## Kingsbridge Gymnastics Club ## Trustees Annual General Meeting Wednesday 06/03/2024 1915 hours at The Loft Present; A Masters, M Edmonds, A Rundle ,D Stafford. Apologies; C Povey Minutes of 2022/3 meeting were read and signed as a true copy. Matters arising from minutes; Correction-Tony Rundle was not actually a Trustee until May of 2023. The minutes should read, Tony Rundle was invited to join the Board of Trustees. Trustee report; The Club has grown and and expanded it's offering once again and is operating with due regard to the Governing Document guidelines. Financial position is strong and The Club should be congratulated for maintaining a surplus withsuch challenging cost of living experieneces. The surplus which include a 'ring fenced' safety deposit equivalent to 12 months rent, is considered too high. As a charitable organisation we should find ways to engage the surplus for the benefit of members and our community. Trustees suggest a sum be set aside, up to £5k, for the express use by children unable to beome a member due to financial hardship. It is not easy to identify these children. Martina and Dena will contact our local primary and secondary schools for their suggested individuals. The Club already has a small sum set aside for current members in financial hardship. The re-modelling of The Club has been a great sucess, so much extra useable space is now in constant use by classes, the work was largely carried out during the summer closure and The Trustees would like to thank contractors and volunteers for the superb result. Squad classes are in external competitions regularly and continue to enjoy success as well as achieving personal goals, boys squad is intending to attend a competition before summer 2024 which will be a great development. Club Champs is scheduled once again and is eagerly anticipated by the entire club. The Club held a wonderful Christmas party which was very busy! The Gymclusive class had a surprise visit from Father Christmas who made a big impact. There is a suggestion to include more members from non squad classes in a low key competition with another club. The Trustees encourage this. Questions were asked about risk assessment and compliance documents, Trustees are aware they are in place but are concerned they do not appear to be available for public scrutiny. Similarly, HR documents are incomplete, contracts must be signed within a defined period to protect The Club and employee. Trustees suggest 7 days is sufficient from publication to signature, employment offers should be withdrawn if there are undue delays for new employees and disciplinary actions engaged for current employees. The Management Committee should use their discretion whilst maintaining integrity of employment conditions. Trustees encourage The Club to define roles and responsibilities to ensure coaches and volunteers understand their job role, everyone should be well advised where their responsibilities begin and end. The Governing Document is considered to be outdated by events since it's inception. Tony will investigate a schedule of ammendments and report back. The Club should once again be congratulated on another positive year ethically, financially, pastorally and sport specifically. Sound management and quality coaching as well as ensuring safety, wellbeing and fun will continue to be important. The meeting closed at 2120hrs iaNGSBRIDGE CYMNASTICS CLUB FINANCIAL STATEKENTS FOR THE YEAR ENDED 31ST DECEMBER 2023 REGISTERED CHARITY NO: 1069625 KINGSBRIDGK GYMNASTICS CLUB Independent Examiners, Report to the Trnstees of Kingsbridge Gymnastics Club Respeetive responsibilities of the Trustees and Independent Examiner As the charity's trustees you are responsible for the preparation of the accounts> you consider that the audit requirement of section 43(2) of the Charities Act 1993 (the Act) does not apply. It is our responsibility to state. on the basis of procedures specified in the Genernl Directions given by the Charity Commissioners under section 43(7)(b) of the ACL whether particular matters have come to out attention. Basis of opinion Our examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosuTCS in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently we do not express an audit opinion on the view given by the accounts. In connection with our examination, no matter has come to our attention . which gives us reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with section 41 of the act: and to prepare accounts which accord with the accounting records and to comply with the accounting requirement of the Act. have not been met". or 2. to which, in our Opinio￿ attention should be drawn in order to enable a proper understanding of the accounts is reached. HeLe￿ SoLoW￿ Ltd Helen Solomon Ltd Chartered Certified Aeeouutants Unit 4G, South Hams Business Park Churchstow Kingsbridge Devon TQ7 3QH -september 2024 Page I KINGSBRIDGE GYMNASTICS CLUB INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31ST DECEMBER 2023 2023 2022 RECEIPTS Subscriptions and Summer Training Insurance and Memberships Kits, badges and Grades Donations Fundraising Bank interest Received Grants 98.992.00 81,272.00 3,809.00 2,5fvt.00 4.167.00 