Pawlett Sports and Playing Field Association 1997 Annual Report and Unaudited Financial Statement for the Year Ended 31 st March 2024 Registered Charity Number . 1069562 Book Keeping Services 2 Limes Close Williton Somerset TA4 4SU
Pawl8tt Sports and Playing Field Association 1997 Contents of the Financial Statements for the Year Ended 31st March 2024 Page Reference and administrative information Report of trustees Statement of Irustees, responsibilities Independent examiner's report Income and expenditure account Statement of financial activities Balance Sheet Notes to the financial statements 9-15
Pawlett Sports and Playlng Fleld Assoclation 1997 Reference and Admlnistratlve Informatlon for the Year Ended 31st March 2024 NAME: Pawlett Sports and Playing Field Association 1997 REGISTERED CHARrrY NUMBER: 1069562 Entered in the Central Register of Charities on 14 May 1998 LEGAL FORM: Unincorporated charitable association ADDRESS: Pawlett Pavilion Gaunts Road Pawlett Bridgwater Sotnerset TA6 4SB BANKERS: Barclays Bank PLC 46 North Slreet Taunlon Somerset TA1 1LZ OFFICERS: Chairman: Treasurer: Secretary: J Thorne Mrs T Heap Mrs S Hurst TRUSTEES NBurt B Webb T Wiseall PRESIDENT M Wiseall INDEPENDENT EXAMINER: Kim Godfrey Book Keeping Services 2 Limes Close Williton TA4 4SU OBJECTS: The objects of the Association shall be to provide for the inhabitants of the parish of Pawlett and the neighbourhood in the interests of social welfare facilities for the recreation and leisure-time occupation, with the object of improving the conditions of life for the said inhabitants. Page 1
Pawlett Sports and Playing Field Association 1997 Trustees, Report for the Year Ended 31 st March 2024 The Trustees are pleased to present their report and financial statement for the year ended 3181 March 2024. The financial statements comply with current statutory requirements of the Constitution and the Statement of Recommended Practise {2005) - Accounting and Reporting Charities. LE AL TAT Reference and administrative information set out on page 1 forms part of this report. The Trustees, Managetnent Committee, and other key personnel of the Association during the year were as follows: Chairman (Trustee) Secretary Treasurer (non-Trustee) J Thorne Mrs S Hurst Mrs T Heap Other Trustees: NBurt B Webb T Wiseall STRUCTURE, GOVERNANCE AND MANAGEMENT Pawlett Sports and Playing Field Association 1997 is registered with the Charity Commission number 1069562 and is governed by its constitution which was set up in 1997. RE ITmErAND APP IfrTfMENT MANA EMEN The Annual General Meeting shall elect such Honorary Officers of the Club (including a Treasurer and Secretary) as it may from time to time determine and such Honorary Officers shall be ex-officio members of the Committee and any of the Sub Committee appointed by the Committee. Tl Most Truslees are already familiar with the practical work of the Charity. New Trustees are briefed on their legal obligations under charity law, and the Constitution and the decision- making process, the business plan and recent financial performance of the Charity. ANI The Association is managed by an Executive Committee of members who were elected at the Annual General Meeting. All Members of the Committee shall retire annually but shall be eligible to be appointed or co-opted to be appointed or co-opted again. The Committee shall have the power to appoint such Sub-committees as it may from time to time decide any may determine their powers and terms of reference. The Trustees have the power to appoint staff in order to delegate the day to day running of the Charity. ATED PAR There were no Related Party transactions during the year. Page 2
Pawlett Sports and Playing Field Association 1997 Trustees, Report for the Year Ended 31 st March 2024 MANA EMENT The Trustees examine the major risks that the association faces each financial year when preparing and updating the strategic plan. The Association has developed systems to monitor and control these risks to mitigate any impacl that they may have on the Association in the future. The Trustees do not believe the Association is subject to any substantlal risk beyond th6 liabilities disclosed in the Financial Statements. Insurance policies are in place to protect the AspJociation. HIEVE The charity's objectives have been achieved by its activities over the past year. Pawlett Sports and Playing Field Association 1997 is a valued part of the local community. The charity has improved its running during the year. FINAN IAL REVIEW The Accounts represent the bNenty-first full year of the Pavilion operation. All monies raised by the Association are to be applied to further the objects of the Association and for no other purpose. The Honorary Treasurer keeps proper accounts of the finance of the Associalion. RE RVE ND NV TMENT P Ll The Balance Sheet shows the fund available 10 the Association, Unrestricted funds amounting to £NIL. The committee has determined thal the appropriate level of free reserves which are not invested in fixed assets should be to maintain suff icient cash flow for known commitments. The Association needs resenies to meet its future commitments known and unknown. There will, at all limes, be an available reserve of £10,000. The investment policy has been to choose the best deFX)Sit account available from the Association's existing bankers, and the policy is also, to continue building up reserves by means of annual operating surpluses. AN EPE The Charity plans to continue its activities for future years. Approved by the Board of Trustees of Pawlett Sports and Playing Field Association 1997 and signed on its behalf by: J Thorne B Webb Dated". 1bK 2olS Page 3
