PawLett Sports and Playing FieLd Association 1997 Annual Report and Unaudited Financial Statement forthe Year Ended 31" March 2025 Registered Charity Number: 1069562 Book Keepingservices 75 Warren Bay Holiday Willage Watchet Somerset TA23 OJR
Pawlett Sports and Playing Fleld Association 1997 Contents of the Flnanclal Statements for the Year Ended 31st March 2025 Page Reference and administratlve information Report oftrustees Statement of trustees. responsibilities Independent examlner's report Income and expenditure account Statement of financial activities Balance Sheet Notes to the financial statements 9-15
Pawlett Sports and Playing Field Association 1997 Reference and Administrative Information forthe Year Ended 31st March 2025 NAME: Pawlett Sports and Playing Field Association 1997 REGISTERED CHARITY NUMBER: 1069562 Entered in the Central Register of Charities on 14 May 1998 LEGAL FORM: Unincorporated charitable association ADDRESS: PawLett Pavilion Gaunts Road Pawlett Bridgwater Somerset TA64SB BANKERS: BarcLays Bank PLC 46 North Street Taunton Somerset TA11LZ OFFICERS: Chairman: Treasurer- Secretary: J Thorne MrsTHeap Mrss Hurst TRUSTEES NBurt B Webb Twiseall PRESIDENT M Wiseall INDEPENDENT EXAMINER: Kim Godfrey Book Keepingservices 75 Warren Bay Holiday Village Watchet TA23 OJR OBJECTS: The objects of the Association shall beto provide forthe inhabitants of the parish of Pawlett and the neighbourhood in the interests of social welfare facilities for the recreation and leisure-time occupation. with the object of improving the conditions of life for the said inhabitants. Page 1
Pawlett Sports and Playing Field Association 1997 Trustees, Report for the Year Ended 31st March 2025 The Trustees are pleased to present their report and financlal statement forthe year ended 31" March 2025. The financial statements complywith current statutory requirements of the Constitution and the Statement of Recommended Practise (20051-Accounting and Reporting Charities. Reference and administratlve Information set out on page 1 forms part of this report. COM The Trustees. Management Committee, and other key personnel of the Association duringthe yearwere as foLIows: Chairman ruStee) Secretary Treasurer {non-Trusteel J Thorne Mrs S Hurst MrsT Heap OtherTrustees: NBurt B Webb Twiseall srRUCTURE, GOVERNANCE AND MANAGEMENT VERNIN Pawlett Sports and Playing Field Association 1997 is registered with the Charity Commission number 1069562 and is governed by its constitution which was set up in 1997. EN NDAPP INTMENT AGEMENT The Annual General Meeting shall elect such Honorary Officers of the Club lincluding a Treasurerand Secretary) as it mayfrom time to time determine and such Honorary Officers shall be ex-officio members of the Committee and any of the Sub Committee appointed bythe Committee. TR EE IND TRAINING MostTrustees are alreadyfamiliarwith the practicalwork ofthe Charity. New Trustees are briefed on their legal obligations under charity law. and the Constitution and the decision- making process, the business plan and recent financial performance of the Charity. ANI ATI The Association is managed by an Executive Committee of members who were elected atthe Annual General Meeting. All Members of the Committee shall retire annually but shall be eligible to be appointed or co-opted to be appointed or co-opted again. The Committee shall havethe powerto appoint such Sub-committees as it mayfrom time to time decide any may determine their power5 and terms of reference. The Trustees have the powerto appoint staff in orderto delegate the dayto day running of the Charity. RELATED PARTIE There were no Related Patytransactions duringthe year. Page 2
