The British Deer Society (A company limited by guarantee) Annual Report and Financial Statements Year Ended 31 December 2023 A Charity Registered in England & Wales Charity No 1069663 A Charity Registered in Scotland Charity No SC037817 Company No 03485785 *ADOUV08H• 1210412024 COMPANIES HOUSE A4
175
The British Deer Society Contents TrusteelDirectors' Annual Report........................................................ ADMINISTRATIVE DETAILS OF THE SOCIETY, TRUSTEEIDIRECTORS, AND ADVISERS....... THE STRUCTURE, GOVERNANCE AND MANAGEMENT OF THE SOCIETY....................... OBJECTIVES AND ACTIVITIES.................................................................................................... ACHIEVEMENTSAND PERFORMANCE.................................................................................... PLANS FOR FUTURE PERIODS........... FINANCIAL REVIEW........... CHAIRMAN'S REPORT.. STATEMENT OF TRUSTEEIDIRECTORS RESPONSIBILITIES.......................................... INDEPENDENT EXAMINER'S REPORT... .12 Statement of Financial Activities for the Year Ended 31 December 2023.................................14 Balance Sheet as at 31 December 2023........................................................................................16 ' Statement of Cash Flows for the Year Ended 31 December 2023...................................... .17 .Notes to the Financial Statements................................................................... 18to36
The British Deer Society TrusteelDirectors' Annual Report Year Ended 31 December 2023 ADMINISTRATIVE DETAILS OF THE SOCIETY, TRUSTEEIDIRECTORS, AND ADVISERS THE ADDRESS OF THE CHARITY Registered office.. The Walled Garden. Burgate Manor, Fordingbridge, Hampshire, SP6 1EF DETAILS OF THE GOVERNING DOCUMENT The Articles ofAssociation as amended May 2012 NAMES AND ADDRESSES OF RELEVANT ORGANISATIONS AND PERSONS Company Secretary Mrs. S. J. Stride, The British Deer Society, The Walled Garden, Burgate Manor, Fordingbridge, Hampshire. SP6 1EF Bankers Barclays Bank, Mid Thames Group, PO Box 27, Reading, RG212HD Sollcltors Virgin Money, Timor House, Mariner Court, Clydebank, G812NR Wilsons, Alexandra House, St Johns Street, Salisbury SP12S8 Accountants Francis Clark LLP, Hilchcock House, Hilltop Park, Devizes Road, Salisbury, SP3 4UF Independent Examiner Geoffrey Thomas, Fletcher & Partners, Chartered Accountants & Registered Auditors Crown Chambers, Bridge Street, Salisbury, Wiltshire, SP12LZ DETAILS OF THE TRUSTEEIDIRECTORS The Society is a company limrted by guarantee and the serving TrusleelDirectors are the individual guarantors in the sum of £10-00 each. The TrusteelDirectors in office throughout the period from 181 of January 202310 31 December 2023 (unless stated otherwise) and since the year-end lo this report date were as follows.. Lord Andrew Hay- President Mr Hugh van Cutsem- Chairman Mr Dominic Griffrth- Vice Chairman (resigned 14 May 2023) Mrs Sarah Gubbins- Treasurer Mr John Bruce-Area Chaiman, Scotland (resigned 1 July 2023) Dr Morris Charllon- Area Chaimian, England and Wales Prof. Simon Gibson Mrs Dorolhy Ireland (resigned 31 December 2023) Mr Alistair Monkman- Area Chairman, Scotland (2 July 2023) Mr Leigh Welch (resigned 14 May 2023)
The British Deer Society Trustee/Directors' Annual Report Year Ended 31 December 2023 THE STRUCTURE, GOVERNANCE AND MANAGEMENT OF THE SOCIETY ADDRESS AND REGISTERED CHARITY NUMBERS THE BRITISH DEER SOCIETY, The Walled Garden, Burgate Manor, Fordingbridge, Hampshire, SP6 1EF A company limited by guarantee. The Society headquarters are al Fordingbridge. The Society is regislered as a Charity with The Charity Commission for England and Wales Charity Registration Number 1069663. The Society is also registered as a Charity registered in Scotland with the Office of the Scottish Charity Regulator SC037817. DETAILS OF THE GOVERNING DOCUMENT The Articles ofAssociation approved by the Charity Commission and registered at Companies House, last amended May 2012. HOW THE SOCIETY IS CONSTITUTED THE BRITISH DEER SOCIETY is constituted as a Company Limited by Guarantee, registered Number 3485785. RECRUITMENT, APPOINTMENT AND TRAINING OF TRUSTEEIDIRECTORS The President and Chairman are elected annually by the general membership. One third ofall the other TrusteelDirectors retire each year but are eligible for re-election. They are elected by the general membership with the exception of the Chairman of the English and Welsh Area Council {Incorporating Northern Ireland). a position currently held by Dr Morris Charlton and the Chairman ofthe Scottish Area Council currently Alistair Monkman. These two TrusteelDirectors are elected Area Chairmen by their respective Area Councils at the Area Council AGM and hold office as TrusteelDirectors by virtue of that appointment. As sel out above, the English and Welsh Area Council and the Scottish Area Council are enlitled lo nominate their chairman for the time being as a Trusleeloireclor for the period for which they hold the office of Area Chairman. TrusteelDirectors are nominated based on their experience, empathy, and professional skills to ensure the composition of the Board supports the needs of the charity. TrusteelDirectors receive copies of the governing documents and information on Charity and Company Law and are encouraged to read information held on the England and Wales Charity Commission and the Office of the Scottish Charity Regulator web siles. Links lo new English and Welsh and Scottish Charity information is also made available to the TrusteelDirector$. An introductory pack offinancial information, budget packs and quarterly financial reports are also made available to potential and new TrusteelDirectors. TrLtsteelDirectors are offered additional training lo help them undertake their dulie5. The Society is a member of National Council of Voluntary Organi5ations [NCVOI which issues regular infomalion and provides training and support on matters of concern to charitable and other not for profit organisalions. CORPORATE GOVERNANCE The Board meets on a regular basis, at least 6 time per year, primarily bi-monthly online meetings and has at least one annual face to face meeting whenever possible. The Board is supported by a number of sub-board groups with responsibilities for Finance, Policy, Science & Research. Education, Training. Marketing and Communications. Additional work continues beeen online meeling and
-The British Deer Society TrusteelDirectors' Annual Report Year Ended 31 December 2023 email. The Board is responsible for setting policy, agreeing business plans and budgets, overseeing sub- boards, publishing an annual report and accounts, managing risks, directing and overseeing the work of the CEO and Management Team. The CEO and Management Team are responsible for implementing policy and delivering the charity's objeclives, financial management, developing new initiatives, setting largels and monitoring progress, making and maintaining links with partner organisations, supporting research. They contribute to regional and national developmen15 and respond to deer-related issues, promoting ihe society's activrties while protecting and enhancing its reputation. OTHER RELATED PARTIES THE LONSDALE TRUST The Society is entitled to nominate all the TrusteelDirectors of the Lonsdale Trust, a grant making Charity with similar aims to The British Deer Society. The British Deer Society currently receives all the income from the Lonsdale Trust. This is specifically allocated to the Designated Research and Education Funds. The British Deer Society meets the administrative expenses of the Lonsdale Trust. DEER MANAGEMENT QUALIFICATIONS LTD The British Deer Society also nominales a Director to the Board of Deer Management Qualifications Ltd, a non-charitable Company Limited by Guarantee, which sets the National Standards in Ihe humane management of deer with the rifle. The British Deer Society meets all the out-of-pocket expenses of the Nominee Director. who receives no remuneration or expenses from Deer Managemenl Qualifications Ltd. The British Deer Society is a member of several collaboralive organisalions. The British Deer Society Chairman is an ex Off10 Trustee of the Kenneth Whitehead Trust at Durham University. RISK MANAGEMENT POLICY The Society's TrusteelDirectors take a responsible view of risk management, and in accordance with the provisions of FRS 102 SORP {Stalement of Recommended Practice) Accounting for Charities, examine major risks to which they consider the Society might be exposed, reviewing and putting in place systems and procedures to manage and mitigate them. The process is recorded in a risk register which is subject to regular review by the board. INVESTMENT POLICY AND INVESTMENT REVIEW The specific investment powers of the Society are contained in the Articles of Association as follows.. Paragraph 3{10}'. To invest the money of thé Society not immediately required for its Objects in or on such investments, securities or property as may be Ihought fit, subject nevertheless lo such conditions lif any) and such consents {rf any) as may for the time be imposed by law and subject also as provided below. The Society's investment policy can be summarised as follows.. 1. To invest the current liquid assets for security of capital and income. 2. To deposil cash in banks covered by the FSCS deposit protection guarantee scheme. 3. For longer term investments to invest with reputable investment brokers. 4. To distribute the income to further the Objects ofThe British Deer Society.
