting voluntary income and the costs of trading for fundraising purposes including the charity's shop. Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and thos¢ costs of an indirect nature necessary to support them. Fund ac¢ouDtiDg Unrestricted funds All funds received by the charity aTe unrestrirted funds which It may use for its purposes at its discretion. This Gan include the fulfilment of charitable objectives. incurring costs to generate funds and administrative support costs. 16 THE FRIENDS OF HOLY TRINITY RAYLEIGH NOTF.S TO THE FtNAryCIAL STATEMENTS R THE YkAR ENDkD Is'f DkCk,MBkR 1023 VoluBtary IDcome Totsl 2023 Totsl 2022 121743 1.14_3 122.743 1.143 37,656 1.210 Gift Aid ￿0Vered 123.886 123.886 38.866 Cost of EenerAtlng voluntary Income Tots] 2022 FuDd 2023 Fundraising ¢v¢Dts 360 21 130 130 130 130 381 Charitable activities Tolal 2022 Fund8 2023 Pajincnt to PCC of Raylci8b Employtts No salarics or wagcs wtt¢ paid to ¢mploycc4 including during thi5 w th¢ pr￿ntrolled by aDoth¢r party. 18 THE FRIENDS OF HOLY TRINITY RAYLEIGH DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST DECEMBER 2023 Donations - General Donations - Llghts Dedlcatlons Members Subscriptions Garden Trail Chrlstmas Cards Christmas Tree Festival Concert - Cantare Concert - Orpheus Quiz Evening Sue Squire's Swim Pool Donations Teddy Parachute Ju mp Books & Second Hand Books Annual General Meeting Easy Fund Raising Sponsored Virtual Walk N icola Davey Exhibition F.O.E.C Rlde & Stride Gift Aid Tax refund Bank Interest Postage & Stationery Bequests Foundation Day Charities Fair Trinity Fair Tower Open Day Mushroom - True Colour5 Coffee Morning Games Even ing Mlscellaneous Servlce of Llght Nina Trippier Donation Memorial - Betty Herbert Memorial - Sally Hall Memorial - Dave Tumer Memorlal - Gordon Priest Memorial - Rene Priest Coach Trip Music Man PrOj￿t Refreshments Banner 827 520 2,364 4,168 1,507 775 2,584 4,259 57 1,184 1,088 945 331 538 3,307 1,215 19 25 1,539 2,921 431 420 845 951 210 318 1,143 95 1,210 130 21 loo,000 75 13,552 1,237 310 1,688 1,292 4,076 403 179 13 164 100 559 254 1,251 50 658 350 154 134 527 72 124 Total Income less Expenses 123,886 130 38,866 381 Less Expenses 130 381 Net Income generated Payment to PCC of Rayleigh 123,757 23,000 38,485 95,000 Net surplus/(deficit) for the year 100,757 56,515 19