Pawl8tt Sports and Piaylng Field Association 1997 "Trustees, Report for the Year Ended 31st March 2025 KMAN The Trustees examine the major risks thatthe association faces each fin8ncial yearwhen preparing and updatingthe strategic plan. The Association has developed systems to monitor and controlthese risks to mitigate any impact thatthey may have on the Association in the future. The Trustees do not believe the Association is subject to any substantial risk beyond the liabilities disclosed In the Financial Statements. Insurance policies are in placeto protect the Association. AN The charity's objectives have been achieved by its activities overthe past year. PawLett Sports and Playing Field Association 1997 is a valued part of the local community. The chartty has improved its running during the year. AN REVI The Accounts representthe twenty-second fullyear of the Pavilion operation. Ll ALI monies raised bythe Association are to be applied to furtherthe objects of the Association and for no other purpose. The HonoraryTreasurer keeps proper accounts of the finance of the Association. RVE DINV MENT P CIES The Balance Sheet shows the fund available to the Association, Unrestricted funds amountingto £NIL. The committee has determined that the appropriate level of free reserves which are not invested in fixed assets should be to maintain sufficient cash flowfor known commitments. The Association needs reserves to meet its future commitments known and unknown. There will. at all times, be an available reseNe of £10.000. The investment policy has been to choose the best depostt account available from the Association's existing bankers, and the policy is also. to continue building up reserves by means of annual operating surpLuses. PLAN Rl The Charity plansto continue its activities forfuture years. Approved by the Board of Trustees of Pawlett Sports and Playing Field Association 1997 and signed on its behalf by: J Thorne B Webb Dated: 27 tk 102S. Page 3
Pawlett Sports and Playlng Field Association 1997 Statement of Trustee's Responsibilities for the Year Ended 31" March 2025 The Charities Act 1993 requires the Trustees of the Charrtyto prepare financial statementsfor each financial year which give a true and fairview of the Charity'sfinancial activitles during the year and of itsfinancial position atthe end of the year. In preparingthe financial statements the Trustees should follow best practice and select suitable accounting policies and applythem consistently. make judgements and estimates that are reasonable and prudent. follow applicable accounting Standards and the Chartties SORP, disclosing and explaining any departures in the financial statements" and prepare the financial statements on the going concern basis unless it is inappropriate to assume thatthe Charitywill continue in operation. The Trustees are responsible for keeping accounting records which are such as to disclosewith reasonable accuracy, the financial position of the Charity at anytime. and to enable them as Trustees to ensure that the financial statements complywith charity law. The Trustees are also responsible for safeguarding the charity's assets. and hence fortaking reasonable steps forthe prevention and detection of fraud and other irregularities. Approved by the Board of Trustees of Pawlett Sports and Playing Field Association 1997 and signed on Its behalf by: JThorne Dated: 21¥k 2o2S . Page 4
Pawlett Sports and Playing Field Assoclation 1997 Independent Examlner's Report to the Trustees of Pawiett Sports and Playing Field Association 1997 for the Year Ended 31" March 2025 I report on the Financialstatements of the Charityforthe Year Ended 31" March 2025, which are set out on pages 6 to 15. tlv tl The Charity's Trustees are responsible forthe preparation ofthe financial statements. The Charity's Trustees considerthat an audit is not required forthe year (undersection 43(21 of the Charities Act) and that an independent examination is needed. It is my responsibiLity to: examine the accounts (under section 43{31 {a) of the 1993 Act); tofollowthe procedures laid down in the General Directions given bythe Charities Commissioners (under section 43 {&} {b} ifthe 1993 Act). and to state whether particular matters have come to my attention. Ba51 nde ndent E ner's R My examination was carried out in accordance wÉth the General Directions given bythe Charities Commissioners. An examination included a review of the accounting records kept bythe Charity and a comparison of the financiaL statement presented with those records. It also includes consideration of any unusual