The British Deer Society TrusteelDirectors' Annual Report Year Ended 310ecember 2023 FUNDS POLICY The reserve policy is based on an assessment of risk to future income flows. The aim is that there should be a minimum level of liquid reseNes of at least £400,000 which equates to at least 6 months expenditure. The Education and Research designated funds were set up to sponsor these specrfic activities of the Society and to attract grants from other individuals and bodies for the purposes ofsponsoring education and research into deer related matters. Currently an amounl may be transferred to the funds, representing the investmenl income receivable by the Society plus the income granted by the Lonsdale Trust It does not include any interest receivable by the branches, nor any interest allocated to the Restricled Fund. JIM Taylor Page Restrl¢ted Fund The fund originated from the receipt of a legacy from the estate of Jim Taylor Page in 2000. which was matched by an equal transfer from the unrestricted general fund of the Society The purpose of the Jim Taylor Page Restricted Fund is for the income from this fund to be used for yearly bursaries within the educational field. Legacy Endowment Fund The Board agreed that from 1st January 2022 all future legacies should be credited lo Legacies Endowment- Restricted Fund. The income, and if necessary, the capital, may be used lo cover costs aligned with the charitable objectives of the Society, including IT, Training, Educational Research, and limited central charity costs. These policies are reviewed annually. GRANT MAKING POLICY The Society is interested in making grants in connection with the furtherance of knowledge in accordance with objects of The British Deer Society. OBJECTIVES AND ACTIVITIES A SUMMARY OF THE 08JECTS OF THE SOCIETY AS SET OUT IN THE GOVERNING DOCUMENT The Articles of Asslation, as amended May 2012, is the Goveming Document of the Society. The principal objects of the Society are.. 1. The promotion in the public interest of research into the habits of and the scientrfic study of deer in the British Isles with particular reference to their relationship to the natural habitat, forestry, agriculture and areas to which the public have access. 2. The promotion in the public interest knowledge of methods of management humane treatment and humane control of deer. 3. For the promotion of the foregoing primary objects the Society shall have power. a. To formulate, publish and disseminate f8clual information, expert reports and other educational material on deer, their ecology and environment. b. to fomulale and publish standards of human behaviour in the treatment of deer deSned to secure by voluntary observance the elimination of avoidable cruelty. c. lo secure by publication, laying information or by prosecution of offenders or in any other laul manner. the due observance of the provisions protective of deer contained in the Deer Act 1991, The Deer {Scotl8nd) Act 1996 or any other or subsequent legislative enactment for the
The British Deer Society TrusteelDirectors' Annual Report Year Ended 31 December 2023 time being in force applicable to deer and intended by Parliament to prohibit avoidable cruelty including the illegal taking of deer in the close season. d. to do all such acts as shall be conducive to Ihe promotion of the foregoing primary objects or any of them provided always that nothing in these objects or powers or in any rule or regulation forming part of the constitution of the Society shall aulhorize or pemiit the Society as a body established exclusively for charitable purposes lo do any act or thing or apply any part of the Society's funds to any purpose not recognized by law as charitable. 4. The Society is non-political and as such shall not engage in any party-political activity bul may do all such other lawful things as are necessary for the achievement of the Society's objects saving that it shall not advocate or adopt any policy for or against any lawful field sport. PRIORITIES IN 2023: In 2023, the Board of Trustees identified hvo primary obieclives. Firstly, they aimed to convene a face- to-face purpose day in early Spring to initiate the process of refining the Society's vision and strategy. Secondly, there was a strong emphasis on updating the current articles of association. The CEO was asked to sel up the meeting to develop a new purpose, and in March 2023, this workshop took place, resulting in the Society adopting a fresh purpose slalement.. "to educate and inspire everyone about deer., Subsequently. in September. the CEO commenced the review of the articles of association. We are pleased lo report that a new set of revised articles will be presented to the members at the May 2024 AGM. ACHIEVEMENTS AND PERFORMANCE In our 6(Mh year, the Charity set a goal to ensure that everyone had an opportunity to meet and celebrate this remarkable milestone. The central team surpassed all their objectives, culminating in an immensely successful 60th Anniversary Dinner, in November 2023, which raised over £100,000. Our membership remains stable, and in 2023, we introduced a new monthly Direct Debit option to assist bolh current and prospective members in managing their financial commitments. This innovative payment service has garnered significant success, particularly in attracting a younger demographic. With a commitment to doubling our membership by 2030, coupled with a revilalised strategy, we are poised to achieve this ambitious target. Additionally. we are diligently working towards launching a new online interactive digital journal and have secured a contract with a new provider to tran511ion to this plattorm by October 2024. This initiative not only aims to minimise our environmental impact but, in tandem with our newly Implemented flexible working policy, also endeavours lo reduce our carbon footprint. Our training initiatives remain robust and constitute a cornerstone of our charitable endeavours. In 2023, we successfully launched our inaugural online course. which has proven immensely popular and has prompted us to invest in a new. fully integrated digital learning platform. Throughout the year, we continued to refine and update our training programs, with our dedicated training team unwaveringly committed lo delivering excellence. Tralnlng Income: In the past few years, we've observed significanl variances in our annual training income. These variances began in 2020, and we've since been diligently investigaling their causes. Our current understanding attributes these variances to the Covid lockdown, during which we were unable lo conduct any Iraining sessions. In 2021, we intensified our training efforts to address the backlog, resulling in higher income figures. Additionally, in 2022. we adjusted deferred income, further influencing the income figures. By 2023, we achieved a more realistic income figure of £177.2k. Consequently, we've decided to revise our 2024 budget to ensure it aligns with achievable targets.
