## **1 st Wickham Group Scout Council** ~~a~~ **Notes from AGM (Annual General Meeting) held on Thursday, 10 July 2025** **Present –** Rob Appleton, Dave Bunce, Jenny Bunce, Charlotte Clarke, Cristina Cowles, George Elliott, Ian Guild, John Gwynn, Tony Hart, Sharron Hopkins, Laura Marriott, Emma McDermid, Natalie Read, Pete Smith, Rosanna Smith, Claire Tapley, Tasha Tibbert, Jane Turner, Megan Upson, Chris Ward. ## **Apologies** – None. ||**Present –**Rob Appleton, Dave Bunce, Jenny Bunce, Charlotte Clarke,
Cristina Cowles, George Elliott, Ian Guild, John Gwynn, Tony Hart, Sharron
Hopkins, Laura Marriott, Emma McDermid, Natalie Read, Pete Smith,
Rosanna Smith, Claire Tapley, Tasha Tibbert, Jane Turner, Megan Upson,
Chris Ward.
**Apologies**– None.|**Present –**Rob Appleton, Dave Bunce, Jenny Bunce, Charlotte Clarke,
Cristina Cowles, George Elliott, Ian Guild, John Gwynn, Tony Hart, Sharron
Hopkins, Laura Marriott, Emma McDermid, Natalie Read, Pete Smith,
Rosanna Smith, Claire Tapley, Tasha Tibbert, Jane Turner, Megan Upson,
Chris Ward.
**Apologies**– None.| |---|---|---| |1|Warm welcome given by Chair.|| |2|The Group Trustee Board have reviewed the notes of the
previous AGM held on 11 July 2024. The Chair put forward
these notes are taken as read and asked the Group Scout
Council to agree they’re a true record of that meeting.
In line with the recommendations from Scout Headquarters,
the Group Trustee Board proposed we adopt the model
constitution from Chapter 5 of POR (Policy, Organisation and
Rules). A copy of this was available for review and inspection
prior to this meeting, and copies were also available at this
meeting.
The Chair asked Group Scout Council members to note our
charity’s financial year is 1 April 2025 to 31 March 2026.
Following good practice recommendations from the Charity
Governance Code, POR states Trustee Boards should have a
minimum of five, and no more than twelve, Trustees in total.
This includes ex officio and co-opted Trustees.
The Group Scout Council must agree the number of people to
be appointed to the Trustee Board. The outgoing Trustee
Board recommended that a maximum of fifteen people are
appointed. The Chair proposed the Group Scout Council
approved that recommendation.|Proposer –
John Gwynn
Seconder –
Chris Ward
Approved
Proposer –
John Gwynn
Seconder –
Natalie Read
Approved
Proposer –
John Gwynn
Seconder –
Chris Ward
Approved| |3|The Group Lead Volunteer gave their annual review.|| |4|The Group Trustee Board has approved the Statement of
Accounts, and received the report on the accounts from the
Scrutineer. The Treasurer explained the Statement of
Accounts. No questions from the floor.|| |---|---|---| |5|The Chair handed over Chairmanship of the meeting to the
Group Lead Volunteer. The recommendation to the Group
Scout Council was that John Gwynn should be appointed as
Group Chair. The Group Lead Volunteer handed
Chairmanship back to the Group Chair.
The recommendation to the Group Scout Council was that
Jane Turner should be appointed as Group Treasurer.
The recommendation to the Group Scout Council was that
Dave Bunce, Dylan Gussman, Tony Hart, Laura Marriot,
Steph Newman, Mel Pearson, Natalie Read, Claire Tapley,
Tasha Tibbert and Chris Ward should be appointed as
members of the Group Trustee Board.
