REGISTERED CHARITY NUMBER: 1069673
Report of the Trustees and
Unaudited Financial Statements for the Year Ended 31st December 2023
for
Petersfield Youth Theatre
Sheen Stickland
Chartered Accountants
The Engine House
77 Station Road
Petersfield
Hampshire
GU32 3FQ

Petersfield Youth Theatre
Contents of the Financlal Statements
for the Year Ended 31st December 2023
Page
Report of the Trustees
Independent Examiner's Report
Staternent of Flnanclal Actlvltles
Balance Sheet
Notes to the Flnanclal Statements
7 to 15
Detailed Statement of Financlal Activlties
16 to 17

Petersfield Youth Theatre
Report of the Trustees
for the Year Ended 31st December 2023
The Trustees are pleased to present their annual report together with the accounts of the charlty for the
year ended 31st December 2023, The Trustees have adopted the provisions of the Statement of
Recommended Practice ISORPI 'Accounting and Reporting by Charilies" IFRS 1021 in preparinE the annual
report and f inancial statements of the charity,
Our purposes
Peter5field Youth Theatre IPYTI is an association wliich has a Constitution adopted on 7th May 1998. The
objectives set out in that Constitution are to advance education iii mus Ic and theatrical arts amongst young
people aged 6 to 23. Further, to 8ive such young people the opportunity to act, slng and dance in at least
one annual project.
OBJECTIVES AND ACTIVITIES
Our activitles and achievements
Every yea r PYT run termly workshops for Its members, these are growing Sn popularity which looks set to
continue into 2024.
The Easter project was run at Bedales School, attractlng 136 young people. Different theatre and arts based
workshops took place each day for a week,
Durlng August Ihe Summer School project was 'Put on a Show, featuring the ever popular 'Bugsy Malone,
138 young people took part, There were two performances at the Bedales Quad with a full house for each
show.
Older members were cast in 'Chitty Chitty Bang Bang, whlch rehearsed in August and performed in
September at the Peter5f ield Festival Hall. There were 10 performances and 89 young people took parl. All
tickets were sold.
The Christmas production was 'A Muslcal Christmas, featuring all age groups, with the audlence sitting
cabaret style around the stage with light refreshments provided for them, and further festlve food and
drink available to purchase. The audience feedback was astonishingly positive.
Public beneflt
The trustees have referred to the guidance contained in the Charity Commission's general guidance on
public benefit when reviewing the aims and objectives of the charity and in planning future activities. In
particular the trustees conslder how pla nned activities will contribute to the aims and objectives that have
been set.
The trustees believe that they fulf il these objectives through the staging of shows that are made available
to the general pu blic at an affordable cost a nd by running workshops for its members.
Page I

Petersfield Youth Theatre
Report of the Trustees
for the Year Ended 31st December 2023
FINANCIAL REVIEW
Financlal revlew and reserves policy
Durin8 2023, our total funds were redijced, owing to greater than expected costs associated with Chitty
Chltty Bang Bang.
The charity's policy on reserves is to have general funds of approxlmately £30,000 in general reserves to
allow funding of each major production before tlckets are sold. We hope to be able to increase our total
funds to this sum soon,
We would like to thank Sheen Stickland for its support and completlon of the Independent Examlnation.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governance
The charity is operated by the Executlve Committee whose members are the Trustees, Members of the
Executive Commlttee are elected and re-elected at the Annual General Meeting.
Members of the Executive Commlttee are selected from volunteers who wish to commit further to
Petersfleld Youth Theatre. They are chosen for thelr knowledge, commitment and relevant prevlous
experience, An empathy with youn8 people is also necessary.
Before taking u p their appolntment relevant checks 8re carried out on new Trustees in accordance wlth our
child protection policies. New Trustees are briefed on their legal responslbilities as Trustees, details of the
constltution and provided wlth recent flnancial Information. All Trustees are encouraged to keep up to date
wlth changes in practice and legislation in thelr particular areas of eKpertise.
The Trustees have considered the publlc beneflt requirements and have organised the activities set out
above following this guidance.
Rlsk management
The Trustees have a risk management strategy whlch Includes the establishment of policies, systems and
procedures which are reviewed regularly. The procedures are designed to minimise or manage any
potential impact on the charity should the risks materialise.
Supporters
We would Slke to thank our 2023 Corporate Patrons., Alltex Ltd, Bedale5 School, MacDonald Oates LLP,
Littlejohn Bath Rooms, One Tree Books, Print & Deslgn It, Sheen Stickland, Ben Stevens Photography and
White Rose Petersfield,
The charity could not survive without the considerable support that it receives from its members, their
parents and the Frlends of PYT. We wish to thank them for Iheir hard work and support throughout the
past year,
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Charity number
1069673
Page 2