The British Deer Society TrusteelDirectors' Annual Report Year Ended 31 December 2023 Despite a delay in July 2023 due to unforeseen circumstances, the installation of a new Customer Relations Management system {CRM) is n1 in its final stages and is anticipated to be fully operational by Autumn 2024. Once implemented, this system will significantly enhance our staff s efficiency and communication capabilities. Our marketing efforts utilised a multifaceted approach. including social media, regular emails. and the bi-weekly electronic newsletter, Deerbytes. lo disseminate updates and information to our branches. members, and the wider public. Our quarterly journal. Deer, continued to provide a diverse array of editorials, scientific research, alongside valuable feedback from our branches and members. Throughout the year, our Technical Advisor and External Affairs team diligenlly responded to numerous inquiries from various slakeholders, including media oullels, non-profits, businesses, government bodies, and the general public. Notably, this included meeting with The Rl Hon Steve Barclay MP, Secretary of State for Environment, Food, and Rural Affairs to discuss ways to reinvigorate the venison market. In Scotland, the BDS are going from strength to strength. In July, Alistair Monkman CBE, DL, MSC, was appointed lo the Chair of the Scottish Area Council. Once appointed Alislair sel about bringing everyone together to share and support each other. James Scott has 81so been working lo support Alistair and the Scottish members and we are beginning to see the benefits of their work. Throughout 2023 James and Alistair communicated and engaged with our partners and the Scottish Government, this has placed BDS Scotland in a primary position lo react and support deer management and deer welfare in Scotland. We are graleful to have received a substantial grant from The Berkeley Foundation to enhance our educational services, particularly aimed at inner-city children. This funding will support the training of our branch volunteers lo deliver field educational programs, furthering our mission to educate and inspire. In November, the CEO and his team unveiled the new 'Together for Deer, 6-year strategy, signalling an exciting phase for our organisation. Throughout 2024, we will diligently work towards implementing this aspiralional plan, seeking funding to support its execution. The Board will continue lo review the strategy and sel new objectives for the central team. ensuring alignment with our overarching goals and vision. SIGNIFICANT ACTIVITIES CONTRIBUTING TO THE ACHIEVEMENT OF THE OBJECTIVES: Throughout 2023 we implemented strategic initiatives aimed al allowing us to effectively reach our goals while remaining within our financial resources. We made the difficult decision lo reduce our participation in shows, transitioned to virtual meetings, initiated online training programs, and scrutinised every expenditure for maximum impact. Furthermore, recognising the need to diversrfy revenue streams, we welcomed a dedicated fundraiser to our team in May 2023. This investment yielded positive outcomes, enabling us to not only meet but exceed our financial targets for our 601h-anniversary celebrations. Our achievements were recognised when we were honoured lo receive the Big Give's Outstanding Charity award for a noteworthy fundraising campaign. PLANS FOR FUTURE PERIODS Looking ahead, we are poised to capitalise on our accomplishments with the launch of the 'Together for Deerf 2024 to 2030 strategy. This forward-thinking blueprint sets out a comprehensive roadmap. positioning the society as the foremosl authority on all matters conceming deer. We will be taking this new slrategy lo all our 2024 events, lo help to communicate and promole the strategy and consolidate our position as the primary organisation for the UK'S wild deer.
The British Deer Society TrusteelDirectors' Annual Report Year Ended 31 December 2023 FINANCIAL REVIEW FOR THE YEAR ENDED 31 DECEMBER 2023 The financial performance of the Sociely for 2023, as detailed in the attached pages, comprises the consolidated financial slalements of The British Deer Society including all the Society's branches. The financial results are presented in the same general format as in previous years. The support costs have been reallocated over the direct charitable and other expenditure in accordance with the current best practice for Charities and the FRS 102 SORP, and on a consistent basis to previous years. The current economic climate resulting in higher costs have impacted the financial outcomes of the Society throughout 2023. Huge efforts from our small staff leam, coupled with the generous support of our branches, members, donors and partners has enabled us to cope with many ofthe challenges these financial pressures presented. Our strong reserves position has enabled us to maintain our financial slabilily for the future, however, we have introduced a new strategy to improve our outcomes. Charlty- The Brltlsh Deer Society In light of the ongoing economic challenges, this year has proven to be demanding for our Society. and affecting our revenue generating initiatives. However, thanks to Ihe unwavering support from our valued members, our subscription income remained robust. Additionally, our high-qualily training program successfully trained over 696 individuals throughout the year, with some participants attending multiple courses. We were extremely grateful to receive funding from the Berkeley Foundation. This money will be used lo fund educational projects for inner-city and disadvantaged children. In honour of our 60th anniversary. fundraising events were held at our branches, and we hosted a special auction dinner in London, increasing our donation income signrficanlly. Moreover, we received higher legacy income and a substanlial grant which contributed lo our funding income. Overall, our total income for 2023 was £813,627 (2022 £744,606). The Board and staff have been working extremely hard to minimise the impact of these challenges on the Society and we continue to be confident that we will be able lo overcome the short-term operational drfficullies that these challenges present and move foNard as a morefinancially sustainable operation. We continue to recognise that administration costs generally, as well of those of membership, are a significant element of the Society's oulgoings. We strive to contain and reduce costs where possible whilst also improving financial information for efficient and effective management of the Society. This includes additional non-financial information such as regular reporting on membership and training numbers. Our funds are held in Inveslment accounts Wlth a certain level remaining in bank deposit accounts lo ensure we have adequate liquidity for our operations. Our portfolio generated unrealised losses of £32,323 in the year. Our investments are monitored regularly, and the relevant risks considered by the Board as and when necessary. We continue to make improvements to our working practices, enhancing our financial and non-financial processes and systems, and enabling the Society to be more effective and have more impact. I would like to record my deepest appreciation to all the Society's stsff. volunteers and other individuals whose collective conlributions have been instrumental in sustaining our position and have paved the way for continued impact in 2024 and beyond. ns Treasurer