Pawlett Sports and Playing Field Association 1997 Statement of Trustee's Responsibilities for the Year Ended 31 st March 2024 The Charities Act 1993 requires the Trustees of the Charity to prepare financial statements for each financial year which give a true and fair view of the Charity's financial activities during the year and of its financial position at the end of the year. In preparing the financial ststements the Trustees should follow best practice and select suitable accounting policies and apply them consistently. make judgements and estimates that are reasonable and prudent; follow applicable accounting standards and the Charities SORP, disclosing and explaining any departures in the financial statements" and prepare the financial slalements on the going conrn basis unless it is inappropriate to assume that the Charity will continue in operation. The Trustees are responsibSe for keeping accounting records which are such as to disclose with reasonable accuracy, the financial position of the Charity at any lime, and to enable them as Trustees to ensure that the financial statements comply with charity law. The Trustees are also responsible for safeguarding the. charity's assets, and hence tor taking reasonable steps for the prevention and detection of fraud and other irregularities. Approved by the Board of Trustees of Pawlett Sports and Playlng Fleld Association 1997 and signed on its behalf by: J Thorne Dated: 1fv J--) 2olS Page 4
Pawlett Sports and Playing Field Assoclation 1997 Independent Examiner's Report to the Trustees of Pawlett Sports and Playlng Fleld Association 1997 for the Year Ended 31 $t March 2024 I report on the Financial Statements of the Charity for the Year Ended 31 st March 2024, which are set out on pages 6 to 15. fTr min The Charity's Trustees are responsible for the preparation of the financial statements. The Charity's Trustees consider that an audit is not required for the year (under Section 43(2) of the Charities Act) and that an independent examination is needed. It is my responsibility to: examine the accounts (under section 43(3) (a) of the 1993 Act). to follow the procedures laid down in the General Directions given by the Charities Commissioners (under section 43 (&) (b) If the 1993 Act); and to state whether particular matters have come to my attention. ntEx in My examination was carried out in accordan with the General Directions given by the Charities Commissioners. An examination included a review of the accounting records kept by the Charity and a comparison of the financial statement presented with those records. It also includes consideration of any unusual items or disclosures in the financial slatements and seeking explanalions from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the financial statements. In connection with my examination, no matter has come to my attention: (1) which give me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordan with section 41 of the 1993 Act and, to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 1993 Act. have not been met. or (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Kim Godfrey 2 Limes Close Williton Somerset TA4 4SU Page 5
Pawlatt Sports and Playing Field Assoclatlon 1997 Member, Information Income & Expenditure Account for the Year Ended 31 st March 2024 Bar Sales Less: 122,144 122,768 Opening Stock Purchases Closing Stock 3,229 46,300 3,294 46,991 76,054 75,712 Machines and pool table takings Less: Rentals and licenses 3,522 3,726 (353) 362 Subscriptions Donations, Fundraising, Room Hire Event Costs Pitch Hire Lottery 2,370 3,489 (7,612) 7,303 1,740 2,280 7,356 82,352 88,506 Bank InterestlLoyalty Reward Rec'd 82,940 88,506 Less: Wages Rent & Rates Insurance & LiCenS Heat and light Water Repairs and renewals Cleaning & Waste Disposal Telephone Accountancy Legal and professional fees Printing, Postage and Stationery Sundry Expenses Entertainment Sports Channels Bank & Card charges Depreciation 30,849 51 3,678 12,223 1,176 32,885 2,893 1,098 930 1,885 381 113 137 4.921 3.232 7,295 22,473 827 3,415 7,135 22,259 4,481 1,013 240 1,035 7,138 198 3,474 3,008 7,340 Net Income/{deficit) for tho year Page 6