Petersfield Youth Theatre
Report of the Trustees
for the Year Ended 31st December 2023
Prlncipal address
2A Heath Road
Petersfield
Hampshire
GU314DU
Trustees
Lynn Hlll
Nik Ashlon
Jane Ace
Sue Foreman
Charlotte Godfrey
Mike Foreman
Gill Davies
Melanie Styles
Stephen Liddle
Chairman
Artlstlc Dlrectoi
Honorary Secreta rv
Honorary Treasurer
Elected Members
PYT can be contacted at The Spate, 2A Heath Road, Petersfield, GU314DU.
Independent Examiner
Sheen Stickland
Chartered Accountants
The Englne House
77 Station Road
Petersf ield
Hampshire
GU32 3FQ
Approved by order of the board of trustees on .
and signed on Its behalf bv:
L Hill- Trustee
Page 3

Independent Examiner's Report to the Trustees of
Petersfield Youth Theatre
Independent examiner's report to the trustees of Petersfield Youth Theatre
I report to the charity trustees on my examination of the accounts of Petersfield Youth Theatre Ithe Trust)
for the year ended 31st December 2023.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accorda nce
with the requirements of the Charities Act 20111'the Act'}.
I report in respect of my examlnatlon of the Trust's accounts carried out under Section 145 of tlie Act and
in carrying out my examination I have followed all applicable Direclions given by the Charity Commisslon
under Sectlon 14515llbl of the Act.
Independent examlner's statement
I have completed my examination. I confirm that no material matters have corne to my attention in
connectlon with the examlnation giving me cause to belleve that in any material respect..
accounting records were not kept In respect of the Trust as requlred by Section 130 of the Act; or
the accounts do not accord with those records,, or
the accounts do not comply with the applicable requlremenls concerning the form and content of
accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than anv
requ irement that the accounts give a true and fair view which is not a matter considered as part of
an Independent examlnatlon.
I have no concerns and have come across no other matters In connection wlth the examlnation to which
attentlon should be drawn in this report in order to enable a proper understanding of the accounts to be
reached.
David Sanders BA IHonsl FCA BFP
Sheen Stickland
Chartered Accountants
The Engine House
77 Station Road
Petersfield
Hampshire
GU32 3FQ
Date..
Page 4

Petersfield Youth Theatre
Statement of Financial Activities
for the Year Ended 31st December 2023
2023
Total
funds
2022
Total
funds
Unrestricted Restricted
funds
funds
Notes
INCOME AND ENDOWMENTS FROM
Donations a nd legacies
7,556
7,557
9,031
Charitable activitles
Youth Theatre
148,914
148,914
124,862
Other trading activlties
Investment income
36,650
235
36,650
235
29,234
48
Total
193.355
193,356
163,175
EXPENDITURE ON
Ralsing funds
Other tradinB actlvltles
2,520
254
2,774
8,680
2,520
254
2,774
8,680
Charltable activlties
Youth Theatre
207,675
1,091
208,766
160,100
Total
210,195
1,345
211,540
168,780
NET INCOME/IEXPENDITURE)
{16,8401
11,3441
118,1841
15,6051
RECONCILIATION OF FUNDS
Total funds brought forward
38,091
32,220
70,311
75,916
TOTAL FUNDS CARRIED FORWARD
21,251
30,876
52,127
70,311
CONTINUING OPERATIONS
All income and expenditure has arisen f rom continuing activities.
The notes form part of these financial statements
Page 5

Petersfleld Youth Theatre
Balance Sheet
31st December 2023
2023
Total
funds
2022
Total
funds
Unrestricted Restricted
funds
funds
Notes
FIXED ASSETS
Tangible assets
12
729
CURRENT ASSETS
Debtor5
Cash at bank
13
780
25,007
780
55,883
1,530
92,326
30,876
25,787
30,876
56,663
93,856
CREDITORS
Amounts falling due within one year
14
14,5361
14,5361
124,2741
NET CURRENT ASSETS
21,251
30,876
52,127
69,582
TOTAL ASSETS LESS CURRENT LIABILITIES
21,251
30,876
52,127
70,311
NET ASSETS
21,251
30,876
52,127
70,311
FUNOS
Unrestricted funds
Restricted funds
16
21,251
30,876
38,091
32,220
TOTAL FUNDS
52,127
70,311
The financial statements were approved by the Board of Trustees and authorised for Issue on
..jikn$4,.. and were signed on its behalf bv:
L Flill Trustee
The notes form part of these financial Statements
Page 6