The British Deer Society TrusteelDirectors' Annual Report Year Ended 31 December 2023 Chairman's Report- 2023 As we reflect on the achievements and milestones of the past year. l am delighted to present the Chairman's Report for 2023. We continue to expand our ongoing efforts in fostering deer welfare, conservation, and community engagement and l am really pleased with the progress the Society has made thanks to the hard work of all Ihe team at Fordingbridge. l extend my heartfell gralilude to everyone who has contributed to the Society. This past year has posed its challenges, and like many charitable organizations, the BDS is not immune to the current financial climate. However, through diligent financial management, such as the board's commitment to regular bi-monthly virtual Teams meetings, we have demonstrated an efficient and cost-effective approach lo conducting business while upholding ever increasing governance standards. A governance review day in early Spring 2023 prompted questions and reflections, guiding a comprehensive review of the board and governance. The outcomes set during this process will continue lo shape the BDS'S path into 2024, ensuring a solid foundation supported by strong leadership and governance practices. 2023 marked a year of transilion as we bid fafewell to esteemed Board Members Dominic Griffith, John Bruce, Dorothy Ireland and Leigh Welch. Their dedication and contributions have indelibly mpacled the 8DS, and we express our sincere gratitude for their invaluable service. The board has initiated the process of finding suitable replacements to fill the void left by these retirements. and w eagerly anlicipale growing and developing the strength of our trustees throughout 2024 and beyond. It is a core focus of mine and should be for 811 levels of leadership within the BDS, that we are nurturing the future leadership of the Society. 2023 has been a busy year for deer and government strategy. In Scotland we awaited the government response to the Deer Working Group recommendations and as I write there is a consultation in place which we are working hard to pul in place a BDS response. It has been hugely pleasing 10 See how the SAC members have worked with their Scottish branches and our Policy Officer and SAC Chair to formulate 8 response. In England. whilst we await the release of the English Deer Strategy, the Society, alongside our partners. remained actively engaged in advocaling for deer welfare. The DEFRAIFC consultation provided a plattorm for the BDS to voice its stance, emphasising the importance of humane deer management aligned with local environmental goals. In furtherance of our advocacy efforts, our CEO and I have directly engaged in a number of meetings with ministers within DEFRA, lo ensure that the BDS remains a key advocate for deer welfare and our members voices are heard at the highest level of Government. We want to work with government to help them achieve Iheir broader aims but it cannot be at the expense of welfare. Most importantly, and it seems that slowly the penny is dropping with government, wilhoul an invigorated and thriving UK venison market, then we will not see an increase in the annual UK deer cull. To achieve Ihis, it will need government support, both strategic and financial. Our training team accomplished yet another successful year, highlighted by the launch of our inaugural online course. The overwhelmingly positive feedback received serves as a teslamenl to the exceplional quality of BDS training programmes, positioning us to reach a broader audience than ever before. Recognising the imperative lo cultivate a more diverse membership base, we have redoubled our efforts to disseminate our narrative far and wide. The appointment of Charlotte Corcoran to our membership department underscores our unwavering dedication to enhancing engagement and communications. Moreover, the Board of Trustees remains steadfast in its commitment to investing in our core team. ensuring that we have the right individuals equipped to propel the society foard.
The British Deer Society Trustee/Directors' Annual Report Year Ended 31 December 2023 In November, we celebrated our 60th anniversary with a memorable Diamond Dinner in London. This event, combined with our end-of-year auction and the hugely successful Big Give fundraising campaign, collectively raised over £100.000. These funds will contribute significantly to supporting our ongoing initiatives and projects. l am hugely proud of the work everyone put in lo make this such a successful year for fundraising and also my enormous thanks to all those who so kindly gave auction lols as well as so generously kept bidding. The development and initl8tion of our new 'Together for Deel strategy marks a significant milestone. This strategy focuses on three core pillars Education, Science & Research and Welfare & Ethics underscoring our commitment to expanding our impact on deer welfare and conservation. As we anticipate the opportunities that 2024 holds, my primary focus is on inspiring and educating others about deer. fostering a passion for their welfare and humane management Together, let us continue lo tell our story and attract new supporters, ensuring the BDS thrives for many more years to come. With my very best wishes and thanks, Hugh van Culsem Chairman 10
The British Deer Society TrusteelDirectors' Annual Report Year Ended 31 December 2023 STATEMENT OF TRUSTEEIDIRECTORS RESPONSIBILITIES The Tru5teelDireclors are responsible for preparing the TrusteelDireclors' Report and Ihe Financial Statements in accordance with applicable law and United Kingdom Generally Accepted Accounting Practice. Company and Charity law requires the TrusteelDirectors to prepare financial statements for each financial year, which give a true and fair view of the state of the affairs of the Charity and rts subsidiaries and of the surplus or deficit for that period. In preparing these financial stalements, the TrusteelDirectors have.. a) selected suitable accounting policies and then applied them consistently b) made judgements and estimates that are reasonable and prudent c) staled whether applicable accountipg standards have been followed, subject to any material departures disclosed and explained in the financial statements d) prepared the financial statements on the going concern basis. The TrusleelDirectors have overall responsibility for ensuring that the Charity has appropriale systems of controls, financial and Othe1$e. They are also responsible for keeping proper accounting records which disclose with reasonable accuracy al any time the financial position of the Charity and to enable them to ensure that the financial statements comply with the Companies Act 2006 and the appropriate Charity legislation. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for prevention and detection of fraud and other irregularities. So far as the TrusleelDirectors are aware, there is no relevant audit information (information needed by the company's auditors in connection with preparing their audit report) ofwhich the company's auditors are unaware and each TrusteelDireclor has taken all the steps that helshe ought to have taken as a Director in order to make himselflherself aware of any relevanl audrt informatson and to establish that the company's auditors are aware of that information. On Behalf of the board Sarah Gubbins Trusteeloirector Approved by the Board on 26th March 2024 11
The British Deer Society Independent Examiner's Report to the TrusteelDirectors of The British Deer Society I report to the charily Twsteeloirectors on my examination of the accounts of The British Deer Society for Ihe year ended 31 December 2023 which are set out on pages 14 - 36. Respective responsibilities of TrusteelDirectors and Examiner As the TrusteelDirectors of the group, you are responsible for the preparation of the accounts of The British Oeer Society in accordance with the requirements ofthe Companies Act 2006 ('the 2006 Act'i. Having satisfied myself that the accounts of The British Deer Society are noi required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act,). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(51{b) of the 2011 Act. An independent examinalion does not involve gathering.ll,.1he evidence that would be required in an audrt and consequently does not cover all the matters that an auditor considers in giving their opinion on the a¢¢ounts The planning and conduct of an audit goes beyond the limited assurance that an independent examination can provide. Consequently, l express no opinion as lo whether the accounts present a'true and fair, view and my report is limited to those specific matters set out in the independent examinerfs statement. Independent examlner's statement Since The British Deer Society's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confimi that l am qualified to undertake the examination because l am a member of the Institute of Chartered Accountants in England and Wales, which is one of the listed bodies. I have completed my examination. I confirm that no matters have come lo my attention in connection with the examination giving me cause to believe., 1. accounting records were not kept in respect of The British Deer Society as required by section 386 of the 2006 Act- or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give 8 'true and fair view, which is not a matter considered as part of an independenl examination; or 4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities lapplicable to charities preparing their accounts in accorclance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)]. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts lo be reached. 12