Pawlett Sports and Playing Field Association 1997 Statement of Financial Activities for the Year Ended 31 st March 2024 Restrfcted Funds Unre$tri¢ted Fund$ Total Funds Total Funds 2023 INCOMING RESOURCES Incomlng resources from generated funds: Voluntary income". Donations and Grants Activities for generating funds: Bar Sales Fruit Machines and pool table takings Investment Income Incoming resources from charttable actlvities Other 122,144. 3.522. 588 122,144 3,522 588 122,768 3,726 Total Incoming Resources 14 17 RESOURCES EXPENDED Cost of generating funds Fundraising trading. cost of goods sold and other costs 161.324 161.324 134.391 Governance costs TOTAL RESOURCES EXPENDED NEf(OUTGOING)ANCOMING RESOURCES NET MOVEMENT IN FUNDS (20,807) (20,807) 4,605 FUNDS BROUGHT FORWARD AT 1 APRIL 2023 27 FUNDS CARRIED FORWARD AT 31 MARCH 2024 The notes on pages 9 to 15 form part of these financial ststements. Page 7
Pawlett Sports and Playing Field Association 1997 8alance Sheet As at 31 st March 2024 Restricted Funds Unrestricted Fund8 Total Funds 2024 Total Funds 2023 FIXED ASSETS Tangible assets TOTAL FIXED ASSETS CURRENT ASSETS Stocks and work in progress Debtors Cash at bank and in hand 3,439 3,439 3,229 42 TOTAL CURREbrr ASSETS 46,005 46,005 58,618 CREDITORS AMOUNTS FALLING DUE WITHIN ONE YEAR 27 NET CURRENT ASSETS (LIABILITIES) TOTAL ASSETS LESS CURRENT LIABILITIES NET ASSETS FUNDS OF THE CHARITY: UNRESTRICTED FUNDS General Fund 11 37,406 37.406 43.810 RESTRICTED FUNDS Building Funds 11 TOTAL FUNDS 27 The notes on pages 9 10 15 form part of these financial statements. Approved by the Board of Trustees and signed on its behalf by J Thome Approved by the trustees on Page 8
Pawlett Sports and Playlng Fleld Association 1997 Notes to the Flnanclal Ststement8 for the year ended 318t March 2024 ACCOUNTING POLICIES AND ESTIMATION TECHNIQUES Basis of Preparlng the Flnancial Statements The financial statements have been prepared in accordance with applicable accounting standards and estimation techniques, the Statement of Recommended Practice, Accounting and Reporting by Charities (SORP 2005), and the Charities Act 1993. Accountlng Convention The financial statements have been prepared under the historical cost convention. Fund Accounting General funds - are unrestricted funds which are available for the use at the discretion of the Trustees in furtherance of the general objectives of the Charity and which have not been designated for other purposes. Designated funds - comprise unrestricted funds which have been set aside by the Trustees for particular purposes. Restricted funds - are funds which have to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The cost of raising and administraling such funds are charges against the specific fund. The aim of each restricted fund is set out in the notes to the financial statements. Investment income and gains are allocated to the appropriate fund. All incoming resources are included in the statement of financial activities when the charity is entitled lo the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income. Charitable trading activities This consists of net invoiced sales of goods, excluding value added tax. Donations and Grants A donation or grant to the Association is recognised as an incoming resource when all of the following conditions have been met: (a) the Association is legally entitled to receipt. (b) there is reasonable assurance of receipt. and (c) its monetary value can be measured with sufficient reliability. Volunteer Help The value of any voluntary help received is not included in the accounts. Investment Incom8 Interest is included when receivable by the charity. All bank interest is treated as unrestricted income to the General Fund. Membership Subscriptions from members cover a 12 month period. continued Page 9
Pawlett Sports and Playing Field Association 1997 Notes to the Financial Statsments for the year ended 31 st March 2024 1. ACCOUNTING POUCIES AND ESTIMATION TECHNIQUES (continued) Resources Expended are accounted for on an accruals basis and have been classified under headings that aggregate all costs related to that calegory. Costs of generating funds comprise the costs associated with attracting voluntary income and the costs of trading for fundraising purposes. Charitable expendilure comprises those costs incurred by the Charity in the delivery of its activities and seprfices for its beneficiaries. It included both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them. Governan costs include those costs associated with meeting the constitutional statutory requirements of the Charity and include the audit fee and costs linked to the strategic ot the Charily. All costs are allocated between the expenditure categories of the Statement of Financial Activities on a basis designed to reflect the use of the resource. Costs relating to a particular activity are allocated directly, others are apportioned on an appropriate basis. Tangible Fixed Assets These are capitalised if Ihey can be used for more than one year, and cost at least £500.00. They are valued at cost, or if gifted, at the value to the Charily on receipt. DepTeciation is provided at the following annual rates in order to write off each asset of its estimaled useful life: Clubhouse and Buildings Car Park and Equipment Fixtures and Fittings 2.50/0 on cost 2.50/0 on cost 15.OOQ/o reducing balance method Stocks Stocks are valued at the lower of cost and net realisable value, after making due allowances for obsolete and slow moving items. Operation Leases Rental payable under operating leases are charges to the Statement of Financial Activities as incurred over the term of the lease. continued Page 10