Petersfield Youth Theatre
Notes to the Financlal Ststements
for the Year Ended 31st December 2023
ACCOUNTING POLICIES
Basis of preparlng the financial statements
The financial statements of the charlty, which is a public benefit entlty under FRS 102, have been
prepared in accordance with the Charities SORP {FRS 1021 'Accounting and Reportlng by Charities..
Statement of Recommended Practice a pplicable to cha rities preparing their accounts in accordance
with the Financial Reporting Standard applicable in the UK and Republlc of Ireland IFRS 1021
(effective l January 20191,, Flnancial Reporting Standard 102 'The Financial Reporting Standard
applicable in the UK and Republic of Ireland, and the Charitie5 Act 2011. The financial statements
have been prepared under the historical cost convention.
Income
All incorne is recognlsed in the Statement of Financial Activities once the charity has entitlement to
the funds, It Is probable that the income will be recelved and the amount can be measured reliably,
al Grants and donations are Included in the SOFA when they are received unconditlonally,
bl Tax reclaims are included In the SOFA at the same time as the gift to which they relate.
cl Production revenue is included in the SOFA when the production has been performed.
dl Fees are Included in the SOFA when the activity to which the fees relate has occurred.
el The value of volunteer help received is not included In the accounts.
EJ(pendSture
Liabllities are recognised as expenditure as soon as there is a legal or constructive obligatlon
commltting the charity to that expenditure, it is probable I hat a transfer of economlc benefits will be
required in settlement and the amount of the obligation can be measured reliably. Expenditure is
accounted for on an accruals basis and has been classified under headings that aggregate all cost
related to the category. Where costs cannot be directly attributed to particular headings they have
been allocated to activltles on a basis consistent with the use of resources.
Tanglble flxed assets
Depreciation is provided at the following annual rates In order to write off each asset over Its
estimated usefu I life.
Improvements to property
Flxtures and fittings
i n acc.ordance with the lease
Straight line over 3 years
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted fu nds can be used in accordance with the charitable objectives at the discretion of the
trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity.
Restrictions arise when specified by tlie donor or wlien funds are raised for particular restricted
purposes.
Page 7
continued.

Petersfield Youth Theatre
Notes to the Flnanclal Statements- continued
for the Year Ended 31st December 2023
ACCOUNTING POLICIES- continued
Fund accountlng
Further explanation of the nature and pu rpose of each fu nd is included in the notes to the financial
statements.
DONATIONS AND LEGACIES
2023
2022
Donations
7,557
9,031
OTHER TRADING ACTIVITIES
2023
2022
Fundralsing events
Set & Costume Hire
2,525
34,125
3,206
26,028
36,650
29,234
INVESTMENT INCOME
2023
2022
Deposlt account interest
235
48
INCOME FROM CHARITABLE ACTIVITIES
2023
2022
Activitv
Youth Theatre
Youth Theatre
Youth Theatre
Youth Theatre
Fees
Su bscriptions
Production revenue
Space Hire
Sponsors - Petersfield
Town Council
Sponsors - East Flants
District Cou ncll
Sponsors- Other
59,915
11,557
63,604
2,288
51,330
9,565
45,635
2,225
Youth Theatre
1,500
3,000
Youth Theatre
Youth Theatre
2,250
7,800
5,000
8.107
148,914
124,862
Page 8
continued...

Petersfleld Youth Theatre
Notes to the Financlal Statements - tontlnued
for the Year Ended 31st December 2023
OTHER TRADING ACTIVITIES
2023
2022
Costume Hire Costs
Costs of Fundraising
2,520
254
6,519
2,161
2,774
8,680
CHARITABLE ACTIVITIES COSTS
Di rect
Costs (see
note 8)
Support
costs Isee
note 91
Totals
Youth Theatre
206,642
2,124
208,766
DIRECT COSTS OF CHARITABLE ACTIVITIES
2023
2022
Bursaries granted
Rents, Rates & Premises Insu rance
Light and heat
Premlses Maintenance
Press & Publicity
Admin & Management
Youth Theatre
Setllightinglcostumeslsound
Royalties, scripts, scores & licenses
Venue Hlre
Other producl ion costs
Contracted Services Production
Other contracted servlces
Depreciation
274
24,336
4,594
3,742
1,908
7,907
13251
53,189
4,562
12,585
20,719
48,530
23,892
729
72
24,454
1,244
1,783
2,598
8,193
30,918
7,143
7,026
18,771
34,162
20,928
1,276
206,642
158,568
Page 9
continued...