The British Deer Society Independent Examiner's Report to the TrusteelDirectors of The British Deer Society Geoffrey Thomas FCA Crown Chamber5 Bridge Street Salisbury Wiltshire SP12LZ Date.. 26 So L-* 13
The British Deer Society Statement of Financial Activities for the Year Ended 31 December 2023 Unrestricted funds Restricted funds Designated funds Total 2023 Income and Endowments from: Donations and legacies Charitable activities Other trading activrties Investment income 389,524 206,230 175,702 17,543 24,628 414,152 206,230 175.702 17,543 Total income 788,999 24,628 813,627 Expenditure on: Raising funds Charrtable activities (105,297) {719,113> (105.297) (720.663) (1,550) Total expenditure Net gainsl{losses) on investment assets (824,4101 (1,550) (825,960) (32,323) (67,734) <32,323) Net incomel{expendrture) 24,628 (1,550) {44,656) Net movement in funds <67,734) 24,628 {1,550) <44,656) Reconcillation of funds Total funds brought forward 743,253 89,588 21,627 854,468 Total funds carried forward 22 675,519 114,216 20,077 809,812 14
The British Deer Society Comparative Statement of Financial Activities for the Year Ended 31 December 2023 Unrestrlcted funds Restricted funds Designated funds Total 2022 Note Income and Endowments from: Donations and legacies Charitable activities Other trading activrties Investment income 353,682 330,489 24,049 17,636 18,750 372.432 330,489 24,049 17.636 Total income 725,856 18,750 744,606 Expenditure on: Raising funds Charitable actNities (32,714) 1681,918) (32.714} (722,538) (18,750) {21,870) Total expenditure Net gainsl{losses) on investment assets (714,632) 118,750) (21,870) (755,2521 (676) {6761 Net income l (expenditure) 10,548 21,870) 11,322 Net movement in fijnds 10,548 (21,870) {11,322) Reconciliation of funds Total funds brought forward Total funds carried foDNard 22 732,705 89,588 43,497 865,790 743,253 89,588 21.627 854.468 All of the charty's activities derive from continuing operations during the above iwo periods. The funds breakdown for 2022 is shown in note 22. 15
The British Deer Society Balance Sheet as of 31 December 2023 2023 2022 Note Fixed assets Intangible assets Tangible assets Investments 14 15 16 93 28,072 613,830 641,995 3,149 21,420 511,259 535,828 Current assets Stocks Debtors Cash at bank and in hand 17 18 19 6,904 32,600 258,107 297,611 4,327 19,878 390.482 414,687 Credltors: Amounts falling due wlthln one year 20 (129,794) (94.150) Net current assets 167,817 320,537 Total assets less current1Sabilities 809,812 856,365 Creditors: Amounts falling due after more than one year 21 (1,897) Net assets 809,812 854,468 Funds of the charity: Designated funds 20,077 21.627 Restricted income funds Restricted funds 114,216 89,588 Unrestrlcted Income funds Unrestricted funds 675,519 743,253 Total funds 22 809,812 854,468 For the year in question, the charitable company was entitled to exemption from an audit under section 477 of the Companies Act 2006. The members have not required the charitable company to obtain an audit of its accounts for the year in question in accordance with section 476 of the Companies Act 2006. The financial statements on pages 14 to 36 were approved by the Finance Team and Exiernal Examiner. and aulhorised for issue to the Board of TrusteelDirectors on 26 March 2024 and signed on their behalf by.. Mrs Sarah Gubbins TrusleelDirector'. Company Registration Number.. 03485785 16
The British Deer Society Statement of Cash Flows for the Year Ended 31 December 2023 2023 2022 Note Cash flows from operating activities Net cash incomel(expenditure) (44,656) (11,321) Adjustments to cash flov Depreciation Amortisalion Lossl(profitl on sale of fixed assets Revaluation of investments Investment income 13 13 10.222 3,056 1,662 32,323 (17,543) (14,936) 10,987 9.459 {13.664) (7.545) {17,636) {29,720) Working capital adjustments (Increase) I decrease in stocks Decreasel{increase) in debtors {Oecreasellincrease in creditors {Decrease)lincrease in deferred income 17 18 20 12,577) {12,722) (10,148) 43,895 (2,021) 3.024 8,494 (87,030) Net cash flows from op8rating activities 3,512 {107,253) Cash flows from Investlng activitles Purchase of intangible fixed assets Purchase of tangible fixed assets Sale of tangible fixed assets Purchase of investments Proceeds from sale of investments Income from dividends 14 15 (20,036) 1,500 1134,894) {16.540) 14.500 (50,061) 179,480 17,636 17,543 Net cash provided by (used in) investing activities 135,887} 145,015 Cash flows from financing activities Net increase in cash and cash equivalents Cash and cash equivalenls at 1 January Cash and cash equivalents at 31 December (132,375) 390,482 37,762 352,720 258,107 390,482 All of the cash flows are derived from continuing operations during the above two period5. 17
The British Deer Society Notes to the Financial Statements for the Year Ended 31 December 2023 1 Charity status The charity. is limited by guarantee. incorporated in England and Wales, and consequently does not have share capital, Each of the TrusteelDireclors is liable lo contribute an amount not exceeding £10 towards the assets of the charity in the event of liquidation. These financial statements were authorised for issue by the TrusteelDirectors on 26 March 2024. 2 Accounting policies Summary of significant accounting policies and key accounting estimates The principal accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to 811 the years presented, unless otherwise stated. Statement of compliance The financial statements have been prepared in accordance with Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicab18 in the UK and Republic of Ireland IFRS 1021 issued on 16 July 2014, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland IFRS 1021. the Charities and Trustee Investment (Scotland) Act 2005, the Charities Accounts (Scotland) Regulations 2006 (as amended) the Charities Act 2011, the Companies Act 2006 and UK Generally Accepted Practice as it applies from l January 2015. Basis of preparation The British Deer Society meets the definition of a public benefrt entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes. Golng concern The TrusteelDireclors have reviewed the charity's financial position. As a result of ils review the TrusteelDirectors believe that the charity is well placed to manage operational and financial risks. Accordingly, the TrusteelDireclors have a reasonable expectation that the Charity has adequate resources to continue in operational existence for the foreseeable future. Thus, the TrusteelDirectors continue to adopt the going concem basis of accounting in preparing the annual financial statements. Income and endowments All income is recognised Once Ihe charity has entrtlement to the resources, it is certain that the resources will be received, and the monetary value of incoming resources can be measured with sufficient reliability. Income received in advance are deferred until entitlement to the income has arisen, at which time. il is credited to the statement of financial activities. 18