items or disclosures in the financial statements and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide allthe evidence that would be required in an audit, and consequently I do not express an audit opinion on the viewgiven bythe financial statements. In connection with my examination, no matter has come to my attention: 111 which give me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with section 41 of the 1993Act and. to prepare accounts which accord with the accounting records and compLywith the accounting requirements of the 1993 Act. have not been met. or {2) to which, in my opinion. attention should be drawn in orderto enable a proper understanding of the accounts to be reached. Kim Godfrey 75 Warren Bay Holiday WIlLage Watchet Somerset TA23 OJR Page 5
Pawlett Sports and Playing Field Association 1997 Member, Information Income & Expenditure Account forthe Year Ended 31" March 2025 Bar Sales Less: 135,895 122,144 Opening Stock Purchases Closing Stock 3,439 52.696 3.229 46,300 83,470 76.054 M8chines and pooltable takings Less: Rentals and licenses 1,111 3,522 875 1353) Subscriptions Donations, Fundraising, Room Hire Event Costs Donated services/facilities Pitch Hire Lottery 2,512 3,156 13.8581 675 10.191 306 97,455 627 98.082 2,370 3,489 {7,6121 7,303 82.352 Bank InteresULoyalty Reward Rec'd 82,940 Less: Wages Rent & Rates Insurance & Licences Heat and light Water Repairs and renewals Cleaning &Waste Disposal Telephone Accountancy Legal and profe5sionaLfees Printing. Postage and Stationery Sundry Expenses Entertainment Charitable actiVlty- faciLity provision Sports Channels Bank & Card charges Depreclation 39.716 30.849 51 3.678 12.223 1.176 32.885 2.893 1.098 930 1.885 381 113 137 3.997 8,986 1,265 17.129 3,994 1.870 1.919 1,375 442 323 675 4,697 3,428 7,400 4.921 3.232 7.295 Net Incomel(defi¢it) for the year Page 6
Pawlett Sports and Playing Field Association 1997 Statement of Financial Activltles forthe Year Ended 31st March 2025 Restrlct¢d Funds Unrestri¢tèd Funds Total Funds 2025 Totsl Funds 2024 Note INCOMING RESOURCES In¢oming resources from generated funds: Voluntary income: Donations and Grants Activities for generatingfunds- Bar Sales Fruit Machines and pool table takings Investrnent Income Incoming resources from charitable activities Other 135.895 1,111 627 135,895 1.111 627 122,144 3,522 588 Total In¢orning Resources RESOURCES EXPENDED Cost of generating funds Fundraisingtrading. cost of goods sold and other costs 154.607 154,607 161,324 Governance costs TOTAL RESOURCES EXPENDED NET (OUTGOING)IINCOMING RESOURCES NET MOVEMENTIN FUNDS 866 866 {20.807) FUNDS BROUGHT FORWARD AT 1 APRIL 2024 FUNDS CARRIED FORWARDAT 31 MARCH 2025 The notes on pages 9t0 15 form partofth8sefinanoial ststements. Page 7
Pawlett Sports and Playing Field Asgoclatlon 1997 Balance Sheet A8 at 31st March 2025 Restricted Funds Unr8strlcted Funds Tot81 Funds 2025 Totsl Funds 2024 Note FIXED ASSETS Tangible assets TOTAL FIXED ASSETS CURRENT ASSETS Stocks and work In progress Debtors Cash 8t bankand in hand 3.710 3,710 3,439 TOTAL CURRENT ASSErs 55.596 55.596 46,005 CREDITORS AMOUNTS FALLING DUE WITHIN ONE YEAR NET CURRENT ASSETS{UABILITIES) TOTAL ASSETS LESS CURRE1 LIABILITIES NET ASSETS FUNDS OFTHE CHARITY: UNRESTRICTED FUNDS General Fund 11 44.336 44.336 37,306 RESTRICTED FUNDS Building Funds TOTAL FUNDS The not8s on pages 9t0 15form partofthesefinancial statement5. Approved by the Board of Trustees and signed on its behalf by J Thorne Webb Approved bythetrustees on Page 8
