Scaynes Hill Millennium Village Centre
Chairman’s Report 2025
(Including Buildings Report)
I am pleased to report on behalf of the trustees, another very successful year for the village centre. The treasurers report outlines where we have invested in the centre and incurred some necessary repairs.
The new kitchen has been a great success and was fully funded by s106 community infrastructure monies.
Progress with the new Heating System has been somewhat tortuous. Our application for funding using s106 monies is with MSDC. We were given the impression that this would come through quite quickly, but we are still waiting for confirmation.
It became evident that planning permission is required for the external heat pumps. Dwell Architecture are assisting with this along with our preferred contractor BSE Ltd. We could not afford to wait any longer for confirmation of funding or risk further delay and potentially having no heating next winter.
We can go ahead with installing the gas boiler element of the solution and the airconditioning once funding is confirmed. The heat pump can be added as soon as we have planning consent.
I the unlikely case that funding is not forthcoming we would have to replace the boilers ourselves as our existing boilers have failed several times and parts are almost impossible to source.
We have not increased the hire rates during the year.
We already have many people who support the centre in many ways both regularly and occasionally. I thank you most sincerely on behalf of the centre – you know who you are!
It is hoped that the village will continue to be involved with the centre and we will use as many volunteers as possible to ensure the centre remains a valued asset in our community. If you can spare some time to support the centre in any way, please get in touch. If you have any skill that you could offer to the centre or know of anyone else who may be prepared to help, please let us know. (i.e., Builder, Window Cleaner, Tradesman, Lawyer, Roofer, Engineer etc.).
We have welcomed several new trustees to the trustee committee and seen some move on during the year and their support has been and is much appreciated. I am very grateful to all those who have supported us.
Chair of Trustees
Scaynes Hlll Vlllage Centre Trust Annual Income and Expenses Year ended 31 March 2025 Year Ended 31 March 2025 Year Ended 31 March 2024 Income Total Hiring invoices Crockery Hire Rental Income Interest Received Solar Feed-in Tariff Income Total Other Income Total Income 39.716 34,354 1.041 1.463 194 42,414 1.131 1,566 37,052 Expenses Cleanlng Contrart Cleaning Window / Gutter Cleanin8 Cleaning Materials Healthcare Cleaning Other Cleaning Costs Total Centre Cleanin8 7,171 513 204 677 5.720 342 215 646 24 6,947 8,565 Admlnlstration Booking Sec.rrre3surer Stewarding Total General Expenses Insurance Licences & Subscrlptlons Rent Bank Charges Total Administratlon 5,916 5,424 501 1.401 427 321 1,294 465 ICN) 469 8,073 265 8.610 Utilltles Supply of gas Electricity Supply Supply of fresh water Waste Water Telephone Waste collection Total Utilities 11,236 2.753 112 10,316 1,391 526 550 390 12,647 14,627 Malntenance and Repalrs Total Maintenance Total Purchases Total Maint. and Repairs 6.478 2.787 9.265 9,276 6.860 16,136 Total Expenses 41.067 43,803 Income less Expenses 1.347 16,7511 Major Capltal Expenditure 29.196 Less . Grants ReIVed 129.1961 Total Net Income l (Expendlture) 1,347 16,7511
Scaynes Hill Willage Centre Trust Annual Income and Expenses Year ended 31 March 2025 Year Ended 31 March 2025 Year Ended 31 March 2024 Maintenance Expenses Boiler repairs EICR inspection fees Roof and ceiling repairs Various other repairs and ongoing maintenance c05t5 1,910 1,345 7,038 2,323 2,238 6,478 9,276 Purchases of Equipment and Fittings New distribution board New fire alarm control panel New Feed in tariff meter New LED Lighting CCTV Installation Various other items 870 594 570 3,241 1,854 1,765 753 2,787 6,860
Scaynes Hill Village Centre Trust Balance Sheet At 31 March 2025 Year Ended 31 March 2025 Year Ended 31 March 2024 Accumulated Funds Brought forward 49,179 55.930 Income le55 Expenses for year ended 31 March 2025 1.347 {6,7511 Carried forward 50,526 49,179 Comprlslng: Cancellations reserve 1,000 Battery storage system Kltchen refit reserve 10,000 Central heating / bollers reSee 30,000 General reserves 9,526 8,179 Total accumulated funds 50,526 49,179 Represented by: Current Account 2,755 3,656 Deposit Account 45,184 46.500 Due from Hirers 2.987 2,123 Due to Hirers - Deposits 1400) 13,1001 Total 50.526 49.179
Independent Examiner's Report to the Trustees of Scaynes Hill Village Centre Trust Year ended 31 st March 2025 I report to the trustees on my examination of the financial statements of Scaynes Hill Village Centre Trust ('the charity,) for the year cnded 31 st March 2025. Responsibilities and b&8is of report As the trustees of the charity you are responsible for the preparation of the financial statements in accordancc with thc requiremcnts of thc Charities Act 2011 ('thc Act,). I report in respect of my examination of the charity's financial statements carried out under section 145 of the 201 l Act and in canying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5Xb) of the Act. Independent examiner's statement I have completed my examination. I confinn that no material matters have come to my attention in Connection with the examination giving mc use to believ¢ that in any material respect: accounting records were not kept in respect of the charity as required by section 130 of the the financial statements do not accord with those records. or the financial statements do not comply with the applicable requirements concerning the forni and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'tru¢ and fair, view which is not a matter considered as part of an independent exam ination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. 4L, LJl4,• Christopher Whitlcy-jones PRB Accountants LLP Independent Examiner