The British Deer Society Notes to the Financial Statements for the Year Ended 31 December 2023 Subscrlptlons, Donations. Gift Aid, Covenant fax Refunds. Grants and Legacies receivable Subscriptions and donations are accounted for on a receipts basis. Included within donations in Note 3 are small Individual amounts from-fomier members whose membership has lapsed, but who continue to contribute to the Society at a level of less than the normal subscription. Gift Aid and Covenant Tax Refunds are accounted for as receivable, based on the subscription income. received in the year. Lrfe members. subscriptions are allocated to Income over 15 years. Grants and donations in respect of capital expenditure are credited against the cost of the assels to which they relate. Grants and donations for specific purposes are accounted for as receivable and are treated as forming restricted funds. Legacies are accounted for when it is probable that they will be received, and the amounts receivable can be determined with sufficient reliability. The Lonsdale Trust net Investment income and related tax credils granted by the Trust are accounted for when receivable. Delerred income Deferred income represents amounts received for future periods and is released to incoming resources in the period for which, it has been received. Such income is only deferred when- The donor specifies that the grant or donation must only be used in future accounting periods., or The donor has imposed conditions which must be met before the charity has unconditional entitlement. Investment income Quoted investments held directly by the Society are valued in the balance sheet al their market value al the year end. Gains and losses on disposal and revaluation of investments are credited or charged to the funds in which the assets are held. Expenditure Support costs represent the costs ofthe Society's office and administration staff in providing support lo the Society's charitable activities and have been allocated in accordance with SORP 2019. Governance Costs represent the costs incurred in connection with the management of the Charity's assets by the TrusteelDirectors and the costs of compliance with constitutional. statutory, and legal requirements. All other expenditure is accounted for on an accruals basis and is recognised when there is a legal or constructive obligation to pay for that expenditure. Expenses have been allocated to the particular activity when the cost related directly to that activity or apportioned as per note 9. Irrecoverable VAT is included as part of the cost of the item to which it relates. 19
The British Deer Society Notes to the Financial Statements for the Year Ended 31 December 2023 Ralsing funds Fund raisin9 Costs Include the direct costs of fundraising events together with the costs of recruiting and servicing the Society's members. Charitable activities Charitable expendrture comprises those costs incurred by the charity in the delivery of rts activities and services for its beneficiaries. It includes both costs that can be allocated directly lo such activities and those costs of an indirect nature necessary to support them. Taxation The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within calegories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the exient that such income or gains are applied exclusively to charilable purposes. Intanglble assets Intangible assets are stated in the Balance Sheet al cost less accumulated amortisation and impairment. They are amortised on a straighl-line basis over their estimated useful lives. Tangible fixed assets Fixed assets are stated al historic cost less depreciation. The charity has not sel a value below which assets are not capitalised. Amortlsatlon Amortisalion is provided on all intangible assets at rates calculated to write off the cost, less estimated residual value, of each asset evenly over its expected useful life as follows'.- Asset class Amortisation method and rate Websrte and software developed CRM 3 years 3 years Depreciatlon and amortlsation Depreciation is provided on all fixed assets at rates calculated to write off the cost, less estimated residual value, of each asset evenly over its expected useful life.. as follows... Asset class Depreciation method and rate 3 years 5 years 5yea 4 years up to 5 years Computer equipment Office equipment Show equipment Leasehold premises over the period of the lease Equipment held by branches 20
The British Deer Society Notes to the Financial Statements for the Year Ended 31 December 2023 Fixed asset investments Fixed asset investments. other than programme related investments, are included at market value at the balance sheet date. Realised gains and losses on investments are calculated as the difference beeen sales proceeds and their market value at the start of the year, or their subsequent cost, and are charged or credrted to the Statement of Financial Activities in the period of disposal. Unrealised gains and losses represent Ihe movement in market values during the year and are credited or charged to Ihe Ststement of Financial Activities based on the market value at the year end. Stock Stock is stated at Ihe lower of cost or net realisable value. Trade debtors Trade debtors are amounls due from customers for merchandise sold or services performed in the ordinary course of business. Trade debtors are recognised inilially at the transaction price. They are subsequently measured at amortised cost using the effective interest method. less provision for impairment A provision for the impairment of trade debtors is established when there is objective evidence that the charity will not be able lo collect all amounts due according to the original terms of the receivables. Cash and cash equivalents Cash and cash equivalents comprise cash on hand and call deposits, and olher short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value. Trade creditors Trade creditors are obligations lo pay for goods or services that have been acquired in the ordinary course of business from suppliers. Accounts payable are classified as current liabilities if the charity does not have an unconditional right, al the end of the reporting period, to defer settlement of the creditor for at least e1ve months after the reporting dale. If there is an unconditional right to defer settlement for at least twelve months after the reporting date, they are presented as non-current liabilities. Trade creditors are recognised initially at the transaction price and subsequently measured at amortised cost using the effeclive interest method, Foreign exchange Transactions in foreign currencies are recorded at the rate of exchange at the date of the transaction, Monetary a55ets and liabilities denominated in foreign currencies atthe balance sheet date are reported at the rates of exchange prevailing at that date. The results of overseas operations are translated al the average rates of exchange during the period and their balance sheets at Ihe rates ruling at the balance sheet date. Exchange differences arising on translation of the opening net assets and results of overseas operations are reported in other comprehensive income and accumulated in equity (attributed to non-controlling interests as appropriate). Other exchange differences are recognised in the Statemenl of Financial Activities in the period in which they arise except for.. 21
The British Deer Society Notes to the Financial Statements for the Year Ended 31 December 2023 Flxed asset Investments 1) exchange differences on transactions entered into lo hedge certain foreign currency risks (see above)., 2) exchange differences arising on gains or losses on non-monetary items which are recognised in other comprehensive income,. and 3) in the case of the consolidated financial statements, exchange differences on monetary items receivable from or payable to a foreign operation for which settlement is neither planned nor likely to occur (therefore forming part of the net investment in the foreign operation), which are recognised in other comprehensive income and reported under equity. Fund structure Unrestricted general funds These are funds which can be used in accordance with the charitable objects of the charity at the discretion of the TrusleelDirectorslDireclors Deslgnated funds These are set aside by the TrusleelDirectors out of unrestricted general funds for specific future purposes or projects. Funds equivalent to the income earned from the fixed and current assets investments pertaining to non restricted funds and the income granted by the Lonsdale Trust may be transferred from the general unrestricted fund to the designated funds each year. Specific expenditure for the purposes specified by the designated funds are alienated directly to those funds each year, Reslricted funds These are funds which can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. In accordance with the undertakings given in the BDS legacy leaflet all legacies since 2005 have been placed in a Restricled Endowment Fund. The Board ha5 agreed that from 1st January 2022 all future legacies should be credited to the Restricted Endowment Fund. The income, and rf necessary, the capital. may be used to cover costs aligned with the charitable objectives of the Society as oullined on page six of this report. Financial Instruments Classificatlon Financial assets and financial liabilities are recognised when the 9roup becomes a paty to the contraclual provisions of the instrument. Financial liabilliies and equity instruments are classified according to the substance of the contractual arrangements entered into. An equity instrument is any contract that evidences a residual interest in the assets of the group after deducting all of its liabilities. 22