Pawlett Sports and Playing Fleld Association 1997 Notes to the Financial Statements forthe yearended 31st March 2025 AccouTrifiNG POLICIES AND EsfiMATION TECHNIQUES Basis of Preparingthe Financial Statements The financial statements have been prepared in accordance with applicable accounting standards and estimation techniques, the Statement of Recommended Practice, Accounting and Reporting by Charities ISORP 20051, and the Charities Act 1993. Accounting Convention The financial statements have been prepared underthe historical cost convention. Fund Accountlng GeneraLfunds- are unrestricted funds which are available forthe use atthe discretion of the Trustees Infurtherance of the general objecttves of the Charity and which have not been designated for other purposes. Designated funds- comprise unrestricted funds which h8ve been set aside bythe Trustees for particular purposes. Restricted funds-are funds which have to be used in accordance with specific restrictions imposed by donors orwhich have been raised bythe charityfor particular purposes. The cost of raising and administrating such funds are chaoes against the specific fund. The aim of each restricted fund is set out in the notes to the financial statements. Investment income and gains are allocated to the appropriate fund. Inc ALI incoming resources are included in the statement of financial activities when the charity is entitled tothe income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income. rces Charitable trading activities This consists of net invoiGed sales of goods, excludingvalue added tax. Donations and Grant5 Adonation or grant to the Association is recognised as an incoming resource when all of the following condition5 have been met: lal the Association is legally entitled to receipt; Ib) there is reasonable assurance of receipt" and (c) its monetaryvalue can be measured with sufficient reliability. Volunteer Help Thevalue of any voluntary help received is not included In the accounts. Investment Income Interest is Included when receivab18 bythe charity. All bank interest is treated as unrestricted income to the General Fund. Membershlp Subscriptionsfrom members cover a 12 month period. continued Page 9
Pawlett Sports and Playing Fleld Assoclation 1997 Notes to the Financial Statements forthe year ended 31st March 2025 1 ACCOUNTING POLICIESAND ESTIMATION TECHNIQUES (continued) rce Resources Expended are accounted for on an accruals basis and have been classified under headings that aggregate all costs related to that category. Costs of generating funds comprise the costs associated with 8ttracting voluntary income and the costs of tradingforfundraislng purposes. Charitable expenditure comprisesthose costs incurred bythe Charity in the delivery of its activitles and services for its beneficiaries. It included both costs that can be allocated directly to such activities and those costs of an indirect nature necessaryto supportthem. Governance costs include those costs associated with meeting the constitutional statutory requirements ofthe Charity 2nd include the auditfee and costs linked tothe strategic ofthe Charity. All costs are allocated between the expenditure categories of the Statement of Financial Activities on a basis designed to reflect the use of the resource. Costs relating to a particular activity are alLocated directly. others are apportioned on an appropriate basis. Tangible Fixed Assets These are capitaLised if they can be used for more than one year. and cost at least £500.00. Theyare valued at cost. or if gifted. at the value to the Charity on receipt. Depreciation is provided atthefollowingannual rates in ordertowrite off each asset of its e5tirnated useful life: Clubhouse and Buildings Car Park and Equipment Fixtures and Fittings 2.5% on cost 2.596 on cost 15.00% reducing balance method Stocks Stocks are valued at the lower of cost and net realisable value. after making due allowances for obsolete and slow moving items. Operation Leases Rental payable under operating leases are charges to the Statement of Financial Activities as incurred overthe term of the lease. continued . Page 10
Pawlett Sports and Playing Field Assoclatlon 1997 Notes to the Finan¢lal Ststements forthe year ended 31st March 2025 DONATIONS AND GRANTS Restrictèd Funds Unr8Stri¢ted Fund8 Totsi Futids 2025 Totsi Funds 2024 Grants INCOMING RESOURCES FROM ACTIVITIES TO FURTHER THE CHARITY'S OBJECTS Re*ricted Funds unstrICted Funds Total Funds 2025 Total Funds 2024 Lottery Subscriptions Donations. Fundraising & Room Hire Donations of facilities Pitch Hire 1,306 2,512 3.156 675 191 17,840 1.306 2.512 3.156 675 1.101 2,370 3,489 30 14.263 17,840 The charity provided free use ot its tacilities duringthe yearto local organisations on 10 occasions. The estimated commercialvalue of this support amounted to £675. The trustees considerthis an important part of the charity's contribution tothe local community. continued...... Page11