Pawlett Sport8 and Playing Field Association 1997 Notes to the Flnanclal Statements for the year ended 31 st March 2024 DONATIONS AND GRANTS Restricted Funds Unresliicled Funds Total Fund$ 2024 Total Funds 2023 Grants INCOMING RESOURCES FROM ACTIVITIES TO FURTHER THE CHARITY'S OBJECTS Restricted FUTMJS Unrestricted Funds Total Funds 2024 Total Funds 2023 Lottery Subscriptions Donations, Fundraising & Room Hire Pitch Hire 1,101 2,370 3,489 1.101 2.370 3,489 1,740 2,280 14,263 14,263 11,376 continued...... Page 11
Pawlett Sport8 and Playing Field Association 1997 Notes to the Financial Statements for the year ended 31 st March 2024 TOTAL RESOURCES EXPENDEDB8818of Frult Total Bar Machines Other Govemance Funds Total Funds 2023 Allo¢atlon Cost dlrectly allocated to activities Purchases Rentals and liCenS Staff costs Accountancy Entertainment Sports Channel Event Costs Direct Direct Direct Direct Direct Direct Direct 46.090 3,875 30,849 930 137 4,921 7,612 46,090 3,875 30,849 930 137 4,921 7.612 46,991 3,364 22,473 240 198 3,474 Support costs allocated to activities Flates and water Insurance and LiCenS Heat and Light Repairs and Renewals Cleaning and Waste Disposal Telephone Advertising Legal and Professional Printing, post and stalionery Sundry expenses Depreciation Bank Charges Direct Direct Direct Direcl Direct Direct Direct Direct Direct Direct Direct DiTect 1.227 3,678 12.223 32,885 2.893 1,098 1,227 3.678 12,223 32.885 2.893 1,098 827 3.415 7,135 22.259 4.481 1.013 1,885 381 113 7,295 3.232 1,885 381 113 7,295 3.232 1,035 7,138 7,340 3.008 Other resources expended Donations Direct Total Resources Expended 161,324 0 161,324 134,391 continued...... Page 12
Pawlett Sports and Playing Field Association 1997 Notes to the Financlal Ststements for the year ended 31 st March 2024 STAFF COSTS 31.03.24 31.03.2023 Wages and salaries (excluding resources in kind) Social Security costs 30,849 22,473 The average monthly number of employees during the year was as follows: Charitable Activities Governance There was no Trustees remuneration in either 2024 or 2023 6 TANGIBLE FIXED ASSETS club1u88 and Bulldlngs Car Park and Equipment Flxture8 and Flttlngs Totals COST: At 1 April 2023 247 72 11 At 31 March 2024 247 72 11 DEPRECIATION: At 1 April 2023 Charge for year 130,011 20,891 16.211 167,203 At 31 March 2024 NET BOOK VALUE: At 31 March 2024 111,441 17,992 595 130,028 At 31 March 2023 117,632 18,991 700 137,323 Car Park and Play Equipment - This project was wholly funded by an award from Wyvern Waste Environmental Trust. Clubhouse and Buildings - The tolal expenditure of £247.643 for the building and £12,464 for part of the fixtures and fittings was funded by external award and from the Associations own resources. STOCKS 31.03.24 3,439 31.03.23 3,229 Finished goods and goods for resale Page13
Pawlett Sports and Playing Field Associatlon 1997 Notes to the Financial Statements for tho year ended 31st March 2024 8 DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 31.03.24 31.03.23 Other Debtors 9 CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 31.03.24 31.03.23 Trade creditors Taxation and social security costs Accruals and deferred income 4,379 4,320 865 7,407 Other creditors 10 RELATED PARTY DISCLOSURES No transactions with Twstees other than in the nomal course of operating. 11 MOVEMENTS IN FUNDS At Inming Resources Outgolng At 01.04.23 Transfer 31.03.24 Onc. Gains) Unrestricted Funds: General Funds 21 14 17 24 Total Unrestricted Funds 14 17 24 Restricted Funds Clubhouse. Buildings etc Total Restricted Funds Total Funds 192,878 140,517 161.324 172,071 Unrestricted Funds: The General Fund represents the free funds of the Charity which are nol designated for particular purposes. this includes all incoming resources from bar sale, fruit machine sales and membership fees. Restricted Funds: The restricted funds represent funds allocated for the Clubhouse and Buildings and other designated projects. Page 14
Pawlett Sports and Playing Field Association 1997 Notes to the Financial Statements for the year ended 31st Mareh 2024 12 ANALYSIS OF NET ASSETS BETWEEN FUNDS General Deslgnated Fund Fund Restrlcted Fund 31.0324 31.03.23 Tangible Fixed Assets Stocks Deblors Cash at Bank and in hand Creditors 130,028 3,439 130,028 3,439 144,663 3.229 42,566 42,566 55,389 13 ULTIMATE CONTROLLING PARTY The Charity was controlled Ihroughout Ihe currenl and previous periods by its Trustees. Page 15