The British Deer Society Notes to the Financial Statements for the Year Ended 31 December 2023 Recognition and measurement All financial assets and liabilities are initially measured al transaction price (including transaction costs), except for those financial asset5 classified as al fair value through profit or loss. which are initially measured at fair value (which is normally the transaction price excluding transaction costs). unless the arrangement constitutes a financing transaction. If an arrangement constitutes a financing transaction, the financial asset or financial liability is measured al the present value of the future payments discounted at a market rate of interest for a similar debt instrument. Financial assets and liabilities are only offset in the statement of financial position when. and only when there exists a legally enforceable right to set off the recognised amounts and the group intends either to settle on a net basis, or to realise the asset and settle the liability simultaneously. Financial assets are derecognised when and only when a) the contractual rights to the cash flows from the financial asset expire or are settled, b} the group transfers to another party substantially all of the risks and rewards of ownership of the financial asset, or c) the group, despite having retained some, but not all, significant risks and rewards of ownership, has transferred control of the asset lo another party. Financial liabilities are derecognised only when the obligation specified in the contfact is discharged, cancelled or expires. Debt Instruments Debt instruments which meet the following conditions are subsequently measured at amortised cost using the effective interest method.. (a) The contractual return to the holder is li) a fixed amount., lil) a positive fixed rate or a positive variable rate: or (iii) a combination of a positive or a negative fixed rate and a positive variable rate. (b) The contract may provide for repayments of the principal or the return to the holder (but not both) to be linked lo a single relevant observable index of general price inflation of the currency in which the debt instrument is denominated, provided such links are not leveraged. Ic) The contract may provide for a determinable variation of the return to the holder during the life of the instrument, provided Ihat (il the new rate satisfies condition (a) and the variation is not contingent on future events other than (1) a change of a contractual variable rate; 12) lo protect the holder against credit deterioration of the issuer, {3) changes in levies applied by a Central bank or arising from changes in relevant taxation or law, or {iil the new rate is a market rate of interest and satisfies condition (a). (d) There is no contractual provision that could, by its terms, result in the holder losing the principal amount or any interest attributable to the current period or prior periods. le) Contractual provisions that permit the issuer lo prepay a debt inslrumenl or permit the holder to put it back lo the issuer before maturity are not contingent on future events, other than to protect the holder against the credit deterioration of the issuer or a change in control of the issuer. or to protect the holder or issuer against changes in levies applied by a central bank or arising from changes in levant laxalion or law. {fj Contractual provisions may permit the extension of the term of the debt instrument, provided that the return lo the holder and any other contractual provisions applicable during the extended term satisfy the conditions of paragraphs (al to (c). 23
The British Deer Society Notes to the Financial Statements for the Year Ended 31 December 2023 Debt instruments that are classified as payable or receivable within one year on initial recognition and which meet the above conditions are measured at the undiscounted amount of the cash or other consideration expected to be paid or received, net of impairment. With the exception of some hedging instruments, other debt instruments not meeting these nditionS are measured at fair value through profil or105S. Investments Investments in nonthconvertible preference shares and non-puttable ordinary or preference shares (where shares are publicly traded or their fair value is reliably measurable) are measured at fair value through profrt or loss. Where fair value cannot be measured reliably, investments are measured at cost less impairment. Investments in subsidiaries and associates are measured at cost less impairment. For investmenls in subsidiaries acquired for consideration including the issue of shares qualifying for merger relief, cost is measured by reference to the nominal value of the shares issued plus fair value of other consideration. Any premium is ignored. Falr value meaSurnent The best evidence of fair value is a quoted price for an identical asset in an active market. When quoted prices are unavailable, the price of a recent transaction for an identical asset provides evidence of fair value as long as there has not been a significant change in economic circumstances or a significant lapse of time since the transaction took place. If the market is not active and recent transactions of an identical asset on their own are not a good estimate of fair value, the fair value ¢5 estimated by using a valuation technique. 3 Income from donatlons and legacles Unrastricted funds General Restricted funds Total 2023 Donalions and legacies., Subscriptions Donations Gift aid tax recovered Lonsdale Trust grant Legacies 299,431 25,000 56,318 8,775 299,431 25,000 56,318 8,775 24 628 414 152 24 628 389 524 24
The British Deer Society Notes to the Financial Statements for the Year Ended 31 December 2023 Unrestricted funds General Restricted funds Total 2022 Donations and legacies., Subscriptions Donations Gift aid tax recovered Lonsdale Twst income receivable Lonsdale Trusi grant 285,778 11,643 53,576 2,685 285,778 11,643 53.576 2,685 18 750 18,750 . 353,682 372,432 4 Income from charitable activities Unrestricted funds General Total 2023 Training income Branch activities 177,211 29,019 206,230 177,211 29,019 206,230 Unrestricted funds General Total 2022 Training income Branch activities 291,093 39,396 330,489 291.093 39,396 330,489 5 Income from othertrading activities Unrestricted funds General Total 2023 Fundraising Trading income 121,878 53,824 175,702 121.878 53,824 175.702 Unrestricted funds General Total 2022 Fundraising 24,049 24,049 24.049 24,049 25
The British Deer Society Notes to the Financial Statements for the Year Ended 31 December 2023 6 Investment Income Unrestricted funds General Total funds Income from dividends., Dividends receivable from other listed investments 17,543 17,543 Total for 2023 17,543 17,543 Unrestricted funds General Total funds Income from dividends; Dividends receiveble from other listed inveslments 17,636 17,636 Total for 2022 17,636 17,636 7 Expenditure on raising funds Unrestricted funds General Restrlcted funds Designated funds Total funds Donations Trading 50,404 54,893 50,404 54,893 Total for 2023 105,297 105,297 Unrestrlcted funds General Restricted funds Designated funds Total funds Donations 32,714 32,714 Total for 2022 32.714 32,714 26
The British Deer Society Notes to the Financial Statements for the Year Ended 31 December 2023 8 Expenditure on charitable activities Unrestricted funds General Restricted funds Designated funds Tolal funds Research and educalion Technical and advisory Membership, marketing and data management Media and publications Training Other activities IGain)ILoss on disposal Deer initiative 22,834 139,675 1,550 24,384 139,675 262,997 67,777 174,034 45,493 1,662 4,641 262,997 67,777 174.034 45,493 1,662 4,641 Total for 2023 719,113 1,550 720.663 Unrestrlctad funds General Restrlcted funds DesSgnated funds Total funds Research and education Technical and advisory Membership, marketing and dala management Media and publications Training Other activities (Gain)ILoss on disposal Deer initiative 22,866 139,890 21,870 44,736 150,201 10,311 232,323 76,689 184,600 34,566 {13,664} 4,648 7,810 240.133 76,689 185,229 34,566 (13,664) 4,648 629 Total for 2022 681,918 18,750 21,870 722.538 27