Pawlett Sports and Playing Fleld Assoolatlon 1997 Notes to the Financial Statements for the year ended 31st March 2025 TOTAL RESOURCES EXPENDED Basis of Allocatlon Frult Ma¢hlnes Other Total Governance F4mds 2025 Total Funds 2024 Bar Cost directlyauocated to activities Purchases Rentals and licences Staff cost8 Accountancy Entertainment Sportschannel Event Costs Direct Direct Direct Direct Direct Direct Direct 52,425 1,108 39.716 1.919 52,425 1,108 39,716 1,919 46.090 3.875 30.849 930 137 4.921 7,612 4,697 3.858 4.697 3,858 Support ¢ost$ aUo¢ated to a¢tivitle$ Rates and water Insurance and Licences He8t8nd Light Repairs and Renewals Cleaningand Waste Disposal Telephone Advertising Legal and Professional Printing. post and ststionery Sundryexpenses Charitable a¢tivity-facility provision Depreciation Bankcharges Direct Direct Direct Direct Direct Direct Direct Direct Direct Direct Direct Direct Direct 1.265 3.997 8.986 17.129 3,994 1.870 1.265 3.997 8,986 17.129 3,994 1.870 1,227 3.678 12.223 32,885 2.893 1.098 1.375 442 323 675 7.400 3.428 1,375 442 323 675 7,400 3.428 1,885 381 113 7.295 3.232 Other re$ource$ expended Donations Direct Total Resources Expended 154.607 154.607 161.324 continued...... Pag812
Pawlett Sports and Piaylng Field Associatlon 1997 Notes to the Financial Statements forthe year ended 31st March 2025 5 STAFF COSTS 31.03.25 31.03.2024 Wages and salaries (excluding resources in klnd} Socialsecurltycosts 39,716 30.849 The average monthly numberof employees duringtheyearwas as follows: Charitable Activities Governance There was no Trustees remuner8tion in either 2025 or 2024 TANGIBLE FIXED ASSETS CLubhou5e and BuiidiTrg8 Car Park and Èquipment Fixtures and ttIngS Totals COST: At 1 April 2024 Additions 247.643 39,972 16.911 304,526 Al 31 March 2025 DEPRECIATION: At 1 April 2024 Charge foryear 136.202 21,980 16.316 174.498 At 31 March 2025 NET BOOK VALUE: At31 March 2025 105.250 16.993 1.189 123,432 At 31 March 2024 111,441 17,992 595 130,028 Car Parkand Play Equipment- This projectwas whollyfunded byan award from Wyvern Waste EnvironmentalTrust. Clubhouse and Building8- Thetotsl expenditure of£247,643forthe buildlngand £12.464 for part of th8 fixtures and fittings was funded by external award and from theAssociations own resources. STOCKS 31.03.25 3.710 31.03.24 3,439 Finished goods and goodsfor resale Page13
Pawlett Sports and Playing Fiold Association 1997 Notes to the Flnanclal Statements fortheyear ended 31st March 2025 DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 31.03.25 31.03.24 Other Debtors CREDITORS:AMOUNTS FALLING DUEWITHIN ONE YEAR 31.03.25 31.03.24 Trade creditors T8X8tion and social security costs AccruaLsand deferred income Other creditors 5,508 5,752 4.379 4.320 10 RELATED PARTY DISCLOSURES No transactions with Trustees other than in the normal course of operating. 11 MOVEMENTS IN FUNDS At Incorning 01.1x24 Re$our¢*s Ilnc. Galnsl Outgoing Resoureas At 31.03.25 Transf¢r Unrestricted Funds: General Funds Total UnstriCted Funds Restricted Funds Clubhouse. Buildings etc Total Restricted Funds Total Funds 172,071 155,473 154.607 172,937 Unrestricted Funds: The General Fund representsthefreefunds of the Ch8ritywhich are not designatedforparticuiar purposes. this includes all incoming r6sources f rom bar sale, fruit machine sales and membership fees. Restricted Funds: The restricted funds represent f unds allocated for the Clubhouse and Buildings and other designated projects. Page14
Pawlett Sports and Piaylng Fleld A$so¢l8tlon 1997 Notes to the FinancialStstement8 ftirtheyear ended 31st March 2025 12 ANALYSIS OF NET ASSETS BEfwEEN FUNDS General Designated R86trl¢tgd Fund Fund Fund 31.03.25 31.03.24 Tangible Fixed Assets Stocks Debtors Cash at Bankand in hand Creditors 123,432 3,710 123.432 3.710 130,028 3.439 51.886 51.886 42,566 13 ULTIMATE CONTROLLING PARTY The Charitywas controlled throughout the current and previous periods by its Trustees. Page15