Petersfteld Youth Theatre
Notes to the Financial Statements - continued
for the Year Ended 31st December 2023
SUPPORT COSTS
Governanc
costs
Youth Theatre
2,124
Support costs, included in the above, are as follows:
2023
Youth
Theatre
2022
Total
activities
I ndependent Examiners Fees
Bookkeeping fees
I,ioo
1,024
900
632
2,124
1,532
10, TRUSTEES, REMUNERATION AND BENEFITS
There were no trustees, remuneration or other benefits for the year ended 31st December 2023 nor
for the year ended 31st December 2022.
Trustees, expenses
2023
2022
Number of trustees who were paid expenses
Nature of expenses
Total amount paid
NIA
£0
NIA
£0
11. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
Unrestricted Restricted
funds
funds
Total
funds
INCOME AND ENDOWMENTS FROM
Donations a nd legacies
9,031
9,031
Charitable activitles
Youth Theatre
124.862
124,862
Other trading activities
Investment income
26,028
48
3,206
29,234
48
Total
159,969
3,206
163,175
EXPENDITURE ON
Page 10
continued...

Petersfield Youth Theatre
Notes to the Financial Statements - continued
for the Year Ended 31st December 2023
11. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES- contlnued
Unrestricted Restricted
funds
funds
Total
funds
Raising funds
Other trading activities
6,519
2,161
8,680
6,519
2,161
8,680
Charitable activitles
Youth Theatre
159,305
795
160,100
Total
165,824
2,956
168,780
NET INCOME/{EXPENDITUREI
15,8551
250
15,6051
RECONCILIATION OF FUNDS
Total funds brought forward
43,946
31,970
75,916
TOTAL FUNDS CARRIED FORWARD
38,091
32,220
70,311
12. TANGIBLE FIXED ASSETS
Improvements Fixtures
to
and
piopertv
fitti ngs
Totals
COST
At 1st January 2023 and
31st December 2023
120,074
45,501
165,575
DEPRECIATION
At 1st January 2023
Charge for year
120,074
44,772
729
164,846
729
At 31st December 2023
120,074
45,501
165,575
NET BOOK VALUE
At 31st December 2023
At 31st December 2022
729
729
Page 11
continued...

Petersfield Youth Theatre
Notes to the Flnancial Statements - continued
for the Year Ended 31st December 2023
13. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
2023
2022
Other debtors
Prepayments and acc.rued income
700
830
780
780
1,530
14. CREDITORS.. AMOUNTS FALLING DUE WITHIN ONE YEAR
?.023
2022
Bank loans and overdrafts (see note 151
Trade creditors
Other credltors
31
20,518
3,725
2,555
1,981
4,536
24,274
15. LOANS
An analysis of the maturity of loans is given below:
2023
2022
Amounts fallin8 due within one year on demand:
Bank overdrafts
31
16. MOVEMENT IN FUNDS
Net
movement
in funds
At
31.12.23
At 1.1.23
Unrestricted funds
General fund
38,091
116,8401
21,251
Restricted funds
Ron Bowler Memorial Fund
Bursary Fund
The Space
22,104
2,976
7,140
22,104
2,449
6,323
5271
18171
32,220
11,3441
30,876
TOTAL FUNDS
70,311
(18,1841
52,127
Page 12
continued...

Petersfield Youth Theatre
Notes to the Financial Statements - continued
for the Year Ended 31st December 2023
16. MOVEMENf IN FUNDS- Contlnued
Net movement in funds, included in the above are as follows..
Incoming Resources Movement
reso urces
expended
in funds
UnrestrScted funds
General fund
193,355
1210,195}
116,8401
Restrlcted funds
Bursary Fund
The Space
15281
18171
{5271
18171
11,3451
11,3441
TOTAL FUNDS
193,356
1211,5401
118,1841
Comparatives for movement in funds
Net
movement
in funds
At
31,12.22
Al l.1,22
Unrestricted funds
General fund
Friends fund
43,946
16,342)
487
37,604
487
43,946
15,8551
38,091
Restricted funds
Ron Bowler Memorial Fund
Bursary Fund
The Space
22,104
2,976
6,890
479
494
17231
22,583
3,470
6,167
31,970
250
32,220
TOTAL FUNDS
75,916
15,6051
70,311
Page 13
continued...