1,750.00 1,674.00 386.00 2275.00 1.458.00 51.00 15,635.00 109,244 104,789 EXPENDITURE Kit, Badges and Grades Rent Light and Heat Wages, Pensions and Self Employed Staff Trdining and Associated Costs Office Administration Expenses Insurance Equipment replacements Building Repairs and Maintenance Staff Clothing Advertising and Pmmotions Subscriptions and BAGA Legal fees Accountancy Bank Charges Sundry Expenditure Depreciation 2,482 21.083 3,205 45.218 1,912 1,575 1,434 20.612 1,146 2,301 20,936 3,735 43.759 915 1,534 1,871 12,484 1,732 550 1.398 94 642 30 180 122 75 2,830 222 130 3,195 104.162 93,240 Net Surplus Expenditure Over Income 5,082 11,549 Page 2 KtNGSBRIDGE GYMNASTICS CLUB BALANCE SHEET FOR THE YEAR ENDED 31ST DECEMBER 2023 2023 2022 FIXED ASSETS Gym Equipment Office Equipment 11.675 856 12,531 10,146 882 11,028 CURRENT ASSETS Stock of Clothing for Resale Current Account Deposit Account 5,144 25,750 25,030 55,924 2,756 24,790 24,644 52,190 CREDrroRS: Amounts due within one year 1,451 1,296 NET CURRENT ASSETS 67,004 61.922 TOTAL ASSETS LESS CURREIYT LIABILITIES 67,004 £ 61,922 RESERVES Accumulated Funds Brought Forward Plus sU￿lUs for the year 61,922 5,082 50,373 11,549 Unrestricted Funds 67,004 £ 61,922 Transactions with trustees and related arties During the year the charity made payments to A Masters a trustee of £4,455 for coaching work done. Wages for gymnastic coaching also included payments to family members of trustees. All payments of this type were at no more than nonnal commercial rates of pay. Page 3 There accounts were approved by the InJ5tees on: IL 2ca4 Signed on behalf of the trustee5: Name: Signed on behalf of the trustees." Nam¢: A. /th•s/t4l r Page 4 iaNGSBRIDGE CYMNASTICS CLUB FINANCIAL STATEKENTS FOR THE YEAR ENDED 31ST DECEMBER 2023 REGISTERED CHARITY NO: 1069625 KINGSBRIDGK GYMNASTICS CLUB Independent Examiners, Report to the Trnstees of Kingsbridge Gymnastics Club Respeetive responsibilities of the Trustees and Independent Examiner As the charity's trustees you are responsible for the preparation of the accounts> you consider that the audit requirement of section 43(2) of the Charities Act 1993 (the Act) does not apply. It is our responsibility to state. on the basis of procedures specified in the Genernl Directions given by the Charity Commissioners under section 43(7)(b) of the ACL whether particular matters have come to out attention. Basis of opinion Our examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosuTCS in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently we do not express an audit opinion on the view given by the accounts. In connection with our examination, no matter has come to our attention . which gives us reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with section 41 of the act: and to prepare accounts which accord with the accounting records and to comply with the accounting requirement of the Act. have not been met". or 2. to which, in our Opinio￿ attention should be drawn in order to enable a proper understanding of the accounts is reached. HeLe￿ SoLoW￿ Ltd Helen Solomon Ltd Chartered Certified Aeeouutants Unit 4G, South Hams Business Park Churchstow Kingsbridge Devon TQ7 3QH -september 2024 Page I KINGSBRIDGE GYMNASTICS CLUB INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31ST DECEMBER 2023 2023 2022 RECEIPTS Subscriptions and Summer Training Insurance and Memberships Kits, badges and Grades Donations Fundraising Bank interest Received Grants 98.992.00 81,272.00 3,809.00 2,5fvt.00 4.167.00 1,750.00 1,674.00 386.00 2275.00 1.458.00 51.00 15,635.00 109,244 104,789 EXPENDITURE Kit, Badges and Grades Rent Light and Heat Wages, Pensions and Self Employed Staff Trdining and Associated Costs Office Administration Expenses Insurance Equipment replacements Building Repairs and Maintenance Staff Clothing Advertising and Pmmotions Subscriptions and BAGA Legal fees Accountancy Bank Charges Sundry Expenditure Depreciation 2,482 21.083 3,205 45.218 1,912 1,575 1,434 20.612 1,146 2,301 20,936 3,735 43.759 915 1,534 1,871 12,484 1,732 550 1.398 94 642 30 180 122 75 2,830 222 130 3,195 104.162 93,240 Net Surplus Expenditure Over Income 5,082 11,549 Page 2 KtNGSBRIDGE GYMNASTICS CLUB BALANCE SHEET FOR THE YEAR ENDED 31ST DECEMBER 2023 2023 2022 FIXED ASSETS Gym Equipment Office Equipment 11.675 856 12,531 10,146 882 11,028 CURRENT ASSETS Stock of Clothing for Resale Current Account Deposit Account 5,144 25,750 25,030 55,924 2,756 24,790 24,644 52,190 CREDrroRS: Amounts due within one year 1,451 1,296 NET CURRENT ASSETS 67,004 61.922 TOTAL ASSETS LESS CURREIYT LIABILITIES 67,004 £ 61,922 RESERVES Accumulated Funds Brought Forward Plus sU￿lUs for the year 61,922 5,082 50,373 11,549 Unrestricted Funds 67,004 £ 61,922 Transactions with trustees and related arties During the year the charity made payments to A Masters a trustee of £4,455 for coaching work done. Wages for gymnastic coaching also included payments to family members of trustees. All payments of this type were at no more than nonnal commercial rates of pay. Page 3 There accounts were approved by the InJ5tees on: IL 2ca4 Signed on behalf of the trustee5: Name: Signed on behalf of the trustees." Nam¢: A. /th•s/t4l r Page 4