## **TRUSTEES’ ANNUAL REPORT 2023/2024** For Clare House Parent Teacher Association Reporting period: 1 August 2023 and 31 July 2024 Charity number: 1069643 Address: Clare House Primary School, Overbury Avenue, Beckenham BR3 6YP Trustees during the period: Shamineh Mavalvala (Co-Chair) Tibisai Mendez (Co-Chair) Laura Knight (Treasurer) Kirk Jackson (Secretary) Clare House PTA is a charitable association. Trustees are elected by members at the Annual General Meeting and manage the charity on a voluntary basis. The trustees meet bi-monthly (or more frequently when necessary) to oversee the charity’s activities and finances. The purpose of Clare House PTA is to support the education and wellbeing of pupils at Clare House by raising funds for additional resources and activities. The trustees have had regard to the Charity Commission’s guidance on public benefit and confirm that the charity’s activities are carried out for the benefit of the pupils and school community. During the year, the PTA organised fundraising and community activities including Winter and Summer Fairs, Halloween and Easter events, pre-loved uniform sales, bake sales, and fireworks and pantomime ticket sales. Funds raised were used to support the school by funding classroom resources, reading books, Bromley Youth Music Trust programme, equality training, and swimming top-ups. Total income for the period was £34,290 and total expenditure was £36,904. Funds carried forward into the 24/25 year were £28,374. These accounts were independently audited by Edd Castledine (member of ICAEW). The trustees are responsible for preparing this report and the financial statements in accordance with charity law. This report was approved by and signed by the trustees on 30 November 2025. Shamineh Mavalvala Clare House PTA Co-Chair Tibisai Mendez Clare House PTA Co-Chair **----- Start of picture text -----**
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## **Clare House Primary School Parent Teacher Association** **Charity registration number** ## **1069643** Statement of Financial Activities between 1 August and 31 July ||**Incoming Resources**|**Incoming Resources**||**2023/2024**||**2022/2023**| |---|---|---|---|---|---|---| |||||**£**||**£**| |||||||| ||Income in furtherance of the charities objects (note1)|||32,517||32,307| ||Gift Aid
Grants & Donations|||-||905| |||||1,773||3,159| ||Bank interest received|||-||-| ||Total Incoming Resources
**Resources Expended**|||34,290||36,371| |||||||| |||||||| ||Cost in furtherance of the charities objects (note1)|||13,213||11,728| ||Bank charges
Charitable activities|||167||215| |||||23,523||24,895| ||Total Resources Expended|||36,903||36,838| |||||||| ||**Net Incoming / (Outgoing) Resources**|||**(2,613)**||**(467)**| ||**Funds brought forward**
**Funds carried forward**|||||| |||||**30,988**||**31,455**| |||||**28,374**||**30,988**| |||||||| |||||**31 July 2024**
**31 July 2023**
**£**
**£**
27,278
30,749
-
180
-
50
1,209
146||| |||||||| |||||||| ||**Balance sheet**|||||| ||Current Assets:|||||| ||Cash and Bank|||||| ||Stock on hand|||||| ||Gift Aid receivable|||||| ||Debtors|||||| |||||28,487
31,125||| ||Total Current Assets|||||| |||||||| ||Current Liabilities / Accrued Donation / Prize|||113
138||| |||||||| |||||**28,374**
**30,987**||| ||**Net Assets**|||||| |||||**28,374**
**30,987**||| ||**Financed by**|||||| |||||||| 1 ## **Clare House Primary School Parent Teacher Association** ||**Clare House Primary School Parent Teacher Association**|**Clare House Primary School Parent Teacher Association**| |---|---|---| ||**Charity registration number**
**1069643**
**2023/2024**
**2022/2023**
**£**
**£**
**Note 1. Charities activities**
Revenue
32,517
32,307
Expenses
(13,213)
(11,728)|| |||| |||| |||| |||| |||| |||| ||Charities activities (net)
19,304
20,579
**Net income by activity:**
Summer Fair
7,384
6,464
Christmas Fair
6,086
5,790
Christmas Pantomime
464
629
Halloween
1,688
727
Circus
1,390
-
Easter
1,013
1,190
Uniform
702
1,241
Bingo Night
588
(26)
Cake sales (2 sales)
435
-
Club 100
363
289
Easyfundraising / Amazon Smile
132
750
Own clothes day
104
-
Fireworks
81
323
Sports Day
81
122
Curry & Quiz
(21)
428
Fun Friday sales (5 sales)
-
738
Xmas Party
-
672
Year Six Leavers Party
-
445
World Book Day
-
375
Table Tennis events
-
19
Ping Pong table sales
-
240
Summer Party
-
221
Bags2school
-
199
Coronation
-
195
Sundry
(1,185)
(454)|| |||| |||| |||| |||| |||| |||| |||| |||| |||| |||| |||| |||| |||| |||| |||| |||| |||| |||| |||| |||| |||| |||| |||| |||| |||| |||| |||| |||| ||19,304
20,579|| 2 ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** ## **Report to the trustees/ Clare House Primary School Parent Teacher Association members of** **On accounts for the year** 31 July 2024 **Charity no 1069643 ended (if any) Set out on pages** 1 & 2 I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **DD / MM / YYYY** . - **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed: Date:** 18/11/2025 **Name:** Edd Castledine **Relevant professional** ICAEW **qualification(s) or body (if any): Address:** 82 Manor Way Beckenham BR3 3LR 1 **October 2018** **IER** ## **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . None. 2 **October 2018** **IER**