The British Deer Society Notes to the Financial Statements for the Year Ended 31 December 2023 9 Governance costs 2023 2022 Independent examination fees and other services Governance costs of subsidiaries Legal and professional fees AGM and statutory expenses 2,800 600 1.805 35 1,500 The charity initially identifies the cost of its support functions. It then identifies those costs which relate to the governance function. Governance costs and other support costs are apportioned separately between the key activities for raising funds and charitable aclivities (see notes 7 and 8) in the year. Refer to the table below for the basis of apportionment and the analysis of the support and governance costs. 10 Analysis of support costs Support costs allocated to raising funds Governance costs General support Total 2023 Total 2022 Basis of allocation Allocated based upon time Allocated based upon usage Accountancy fees Governance Legal and professional fees Governance AGM and meeting expenses Governance Salaries and related costs 134,358 134,358 137,722 General office expenses 127,743 127,743 14,520 17,320 1,500 123,912 17,810 35 2,800 1,500 10,373 276,621 286,994 288,532 28
The British Deer Society Notes to the Financial Statements for the Year Ended 31 December 2023 11 Staff costs and emoluments 2023 2022 Gross salaries Employers National Insurance Pension Contributions Total staff costs and emoluments 318,365 28,055 13,218 359,638 284.860 31,088 14.878 330,826 Average head count of employees Technical Support Governance There was one employee with emoluments between £60,001- £70,000 (2022 £60,001- £70,000) The TrusteelDireclors neither received nor waived any emoluments during the year, however the following honoraria were payable as permitted under the governing document, Out of pocket expenses were 1mbur$ed lo 312022.. 4) TrusteelDirectors as follows,, 2023 2022 Travelling and accommodation 599 The charity also purchased during the year, services from Mr. D. Griffith as a part lime Course manager for£472 (2022.. £1,200), Mr. A. Monkman for £1.385 (2022.. £1,917) and Dr Morris Charlton £554 (2022 £0). 12 Pension costs The charity operales a defined contributions scheme. The assets of the scheme are held separately from those of the charity in an Independently administered fund. The pension costs represent the contributions payable by the charity to the fund. In 2023 these amounted to £13.218 (2022 £14,878) There were no outstanding or prepaid contributions at the end of of 2023. 2023 2022 During the year the following number of employees accrued retirement benefits under the Money Purchase Scheme 29
The British Deer Society Notes to the Financial Statements for the Year Ended 31 December 2023 13 Net income 2023 2022 Net income is charged with the following costs Depreciation Amortisation Fees for accountancy and other seNices 10,222 3,056 10,987 9,459 18,028 22,846 14 Intangible fixed assets Website & other Intangible asset Total Cost At 1 January 2023 Additions 110,445 110,445 At 31 December 2023 110,445 110,445 Amortisation At 1 January 2023 Charge for the year 107,296 3,056 107,296 3,056 Al 31 December 2023 110,352 110,352 Net book value At 31 December 2023 93 93 At 31 December 2022 3,149 3,149 Development costs Development costs have been capitalised in accordance with FRS 102 Section 18 Intangible Assets other than Goodwill and are therefore not treated as a defictt lo the charity. 30
The British Deer Society Notes to the Financial Statements for the Year Ended 31 December 2023 15 Tangible fixed assets Land and Training Computer Office buildings equipment equipment equipment Branch assets Total Cost Al 1 January 2023 Additions Disposals 101.386 22.922 11.860 (1,004) 22,660 2,029 17,228 64,020 228,216 6,147 20,036 {2,158) (3,162 At 31 December 2023 101.386 33,778 24,689 17,228 68,009 245,090 Depreciation At 1 January 2023 Charge for the year 101,386 21.847 2,605 19,924 2,007 13,680 1,208 49,959 206,796 4,402 10,222 At 31 December 2023 101,386 24,452 21,931 14,888 54,381 217,018 At 31 December 2023 9,326 2,758 2,340 13.648 28,072 At 31 December 2022 1,075 2,736 3,548 14,061 21,420 Included within the net book value of land and buildings above is £Nil (2022 £N il) in respect of freehold land and buildings and £Nil {2022 £Nil) in respect of leaseholds. 31
The British Deer Society Notes to the Financial Statements for the Year Ended 31 December 2023 16 Flxed asset Investment? 2023 2022 Other investments 613.830 511,259 Other investments Listed investments Total Cost or Valuation At 1 January 2023 Additions Disposals (OMV) Revaluation 511,259 134.894 511,259 134,894 32,323) (32,323) At 31 December 2023 613.830 613,830 Net book value At 31 December 2023 613,830 613,830 At 31 December 2022 511,259 511,259 17 Stock 2023 2022 Stocks 6,904 4.327 18 Debtors 2023 2022 Trade debtors Due from group undertakings Prepayments Other debtors 16,332 121 3,179 16,578 15,622 32,600 19,878 32
The British Deer Society Notes to the Financial Statements for the Year Ended 31 December 2023 19 Cash and cash equivalents 2023 2022 Cash at bank 258.107 390,482 20 Creditors: amounts falling due within one year 2023 2022 Trade credrtors Other taxation and social security Life subscription fund Other creditors Accruals Deferred incorne 13,920 15,192 11,672 1,897 10,985 3,268 475 19,120 45,110 94,150 13,300 89,005 129,794 21 Creditors: amounts falling due afterone year 2023 2022 Life Subscription fund 1,897 1,897 33
The British Deer Society Notes to the Financial Statements for the Year Ended 31 December 2023 22 Funds Balance at 1 January 2023 Incoming resources Resources Balance at 31 expended December 2023 Unrestricted funds General 743,253 788,999 (856,733) 675,519 Restricted funds 89,588 24,628 114,216 Designated funds Expendable 21,627 (1,550) 20,077 Total funds 854,468 813,627 (858,283 809,812 Balance at 1 January 2022 Incoming resources Resources Balance at 31 expended December 2022 Unrestricted funds General 732,705 725,856 (715.3081 743,253 Restricted funds 89,588 18,750 (18,750) 89,588 Designated funds Expendable 43,497 (21,870) 21,627 Total funds 865,790 744,606 (755,928) 854,468
The British Deer Society Notes to the Financial Statements for the Year Ended 31 December 2023 23 Analysis of net assets between funds Total funds at Restricted 31 December funds 2023 Unrestricled funds General Designated Intangible fixed assets Tangible fixed assets Fixed assel investments Current assets Current liabilities 93 28,072 613,830 163,318 {129,794) 93 28,072 613.830 297,611 {129.794) 20,077 114,216 Total net assets 675,519 20,077 114,216 809,812 Total funds at Restrlcted 31 December funds 2022 Unrestrlcted funds Gèneral Designated Intangible fixed assets Tangible fixed assets Fixed asset investments Current assets Current liabilities Long term liabilities Total net assets 3,149 21,420 511,259 303,472 194,150) 11,897) 3.149 21.420 511,259 414,687 (94,150) (1,897) 21,627 89,588 743,253 21,627 89,588 854,468 24 Related party transactions Deer Management Quallflcatlons Llmlted This, a not-for-profit company, is a provider of accredrtation for qualifications in the management of deer. The British Deer Society is one of several organisations who provide training within the scope of this accreditation This is at an am's length and in line with their normal trading agreement. Income receivable for the supply of assessment material is dealt with in The British Deer Society Charity. During the year the charity paid DMQ £24,661 (2022 £42,518) in respect of registration fees. Mr D Griffith is a Director of DMQ and was also a TrusteelDirector of The British Deer Society (until 14 May 2023). No remuneration or benefits are received in respect of the duties undertaken. At the balance sheet dale, there was no outstanding amount due tomrom Deer Management Qualifications Limited. (2022 - £2,945). 35
25 Trading income The British Deer Society (Sales & Services) Limited Last year the activities ofThe British Deer Society (Sales & SeNices) Limited ceased as at 31 December 2022 and the stock of the company was transferred to the charity. The company was dissolved in 2023 and consequently the 2023 financial statements reflect the income and expenditure of the Charity only. including the trading activities formerly operated by the company. In the year ended 31 December 2022 the company generated sales of £38,794 and incurred expenditure of £38,794. 36