Petersfield Youth Theatre
Notes to the Financial Statements - continued
for the Year Ended 31st December 2023
16. MOVEMENT IN FUNDS - continued
Comparatlve net movement in funds, Included in the above are as follows..
Incoming Resources Movement
resources
expended
in funds
Unrestricted funds
General fund
Friends fund
157,349
2,620
1163,6911
12.1331
16,3421
487
159,969
1165,8241
15,8551
Restrlcted funds
Ron Bowler Memorial Fund
Bursary Fund
The Space
479
2,727
479
494
17231
12,2331
17231
3,206
12,9561
250
TOTAL FUNDS
163,175
1168,7801
15,6051
A current year 12 months and prior year 12 months combined position Is as follows,.
Net
movement
in funds
At
31.12.23
At 1.1.22
Unrestricted funds
General fund
Friends fund
43,946
{23, 1821
487
20,764
487
43,946
122,695}
21,251
Restrlcted funds
Ron Bowler Memorial Fund
Bursary Fund
The Space
22,104
2,976
6,890
479
1331
11,540}
22,583
2,943
5,350
31,970
11,0941
30,876
TOTAL FUNDS
75,916
123,789}
52,127
Page 14
continue.d...

Petersfleld Youth Theatre
Notes to the Financial Statements - continued
for the Year Ended 31st December 2023
16.
MOVEMENT IN FUNDS- continued
A current year 12 months and prior year 12 months combined net movement in funds, included in
the above are as follows..
Incoming
resources
Resources Movement
expended
in funds
Unrestrlcted funds
General fund
Friends fund
350,704
2,620
1373,8861
12, 1331
123.1821
487
353,324
1376,0191
122,6951
Restricted funds
Ron Bowler Memorial Fund
Bursary Fund
The Space
479
2,728
479
1331
11,5401
12,7611
11,5401
3,207
14,3011
11,0941
TOTAL FUNDS
356,531
1380,3201
123,7891
The Space Is funding for a permanent venue for PYT members lo make, create and develop sklll5.
The Ron Bowler Memorial Fund supports projects undertaken by PYT.
The Bursary Fund Is to provide support for members who otherwise would not be able to participate
due to flnancial barriers.
17. RELATED PARTY DISCLOSURES
No payments were made to trustees for their services as trustees.
The following amounts have been pa id to trLlStees for professional services provided..
2023
Name
2022
Lynn Hill
Nik Ashton
Charlotte Godfrey
Melanie Sykes
£12,008
£8,504
£10,960
£712
£10,708
£7,516
£6,192
Du ring the yea r no spouses12022'. one) of the trustees were contracted to provide technical services
on an arms length basis f or creative artivities to the value of £012022.. £1,000). No balances were
outstanding at Ihe year end.
Page 15

Petersfield Youth Theatre
Detailed Statement of Financial Activities
for the Year Ended 31st December 2023
2023
2022
INCOME AND ENDOWMENTS
Donations and legacies
Donations
7,557
9,031
Other trading actlvltles
Fundraising events
Set & Costume Hire
2,525
34,125
3,206
26,028
36,650
29,234
Investment Income
Deposit account interest
235
48
Charltable actlvltles
Fees
Subscrlptions
Production revenue
Space Hlre
Sponsors - Petersfleld Town Council
Sponsors - East Hants District Council
Sponsors- Other
59,915
11,557
63,604
2,288
1,500
2,250
7,800
51,330
9,565
2,225
3,000
5,000
8,107
148,914
124,862
Total Incoming resources
193,356
163,175
EXPENDITURE
Other trading actlvities
Costume Hlre Costs
Cost5 of Fundraising
2,520
254
6,519
2,161
2,774
8,680
Charltable actlvities
Bursaries granted
Carried forward
274
274
72
72
This page does not form part of the statutory financial statements
Page 16

Petersfield Youth Theatre
Detalled Statement of Financial Actlvities
for the Year Ended 31st December 2023
2023
2022
Charltable activitles
Brought forward
Rents, Rates & Premises Insu rance
Light and heat
Premises Maintenance
Press & Publicitv
Admin & Management
YoLAtI) Theatre
Setlllghting/costumes/sou nd
Royalties, scrlpts, scores & Ilcenses
Venue Hlre
Other production costs
Contracted Servlces Production
Other contracted services
Depreciation of tangible f ixed assets
274
24,336
4,594
3,742
1,908
7,907
13251
53,189
4,562
12,585
20,719
48,530
23,892
729
72
24,454
1,244
1,783
2,598
8,193
30,918
7,143
7,026
18,771
34,162
20,928
1,276
206,642
158,568
Support costs
Goverrtance costs
Independent Examiners Fees
Bookkeeping fees
I,ioo
1,024
900
632
2,124
1,532
Total resources expended
211,540
168,780
Net expenditure
118,1841
15,6051
This page does not form part of the slatutory financial statements
Page 17