The Chair thanked the Trustees for their work during the year.|Proposer –
Jenny Bunce
Seconder –
Claire Tapley
Approved
Proposer –
John Gwynn
Seconder –
Jenny Bunce
Approved
Proposer –
John Gwynn
Seconder –
Jenny Bunce
Approved| |6|The Chair proposed that Brenda Farrow is qualified for the
role of Scrutineer.|Proposer –
John Gywnn
Seconder –
Chris Ward
Approved| |7|The Chair thanked everyone for their attendance and closed
the AGM.|| Jenny Bunce July 2025 1s Wickham Scout Grou istered Charf number 1069609 Recei tsandPa ents Account for tho Year Ended 31st M rch 2025 2025 2024 Note Income Membership Subscriptlons Less Capitation 8,787 7,598 1,189 6,946 4,804 2,142 Fundraising Income Activities Donations and Sponsorship ReceNed Grants received Gift Aid Interest l Dividend 9,534 4,937 1,023 2,598 2,587 127 21,993 6,917 1,694 240 1,500 12,494 Less Expendlture Fundraising Expenses Activities Donations made Equipment Insurance Premises Expenses Miscellaneous Expenses 1,565 6,200 285 800 1,281 6,790 3,164 1,703 1,437 203 1,291 3,450 2,437 20,087 1,907 10,522 1,971 Exces8 of Income over Expendlturn Add Funds Brought Forward 1st Aprll 2024 Add Funds Transferred from Denowulf Dlstrict 14,567 3,075 12,596 TOTAL FUNDS at 31st March 2025 19,548 14,567 ststement of Assets and Liabilitl 2025 2024 Nots Bank Current Account CCLA Investment Account Cash in Hand 13,306 6,000 243 14,512 55 19,548 14,567 The above receip on nd payments account and statement of assets and liabilities were approved by the Trustees 2025 and signed on their behalf by JOHN GWYNN CHAIRMAN JANE TURNER TREASURER num 1069609 Yoar Endod Not•s to 1. Moon Val Distrlct In O(aober 2024 De￿alf Distrid traf￿rred responsblity for Valley Dstrid Expl￿15 to 1st Wickham ScoLrt Group. AS a resuft tt￿e financial statements ryjw }rKa￿se income and exwKliturE for Meon Valley DistrFd Explorers. 2025 2024 l Fund In Incom• Exp•n•o Surplus 2.422 147 2,275 4,059 2,721 3,053 2,973 9,534 Incom• Expens• Surplu8 2,167 291 1,876 4,162 1,412 2,750 588 6917 Duck Race Bonfire Night 80 1703 214 In 2025 we raised additional fuThJs from a sponmd walk Income Expons• 8urplu8 2,086 1,921 165 2,811 4,280 -1,469 4,897 6200 Incomo Expense Surplu8 851 424 427 1,014 -170 257 Camps WOW Adivili88 In 2025 WOW activty expense SUbstant￿ty ex(xeded tr)o)fTk as Explorers fund more of tsir activttie8 from subs(xiptions than Scouts 2025 2024 mon Equipment 800 203 ml Water Electricity Rates & Ground Rent HQ Repairs Fire extingui3her8 etc Fire Alarm 131 1,137 1,465 3,610 1,361 1,640 122 447 6790 144 In 2025 a fire door was repla(xd at a cost of £3,302 Ml8 gllanoou Ex Printing & Photocopying General HQ Expenses Badges, Scarves & Woggles Activity Supplles Other ind return of duplicate grdnt 16 42 1,333 1,084 731 1,029 722 2437 nv tmon CCLA COIF Charftlo• Inv•stmgnt Fund In April 2024 £6,000 was invested in thi8 fvnd with the aim of building a fvnd to cover any 8ub8tatntkl future costs relatlng to the S(x)ut HQ bulldlng. SCRUTINEER'S REPORTTO THE TRUSTEES OF THE I" WICKHAM SCOUT GROUP Receipts and Payments Account for the Year Ended 31 March 2025 Registered Charity Number 106960 I report on the accounts of the group for the year ended 31 March 2025. Respective responsibilities of the Trustees and Scrutineer As the Group's trustees you are responsible for the preparation of the accounts. you consider that neither the audit nor independent examination requirements of the Charities Act 2011 apply. It is my responsibility, Wlthout carrying out an audit or independent examination, to scrutinise the accounts and report to you. Basis of Scrutineerfs Statement In accordance with the directions given in the Association's constitution, I have scrutinised the records and the accounts set out in the attached pages. Scrutineerfs Statement In my opinion the accounts are in accordance with the records produced to me and comply with the constitution. 2J+trL Date Signature Brenda Farrow 17 Cold Harbour Close Wickham P017 5PT